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Transactions ModuleMuseum Victoria
Dianne J Bray2008 EMu Users Meeting
Te Papa Tongarewa
Major Requirements Primarily for Natural Science transactions
• Manage transactions other than loans
• Manage loans of uncatalogued objects
• Manage partial returns of inward and outward loans
• Manage specific parts of a single catalogue record
• Existing Accessions Module retained
Need to manage data associated with:
• Outward donations, exchanges, tissue grants (from Tissue Collection)
• Partial loan returns – Nat Sci loans may be returned over a period of time
• Donations or loans of specimen parts or parts of specimen lots, including tissue and mineral grants for destructive analysis
• Incoming loans– Record other institution Catalogue numbers and taxon
information– Exhibition objects
Existing Loans ModuleObject Tab
Currently, data in Notes field must be manually entered into Loan Notes field on CatalogueCollection Management Tab
Ethanol-fixed specimens loaned for comparative examination. Approval given for a small sample of muscle tissue to be removed from each specimen for molecular study.
Existing Catalogue ModuleCollection Management Tab
Loans Module Summary data – implies that entire lot is on loan
Information manually entered – only 2 of 5 specimens on loan
Specimen parts granted for molecular research
Limbs from crustaceans specimens granted for molecular research
Loans Object Tab
Catalogue record
New and modified tabs
Transactions Module – new and modified tabsSummary DocumentationTransaction DatesObjects (C) Items (U)Relationships ReturnsCompliance Valuation
Catalogue ModuleCollection Management Tab – modifiedTransaction Tab – new
Transactions Module – existing tabsFinance MultimediaNotes AdminSecurity TasksMovements
Summary
Transaction
Fourpeople may be involved in a loan
Dates
Documentation
Compliance
The export of Australian native fauna controlled byAust Govt legislation.
Arsenic may have been used in the preparation of very old Nat Sci specimens
Related transactions
To track all invoice numbers relating to partial loan returns and loan transfers
Objects – Catalogued
Nat Sci – a specimen lot may contain one or more specimens and not all specimens may be sent on loan.
Tissue sample or mineral crystal may be granted for destructive analysis
Items – uncatalogued
To record information on uncatalogued exhibition objects and inward Nat Sci loans (all outgoing Nat Sci specimens must be catalogued).
Loan Returns
Tracks partial returns of catalogued and uncatalogued objects
Object data mirrored from Objects (C) and Objects (U) tabs
Valuations
Object data mirrored from Objects (C) and Objects (U) tabs
Total value auto calculated
New Catalogue Transactions Tab
MV Transactions Module
Thank you
Dianne J Bray
Senior Collections ManagerVertebrate Collections
Museum VictoriaMelbourne Victoria Australia
