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TRAITS OF AN EFFECTIVE PAPERLESS BUSINESS

Imagine this: Your neighbor invites you to his or her office to take a look at their new paperless

document management software. You were thinking about acquiring the program yourself, and

wanted to see firsthand how the electronic workflow of a business transforms when an entire staff

is comfortable with the major adjustment that is eliminating paper from the workspace entirely.

Immediately, you notice how open the office space seems - where are all the filing cabinets or the

big, clunky copy machine? This is accompanied by something even stranger - are these employees

actually happy to be at work? For people that are still in the process of deciding whether

eliminating these old practices is right for your business, here are the traits that are a dead

giveaway of a happily functioning company using paperless document management.

The staff is collaborating

When an organization makes all their files digital, it becomes easier for employees who would

normally communicate sporadically through email to collaborate in a productive way. In today's

business landscape, it's unrealistic for any two staffers' schedules to align frequently enough to

work on a specific project together every day - this is where the paperless advantage comes in.

According to TechNet, individual users should be able to set privacy settings and customize how

those shared on a given document, spreadsheet or other form of media to limit whether they can

edit or simply view the data. From there, it's possible to work together without being in the office

or even the city at the same time.

There's open space

Another hallmark of the business that has finally decided to go paperless is that it has newfound

space to use for employees or meeting rooms. The room that used to be devoted to the copy

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machine has been altered due to electronic document imaging, and the money saved from

eliminating the paper, ink and maintenance costs associated with the product can be used to

transform the space into something completely new. The same can be said for the mass amounts

of real estate formerly occupied by filing cabinets and regular printers - an office manager can

put in new cubicles and more. In addition, there are a number of recycling programs to make it

easier for an office to say goodbye to these old products for good.

Things are getting done faster

Of course, the main draw of the paperless lifestyle is that things simply get done faster, making

for a happier staff and a more prosperous business. Once an office has been trained on the

benefits of the document management software that has been deployed, employees working

at all levels can reap the numerous benefits of getting rid of the nuisances that paper introduces

into the office.

If these qualities are what you'd like to see in your own office's electronic workflow, start taking a

look at today's leading paperless solutions. Collaborative efficiency can be within any business's

reach with a little effort and some reliable software.

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Tags: electronic workflow, paperless office, document management software