TUTORIAL for Saving and Using a Google Form (for Creating a Spreadsheet)

1. Someone has Emailed you a link to a Google Form and made you a Collaborator.

2. Open your Google Drive and Login. 3. Click on the left link “Shared with me”

4. Right-click on the Form shared with you. Select “Add to My Drive” from the dropdown menu. This will put Form in your actual Drive.

5. Look for the Form in your Drive.

6. Right-click on the Form and select “Make a copy” from the dropdown. Google will make a copy of the Form in your Drive and call it “Copy of …..”

7. Double-click on the Copied Form to open it. Change the Title of the Copied Form in 2 places to make it suitable to your campus chapter. Edit any other content to suit your campus chapter. It will automatically Save in Your Drive.

8. Click on the Send button in the upper right.

When the “Send form” box pops up, type in the email addresses for all of your teachers with artwork. Then click Send.

The nice thing is since you have a copy of of the Form I sent you saved in your Drive and renamed for your campus, all of the responses will come directly to you! (and not to me)

9. When the teacher fills out the Form and clicks Submit, the Form responses come to you automatically. You can see how many responses you have. Click on Responses when viewing your Form.

Click on the Excel icon. When you click this the first time, a box pops up. Leave the “Create a new spreadsheet” button selected and click Create.

10. An Internet version of a spreadsheet is generated. (Every time a teacher submits a new Form, it is added to the Internet Excel version automatically). Copy and paste the new entries into the regular Excel document you create.

Click File, then select “Download as” – “Microsoft Excel (.xlsx)” When the box pops up at the bottom select “Open”

11. The responses will then open in Microsoft Excel – click on Enable Editing. Then save it in your computer.

12. You will now be able to use your saved Spreadsheet to: a. Keep track of the artworks b. Create labels using a Mail Merge in Publisher (A Microsoft product everyone has on their school computers

– just might not be on your desktop. Use Publisher instead of Word because the Mail Merge is more accurate in Publisher).