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TRANSFORM THE LOOK OF YOUR OFFICE WITH DOCUMENT

MANAGEMENT SOFTWARE

Going paperless can mean a whole new world of positive things for your office and bottom line -

not only will your employees see their electronic workflow transform completely, but the actual

look of the company can change. An entire business's data can be better protected and processed

in a collaborative way once document management software is adopted across the board, and

the elimination of your old equipment will free up space in a cramped workplace. Here are a few

helpful tips on how to improve the security and ease of your day-to-day so you can start flipping

through IKEA catalogs for the latest gorgeous office setup to emulate.

Optimize existing processes with invoice automation

Before you can enjoy the newfound space in your office, it's critical to have reliable systems in

place that fully ingratiate your staff in paperless document management. One of the most

important pieces of this puzzle is managing the financial information of both the business and its

customers, a process that's far more complicated than it may appear. A quality scanning setup

must be acquired to archive existing data into the new electronic document imaging system, then

organized to best serve the needs of all working in the office.

The process doesn't stop there - once your information is stored in a secure and functional

database, new systems need to be developed that cut the monotonous and costly scanning out

of the office's daily practices. This is where invoice automation comes in, allowing financial and

personal data to be transmitted between a client and an employee with ease and security in a way

that directly integrates into the existing document management software. According to The

Paperless Project, this will win workers a great deal of time during their work day, as over one-

third of the average office staffer's time is spent rifling through paper documents to get the job

done.

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Use your new space to its full potential

Once your new paperless office is well-established and is actively improving the electronic

workflow of those who make their living there, project managers and employees with design-

minded thinking can get to work making the space formerly occupied by printers, copy machines

and other tools a beautiful, functional environment. Businesses can use some of the money saved

from switching to a paperless office to make their corner of the industry look as personal and

special as it is.

Buzzfeed writer Alana Oakun wrote a recent piece offering those with a little extra cash and space

(both fringe benefits of going paperless) tips on how to transform everyday objects into space-

saving miracles. Suggestions included transforming old soup cans into useful penholders by

decoupaging or using wrapping paper to decorate them, labeling electronic cords with bread tags

to avoid confusion or storing any personal belongings or supplies in an old wine rack beneath

your desk. It's not hard to make a simple space feel like home, and paperless document

management can be the first step in changing the way you work to make for a happier and more

efficient environment.

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Tags: Invoice Automation, paperless office, document management software