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The challenge: a team of 4, walk 100km in 30 hours! This is an updated version of the Trailwaker brochure.
Citation preview
The path-pounding,
midnight-hiking,
group-hugging,
life-changing team
challenge across
the South Downs.
TrailwalkerTM UK 2009
Memories of the first 14 hours:
“Brilliant weather on the first
day and an amazing sunset;
the foot baths provided by our
wonderful support crew.”
Emma Terleske
All quotes in this brochure are from
previous Trailwalker participants but
not necessarily those pictured.
Sometimes – maybe just once-in-a-lifetime
– you get the chance to do something great.
To prove something to yourself. To achieve
something amazing.
Trailwalker is one of those times.
It’s an unforgettable journey that will
change lives for ever – including yours.
Four people,
one goal, 100 kilometres
in 30 hours.
Your time starts now!
Sign up today!
The blisters and the ‘buzz’
Trailwalker is tough, it’s true. But
from the time you start putting your
team together, through training
and fundraising, to crossing the
line, yours will be a unique and
unforgettable journey. It will make a
difference to the way you feel about
yourself, your team mates, support
crew, and maybe even life itself!
And most importantly, the money you
raise will make a huge difference to
people all over the world. People who
are working their way out of poverty.
How did it all start?
The first Trailwalker was held more
than 25 years ago by the Queen’s
Gurkha Signals Regiment as a training
exercise. Since then, Trailwalker UK
has grown into a major fundraising
event for Oxfam and the Gurkha
Welfare Trust (GWT). And there are
now Trailwalker events in Australia,
New Zealand, Hong Kong, Ireland,
Belgium, Netherlands and Japan.
The Gurkhas are still a big part
of Trailwalker UK, running the
event in more ways than one – last
year’s fastest Gurkhas finished the
course in 10 hours 13 minutes!
State Street is the principal sponsor
of Trailwalker, and has sponsored
Trailwalker events around the globe.
What is Trailwalker?Trailwalker is a 100-kilometre trek for teams of four – over 30 hours in tough conditions. The route follows the stunning South Downs Way, finishing in Brighton.
Trailwalker tests a range of skills: team work, stamina, endurance, navigation, and self-discipline. It offers you the chance to make new friends, to get out, get fit, and to raise money for Oxfam and the Gurkha Welfare Trust. These organisations share a purpose – to end poverty and change lives for good.
Trailwalker18/19 July 2009
“When I first signed up I really thought
of it as a personal challenge – now I
understand that it is the ultimate team
event. We couldn’t have finished it
without each other – walkers and
supporters alike.”
Clare Hallett
More memories: “Getting caught in
the thunderstorm right on top of the
ridge during Stage 9; that feeling
of ‘Oh my god what am I doing?’
at the half-way point.” Mhairi Coyle
Before
You’ll receive a whole suite of
fundraising and training materials,
as well as online support at:
www.oxfam.org.uk/trailwalker and a
contact at Oxfam for personal advice.
Plus there’s a preparation session
run by Oxfam and the QGS to give
you the best chance of completing.
At the start
Experience a special ‘night before’
atmosphere, with free camping and feast
to set you up for the challenge ahead.
On the way
We set up checkpoints where you can
meet up with your support crew, receive
emergency First Aid cover, and get
huge motivation and moral support from
Oxfam and the Gurkhas. We’ll even
throw in a hot meal at Checkpoint 7!
At the end
Hot showers, a massage (volunteers
permitting), a genuine Gurkha
curry, drinks, cheering crowds and
a medal for every finisher. Not to
mention a very warm glow and
incredible sense of achievement!
Afterwards
That sense of achievement stays
with you. And there’s a special
Trailwalker celebration evening,
where we give out a great range
of prizes and awards.
So what’s in it for you?You mean apart from the massive sense of achievement, and profound feeling of making a difference in the world? Well, we’ll look after you and your team mates on every step of your Trailwalker journey with heaps of advice, support and facilities.
A team leader and team
Trailwalker is a team challenge –
so first and foremost, you need a
Team Leader who can recruit a
team. Teams of four must sign up
together, start together, and cross each
checkpoint and the Finish Line together.
Training
Most people can complete Trailwalker,
but training for it is essential. Even if
you’re physically fit already, you need to
build up mental strength and stamina,
too. Everyone is different – you need
to learn about yourself and your needs
before the event. How often you need
to drink, how tiredness affects you,
which footwear you prefer, and so on.
Training with your team will help
you to set your pace, and to work
out your roles within the team, and
how best to support each other.
Support crew
You need a crack team of friends and
family to be your support crew. You can’t
complete Trailwalker without one – and
not just because we won’t let you! Your
support crew will supply you with food,
extra water, minor medical supplies,
seats, shade, and encouragement.
You’ll need them to pack your tent at the
start, ferry your waterproofs around in
the middle, cheer you over the finishing
line, and carry you home when you can’t
walk any more. We can’t emphasise
enough how important these people are.
Sole mates
Get the right shoes. Seriously.
Whether you prefer trainers or hiking
boots (or to alternate between them
at different stages), get expert advice
when you buy them. Good footwear can
correct your stride and prevent knee,
hip, and back pain caused by repetitive
impact. Break them in well, have at least
one back-up pair, and make sure your
feet feel loved. You’ll need them to
be on top form.
What do I need?
Time to plan
“I remember the sunset at the top of a long steep
hill near Checkpoint 7 and the lights shining in
the darkness. The Gurkhas were amazing,
as was the whole experience. The pain was
most definitely worth it – it lasts a few days
but the memories will last forever.”
Siobhan Ashton-Cleary
“My memories are of the truly emotional
feeling at the end and the amazing
reception from family, friends and
strangers! The sense that the world was
my oyster – if you can complete Trailwalker,
you really feel you can do anything!”
Ruth Dickson
Who can enter? The only criteria are that you are in a
team of four including a Team Leader;
you have a support crew; and that
all walkers are aged 18 or over on
the day of the event. Trailwalker is
open to teams of friends, colleagues,
corporate teams, family teams,
university teams, all sorts of teams!
How do I get people interested?If the quotes in this brochure aren’t
enough to help you motivate and
recruit your team, there are lots
of resources online at:
www.oxfam.org.uk/trailwalker
And you’ll receive leaflets to help
you spread the word!
What sort of team mates do I want?Make sure everyone brings a quality
to the team, whether it’s energy,
enthusiasm, organisational skills,
fundraising ideas, map-reading skill,
or an endless stream of amusing chat.
What if a team mate drops out before the event?It’s best to plan for this from the start.
As well as your team of four, get others
involved – as fundraisers, support crew,
or pacers, so if someone drops out, one
of those people may be able to step in.
We all work full-time. Will we have time to train?Most Trailwalkers work full-time and
make it over the Finish Line – and
so can you! Training is often about
quality not quantity, and you need rest
periods between long treks anyway.
Leading the waySome things to consider as you
decide who is best-placed to be
your Team Leader.
It saves time, money and confusion if the
Team Leader acts as the main contact
between your team and the Oxfam office
– to let us know any changes in your
details, for example, if anyone drops out,
and is replaced. Team Leaders need
to be good at co-ordinating fundraising,
training, and logistics. They shouldn’t
try and do everything themselves,
but they need to keep track and make
sure everything is being done.
During Trailwalker, every member of your
team will have a low point when they’ll
really need support – so it helps if the
Team Leader is able to take the lead in
cheering them along.
Your dream team
Closing date
for registering
31 March 2009
Sign up today!
*Places are provided on a first-come-first-served basis.
*
Step up and get goingSo you’re ready to take the next step – to sign up and get started. Here’s a simple guide to help you on your way.
Step 1 Make sure you’ve read and understood the terms and
conditions at the back of this brochure.
Step 2 Recruit your Team Leader and team.
Step 3 Work out your fundraising target – we need to know this when you sign up.
Step 4 Fill out the application form at www.oxfam.org.uk/trailwalker or
call 0300 200 1244 if you don’t have Internet access.
You will need all the info on the checklist opposite, as well as
your credit card to pay your entry fee of £200 per team
(or £100 before 12 December 2008, £150 before 31 January 2009).
Congratulations! You’re a Trailwalker! Step 5 Start thinking about your fundraising and get it underway,
using all the tips online, including the e-fundraising facilities.
Step 6 Now’s the time to start training. Trailwalker is an unusual event
and it’s hard to find training advice for ultra-distance walks,
so we’ve put together a Trailwalker Training and Safety Guide to
make sure you’ve got all the info you need to prepare for the event.
Step 7 Come to one of our preparation sessions – it’s best if someone from your
team and your support crew come to hear about the event from Oxfam,
the Gurkhas, and walkers who have done it already.
Step 8 By now, the rest of your event kit should arrive – a map and directions
for the route, an Event Guide for you and your support crew.
Getting excited now? Time to plan your meals and get packing!
Step 9 Arrive at the campsite and begin to feel ‘the buzz’.
Step 10 Turn up at the Start Line and have the time of your life!
Closing date
for registering
31 March 2009
Sign up today!
Make a note of all the information below:
Team name
Tier (see overleaf) AND pledged amount
Team type. For example: friends, work, club, other
Name of organisation being represented
Names and addresses of Team Leader, all Team Members, and Support Team Leader
Email addresses of all Team Members
Contact phone numbers: daytime, mobile and evenings
Oxfam supporter number (if known)
Age bracket of team members, ie: 18-25, 26-30, 31-35, 36-40, 41-45, 46-50, 50+
Any special requirements: (eg dietary)
Now go to www.oxfam.org.uk/trailwalker or phone 0300 200 1244
Team information checklist
Making it all worthwhile –
sports therapy massage
at Trailwalker 2008.
Entries for Trailwalker 2009 are split into
tiers. Choose the tier you wish to enter,
and then choose a specific target for
your team within that tier. For example,
you could choose the Silver tier, and
pledge to raise £4,000. Places within
each tier are limited, so sign up quickly
to make sure you get a space in yours.
If you haven’t done any fundraising
before it can seem daunting, and the
amounts can seem huge. But to help
you along, we’ve developed a special
Fundraising Guide which includes a
sponsor form, loads of ideas, and the
opportunity for online e-fundraising, too.
You’ll be surprised by how much you can
raise – and how much you enjoy doing it.
On average, teams raise around £2,000,
but our top fundraising team ever, raised
more than £20,000!
Your pain. Our gain.Simple really – the more money you raise, the more people you’ll be helping. Fundraising is a challenge in itself, but by doing it as a team you’ll be surprised just how much you’ll raise. And it’ll make every step of Trailwalker feel all the more worthwhile.
Trailwalker 2009 fundraising tiers:Standard £1,500 - £1,999
Bronze £2,000 - £2,999
Silver £3,000 - £4,999
Gold £5,000 - £7,999
Diamond £8,000 +
Tried and trustedSponsorship forms and giving online are still winners.
Bank of England
Matched givingAsk if your employer offers a matched giving scheme, where they will pledge the same total again as you raise for charity.
Bank of England
Bank of England
Pho
to:
JGeo
ff S
ayer
/Oxf
am
Oxfam
Oxfam is a vibrant global movement
of people fighting poverty worldwide –
together. Your money could help us to
provide disaster relief, or help to fund
our long-term development work. Or it
might help with our campaigning work –
pushing for changes that will make the
world safer and fairer for everyone.
What your money can do:
Raise £1,500
And it could pay for 11 Oxfam bicycle
ambulances (pictured right), so that
people in remote villages in Mozambique
can get medical care when they need it.
Raise £3,000
And it could allow the GWT to build
six tap-stands to provide safe,
clean water for a Gurkha village.
Raise £8,000
And GWT could provide an irrigation
system for 312 families, helping them to
grow more to eat and to sell; improving
nutrition, health, and incomes.
The Gurkha Welfare Trust
The Gurkha Welfare Trust (GWT) funds
community projects across Nepal.
For example, GWT works in partnership
with DfID to supply safe, reliable water
and promote good hygiene in rural
villages. Last year, 1,171 tap stands
were provided and 20 school latrines
built – benefiting 14,887 people.
The project is part of GWT’s community
aid programme, which also includes
school building and repair work.
Other beneficiaries
The Queen’s Gurkha Signals Regiment
have chosen the Army Benevolent Fund
as an additional beneficiary.
World changing stuffThe money you raise will help Oxfam and the Gurkha Welfare Trust. You’ll be helping tackle poverty and suffering, changing thousands of lives, and giving hope of a better future to poor people, their families, and their communities.
Photo: Soldier Magazine
Above: Running the checkpoints
is just one of the ways the
Gurkhas play a vital role in
Trailwalker UK.
Main: A tap stand funded by the
Gurkha Welfare Trust, Nepal.
Terms and ConditionsThe Eventl Undertake to walk or run 100km in teams along a predetermined route within 30 hours in order to raise, in sponsorship, funds for the beneficiary charities.l Oxfam and QGS reserve the right to alter the course without notice and/or cancel the event in consultation with and under the direction of Emergency Services and major event stakeholders/land owners. If the event is cancelled participating teams can request a 50% refund of their registration fee.
Beneficiariesl Acknowledge that Trailwalker UK 2009 is a fundraising event in aid of Oxfam GB (reg. charity in England and Wales 202918 and Scotland 039042) and the Gurkha Welfare Trust (reg. charity no. 1034080), and The Army Benevolent Fund (reg. charity England and Wales 211645, Scotland SC039189) exclusively.
Roles and Responsibilitiesl Acknowledge that the event is organised by the Queen’s Gurkha Signals Regiment (“QGS”, the organisers) and is promoted by Oxfam GB (reg. charity in England and Wales 202918 and Scotland 039042, “Oxfam”) in order to raise funds for the beneficiary charities.l Agree to raising as a team the amount stated as the fundraising pledge on the online application form and share collective responsibility for raising this amount.
Fundraisingl Understand that the amount of funds raised by your team does not include the sums paid as entry fees, nor the funds which may be subsequently reclaimed by the charities in Gift Aid.l Agree that all funds raised must be paid to Oxfam GB by Oxfam’s stipulated methods by the fundraising deadline of 30 September 2009.l Understand that failing to meet your fundraising pledge may result in refusal from subsequent Oxfam Sponsored Challengesl Agree that no funds raised will be paid to any charity other than Oxfam GB and the Gurkha Welfare Trust.
Entry to the Eventl Understand that your application must be submitted before the entry deadline of 31 March 2009.l Acknowledge that entry is worked on a ‘first-come-first-served’ basis and that once the event has reached capacity no further applications will be accepted.l Agree that valid details for all four team members must be recorded at the point of application, or the application will be deemed void.l Agree that submitting an entry does not automatically guarantee entry to the event. Your place in Trailwalker 2009 is not confirmed until you have received confirmation from Oxfam GB.
Liabilityl Agree that, while neither QGS nor Oxfam GB exclude liability for personal injury or death caused by their own negligence, you undertake the event entirely at your own risk and will not hold the QGS and/or Oxfam GB responsible for: (a) any damage to, or loss of personal property or (b) any accident or injury which does not result from the negligence of QGS or Oxfam GB arising directly or indirectly or in any manner howsoever out of or in connection with the event.
The Hazardous Nature of the Eventl Understand that the event involves sustained physical exercise in a remote area, and may involve walking at night.l Agree that you are responsible for your own fitness to take part in the event, and for consulting a doctor about your participation if necessary.l Understand that the organisers may need to cancel, halt, delay, or re-route the event in response to hazards including fire, flood, path instability, foot and mouth or other such disease. In such instances, you will be given as much notice as possible, and any necessary alterations will attempt to preserve the nature of the event.
Rules and Regulationsl Agree that you must take part in teams of four people, all of whom must be 18 years of age or more on the day the event starts.l Understand that team members must start together, remain together on the trail and must check-in at each checkpoint and the Finish point together. Team members may not leave a checkpoint until the whole team has reached that checkpoint. l Agree that a team’s recorded time at each checkpoint and at the Finish will be the time of the last team member. l Acknowledge that it is the team’s responsibility to ensure that they have been correctly checked-in at each checkpoint. l Agree that you may not be transported by vehicle along any portion of the trail or between any points on it, unless you have formally withdrawn from the event.l Agree to wear the wristband and identification number at all times during the event.l Do not drop litter. Participants and support crews must respect the environment. Use the litter and recycling bins at the checkpoints.
Registrationl Understand that registration is a mandatory safety procedure and it is each team’s responsibility to ensure that this is completed in good time prior to its allocated start. l Understand that no substitution is permitted after the team has registered. Registration includes an equipment check to ensure that each team member is adequately equipped to take part. l Agree that if you are deemed by the organisers to be inadequately equipped or prepared you may be disqualified on safety grounds. (A list of essential items is given in the Training Guide).l Smokers agree to smoke only in the designated area provided.
Results and Awardsl Agree that only registered participants who complete the 100km trail will receive a medal and certificate. l Agree that only teams that complete the course as a team of four within the 30-hour time limit, and who entered their team into the relevant award category, will be entered into the official results and qualify for the fastest team awards. There will also be an award for the team displaying ‘best team spirit’, ‘the top fundraising team’, amongst others.
Withdrawals and InjuriesBefore the event:l Understand that the entry fee covers the cost of your participation in the event and is non-refundable.l Agree that substitution of team members is permitted until 30 June 2009. All changes must be communicated to Oxfam before this date.During the event:l Agree that any member who is injured or exhausted must be brought to the nearest checkpoint for assistance. If the casualty cannot be moved, one person must stay with them while the remaining members seek help. Under no circumstances is a casualty to be left unattended. l Agree that if you wish to withdraw from the event you must first report to the nearest checkpoint or contact Race Control. l Understand that it is the responsibility of the remaining team members to ensure that the organisers are aware of the withdrawal and may not continue until it has been reported. l Agree that teams of three members will be permitted to start the event or continue in the event if a team mate withdraws somewhere on the course. l Understand that if two team members withdraw, the remaining two may only continue if another team formally accepts responsibility for them for the remainder of the event.l Understand that teams of two may not start the event unless they can be paired with another team of two.
Support Crewl Agree that each team must have a support crew to provide practical and emotional support on the event. l Understand you must organise your own support crew to transport you to the Start and from the Finish and to provide assistance at checkpoints along the trail. l Agree to communicate to your support crew that they must drive safely, and park safely, without hindering the flow of traffic or endangering the safety of participants and other people.
Disqualificationl Understand that failing to wear identification numbers, failing to comply with safety order notices issued by QGS, or acting dangerously or unfairly to gain advantage during the event may result in disqualification.
Marketingl Agree that images and interview material taken on the day of all participants and support crew members may be used by Oxfam to promote Trailwalker and Oxfam Sponsored Challenge Events in the future.
State Street is the principal sponsor of Trailwalker UK. State Street has a long history of involvement with Trailwalker around the globe and has in the past sponsored Trailwalker events in Australia, Hong Kong and Japan. State Street is the world’s leading provider of financial services to institutional investors, with $13.04 trillion in assets under custody and $1.93 trillion assets under management (as of 30 June 2007).
Photographs, other than those already credited: Karen Robinson, Craig Richardson, Richard Wilson, Howard Davies and all other contributors
Cuts heal. Bruises fade.Blisters settle.
But the memories
will last forever.
Get set for the Trailwalker experience and
find photos, video and blogs from Oxfam’s
100km challenges around the world.
Visit: www.oxfam.org.uk/trailwalker
www.oxfam.org.uk/trailwalker • 0300 200 1244 • [email protected] The Trailwalker Team, Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY O
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