Travelers’ Guide Book · 2020. 3. 30. · E. CELL PHONE USAGE • Keep cell phone and blue tooth off while the vehicle is moving. • Allow voicemail to handle your calls and return

Page 1Trusted Partners of Utilities Everywhere Since 1946

Travelers’ Guide Book

3175 Corners North CourtPeachtree Corners, GA 30071770-441-0403southerncross.com


Table of Contents

INTRODUCTION.................................................................................................................................. 3

OUR HISTORY & ABOUT US....................................................................................................................... 4

OUR MISSION & CORE VALUES................................................................................................................ 5

TRAVELERS PER DIEM POLICY............................................................................................................. 6A. Eligibility

B.Specifics

C. Approval Process

BENEFITS, TAXES and REPORTING......................................................................................................8

PERSONAL VEHICLE USE POLICY.........................................................................................................9A. Minimum Requires B. Vehicle CareC. SafetyD. Parking GuidelinesE. Cell PhoneUseage

F.OtherExpectations

G. Accidents

H. Post Accident

I.TrafficandParkingViolations

J. Mileage Reimbursement

a.Specifics

b. Travelers

c. Examples

d. Diagram of Examples

e. Expenses

f. Approval Process/Example Timesheet

FIELD OPERATIONS GUIDE.............................................................................................................................. 18

TIPS and ADVICE............................................................................................................................................. 20

MAP OF USA................................................................................................................................................... 21

IMPORTANT CONTACT INFORMATION............................................................................................................22


�elcome to the Southern Cross Travelers program!

It is a pleasure to have you join our mobile field technician team. The enclosed information is designed to serve as an introduction and guide with some necessary information you will need for our travelers program.

For over 70 years Southern Cross has been a "Trusted Partner of Utilities Everywhere" and we are proud of our history as an industry leader, innovator, and effective partner. Located just outside the Atlanta metropolitan area; Southern Cross has work with utilities across North America and we would love for you to join our team. The mobile traveler program is unique and special to us because our travelers have chosen to live full time in their RV and work countrywide to assist us at our different project locations across the nation.

As you navigate through this booklet, please take a moment to familiarize yourself with page 22 of this guide. These important numbers will help you should you need assistance along the way.

Again, Welcome to the Southern Cross Travelers Program...We’re glad you’re here!

I N T R O D U C T I O N


OUR HISTORY

SouthernCrosswasfoundedshortlyafterWorldWarIIbyJamesChaisson,whovolunteeredfortheMarinesandfoughtinthePacifictheater,earningtheNavyCross,BronzeStar,andaPurpleHeartforextraordinaryheroismintheBattleofSugarLoafHillonOkinawa.WhilenavigatingthesouthPacific,theyoungMarinecouldalwayslocateaconstantpointofreferenceinthesky—theSouthernCrossConstellation.

Prior to the war, Chaisson had worked in the utility industry clearing rights of way for naturalgaspipelines.Hediscovereditwaspossibletolocateleaksbynotingchangesinthevegetationalongthepipeline.Whenhereturnedafterthewar,Chaissonappliedhiscarefulobservationstoinventleakdetectiontechnologyasatoolforpipelinesafety.ChaissonnamedhiscompanySouthernCrossafter the constellationhehad reliedupon in theSouthPacific.Weproudlyretaintheconstellationlogoinhonorofourfounder.

ABOUT US

Todate,SouthernCrossInc.hasbeenaleaderinutilityfieldservicessinceitsfoundingin1946.Ourcompanyaimstopartnerwithnaturalgas,electric,water,andoilutilitiestoensuremutualsuccesswithourpartnerships.Weofferawiderangeofutilityservices,professionalservices,andadvancedtechnologysolutions.

Weprovidetheutilityindustrywithmanyroutinefieldservices,includingleakdetection,AMI/AMR installationandmaintenance, standardmeter services, regularfield services,pipelineintegrity, and related services.

SouthernCrossmanufactures the FlamePack 400 Flame Ionizationunit and the46’Hawklaser-basedunitsatourheadquartersjustoutsideofAtlanta,Georgia.Wealsosellandrepairequipmentacrossthegasindustry,offeringourcustomersawiderangeofsolutionsfortheirnextgasserviceproject.

A PROUD HISTORY Balanced By Our Constant Forward Focus


OUR CORE VALUES

Partnership

Commit to the success of our people and customers.

Integrity

Do the right thing!

Innovation

Deliver results through technology driven solutions

Teamwork

Collaborate to achieve common goals.

OUR MISSION

Solve Customer Problems.

Trusted Partners of Utilities Everywhere Since 1946


TRAVELERS PER DIEM POLICY

It is company policy to reimburse employees within acceptable IRS standards for definedexpenses incurred by the employee in the pursuit of company business. The intent of this reimbursement is to cover those expenses incurred by the employee over the normal expensestheemployeewouldincur.

A. Eligibilitya. Applies to all RV traveling employees of Southern Cross Inc.b. Workingaminimumof100milesfromhomeaddressofrecord.c. Workingincurrentlocationlessthan12months.

B. Specificsa. The IRS tax code includes certain guidelines on legitimate travel expenses that

areallowablefortaxreportingpurposes.i. All expenses must be ordinary, reasonable, necessary, and have a valid

business purpose.ii. This policy covers items normally encountered as business or travel

expense.Thecompanyexpectsitsemployeestousegoodjudgment.Thecompanyrecognizestherewillbetimeswhenyoumustexceed“normal”expenses.Suchoccasionsshouldbetheexceptionandnotthe rule and should be adequately explained on the expense report.Theemployeeshouldalwayskeeptrackofhis/herexactexpenditures.

b. RV Sites selected should be those that are well established, reasonable in price,and conveniently located in relation to the traveler’s work.

c. Mileagerateduringrelocationwillbereimbursedatthepublishedfederalmileage rate +$.25 per mile. The mileage rate covers all vehicular costs,includingtolls,repairs,andfuel.Travelpathwillbeverifiedusingcommerciallyavailablewebsites(ex.MapQuest,GoogleMaps)toconfirmuseofthe“shortestroute”option.


d. Foreachemployeewithviabletransportation,weeklyperdiemrateof$300.00. Theweeklyperdiemratecoversupto$650.00permonthoflotrent,utilities andothercostassociatedwithrentalsite.Costincurredforrentalsitesabove theallotted$650.00permonthwillbereimbursedtotheemployeewithproper pre-approval,documentationandreceipts.

e. For technicians that are part of a team sharing the same RV/Mobile Home, weeklyperdiemrateof$250.00willbepaidtoeachTravelingtechnicianwith viabletransportation.i. Included in the weekly per diem rate is a site rental cap of $650 subject to

increase for each additional individual sharing the same RV/Mobile Hometocoverlotrent,utilitiesandothercostassociatedwiththe rental site. Example, an individual traveling technician in a RV/Mobile Homewillhaveasiterentalcapof$650,if2travelingtechniciansinsame RV/MobileHometheywillhaveasiterentalcapof$1,300,if3traveling techniciansinsameRV/MobileHometheywillhaveasiterentalcapof $1,950.Costincurredforrentalsitesabovetheallottedrentalcapper monthwillbereimbursedtotheemployee/employeeswithproper documentation,receiptsandapprovals.

f. PerDiemisnotpaidwhenanabsenceoccurswithoutcompensation.

C. Approval Processa. Anindividualmaynotapprovehisorherowntravelorreimbursement.TheSCC

expense sheet or an electronic record through a provided third-party vendormust be approved by a Manager for all reimbursements. Reimbursements occuron the typical payroll cycle.


You will report to your hiring manager/supervisorfortheproject(s)youworkon.Theycan provide instructions on how to completeyourweeklytimesheet,perdiemandrelocationinformation.

Thetalentacquisitioncoordinator (TAC)workswith the project managers to help travelersfind placement. Mobilization letters are sentoutfromtheTAConceitistimetorelocatetoanotherproject.

Anexpensesheetistobesubmittedweeklytoyourprojectmanager.Pleasebesuretocompleteallfieldsaccurately to include your name, employee number and client code. Odometer readings are required to beenteredontoyoursheetdaily.Propercompletionof your expense sheetwill speed up the approvalprocess.

BENEFITS ENROLLMENTPermanent Full Time employees will be able toenroll incompanyinsuranceplans(medical,dentalandvisionandmore)withcoverage available onthe first month followingyour date of hire.1. You may begin the enrollment process (2 weeks afteryourstartdate)bygoingtohttps://pbenroll. com2. Firsttimeuserswillselect“NewUserRegistration” tocreateaUsername&Password.3. TheCompanyIdentifierwillbe:southerncross.

Weallhavetopaythem;sopleasebeawarethatyourStatetaxisbasedonwhereyouworkandnotwhereyoulive.Youmighthavetofilestatetaxesbasedontheprojectsyouworkthroughout the year. You can login to the Oasis self-service

website at http://www.oasisadvantage.com/employee-services to view your informationincludingyourpaystubs,W-2’sandobtaintheservicecentercontactnumber.


PERSONAL VEHICLE USE POLICY

B. VEHICLE CAREAs is required for company-provided vehicles it is recommended to keep your vehicle in a clean,well-maintained condition. The following items are recommendations to keep your vehicle inoptimumcondition.

• Tire Care and Replacement: Tire mileage is directly proportional to driver techniques,alignment,tirepressureandwheelbalance.Allofthesefactorsareunderyourcontrol.Tirepressuresmustbecheckedregularly (andkeptataPSI levelasdesignated inthevehiclemanualorasdesignatedontheinsidedoorpanelofthevehicle)andtiresvisuallyinspected.Alignmentandwheelbalanceproblemsmustbecorrectedimmediatelytoavoiddrastictirewear.

• Maintenance and Repair :Neglectingtomaintainavehiclecouldresultinthedriverbeingchargedforanyresultingrepairs.Unusualwearandtearaboveindustryaverageorneglectingto maintain your company-provided vehicle may result in the loss of your vehicle and furtherdisciplinary action. It is the driver’s responsibility to have the scheduled maintenanceperformed at the designated intervals to ensure maximum vehicle performance for safety,operatingefficiencyandextendedlifeofthevehicle:

Thispolicyhasbeenpreparedasanorientationonwhatisexpectedofyouintheoperationandmaintenanceofyourvehicleforcompanypurposes.Youareentrustedtousegoodjudgmentandhaveacompleteunderstandingoftheresponsibilitiesinvolved,bothofwhicharenecessarytocontinuetodriveforcompanybusiness.

• Change oil according to manufacturer’s suggested maintenance schedule• KeeptiresinflatedtotheproperPSIrating• Havetiresrotatedevery10,000miles• Frequentlyinspectbeltsandhosesforcracks,leaksorloosefittingsDriversafetychecklists

shouldbeperformedinwritingatleasteverytwoweeks.• Drivers should inspect all safety related equipment, including headlights, taillights, brake

lights,turnsignals,runninglights,licenseplatelights,etc.Also,checktiretreadforpropertreaddepth,windshieldwipersandhornoperation.

A. MINIMUM REQUIREMENTSAny employee driving on company business must meet thefollowingrequirements:

• Possess a valid driver’s license• Maintain an acceptable driving record per company policy• Maintainacertificateofinsurancefromtheirpersonal

autocarrierwithminimumlimitsof$100/300/100or$300,000 CSL.

• Followtheguidelinesstatedinthispolicyatalltimes• Besubjecttoannualauditandreview


C. SAFETY• It is company policy that seat belts be used at all times, not only by the driver but by all

passengers aswell. Drivers are prohibited fromoverloading and/or overcrowding a vehiclethatmayresultinunsafeoperation.Itistheguidelinetonotcarrymorepassengersthanthenumberofoccupantsafetyrestraintsystemsinthevehicle.Driversareresponsibleforwearingand enforcing the use of safety restraints by all occupants.

• Drivingisafull-timejob.Avoidalldistraction.Concentrateontheotherdriverbyassumingthatpersonwillnotdowhatisexpected.

• Roadsarecrowded.Considerallvehiclesaspotentialaccidentslookingforaplacetohappen.• Bewarewhenenteringintersections.Alwayscounttotwobeforeenteringanintersectionfrom

a stoplight or stop sign.• Signal entry onto freeways and stay in the center or inside lane for ease of emergency

maneuvering.• Donotinsistontheright-of-way.Assumetheotherdriverwill.

STOP THINK ACTWhen you can’t,

reduce it.

When you can remove RISK, do it.

• Duringwinterdriving,usecautionasbridgesareslipperyandfreezebeforeroadsbecausetheylackthewarmthofthegroundunderthem.

• Driversmustoperateavehicleonlyata speedappropriate to the road, trafficandweatherconditions.

• Looseitemsthatcouldbeblownoutofpickupboxesorofftheflatbedshouldbesecuredbeforedriving the vehicle.

• Useturnsignalsforparking,lanechanges,andallturnsinshoppingandofficecenterparkinglots.

• Alwayskeepafulllevelofwindshieldwashersolvent.• Beforenightdriving,wipeoffyourheadlights.Ifyouarewonderingwhetherornotyoushould

turn on your headlights, turn them on.• Drivingwhileconsumingalcoholicbeveragesorotherdrugs,orwhileunderthe influenceof

alcohol or other drugs is never acceptable.


E. CELL PHONE USAGE • Keepcellphoneandbluetoothoffwhilethevehicleismoving.• Allowvoicemailtohandleyourcallsandreturnthemwhensafe.• Ifyouneedtoplaceorreceiveacall,pullofftheroadtoa safelocationandstopthevehiclebeforeusingyourphone.• Ask a passenger to make or take the call. • Informregularcallersofthebesttimetoreachyoubasedupon

your driving schedule. • Undernocircumstancesistextingwhiledrivingallowed. Anyaccidentresultingfromnegligenceduetophoneorhands-free deviceusagewillbesubjecttotheat-faultconditionsasdescribed intheaccidentsectionofthismanual.

D. PARKING GUIDELINES• Allvehiclesshouldbepulledthroughorbackedintoparkingspots,includingdriveways,at alltimes.• Alwaysbackslowly,atidlespeed.Neverrushbackingup.• Whenpossibleuseaspotterforcongestedanddifficultsituations.• Whennecessary,signaltoothersyourintentionsbyusingyourflashersandyourhorn.• Rolldownawindowandturnofftheradiosowarningscanbeheard.• Atrafficconeshouldbeplacedinfront&behindthevehicleanytimethevehicleisparked

on a street.• Allemployeesmustcompletea360degreewalk-aroundpriortomovingavehiclefroma parkedlocation.

F. OTHER Expectations • Firearmsorotherweaponsarenotallowedinyourvehicle

while on company business. Possession of weapons oncompany property by anyone other than a licensed lawenforcementofficerisgroundsfortermination.

• Driversarenottotransportanyhazardousmaterialorwasteincompanyvehiclesorinanyvehiclewhileoncompanybusinessunless such hazardousmaterials are ordinarily handled bythe company as part of normal business operations. Non-hazardousmaterialstransportedinacompanyvehicleorinanyvehiclewhileoncompanybusinessthatmaypotentiallycause injury because of sudden impact must be properlysecured.


G. ACCIDENTS Avalidinsurancecardandvehicleregistrationshallbecarriedinthevehicleatalltimes.Ifyouareinvolvedinanaccident,pleasefollowtheseinstructionsaftercalling911:

1. Whenanaccidentinvolvesanothervehicle,obtainthe followinginformation:

• Driver’sname(andowner’snameifdifferentfromthedriver)• Address• Telephone number• Name of insurance company and policy number• VIN, vehicle year, make, and model• Vehicle license plate number.

2. If possible, obtain names, addresses, and telephone numbersofanywitnesses,includingname,badge

number, department name, and address of any investigatinglawenforcementagency.3. NotifyyourProjectManagerand/orProjectSupervisorofaccidentandlocation.4. Identifyyourselfandshowyourdriver’slicenseandinsuranceidentificationcard.Do

not discuss insurance policy. Do not assume the blame for the accident and, above all, do not agreetoanysettlement.5. Cooperatewiththeinvestigatinglawenforcementofficers.Answertheirquestions factuallyandavoidcommentarybeyondthat.Donotinsistthatacitationbeissued totheotheroperator.Despiteyouropinion,theofficermaybetryingtodecideresponsibility fortheaccidentandanoverlyaggressiveattitudeonyourpartmayresultinadecision againstyou.Inagivensituation,theofficermightaskifyouwantacitationissuedtothe operator.Ifso,answerintheaffirmativeandexplainthatthisisyourcompany’spreference.6. Noteifthereareanyinjuriesreportedbyanyoneinvolvedintheaccident.7. Itisyourresponsibilitytonotifyanystateand/orlocalagency(police,etc.)oftheaccident andtofiletheappropriatewrittenreportasrequiredbystatelaw,inadditiontonotifying

management. 8. Whentheaccidentdoesnotinvolveanothervehicle,orthevehiclegetsdamage,do thefollowing:

• If necessary, contact 911. •ContactyourProjectManagerand/orProjectSupervisorofincidentand

location.9. In all instances, an accident report form must be completed.


I. TRAFFIC AND PARKING VIOLATIONS Three(3)minorviolationswithina12-monthperiodwillresultindisciplinaryaction,uptoand includingtermination. Minorviolationsinclude:

• Speeding less than 25 mph over the limit • Failuretowearseatbelt• Failure to stop at a stop sign or stop light

Ifyoureceiveamajordrivingviolationconviction,itwillresultinyouwilllosetheprivilegeof drivingoncompanybusinessinanymanner.Itmayalsosubjectyoutofurtherdisciplinary action,uptoandincludingtermination. Majorviolationsinclude:

• Driving under a suspended or revoked license • Hit and run or leaving the scene of an accident • Vehicletheftduetonegligence(includingfailuretoparkthevehicleinasecure,well-lit areaorparkinggarage,failuretolockdoors,leavingkeysinplainview,orleavingavehicle runningwhileunattended)• Vehicularmanslaughter,homicideorassaultarisingoutoftheoperationofamotor

vehicle • Useoffalsemotorvehicledocuments,suchaslicenseorregistration• Failuretoobeyschoolcrossingguardoranyschoolbusviolation• Passingonthewrongside,onahillorwhereprohibited• Reckless, careless or negligent driving • Drivingonthewrongsideofadividedhighway• Participatinginracingoraspeedingcontest• Drivingwhileundertheinfluenceofalcohol,evenifunderthelegallimit;drivingwhile intoxicatedatthelegallimitorabove;and/ordrivingwhileundertheinfluenceofdrugs, whetherprescriptiondrugsoranycontrolled/illegalsubstances• Implied consent or refusing the test • Speeding more than 24 mph over the limit • Eludingapoliceofficer• Failure to keep an acceptable motor vehicle record

Employees are subject to a DOT drug screen testingwhentheycauseor contribute to accidents that involve a company vehicle, machinery, equipment,orpropertyand/orresult inan injurytothemselvesoranotheremployee. Inanyof these instances, the investigationandsubsequenttestingmusttakeplacewithintwo(2)hoursfollowingtheaccident,ifnotsooner.Iftestingisadministeredoutsidethetwo(2)hour guideline, contact the Safety Director for approval.

H. POST-ACCIDENT


J. MILEAGE REIMBURSEMENT Reimbursementwillbepaidformaintainingproperinsuranceandtheoperatingexpensesofthe carbymultiplyingthenumberofmilestraveledbythecurrentpublishedfederalmileagerate. BasedontheIRSestablishedpoliciesthereimbursingofcommuting(travelbetweenhomeand theinitialorfinalworksite)isnotreimbursed.

SouthernCrosstrackstheGPSlocation andhistoricalpathofyourcompanyprovidedcellphoneandwillusethisdatato captureandvalidateactualmileageanduseofdirecttravelpaths.Travelpathwill alsobeverifiableusingcommerciallyavailablewebsites(ex.MapQuest,GoogleMaps) toconfirmuseofthe“shortestroute”option.

ii. Reimbursedtravelisonlyfromtheinitialreportinglocationofeithercompanyoffice ortheemployee’sinitialfieldjobsiteandallotherjobsitesfortheremainderofthe dayusingtheshortestreasonabletravelpath/distance(seeexample1below).Mile agefromyourprimaryresidencetothefirstjobsiteisconsidered“commute”andis notareimbursableexpenseexceptasoutlinedbelow.

iii. Theremaybetimesthatanemployeeisrequiredtotraveloutsideofthenormal customerlocations.Inthosecases,reimbursementwillbegrantedonacasebycase basisformileagetoandfromhometotheextentthetripexceeds20mileseachway (seeexample2below).Ifyouareunsureofyourspecificsituation,seekapproval fromyourmanagerfirst.Projectmanagerswilldeterminewhatlocationsfallinside andoutsideof“normal”customerlocations.

iv. Theremaybetimeswhereanemployeemayrequireovernightlodgingaspartof theirjob.Inthesecases,mileagetoandfromthehoteliseligibleforreimbursement ifthetravelisworkrelated.

a. Specifics i. Southern Cross requires the accurate

tracking of mileage for business travel thatoccursafterarrivingatyourintial worklocation.Mileagewillbe reimbursedforreportedandverified businesstravelbetweenworklocations.


b. Travelersi.Forthoseemployeeswhohaveatraveltrailerandreceiveperdiem,yourRV/Camper isconsideredyour“primaryresidence”forpurposesofcalculatingyourcommute. Thus,mileagetoandfromyourhomeisconsidered“commute”andwillnotbe

reimbursed.Mileagefromthefinalcustomersiteofthedaytoyourhomewouldbe considered“commute”aswell.

Travelers, Mike and Terry RiedelTraveler, Maureen Evans

ii. AlleffortsareexpectedtobemadetofindRV/Camperparkingclosesttotheworksite. Whenavailabilityislimited,withapproval,mileagewillbepaidforcommutingmiles

more than 20 miles.


c. Examplesi. Example 1

Trip1–Employeeleaveshomeinthemorninganddrives10milestothefirstcustomersiteofThe day. No Reimbursement - Commute

Trip2–Aftercompletingworkatfirstsite,employeethentravels7milestonextcustomersite. 7 miles Reimbursed – Work Travel

Trip3-Aftercompletingworkat2ndsite,employeethentravels12milestonextcustomersite. 12 miles Reimbursed – Work Travel

Trip4–Employeefinishesworkforthedayanddrives20mileshome. No Reimbursement – Commute

ii. Example 2 Trip1–Duetocustomerneeds,employeeleaveshomeandisrequiredtotravelawayfrom

normalareatocustomersite50milesaway.30 miles Reimbursed – Travel Outside of normal work area. 20 miles commute.

Trip2–Employeecompletesworkandthentravels30milestonextcustomersite.30 miles Reimbursed – Work Travel

Trip3–Employeefinishesworkforthedayanddrives50mileshome.30 miles Reimbursed – Travel Outside of normal work area. 20 miles commute.

d. Diagram of Examples


e. Expensesi. AllowableMileageExpenses

1. WorkRelatedMeetings2. TravelbetweenSouthernCrossjobsites3. Pre-approvedwork-relatederrands(postoffice,supplystores,etc.4. Trainingandclassesifwork-relatedandapprovedbythemanager.

ii. UnallowableMileageExpenses1. Commutingbetweenhomeandthelocaloffice/initialworksite2. Commutingbetweenthelastworksiteandhome3. Traveling to/from lunch or breaks4. Othertravelinbetweensitevisitsthatisnotwork-related

f. Approval Processi. Anindividualmaynotapprovehisorherowntravelorreimbursement.TheSCC

expense sheet or an electronic record through a provided third-party vendormust be approved by a Manager for all reimbursements. Reimbursements occuron the typical payroll cycle.

WEEKLY SURVEY DATA SUMMARY and TIMESHEET

Week Ending:MON TUE WED THR FRI SAT #

Client Code: X X X X 12345

X X X X 12345

Employee Name: PLEASE PRINT

Hrs.

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MON CITY MAP: COMMENTS

8.0 0.0 74 0 1 1 1 1

0.0 0.0 0 0 0TUE CITY MAP: COMMENTS

8.0 0.0 214 21 105 0 1 1 1 1

0.0 0.0 0 0 0WED CITY MAP: COMMENTS

8.0 0.0 214 21 118 1 1 0 1 4

0.0 0.0 0 0 0THU CITY MAP: COMMENTS

8.0 0.0 214 21 75 1 1 1 1 0 1 1 1

0.0 0.0 0 0 0FRI CITY MAP: COMMENTS

8.0 0.0 214 21 101 1 1 1 1 2 2

0.0 0.0 0 0 0SAT CITY MAP NAME: COMMENTS

0 0 0

0.0 0.0 0 0 0

40.0 0.0 0 473 0 0 1 2 3 0 0 4 4 5 1 0 9 1 0 0 0 0

Technician signature Technician's Phone # Client Approval Date

Mail Stub To - Homebase City State

1/1/0000Calibration Tested

000123 (01) HAWK/FI Unit X

Ranger - CGI Unit XHAWK Unit SCC # R12345

TIME CODES SURVEY LEAKS CGE / AOC / CP

#VALUE! CLEARFIELD

#VALUE! CLEARFIELD

#VALUE! CLEARFIELD

#VALUE! CLEARFIELD

#VALUE! CLEARFIELD

1/1/0000 404-555-1212

Direct Deposit - On-file Any City USA

#VALUE!

0-Jan-1900

TOTALS

CONTRACTOR FOR:

Place an "X" in the appropriate boxwhen calibrating your equipment daily

EXAMPLE


Rev. 1.2 Updated 3/11/19 8

Project Run Book

Authority Matrix- Field Operations

Should: determine who has the authority to make decisions for tasks that occur during a project.

Field Operations

Task or Decision Person or Function

Sup. PM VP

Ops COO CEO Personnel

Headcount to budgeted level A Headcount above budgeted level A A Add new position to budget A A Supervisor position A A Technician salary A A Dismissal of employee- W/ HR A Grievance Responses/Settlements- W/ HR Manager A A A

Transfer of employees A Use of travelers A

External Purchases Office Supplies within budget A A Office supplies above budget A Phones & Computers A Job, Safety & Uniform equipment A Fuel Gas for survey A Repairs to equipment A A Mileage above budget A Client entertainment A Client engagements (sponsorships, etc.) A Extra phone chargers, external batteries, etc. A Job performance gifts/rewards A A

Vehicles Regular Maintenance A A Repairs to vehicles A A Purchase/Lease of new vehicle A A

Insurance/Claims Fines and penalties A A Accident claims A

Rent/Real Estate Office Rent A Office Utilities A

FIELD OPERATIONS GUIDE


Rev. 1.2 Updated 3/11/19 9

Project Run Book

Authority Matrix- Field Operations

Internal Purchasing Equipment as budgeted A A Equipment above budget A A

Transferring Assets Transfer of equipment A

Travel Training expenses A Technician travel above budget A PM Travel within budget A

Contract New Contracts A A A Change Orders A A Compliance dates A

FIELD OPERATIONS GUIDE CONTINUED


TIPS and ADVICE

"The positives to being a traveler are being able to see and experience different states in the U.S., and give the kids a different look at the world."

"Do your research. Map out your route and reserve your campgrounds in advance. Especially ahead of any weather event. If you are traveling with a family, plan for plenty of potty breaks!"

Sara & Gabe Campos' Advice:

RV Travelers,Sara and Gabe Campos

Do Researchand

Stay Positive

Todd and Heather are one of our seasoned mobile travelers teams. Their tips and advice to new travelers is:

"Some Walmart’s and truck stops allow you to park an RV overnight."

"Your personal insurance has affordable road side assistance options. This could be a more cost-effective choice instead of purchasing from another party."

Personal Insurance

RV Campgrounds

"Do some research online ahead of time. A couple of RV park websites are campgroundreviews.com and rvparky.com. Apps are available for download as well."

RV Travelers, Todd Billis and Heather Overholtz

RV Travelers, Mike and Terry Riedel

"Always stay flexible and be ready to go at a moments notice."

Mike and Terry's Advice:

Flexibility

"Invest in high quality weather gear-Some examples: Waterproof Gore-Tex boots, Rain gear from military issued, Cooling vest and a hat. Donna says, “Having these items as a traveler makes our job a more pleasant experience!”

Donna and Mike Bender's Tip:

WeatherAdvice


At Southern Cross, we want to make sure your start andtransitiontothedifferentlocationsissmooth.Wehopeyouwillhaveagreatexperienceandmakegreatmemoriesworkinginour traveler program.

Final Words

SAFE TRAVELS!


IMPORTANT CONTACT INFORMATION

GENERAL HR AND BENEFITS Janice Seupersaud HR [email protected]

Eric ReedVice President of [email protected]

PAYROLL DEPARTMENTAmy [email protected]

SAFETY DEPARTMENTRobb FrancetichSafety [email protected]

TRAININGBruce ManleyTrainingandOQManager770-255-1280bmanley@southerncrossinc.com

OFFICE LOCATIONSSouthern Cross-Corp. Headquarters 3175 Corners North Ct.Peachtree Corners, GA 30071770-441-0403

Advanced Technology Center 5150 Peachtree Industrial Blvd Suite 400Peachtree Corners, GA 30071 770-441-0403

Trusted Partners of Utilities Everywhere Since 1946


"Travelers....Making Friendships On The Road."

LIVE WORK PLAY

"Trusted Partners of Utilities Everywhere Since 1946"

Documents

Travelers’ Guide Book · 2020. 3. 30. · E. CELL PHONE USAGE • Keep cell phone and blue tooth off while the vehicle is moving. • Allow voicemail to handle your calls and return