Tri Chapter Workshop Advanced Charts Excel IAAP Feb 2013

Advanced Tips- Excel 2010 Charts...

Chart Types

Create a Chart

Format a Chart

IAAP 2013 Tri-Chapter Workshop

Presented by Terri Lorenz

Excel Charts meet pop culture...



Notes from previous slide: Its great when someone gets excited about pie charts and bar graphs. Especially when its in a popular TV show. References like these help make it easier to learn difficult or dry topics. When you watched the video, did you notice how bored his friends were? In a social setting, using charts to make your point is probably not such a good idea. However, imagine if he was presenting his info in a business setting. His clever & simple use of graphics to explain data (using charts) would make an impression on his audience. Folks walking away from his presentation, or viewing his workbooks that contain those charts would be more likely to remember his point.


Chart Types Bar Charts

Bar charts are one of the most common types of charts used to display data. Sometimes known as "column charts", they are most often used to show amounts or the number of times a value occurs. Bar charts make it easy to see the differences in the data being compared.


Chart Types Bar Charts


Chart Types Line Charts Line charts can display continuous data over time, set against a common scale, and are used to show trends in data at equal intervals. Category data is distributed evenly along the horizontal axis. Use a line chart if your category labels are text and represent evenly spaced values such as days, months, quarters, or years. Dont use totals in line charts.


Chart Types Scatter Charts Scatter charts are used to show trends in data. They are especially useful when you have a large number of data points. Unlike line charts, they dont connect the dots or points of data to show every change. Instead, the points of data are plotted and a best fit or trend line is drawn to show how the points of data correlate. If the line increases from left to right, the scatter plot shows a positive correlation in the data. If the line decreases from left to right, there is a negative correlation in the data.


Chart Types Pie Charts

Pie charts can only be used to show percentages. The circle of pie charts represents 100%. The circle is subdivided into slices representing data values. The size of each slice shows what part of the 100% it represents.


Creating a Chart Selecting Data

Select data range, include column & row titles


Creating a Chart Insert & Position Chart After selecting the data, use keystroke shortcut alt +F1 or navigate to the Insert Tab on the ribbon, choose the appropriate chart type from the Chart group. This will insert the chart onto the same sheet as your source data. You can move & resize your chart by clicking in the chart area. When you get the four-headed cursor, you can move the entire chart elsewhere on the sheet. To resize, you can pull at the corners and the sides of the Chart.


Creating a Chart Insert Chart on Separate Sheet

To create a chart on its own sheet, select the data range, then use keystroke shortcut F11.


Formatting a Chart Contextual Tabs Dont forget you must have the chart selected in order to see the Chart Tools tabs. If youre using the Layout or Format tabs, a quick check of the Current Selection dropdown is a good way to confirm that you are working on the correct Chart Element.


Formatting a Chart Chart Elements

To format chart elements, click on the element to select it and use the appropriate options from the Chart Tools tabs. Or, once youve selected the elements, right click to get the formatting menu for that element. To format only one series of an element, click the element twice (see the blue bar for Justin in the Bar chart below if you want to change the format of only that bar, click it twice). See next slide for diagram of chart elements.


Formatting a Chart Chart Elements


Extra Embedding vs. Linking Charts in PowerPoint

Charts are a great way to get spreadsheet data into a PowerPoint presentation. Simply select your chart, right click or ctrl + c to copy, then navigate to your PowerPoint and right click to paste. Note when pasting: you should create a chart from a table on your source spreadsheet and paste the chart as a link into your PowerPoint if you want to automatically update the chart when data is changed on the source spreadsheet; you should embed if your intent is to capture a specific moment in time, and dont want the chart to change when the data changes. You can also paste the chart as a picture!


Excel meets presentation skills... Some EXTREMELY funny stuff from Don McMillan www.technicallyfunny.com. Click the image below to launch his YouTube on Life After Death by PowerPoint. The Chart stuff starts at about 6:25 into the video. ENJOY!

Documents

Tri Chapter Workshop Advanced Charts Excel IAAP Feb 2013