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TRA Board Meeting 9/22 6 PM mountain/7 PM central
Dial: 3058488888 Press 1 Pin #: 915 525 1209# Press 1
Agenda
Approve minutes
Review financial report
Karakay report
New Church grant request
Nominations for ’15‘16
Approval of Austin Park trustees: Per Art Tambur: We need board approval for the following trustees:
Jim Case FCC Alpine 5 years 12/312020
Laurie Lewis Monte Vista 1 year 12/31/2016
Marta Mclaughlin FCC El Paso 3 years 12/31/2018
TRA Annual Meeting details November 14, 2015, Bethany CC, El Paso
Minutes of the Meeting of the Board of Directors 11-20-2014 January 18, 2015
Page 1 of 3
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS TRES RIOS AREA, CHRISTIAN CHURCH OF THE SOUTHWEST
November 20, 2014
The Board of Directors of Tres Rios Area, Christian Church of the Southwest (TRA) met by telephone conference on November 20, 2014. The meeting was called to order at approximately 6:04 p.m. mountain time. Patrick opened the meeting with prayer. Members present included Charlotte Hoppe (Lead Minister of Mission West CCSW), Karakay Kovaly (Minister for Youth and Young Adults and Communications for Mission West CCSW), Patrick Crocker (Moderator), Lana Covington (Secretary), Marta McLaughlin, and Linda Mervine. Guests present included Art Tambur. The minutes of the March 21, 2014, board meeting were presented. Lana made a motion to accept the minutes; Marta seconded the motion; and the motion carried. The minutes of the Area Assembly on April 26, 2014, were read. The 8 page report presented by Karakay was not attached. Art remembers receiving the report at Area Assembly. Linda made the motion to accept the minutes as presented with the understanding that Karakay’s report would be attached. Marta second the motion, and the motion carried. The balance sheet for October 31, 2014, was reviewed. The following items were noted:
• Account 2315 “Beans and Rice Reserve,” with a balance of $450.00, will be distributed to First Christian Church in El Paso for their Beans and Rice Program.
• Account 2319 “Small Church Grant Fund” is a new fund to record money from the Highland Christian Church Hobbs, NM grant. The balance in the fund is $8,882.90, which is ½ of the grant received and is available to congregations with less than 100 members to initiate or support projects outlined in the “Highland Christian Church, Hobbs, NM Legacy Fund Grant Policies and Guidelines.” The other half has been used to support Charlotte’s activities
• There has been no Christian Church of the Southwest (CCSW) Regional Council meeting since August, and CCSW is behind in distributing Reconciliation and Pentecost Funds, but they are keeping up better.
• The total received from the Highland Christian Church, Hobbs, NM trust was $18,165.00.
• $11,881.83 of the oil and gas lease was used to pay off the balance on the note on the car.
• The net income was a deficit of $4,687.68. The income statement through October was reviewed. Tres Rios Area (TRA) incurred payroll expenses from January through May. In June, Mission West picked up that expense.
Minutes of the Meeting of the Board of Directors 11-20-2014 January 18, 2015
Page 2 of 3
Lana made a motion to accept the balance sheet and income statement, and the motion passed. The “Report to CCSW Regional Council, Mission West (CEA/HPA/TRA), dated August 17 – 18, 2014 and prepared by Charlotte and Karakay was reviewed. The report addresses the formation of Mission West, statistical information about the congregations, search and call activities, a collaborative summer camping ministry, details about the camps that were held throughout Mission West, and other activities of Charlotte and Karakay. Charlotte also mentioned that Mission West plans to complete the process for becoming its own 501(c)(3) entity in 2015. Karakay presented her report. She will talk to Art about a request for funds from the Austin Park Trust. December 5 is the deadline for December 28 – 31 “Gospel According to Frozen” at Glorieta. An Elementary Family Retreat will be held at FCC, Las Cruces with a trip to White Sands National Park February 13 – 14. There is a high school and junior high school retreat on February 20 – 22 with the theme, “Hunger Is Not a Game.” Camp dates have been sent out, and registration forms will probably be sent in January. There will be a Mission West Youth Leadership meeting at FCC, Lubbock, on January 10. She also mentioned that MW needs help from people who are passionate about communications. Art Tambur presented historical background about the Austin Park Christian Trust Fund (APCTF). The fund was established when Austin Park Christian Church disbanded and set aside a permanent fund to be used by TRA and set guidelines for the use of those funds. The trustees include 5 members of the Board of Trustees and the Area Minister. At one time members had to be members of the Border Cluster of TRA, but that was changed to allow selections throughout the Area. The trustees serve 5 year terms with a limit of 2 terms. When the church in Las Vegas, NM disbanded, it contributed approximately $225,000.00 to the fund. The mortgage which comprised a large amount of the trust, was paid off in 2014. Linda Mervine expressed thanks for the high level of integrity of the trustees. The Board needs to approve the change to the trust document. The change to the trust document is in Section 3 and the resulting section is as follows:
“Trustees shall be selected from throughout the Tres Rios Area. Each Trustee shall be elected (confirmation by the Tres Rios Area Board) for one (1) five-‐year term, not to be eligible for more than two consecutive terms. If this entity ceases to exist the Trustees shall only be obligated to appoint members of the Christian Church (Disciples of Christ).”
Marta made a motion to approve the changes; Lana seconded the motion, and the motion passed.
Minutes of the Meeting of the Board of Directors 11-20-2014 January 18, 2015
Page 3 of 3
Marta made a motion to approve the following trustees for the APCTF:
Marty Hamilton (one year term) Art Tambur (three year term) Jerry Hobson (five year term) Trustees are being sought for the two year and four year positions
Lana seconded the motion, and the motion carried. Art further recommended that the records of the APCTF be moved from his house and Marty’s house and stored at FCC, El Paso. Patrick will seek nominations for the APCTF Board of Trustees. The Board reviewed a “Reconciliation Funds Grant Proposal” from FCC, El Paso. The request is for $5,000.00. There is $6,022.00 on the balance sheet in that fund. Marta made the motion that the proposal be accepted; Linda seconded the motion; and the motion carried. The Proposed Budget for 2015 was presented. Lana made a motion that the proposed budget be approved; Marta seconded the motion; and the motion passed. The Board reviewed the signers for the bank and Church Extension accounts. Charlotte proposed that Patrick, Charlotte, Dianne Goode, and Deborah Gifford (bookkeeper) be added as signers for those accounts. Linda moved that those signers be approved; Lana seconded the motion; and the motion was passed. The meeting was adjourned at approximately 7:35 pm mountain time. Respectfully submitted, Lana Covington, Secretary, TRA
Minutes of the Meeting of the Board of Directors June 16, 2015 Page 1 of 2
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS TRES RIOS AREA, CHRISTIAN CHURCH OF THE SOUTHWEST
JUNE 16, 2015
The Board of Directors of Tres Rios Area, Christian Church of the Southwest (TRA) met by telephone conference on June 16, 2015. The meeting was called to order at approximately 6:05 p.m. mountain time. Patrick opened the meeting with prayer. Members present included Charlotte Hoppe (Lead Minister of Mission West CCSW), Karakay Kovaly (Minister for Youth and Young Adults and Communications for Mission West CCSW), Patrick Crocker (Moderator), Lana Covington (Secretary), Marta McLaughlin, Jim Case, Dianne Goode and Linda Mervine. The minutes of the November 20, 2014, board meeting were presented. They were accepted as corrected. Charlotte presented the financial report. The following items were noted:
• The beans and rice fund has been distributed to the First Christian Church, El Paso’s beans and rice ministry, so it no longer appears on the balance sheet.
• The regional office is current with its distributions to the Reconciliation Funds (2304) and the Pentecost Income Reserve Funds (2314).
• The profit & loss shows a negative net income. Mike Hunter, Charlotte and Karakay will communicate to churches about giving, and Charlotte will send a financial report to the churches so they can check the accuracy and catch up on any funds that have not been sent yet. Charlotte is working with First Christian, Santa Fe to find a pastor developer, who will pastor the congregation and also work to start a new church (a parallel new church start). Lana made a motion to accept the financial report; Diane seconded the motion; and the motion passed. The board reviewed a letter from the Samoan Congregational Christian Church in El Paso, TX. The congregation draws most of its members from the Fort Bliss community and has purchased an old church building. It is requesting to affiliate with TRA. If approved by TRA, the church will seek approval from CCSW. It will apply for a 501-‐c3 under CCSW. TRA may provide some funding for the pastor’s training and bring him into the commissioned ministers’ program as well as for helping fix to up the building. Linda made a motion to identify the Samoan Congregational Christian Church AS as a congregation in formation in TRA. Jim seconded the motion; and the motion passed. The board reviewed the “Mission West/Tri Areas Proposed Interim Structures. This will take the 3 areas to the next step toward becoming a unified body. The alternative would
Minutes of the Meeting of the Board of Directors June 16, 2015 Page 2 of 2
be to become our own region, which is a more difficult process. Tonight the board started the conversation which will be finished at our meeting in September. Charlotte will present to document at the clergy cluster meetings. Karakay presented information about the camping program. The elementary camp was canceled because there were only 7 registrations, and 14 were needed to hold the camp. Chi Rho Camp was held for all 3 areas with 45 campers and 11 adults. CYF camp is scheduled next week at Black River Center for Learning. Mission West t-‐shirts are available for $17.00. Karakay pronounced blessings for all those who are running the camps. The meeting was adjourned at approximately 7:00 pm mountain time. Respectfully submitted, Lana Covington, Secretary, TRA
Page 1 of 8
REPORT FROM ASSOCIATE MINISTER FOR YOUTH, YOUNG ADULTS, AND COMMUNICATIONS TO
MISSION WEST COMMON MISSION BOARD AUGUST 20-21, 2015
YOUTH
CAMPS 2015 (IN ORDER OF DATE OCCURED)
CENTRAL AREA CYF CAMP
34 Campers and 15 Adults Participated Co Directors: Ben Hubert, FCC San Angelo; Jonna Russell FCC San Angelo/Lubbock; TJ York, FCC Midland Keynoters: Suzanne Castle, Interim Senior Minister at Jacksboro Parish, Minister Chica at Refuge at Sanctuary Ft. Worth, and Creative Director at Unglued Creative; Arthur Stewart, Senior Minister Midway Hills CC, Dallas, TX. Nurse: Elaine Herweck, FCC Abilene.
Sponsors: Brazos Condra, FCC Abilene; Hannah Fish, FCC San Angelo; Drew Fish, FCC San Angelo,
Cherie James, FCC Wichita Falls; Laura Pittinger, FCC Midland; Elaine Reyes, FCC Abilene,
Chris Reynolds, FCC Midland; Jim Reynolds, FCC Midland; Muffy Watson, FCC Abilene.
Participating Churches: Abilene, FCC=12 ( 3 Adults, 9 Students) Abilene, Wylie CC=5 (5 Students) Albany, FCC =4 (4 Students)
Amarillo, Chalice Abbey=1 (1 Adult) Big Spring, FCC=1 (1 Student) Midland, FCC=14 (4 Adults, 10 Students)
San Angelo, FCC=9 (4 Adults, 5 Students) Wichita Falls, FCC=1 (1 Adult)
Grade Break Down: Gender Break Down: (Includes Adults) Staff Break Down: 9th: 6 Females: 23 Lay Leaders: 9 10th: 6 Males: 22 Clergy: 6 (2 C, 4 O) 11th: 11 12th: 10
MISSION WEST CHI RHO CAMP
45 Students and 11 Adults Participated Co Directors: Khrysti Bair, FCC Midland, Chesna Riley, Brook Hollow CC, Abilene; Reba Underwood, FCC Lubbock. Keynoters: Scott Hall, FCC Lubbock; Penny Biddy, Brook Hollow CC, Abilene; Reba Underwood, FCC Lubbock; Dawn Weaks, FCC Odessa; TJ York, FCC Midland. (in the order of day of speaking) Worship Leaders: Brazos Condra, FCC Abilene; Don Wilson, FCC Abilene. Nurse: Elaine Herweck, FCC Abilene.
Page 2 of 8
Sponsors: Brazos Condra, FCC Abilene; Mark Denton, West Mesa CC Albuquerque;
Heather Reed, FCC Amarillo; Randa Reeves, FCC Brownfield;
Alex Smith, Westmont CC, Lubbock; Dawn Weaks, FCC Odessa.
Participating Churches: Abilene, Brook Hollow CC=2 (2 Adults) Abilene, FCC 5 (2 Adults,=3 Students) Abilene, Wylie=1 (1 Student) Albany, FCC=1 (1 Student) Albuquerque, Los Altos=1 (1 Student) Albuquerque, Monte Vista=1 (1 Adult) Albuquerque, West Mesa=5 (4 Students, 1 Adult)
Amarillo, Chalice Abbey=1 (1 Adult) Amarillo, FCC=7 (1 Adult, 6 Students) Brownfield, FCC=10 (1 Adult, 9 Students) Carlsbad, FCC=1 (1 Student) El Paso, FCC= 1 (1 Student) Fritch, FCC=1 (1 Student) Lubbock, FCC=4 (1 Adult, 3 Students) 2 adults helped dropped kids off and left
Lubbock, Westmont=4 (1 Adult, 3 Students) Midland, FCC=9 (2 Adult, 6 Students) 1 adult was only there the last day for keynoting Odessa, FCC=4 (1 Adult, 3 Students) San Angelo, Community Hills CC=2 (2 Students)
Grade Break Down: Gender Break Down: (Includes Adults) Staff Break Down: 6th: 20 Females: 38 Lay Leaders: 3 7th: 14 Males: 23 Clergy: 11 ( 7 C, 4O) 8th: 11
HPTRA CYF CONFERENCE
26 Students and 11 Adults Participated Co Directors: Heather Reed, FCC Amarillo, Dan Kovaly, FCC Spearman, Karakay Kovaly, Mission West. Keynoter: Chesna Riley, Brook Hollow CC, Abilene. Sponsors: Clinton Day, Monte Vista CC, Albuquerque; Jonathan Tyler, FCC Pampa; Wayne Muncrief, Westmont CC, Lubbock; Joe Weaks, FCC Odessa. Jane Nabours, FCC Fritch; Randa Reeves, FCC Brownfield; Alex Smith, Westmont CC, Lubbock;
Participating Churches: Albuquerque, Monte Vista= 2 (1 Adult, 1 Student) Albuquerque, West Mesa=2 (2 Students) Amarillo, Chalice Abbey=1 (1 Adult) Amarillo, FCC=5 (1 Adult, 4 Students)
Brownfield, FCC= 3 (1 Adult, 2 Students) Fritch, FCC=3 (1 Adult, 2 Students) Lubbock, FCC=4 (4 Students) Lubbock, Westmont= 5 (2 Adults, 3 Students)
Odessa, FCC=4 (1 Adult, 3 Students) Pampa, FCC= 3 (1 Adult, 2 Students) Spearman, FCC= 4 (1 Adult, 3 Students)
Grade Break Down: Gender Break Down: (Includes Adults) Staff Break Down: 9th: 10 Females: 17 Lay Leaders: 4 10th: 6 Males: 20 Clergy: 7 (4 C, 3 O) 11th: 5 12th: 5
Page 3 of 8
CENTRAL AREA GRAND BEGINNINGS
47 Participants & 3 Staff
Director: Paula Brooks, FCC Midland (1 O) Staff: Jim Reynolds, FCC Midland Courtney Gordon,FCC Midland(2 Lay Leaders) Participating Churches: Abilene Brook Hollow=3 (2 adults, 1 Student) Abilene FCC=9 (4 Adults, 5 Students) Midland FCC=20 (11 Adults, 9 Students) Naconna Central CC=3 (1 Adult, 2 Students) Odessa FCC=2 (1 Adult, 1 Student) San Angelo, Community Hills CC=5 (2 Adults, 3 Students)
San Angelo, FCC=9 (5 Adults, 4 Students) Wichita Falls Park Place=3 (1 Adult, 2 Students)
Grade Breakdown: ?: 7 Pre K: 2 K: 4
1st: 6 2nd: 5 3rd: 3
Adults: 27
CENTRAL AREA JYF CAMP
28 Participants and 9 Staff Co Directors: Jennifer Allen, Community Hills CC San Angelo; Paula Brooks, FCC Midland; Justin Dickey, FCC Wichita Falls; Tammie Hicks, Community Hills CC San Angelo,
Nurse: Elaine Herweck, FCC Abilene. Sponsors: JR Bourland, FCC Midland; Hannah Fish, FCC San Angelo; Sara Hilgenberg, Community Hills CC San Angelo;
Nathan Sanchez, FCC San Angelo; Jordan Waters, FCC San Angelo; Emily Usry FCC San Angelo.
Participating Churches: Abilene, FCC=3 (3 Students) Abilene, Wylie=3 (3 Students) Midland, FCC=9 (2 Adults, 7 Students)
Nacona CC= 2 (2 Students) San Angelo, FCC= 8 (4 Adults, 4 Students)
San Angelo, Community Hills CC= 11 (3 Adults, 8 Students)
Grade Break Down: Gender Break Down: (Includes Adults) Staff Break Down: 3rd: 6 Females: 25 Lay Leaders: 8 4th: 7 Males: 13 Clergy: 1 (1 O) 5th: 10 6th: 2
Page 4 of 8
HPTRA JYF CAMP
29 Participants and 17 Staff
Co Directors: Scott Hall, FCC Lubbock; Alex Smith, Westmont CC Lubbock. Keynoters: Scott Hall, FCC Lubbock; Ben Nabours, FCC Fritch; Alex Smith, Westmont CC Lubbock; Austin Staggs, Westmont CC Lubbock Learning Labs: Class Teachers: Chase Nabours, FCC Fritch; Kaitlyn Hall, FCC Lubbock; Randa Reeves, FCC Brownfield; Jonna Russell, FCC Lubbock; Becca Williams, FCC Lubbock. Reba Underwood, FCC Lubbock
Small Group Leaders: Jamie Favela, FCC Amarillo; Kim Fields Haley, West Mesa CC, Albuquerque; Randa Reeves, FCC Brownfield; Sponsors: Clinton Day, Monte Vista CC, Albuquerque; Adrian du Plessis, FCC Stratford; Kaitlin Hendrick, FCC Odessa; Michelle Muncrief, Westmont CC Lubbock; Austin Staggs, Westmont CC Lubbock Music Team: Ben Nabours, FCC Fritch; Chase Nabours, FCC Fritch; Jelsie Rose, FCC Pampa Participating Churches: Albuquerque, Monte Vista=1 (1 Adult) Albuquerque, West Mesa=2 (1 Adult, 1 Student) Amarillo, FCC=1 (1 Adult)
Brownfield, FCC= 6 (1 Adult, 5 Students) Liberal, FCC=1 (1 Student) Lubbock, FCC= 18 (6 Adults, 12 Students)
Lubbock, Westmont= 3 (1 Adult, 2 Students) Odessa, FCC=4 (1 Adult, 3 Students) Plainview, FCC=1 (1 Student) Stratford, FCC=1 (1 Adult)
Grade Break Down: Gender Break Down: (Includes Adults) Staff Break Down: 3rd: 5 Females: 27 Lay Leaders: 11 4th: 9 Males: 13 Clergy: 3 (2 C, 1 O) 5th: 9 6th: 2
209 Campers from 3rd to 12th Grade + 47 in Grand Beginnings, 69 Staff with Many overlapping for multiple
camps= 325 Ministered Units
CYLS 2015
90 Total Participants for all of CCSW 24 Mission West Participants (11 Adults, 13 Students) Student Leaders: Albert Alaniz, FCC Brownfield; Charlye Campbell, FCC Midland; John Espino, FCC Midland; Ariha Hernandez, FCC Spearman; Carly Price, FCC Albany;
Ally Robinett, Westmont CC Lubbock; Brendyn Rodriquez, FCC Brownfield; Omar Sanchez, CC Spearman;
Scotty Simmons, FCC Amarillo; Olivia Tyler, FCC Pampa; Jordan Waters, FCC San Angelo; James Watson, FCC Abilene; Emily Usry, FCC San Angelo.
Adult Leaders: Brazos Condra, FCC Abilene; Hannah Fish, FCC San Angelo; Ben Huebert, FCC San Angelo; Dan Kovaly, FCC Spearman; Karakay Kovaly, Mission West;
Laura Pittinger, FCC Midland; Heather Reed, FCC Amarillo; Randa Reeves, FCC Brownfield; Alex Smith, Westmont CC Lubbock;
Tina Tucker, Community Hills, San Angelo; Elizabeth "Muffy" Watson, FCC Abilene
Page 5 of 8
2016 PROJECTIONS BASED ON THIS YEAR'S CAMP NUMBERS
CEA FALL CEA MID WINTER
Grade Break Down: Grade Break Down: 6th: 10 3rd: 5 7th: 8 4th: 9 8th: 3 5th: 10 9th: 5 (This # maybe off due to 8ers) 6th: 10 10th: 6 7th: 8 11th: 6 8th: 3 12th: 11 9th: 5* 49 10th: 6 11th: 6 12th: 11 73
HPTRA FALL HPA MID WINTER
6th: 10 3rd: Unknown 7th: 17 4th: 5 8th: 11(This # maybe off due to 8ers)* 5th: 9 9th: 7 6th: 10 10th: 10 7th: 17 11th: 6 8th: 11 12th: 5 9th: 7* 63 10th: 10 11th: 6 12th: 5 80
CYF & CHI RHO CAMP
6th: 20 7th: 25 8th: 14 9th: 12* 10th: 16 11th: 12 12th: 16 115
GRAND BEGINNINGS
Unknown
CEA JYF
Grade Break Down: 3rd: 5 4th: 9 5th: 10 24
HPTRA JYF
3rd: Unknown 4th: 5 5th: 9 14?
Sept 11-12, 2015 Mission West Youth Meeting Cline Lodge, Ceta Glen, Happy, TX
Before Friday night individual area Meetings either in person or via phone or Google+ video chat or Friday Evening.
CEA- Tuesday, September 8th at 6:30 pm Via Google+ Video Chat via this link and in person at FCC Abilene https://plus.google.com/hangouts/_/calendar/a2tvdmFseWNjc3dAZ21haWwuY29t.4sg8mupmneaf108t0j66no7c1c
o Evaluations & Feedback of CYF, GB and JYF. o Discussion & recommendations on the items listed below under "What we will cover in the mission west youth
meeting". o Please encourage everyone to attend the Mission West Youth Meeting.
HPA- Friday, September 11 at 7:00 pm in person at Cline Lodge in Ceta Glen o Evaluation of JYF.
Page 6 of 8
o Discussion & recommendations on the items listed below under "What we will cover in the mission west youth meeting".
o Please encourage everyone to attend the Mission West Youth Meeting.
TRA- To be determined o Do you want to do a joint JYF camp with HPA? o Discussion & recommendations on the items listed below under "What we will cover in the mission west youth
meeting". o Please encourage everyone to attend the Mission West Youth Meeting.
Friday Night 9:00 pm Gathering time 9:30 pm worship 10 pm mission west youth afterhours
Saturday 8:00 am breakfast 8:30 am Meeting 12:30 pm Lunch, we will break when appropriate from the list below 3:00 pm latest time we will finish
What we will cover
o Review Directors Best Practices and Misc. Discussions
Addressing Retreats & Rally's in the Best Practices Booklet
Dress Code (swim suits, short shorts, tank tops, spaghetti straps)
Ages for sponsors for CYF & Chi Rho combined events. Where do we put those who want to serve their first
few years after high school that do not meet the 4 year gap between the oldest camper? Can we still have
them on campus and working with Chi Rho alone?
Adult Sponsors/Volunteers-Paying or Not Paying
No more outside visitors to camp period (not even for Senior Night and Installations)?
Proposal to make 3 areas one mission west, creation of a team to communicate with Area boards, work on
Bylaws, and presentation at January Meeting.
Rotation of Camps for the next three years?
Online Registration
Motivational Speaker-who would we like to hear and when? CEA has $1000 set aside for this
o 2014-2015 Camp Evaluation Reports
Please submit a detailed written report to your committee chair, the office at [email protected] and cc
me at [email protected]. Please provide a summary oral report to the group) A template will be provided.
o 2015-2016 Camps
2015
CEA Winter Rally Nov (G 6th-12th) Nov 13-15, LBCR
HPTRA Winter Rally Nov (G 6th-12th) Nov 13-15, Monte Vista CC, ABQ
2016
HPTRA Mid Winter Rally (G 3rd-12th) Feb. 5-6, BRCL
CEA Mid Winter Rally (G 3rd-12th) Feb. 12-14, LBCR
YAM (Young Adult Mission) (First year out of High School to 27 years old and 28+ as Sponsors) May
26- June 3* Partnership with Building Cultures Mission Ecuador (dates may fluctuate)
CYF & Chi Rho (Grades 6th-12th) June 12-18, Ceta Glen
"8ers" Created to be me, June 26 to July 2, Disciples Crossing
JYF
o HPTRA JYF-Date TBD-Black River
o CEA-Date TBD-LBCR
Grand Beginnings
o CEA? Mission West?-Date TBD-Lake Brownwood
Page 7 of 8
CYLS, July 24-30, Disciples Oaks, Gonzales, TX
Next Mission West Youth Meeting is scheduled for January 22-23, 2016 at Ceta Canyon/Glen (Updates on fall retreats, work
together on planning Mid Winter Retreats, Training for Adult Sponsors, Possible Speaker? Should we extend by a day?)
Events outside of Mission West that may be of interest to you
o Adult Swim, For Adults who minister to youth, Sept 17th-19th, Disciples Crossing, Athens, TX
o Kid Min Sept 25-26, 2015 Chicago, IL
o Progressive Youth Ministry, February 18-20, Dallas, TX Cathedral of Hope
o DYMN (Disciples Youth Ministry Network) Disciples Crossing, Athens, TX March 29-April 1st
o DSM There may be two or three trips at different times, June 27-July 1 and July 4-8
YOUNG ADULTS
Working with Alex Smith of Westmont CC on YAM (Young Adult Mission) (First year out of High School to 27 years old and 28+ as
Sponsors) May 26- June 3* Partnership with Building Cultures Mission Ecuador (dates may fluctuate)
COMMUNICATIONS
Working on Website Redesign
From This to
One of three
http://anthem.cloversites.com/
http://solstice.cloversites.com/
http://bloom.cloversites.com/
Additional Options and Full Demo at https://www.cloversites.com/church-website-designs
Page 8 of 8
Newsletter Twice a Month
Quarterly Paper Newsletters Starting January 2016
Working on Logo Design
FCC Santa Fe New Church Grant Request Tres Rios Area Board members - I would like to have a conversation with you about a new church grant request. I am attaching some supporting documents, but would also love to have a conference call about this project with the board members. First Christian Church, Santa Fe, NM, following a consultation with DOC, Hope Partnership for Missional Transformation, have discerned to move forward with a parallel new church start. As the Santa Fe congregation is very small and not growing, they have decided to call a pastor to provide pastoral ministry to the small existing congregation, and to spend a large percentage of time and energy, developing a new community of Disciples in Santa Fe. We all do not want to see the Disciples witness and mission end in the capitol of New Mexico. I am working with a small committee of church members in the development of this project. We have prepared a congregational profile and a description of the pastor/church planter position. These are the two documents attached. The congregation will use their current budget resources in support of this ministry position, as the current building and parsonage will also be used, a tremendous resource. However, there is insufficient cash in income and assets to support a full time minister. We are seeking grants from several sources, including the Austin Park Trust Fund and a CCSW Montgomery Fund grant (if our minister candidate qualifies for their consideration). We hope to fund a full time pastor for at least two years. We know this is not sufficient time to begin a self-sustaining new church, but would like to make this commitment to the planner/pastor we call. Please review the attached documents, reply with any questions, and suggest a time we might be able to speak by conference call. Thank you for your consideration. I will look forward to speaking with you about this exciting new ministry possibility! Peace, Charlotte
Page 1
Congregational Profile (Revised by G.C.O.M. - August, 2013)
Ministerial Position to be Filled: Planter/pastor Date: 07-12-2015
I. General Information
Name of Congregation: First Christian Church
Address: 645 Webber St. Phone: ( 505
) 983-3433
City: Santa Fe State:
NM Zip: 87505 Website:
Search Committee Chairperson: Anita Hett
Address: P.O. Box 4131
City: Santa Fe State:
NM Zip: 87502 Email: [email protected]
Cell Phone: ( 505 ) 699-4048 Work Phone: (
)
Fax Number: (
)
II. Membership Profile
1. Total Number of Members: 24 Number of Participating Members: 10 Number of Participating Non-members (including children): 8
2. Number of Participants: (Are these figures- Estimated x or Actual )
A. Ages 1-11:
D. Ages 25-34:
G. Ages 55-64: 7
B. Ages 12-17:
E. Ages 35-44: H. Ages 65-79: 7
C. Ages 18-24: 1 F. Ages 45-54: 1 I. Above 80: 2
3. Church Family Profile: (Are these figures- Estimated x Or Actual ) Note: Percentage may add up to more than 100%
% Single Adults 18-35
% Single w/children at home
20 % Married
10 % Single Adults 36 + 10 % Married w/children at home
% Blended Families
4. Education Level of Adults: (Are these figures- Estimated x
or Actual )
% High School 40 % College 60 % Graduate School
% Specialty Training
% Other: Please Specify-
5. Occupations of Participants: (Are these figures Estimated x or Actual ) Note: Percentage may add up to more than 100%
% Business/Retail
% Service
% Agriculture
% Homemaker
% Construction 20 % Education 10 % Professional
% Student
% Military
% Technical
% Manufacturing 70 % Other (Specify Below)
(other explanation): retired
A. From totals above: 30 % Employed full time 70 % Retired III. Organizational Information (Check those currently active)
1. Worship How many worship services per week? 1
x
Traditional x
On Site
Off Site Average Attendance 10
Contemporary On Site Off Site Average Attendance
Other, Specify
Average Attendance
Total weekly average attendance from all services: 10
3. Administrative and Oversight Groups
x
Board
Cabinet
Personnel
Pastoral Relations
2. Educational Ministries
Average weekly attendance: Children’s Church School
Adult’s Church School 5
Weekly Children’s Program
…(name of program)-
Weekday Adult group(s)
…(name of program)-
…(name of program)-
Total average weekly education attendance: 5
Page 2
x
Elders x
Diaconate Deacons Deaconesses
Planning/Functional Committees How many?
Other Groups- Specify:
4. Ministries and Service Groups (List all) List all active ministry and service groups and share information about their activities, focus and ministry.
Utilize our building for many groups including a Disciples Hispanic Congregation.
Financially support the Disciples wider mission as well as many community missions.
Working on an outreach to transient persons.
IV. Staff (label those presently employed/serving as “FT”- full time; “PT”- part time; or "V" - Volunteer)
x Pastor Youth Minister/Director Office Staff #
Co-Pastor(s) # Education Director Other (Please Specify)
Associate Minister(s) #
x Organist/Accompanist
Music Minister/Director #
Administrator V. Property
Year Erected Adequate-- Yes No 1. Sanctuary: Seating Capacity-- 60 /
1940s and 60s
x
2. Education Unit: Number of Classrooms-- 3 /
1920s x
3. Fellowship Facility: Seating Capacity/Tables-- 40 /
1920s x
4. Administrative Facility: No. of Offices-- 2 /
x
5. Off Street Parking: No. of Spaces-- 25 Paved? Yes x
No
6. Building Program: Yes x
No Projected?
If Building Program answer is “Yes” or “Projected”, describe:
7. Church Location (check all which are applicable):
Downtown Inner City Urban Suburban County Seat
Neighborhood Rural Bedroom Community Small Town
8. Parsonage: x
Yes No
No. of Bedrooms--
4 No. of Bathrooms
1.5 Garage? x
Yes No
Age of Parsonage-- 63 Condition: average
9. Other Facilities: (such as senior housing, pre-school, camp, etc.)
VI. Community (check all which are applicable)
1. Characteristics: Industrial x Commercial/Retail x College/University x Medical Center
Agricultural Military x Tourist/Recreational
2. Population Trend: Rapid Growth x Slow Growth Other (describe): State and Federal government
Rapid Decline Slow Decline
3. Concerns:
x Teen Needs x Senior Citizen Needs Race Relations x Alcohol/Drugs Crime
Population Changes Unemployment ( Seasonal or Chronic ) Other (specify on line below)-
(list other concerns here)--
4. Population Profile: Total Population: 84,000 (Are these figures Estimated x Actual )
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or
1.8 % Asian American .70 % African American 55.2 % Hispanic American
% Haitian % Pacific Islander % Native American
% Middle Eastern 40.2 % Euro American
% Other Native American, others
5. Demographic Trends: Ethnic trends, Religious trends, Economic trends, Political/Issue Trends - Describe your perceptions in narrative form and how you've arrived at them. How has your locale changed over the last 6 months, 5 years and 10 years?
Religious trend is that the millennial and younger are pulling away from the church. Majority of population that is active in religion is Catholic. Community being part of New Mexico has a large Hispanic influence.
VII. Financial Information
1. Income & Expenses for the last five years, beginning with the most recent year: ( Year Book Information )
Year Operating Receipts Capital Receipts Total Outreach Paid (include Disciples outreach)
Total Disciples Outreach Paid (DMF, WOC, Reconciliation, etc.)
A. 2013 65,000
7,300
B. 2012 61,000
5,000
C.
D.
E.
2. Current Total Debt: $
0 Monthly Payment on this Debt: $
0
3. Reserve / Restricted / Endowment Funds: Building- $
Savings- $
Permanent- $
Memorial- $
Other, (specify)- $
VIII. Congregational Outreach Ministries (please list)
1. Community Ministries Program (e.g. food pantry, tutoring, etc.)
Support Santa Fe outreach programs such as St. Elizabeth Shelter, Food for Santa Fe, and Tennyson Children’s center.
2. Participation in Christian Church (Disciples of Christ)- (district/area, cluster, regional, general)
Area and Region. We just completed the New Beginnings Process offered by the denomination. More detailed analysis is available
through the New Beginnings Program
3. Ecumenical and Interfaith Activities (with other denominations, religious groups, local and regional)
Facility is used by various church groups. Hispanic Disciple congregation shares costs with the church. Society of Friends,
Apostolic Catholic Church also use the facility occasionally.
IX. Previous Pastoral Leadership History for Past Twenty Years
Beginning with most recent, provide a listing of all clergy (including installed and interim/transitional ministers, whether in senior, co-, or associate positions) who have served your congregation during the past 20 years, and the requested information about those persons.
Name of Minister Position Date Began Date Ended
Don Childers Interim/transitional 2012
Wayne Hammer Minister 2001 2011
Litton Logan Interim 1999 2001
Holly Beaumont Minister 1986 1999
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X. Congregational Dynamics / Dealing with Conflict
Many congregations experience conflict at various times. Characterize your congregation’s experience with conflict given the following possibilities. Indicate the extent to which each statement describes your congregation: C= closely, S= somewhat, N= not at all.
C As a church, we respect and listen to each other and work things through without generating divisiveness.
N As a church, we try to respect and listen to each other, but it is not uncommon for differences of opinion to be a problem and for some people to choose sides.
N Some have left our church because of conflict.
N Conflict hurts our sense of unity, but we tend not to talk about it.
N Painful experience with conflict has been present, but it has been worked through, and we have learned form the experience.
N We have had some painful experiences with conflict, and they linger in the background.
N Open conflict is present, and we need a minister who can help us deal with it.
Other- Specify:
Comments:
XI. Congregational Discernment
The following questions are beneficial to a process of discernment that helps you look at yourself and also provide important information to your candidates. It is our hope that you’ll spend significant time in reflecting on these ten questions prior to your providing the answers on this form. You may likely want to involve discussion of them in various congregational venues to provide the Search Committee with a breadth of input. Discuss with your Regional Minister how this might be accomplished. We are encouraging answers on the Congregational Profile that are both succinct and well thought through.
1. What has God uniquely called you to be and do as a congregation (both now, and looking to the future)?
God has presently called us to continue our ministry and to work with the Area and Region to facilitate a parallel new church beginning. We are seeking a pastor whose responsibility will be to facilitate the new congregation and to minister to FCC. We will continue to use our gifts which include inspiring worship, fellowship, outreach and using our facility as a place where persons of all faiths can gather. In this regard the church presently supports a Disciple Hispanic Congregation, an ongoing religious based AA group, occasional meetings of the Society of Friends and Antioch Catholic Church as well as other community groups.
2. How did God lead you to this understanding?
We completed a two year intentional discernment process in 2013 led by a trained transitional pastor. At the conclusion of that process we discerned that we should not close the congregation but to continue our 85 year ministry. This year we participated in the denomination’s New Beginnings process that not only affirmed our previous decision to continue but led us into working with the Area and Region to begin a parallel new church start.
3. Describe the Spiritual Disciplines that are regularly practiced throughout this congregation.
Our church regular practices prayer, worship, good stewardship and fellowship. There is an adult study as well as opportunities to support the wider mission of the Church. Although small, the membership demonstrates a deep faith and commitment to Jesus Christ. Over twenty years ago the congregation, after discernment, became an Open and Affirming Disciples congregation.
4. Describe your sense of God’s covenantal call to be a part of the Christian Church (Disciples of Christ) and broader
ecumenical/inter-faith ministries.
First Christian has always worked ecumenically and engaged in inter-faith ministry. Our congregation, because of its present size mainly supports such ministries financially. The congregation also opens its facilities to both ecumenical and inter-faith groups. We presently support a Hispanic Disciples of Christ congregation by sharing our facility with their congregation. During the Legislative session we often host advocacy groups because of our location near the State capitol.
5. In what ways have members of the congregation been engaged in the Search and Call discernment process?
Because of our size virtually all members are engaged in the Search and Call process. However, there is a special committee that has been appointed to discern, interview, and recommend candidates to the congregation.
6. Describe the ways God has equipped the congregation for your particular ministerial context? (Including opportunities for ministry;
particular talents represented by members of the congregation; financial and other resources you have; the traditions you have manifested over the years.)
Since arriving at the decision to not close our congregation, we have utilized financial resources to re-stucco the exterior of the church building, purchase new computers and printers to aid in our ministry, developed a web page, brochures, and a Facebook presence, worked on the exterior look to be more welcoming by installed directional signage, and intentionally decided to work with the Area and Region to begin a new Disciples congregation. Our members are talented with a variety of gifts including music, involvement in the community, and a rich history of church experience. At this point we are debt free and able to maintain the ministry we are sharing.
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7. Describe the congregation’s strengths and growing edges.
One strength is the community atmosphere and support that the congregation shares. There is no conflict and a commitment to both respect and encourage diversity. Santa Fe hosts many visitors and second home persons. Those that have visited our congregation continue returning when they are in town. There is great potential both at First Christian Church and within the possibility of a new Disciple’s congregation begin in partnership with FCC and the Region.
8. Describe the ways you make decisions and carry them out as a congregation.
Because of the current size of the congregation we are in the process of revising our Constitution and By-laws to reflect the reality of the congregation. We are seeking an organizational model that maximizes participation but does not carry the burden of excessive organization. Presently, there are regular congregational meetings to receive reports and make decisions. Decisions that cannot wait for the quarterly meetings are handled in an announced meeting after worship. The process of decision making is normally through consensus with formal votes taken when appropriate.
9. How is this congregation relevant to the needs of a) the local community, b) Disciples mission, and c) the world?
This congregation offers an open environment for Christians. The congregation has historically and at the present time been engaged with the community and denomination. Through the financial support of missions and the individual activity of members, we make a positive contribution to Santa Fe, the Area, and the Region. Many of our members are involved in the local community in advocacy and active support of helping ministries.
10. How does this congregation bear witness in tangible ways to God's healing, welcoming, reconciling presence in a broken world?
The very fact that the congregation long ago embraced the idea of being Open and Affirming is one way that the congregation has sought healing within the community. We are a congregation that lives out hospitality and believes that as the Church we should be a healing and reconciling presence in the world.
XII. Goals of the Congregation for the Next Five Years - list four, attach recent congregational mission statement and goals if available
1.
To continue our present ministry being open to God’s leading.
2.
To actively work with the Area and Region in starting a parallel DOC congregation with a particular emphasis on younger persons.
3.
To continue to seek ways to support the wider community by opening our facility to other groups.
4.
To continue to providing a traditional but open worship experience. XIII. Personal and Professional Qualifications
1. Name the personal / professional qualifications you desire in your pastor:
A. Deep, discipline and passionate faith E. Ability to listen intuitively and communicate effectively
B. Lighthearted mindfulness
F. Entrepreneurial skills/impulses
C. Genuine concern for the spiritual wholeness of people G. Ability to see and seize opportunities
D. Ability to attract/motivate/inspire people H. Ability to collect and utilize resources 2. Educational Level (check one)
Undergraduate Seminary Doctoral Other (explain)-- Church planter called to this church in cooperation with a new church start.
XIV. Compensation, Housing, Benefits, Expenses - Our congregation will provide the following:
Compensation: We can provide a cash salary (including social security offset) and housing (incl. utilities, furnishings, insurance, etc. ) in the range checked below:
15 - $17,999 18 - $21,999 22 - $25,999 26 - $29,999 30 - $34,999 35 - $39,999
40 - $49,999 X 50 - $59.999 60 - $69,999 70 - $79,999 80 -$99,999 $100,000 +
x Negotiable
Housing: Parsonage Fair Rental Value $ Yes, unknown (Per Month)
Benefits: Pension Fund (14% of combined value of cash salary & housing allowance/parsonage fair rental value) $
USA- Church-Wide Health Care Plan OR Other Health Care Plan Canada- Supplemental Health Plan
Reimbursable Professional Expenses: Auto Allowance- $
Continuing Education- $
Assembly/Meeting Expenses- $
Books- $
Miscellaneous- $
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Reimbursement for cost of mandatory Criminal Background Check (CBC) --$160.00 Yes OR No
Moving Expenses: The congregation will provide all OR up to $
Negotiable) The Parallel Church start is in cooperation with the Tres Rios Area with salary and benefits to be determined in this joint ministry. The plan is to meet denominational standards. Approximately $55,000 should be available annually for first two years of project, form several church and Area/Regional sources. This could be allocated by called pastor for salary, pension, health insurance. A successful church planter/pastor will work to find additional funding past the first two years of project, or become bi-vocational.
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Church Planter/Pastor First Christian Church (Disciples of Christ)
Santa Fe, NM
645 Webber St, Santa Fe, NM 87505 www.santafedisciples.org
Contact: Rev. Charlotte Hoppe Lead Minister, Mission West
[email protected] / 915-‐525-‐1209
FIRST CHRISTIAN CHURCH (DISCIPLES OF CHRIST) SANTA FE, NM Established over 80 years ago, First Christian Church continues the witness of the Disciples of Christ that stresses that EVERYONE is welcome. We are an Open and Affirming Congregation that seeks to connect each of us to God through Jesus Christ. We practice "traditional" worship but have "progressive" attitudes. Communion is every Sunday and everyone is welcome to participate. Our vision is to provide a place and opportunity for those seeking a deeper spiritual life. We are passionate about being ecumenical, affirming, forgiving, cooperating, and allowing the freedom for each person to develop their own understanding and relationship with God. These were the historic values of the Christian Church when we began over 200 years ago on the American frontier. CHURCH PLANTER / PASTOR SEARCH Following consultation through the New Beginnings program of Hope Partnership for Missional Transformation of the Christian Church (Disciples of Christ), First Christian Church and Mission West/the Tres Rios Area of the Christian Church (Disciples of Christ) in the Southwest is seeking a church planter/pastor to establish a new Disciples of Christ congregation in Santa Fe. As First Christian Church continues to worship, study and reach out to the community with its small membership, the leadership of the congregation and of Mission West/the Area hope to develop a new Disciples of Christ, worshiping and serving, relational and spiritual community in the capitol city of New Mexico. Candidates will be an ordained Disciples of Christ minister and have an active profile within the Christian Church (Disciples of Christ) Search and Call database and apply through the Tres Rios Area/Mission West Lead Minister. The successful candidate will complete the DOC Hope Partnership New Church Spiritual Discernment Guide and Planter Assessment and The Center for Progressive Renewal New Church Planter Assessment, sharing results with the search committee. The committee is seeking a candidate who has:
• Deep, disciplined and passionate faith • Lighthearted mindfulness • Genuine concern for the spiritual wholeness of all people • Ability to attract/motivate/inspire people
2
• Ability to listen intuitively and communicate effectively, including the use of social media • Entrepreneurial skills/impulses • Ability to see and seize opportunities • Ability to collect and utilize resources • Respect for personal needs and boundaries • Ability to endure and persevere despite great challenges
RESPONSIBILITIES The church planter/pastor will serve as part time new church planter for a new Disciples of Christ community in Santa Fe and part time pastor to First Christian Church. Initially 75% of work time will be committed to the new church plant, with 25% committed to pastoring First Christian Church. The planter/pastor will work with and be responsible to the New Church Committee and the Board of First Christian Church. It is the goal for the New Church Project to be funded 100% by resources from congregation/Area/Region for the first two years, however, this position may need to become bi-‐vocational in the future and/or additional fund-‐raising will be needed. Learning The church planter, after being called, will participate in the DOC Hope Partnership Leadership Academy for new Church Planters and The Center for Progressive Renewal Church Planting courses. Continuing work and relationship with coaches, mentors and peer groups from each program will be expected. Vision Casting The church planter will develop the specific vision and ministry plan for the new church with leaders from the congregation, Mission West/the Area, and the community at large. However, it is expected that this new church will share First Christian Church’s commitment to being an open, authentic, missional community. Demographic information and extensive community networking and relationship building will be used to inform context and vision of new community. Gathering Currently, there is no core group for this new church. Therefore, the church planter will be responsible for gathering people from Santa Fe and the target community who will be part of this new work. Leading The church planter will be responsible for leading the new congregation and for developing a leadership team to assist in this work. Fund Development First Christian, Mission West/the Area and possibly Regional grant money will provide some funding for the church planter’s salary as well as office and administrative support. However, it is expected that the church planter will need to raise additional funds in order to ultimately launch the new church. The church parsonage, worship space, fellowship, meeting space and offices will be/can be used as new church and existing church gathering space and is a significant resource in this new project. Preaching, Teaching, and Pastoral Work The pastor will provide pastoral ministry for the existing congregation of First Christian Church:
• Planning and leading weekly Sunday worship services, special holy day services, funerals and weddings • Provide pastoral care for members • Assist the members in their ongoing service of God in the community of Santa Fe • Perform administrative duties as needed • Participate in fellowship events and board and congregational meetings • Encourage growth and transformation of the congregation
TRA Nomination Guide 2014-‐‑2015 TRA Board of Directors • Moderator—Patrick Crocker, Las Cruces (2015) • Moderator-‐‑Elect—Catherine “Frankie” Jarrell, Ruidoso
(2016) • Secretary—Lana Covington, FCC Alpine (2015) • Treasurer—vacant • Ministry Council Convener—vacant • Marta McLaughlin—FCC El Paso (2015) • Keith Lewis—United Church of Los Alamos (2015) • Linda Mervine–FCC Las Cruces (2016) • Diane Goode—West Mesa ABQ (2016) • Jim Case—FCC Alpine (2016)
2015-2016 TRA Board of Directors – as suggested for transition year Three Area Boards/Councils confirm 5-‐7 members committed to high level of participation. Membership must include:
• Moderator – serves from Nov ’15 – Dec ‘16 • Treasurer – serves from Nov ’15 – Dec ‘16 • Secretary – serves from Nov’ 15 – Dec ‘16 • Voting representative to Mission West CMB -‐ serves from Nov’ 15 – Dec ‘16 • Voting representative to CCSW Regional Council -‐ serves from Nov’ 15 – Dec
‘16 • Member(s) at large -‐ serves from Nov’ 15 – Dec ‘16
Members might hold more than one position, if needed and desired.
