Tri-National Workgroup

Cathy Oliver, Director, Office of Partnerships and Recognition

Marilyn Velez, OSHA Representative

Bill Klingbeil, VPP Manager/Expert, Region 6

Mike Riveria, Compliance Safety & Health Officer, Region 6

March 10, 2003

Voluntary Programs and

Safety & Health Management Systems

Program Summary

• A process for achieving safety and health excellence by implementing safety and health management systems through labor, management and government cooperation

• Official recognition of excellence

• Began in 1982

Program Summary (Con’t)

• Focus on individual worksites• Beyond compliance • Effective safety and health management

systems • Performance-based criteria• Self-sufficient• Continuous improvement• Star/Merit• Star Demonstration

Eligibility

• Available for all industries and federal agencies where OSHA has jurisdiction

• Resident contractors at participating VPP Sites• Also available in States with their own VPP• OSHA history

– No open OSHA investigation or pending or open contested citations or notices of appeal at time of application

• No willful violations in last 3 years• Rates and assurances

Federal Worksite Specifics

Site based, Not agency based

Compliance with 29 CFR 1960

Notify agency DASHO

OSHA 200/300 form/accident recording– Compare against industry equivalent

– Fiscal year not calendar

Eligibility (Con’t)

Rate Criteria

• Most recent 3 full calendar years– Total Case Incident Rate (TCIR)– Days Away from Work, Restricted Work Activity, and Job Transfer (DART Rate)

• Compare rates against most current industry average for your SIC (from Bureau of Labor and Statistics www.bls.gov)

• Exceptions– No applicable SIC– Construction– Small Business – best 3 of 4 years

Program Criteria

• Management Leadership and Employee Involvement

• Worksite Analysis

• Hazard Prevention and Control

• Safety and Health Training

Safety & Health Management Systems

Management Leadership

• Written Safety & Health Management System

• Commitment

• Planning

• Authority and Resources

• Line Accountability

• Contract Worker Coverage

Program Criteria (Con’t)

Employee Involvement

• Meaningful Involvement

• Employee Rights

• Union Support

Program Criteria (Con’t)

Worksite Analysis

• Self-Inspection

• Comprehensive Surveys

• Hazard Analysis

• Accident Investigations

• Trend Analysis

• Annual Evaluation

Program Criteria (Con’t)

• Hazard Reporting System

Hazard Prevention and Control

• Written Programs

• Engineering, Administrative, PPE Controls

• Emergency Preparedness

• Professional Expertise

• Occupational Health Care Program

Program Criteria (Con’t)

• Preventive Maintenance

Safety and Health Training

• Hazard Recognition

• Rights and Responsibilities

• Safety and Health Management Systems

Program Criteria (Con’t)

What Does OSHA Look for in a VPP Site?• A culture that:

– Recognizes and supports effective worker safety & health management– Involves employees– Reports hazards and incidents– Reports injuries and illnesses

• Open communication among labor, management & government

• Self-sufficient in identifying and correcting hazards • Elimination of hazards using the hierarchy of controls • Goes above and beyond what is required by OSHA • Operates with VPP spirit

Program Criteria (Con’t)

Incentives

• Exemption from OSHA’s Programmed Inspection List

• Opportunity to correct hazards without citations during evaluations

• National recognition as “Best” • Positive relationship with OSHA• Access to Best Practices• Prestige/Camaraderie

– Voluntary Protection Programs Participants

Association (VPPPA)

VPP Application Process

• Submit an application that includes:– Management assurances– Written union support– Injury and illness rates– Description & examples of safety and health management system

• Application reviewed for completeness• Previous OSHA history verified• OSHA and the site prepare for the onsite review

Evaluation Process

• An OSHA Team visits the site• Typically lasts 4-5 days• Evaluation consists of:

– Opening conference– Document review– Walkthrough of worksite– Employee and management interviews– Closing conference

• Draft report and team’s recommendations for participation

Re-Evaluation Process

• Participant conducts annual self assessment

• Submit written report annually – Updated rates

– Successes

– Site info

– Progress on sites recommendations

• On-Site – 3-5 years from entry into program

• Regional Administrator approval

Recognition

• Highest level of recognition• All VPP requirements met• System operating at least one year• Rates are below the national average

Star

Recognition (Con’t)

• Elements and sub-elements in place• Systems may not all be at Star quality • Rates may be above the national average• Generally limited to one 3-year term

Merit

• Must meet Star requirements• Alternative safety and health methods • Current Demos:

– Short-term Construction– Mobile Workforce

Star Demonstration

Recognition (Con’t)

• Ceremony– Whatever site wants to do– May request OSHA participation– Almost always involves employees and safety committees– Presented with appropriate Flag & Certificate

• Media– May have local press interest– OSHA Website– OSHA Quick Takes– Other periodicals

Recognition (Con’t)

Participation

Puerto Rico

AK

HAWAII

WASH

OREG

CALIF

NEV

WYO

UTAH

ARIZ N. MEX

MINN

IOWA

MICH

IND

KY

TENN

VA

NC

SC

VT

MD

NY

CT

ME

NH

MA

RI

PA

NJ

OHIO

WV

IDAHO

MONTN. DAK

S. DAK

NEBR

COLO

KANS

WIS

ILL

MO

OKLA

TEXAS

ARK

LA

MISSALA

GA

FLA

DE

1982

Growth of VPP(Federal & State)

As of 1/31/03As of 1/31/03

Participation (Con’t)

11 25 32 40 46 57 63 64 71 83 106122187

246320

399486

578

705

807

920932

'82 '85 '88 '91 '94 '97 '00 '03Calendar Year

Puerto Rico

AK

HAWAII

WASH

OREG

CALIF

NEV

WYO

UTAH

ARIZ N. MEX

MINN

IOWA

MICH

IND

KY

TENN

VA

NC

SC

VT

MD

NY

CT

ME

NH

MA

RI

PA

NJ

OHIO

WV

IDAHO

MONTN. DAK

S. DAK

NEBR

COLO

KANS

WIS

ILL

MO

OKLA

TEXAS

ARK

LA

MISSALA

GA

FLA

DE

Current VPP Sites

Participation (Con’t)

Join the ranks of such employers as……

– General Electric

– International Paper

– IBM Corporation

– Frito-Lay

– Exxon-Mobil

– Motorola

– Georgia Pacific

– Nabisco

– Lockheed Martin

– Dow Chemical

– Solutia

– NASA Langley Research Center (10/23/98)

– Bureau of Reclamation – Elephant Butte (11/30/98)

– NASA Johnson Space Center Houston, TX (5/30/99)

– Tobyhanna Army Depot (6/28/99)

– NASA Johnson Space Center White Sands, NM (12/05/01)

– NASA Ames Research Center (5/9/02)

– NASA Sonny Carter Training Facility (12/10/02)

Civilian Federal Agencies

- US Postal Service

Participation (Con’t)

Number of Sites As of 1/31/03As of 1/31/03

Industries in the VPP(Federal Only)

Chemical -

Construction -

Textiles -

Wood Products -

Paper Products - - Other Manufacturing

- Food Products

- Misc. Industries

- Warehouse & Storage

- Petroleum

- Electricity

- Services

OTHER

- Plastics

Participation (Con’t)

As of 1/31/03As of 1/31/03

(Number of Sites by Employment -- Federal Only)

Participation (Con’t)

87

56

1223

5250

95

132

163

<1 1-2 2-3 3-5 5-7 7-10 10-25 25-40 40+

Number of Employees x 100

EmployeesSitesAs of 1/31/03As of 1/31/03

Union & Non-Union VPP Sites(Federal Only)

Contractors

Non-Union

Union

Participation (Con’t)

Benefits

• Decreased turnover and absenteeism

• Increased productivity

• Exempt from programmed OSHA inspections

• Networking with the best• Community recognition

• Reduced workers compensation costs• Models of excellence

• Competitive edge

Industry

Benefits (Con’t)

• Employees go home the same way the came in

• Involvement in Safety & Health

• Pride in work

• Improved morale

• Reduce costs

Labor

• Partners in excellence• Accomplishes OSHA’s mission• More successful than compliance alone• VPP partners serve as models for their

industries• Helps OSHA promote value of safety and

health • Leverages resources

OSHA

Benefits (Con’t)

Results

• Reduced Illnesses and Injuries:– On average injury and illness rates at VPP sites

are 53% below national averages

• Cost Savings: – VPP sites avoided 5,638 injuries in FY2000 – Total cost savings approximately $152 million

Safety Delivers a Return on Investment!(Liberty Mutual Survey)

• Survey shows 61 percent of executives say $3 or more saved for each $1 invested in workplace safety

• 95 percent of executives surveyed believe workplace safety has a positive impact on a company's financial performance

Why do workplace injuries cost so much?

• Direct Cost:– Out of pocket expenses not expected under

normal cost of doing business

• Indirect Cost:– Those costs not directly related to the injury,

but which occur as a result of the injury

Accident Costs and Impact on Sales

Type Avg. Avg. Sales Needed

Injury Direct$ Indirect$ Total$ 3% 5%

--------------------------------------------------------------------------------------

Amputation $21,718 $23,890 $45,608 $1,520,260 $912,156

Burn $ 3,846 $ 6,154 $10,000 $ 333,320 $199,992

Carpal T. $ 8,305 $ 9,966 $18,271 $ 609,033 $365,420

Foreign Body $ 317 $ 1,427 $ 1,744 $ 58,177 $ 34,870

Laceration $ 1,101 $ 4,955 $ 6,056 $ 201,850 $121,110

Common VPP Barriers

Weak safety and health culture– Safety Office is responsible for safety

Lack of employee and management

involvement/accountability

Timely hazard correction– Budget & resources

Common VPP Barriers

• Recordkeeping– change over to private sector recordkeeping

• Weak contractor safety– contractor oversight and selection– relationship between contracting officer and

S&H staff

• Lack of incident reporting culture

• Lack of trend analysis

• VPP awareness• Policy statement• VPP implementation team• VPP champions• Getting started

– Gap analysis

– Data analysis

– Action plan

– Culture change workshops

How Did They Overcome the Barriers?

VPP Program Tools

- VPP Brochure

VPP Program Tools (Con’t)

- New CD-ROM Auto run CD with index,

Links to sites on the Internet, &

Installed, printable resources

• Web (Links available on new OSHA CD-ROM)

DOL

OSHA

VPP

VPPPA

http://www.dol.gov/

http://www.osha.gov/

http://www.osha.gov/oshprogs/vpp/

http://www.vpppa.org/

VPP Program Tools (Con’t)

- JSHQ Articles

VPP Program Tools (Con’t)

• VPPPA– Conferences (September 8 – 11, Washington, DC)– Outreach– Training

• SGE

Leveraging with VPP

Additional Assistance

• Publications– VPP Policies and Procedures Manual– Federal Register Notice

• Training– OSHA Training Institute- Course #245.– Special Government Employees Course-if you

qualify.

A promise kept… A promise yet to fulfill.