TOWN OF SEWALL'S POINT...The recording of the meeting along with the teleconference will be made available to the public the following business day. Persons interested in attending

FRANK FENDERMayor

VINNY BARILE Vice Mayor

JAMES W. CAMPO, CFPCommissioner

DAVID KURZMANCommissioner

KAIJA MAYFIELDCommissioner

TOWN OF SEWALL'S POINT

TOWN COMMISSION SPECIAL MEETING

APRIL 03, 20201:00 PM

MICHELLE LEE BERGERTown Manager

CHERYL WHITE, MMCTown Clerk

TINA CIECHANOWSKIChief of Police

JOHN ADAMSBuilding Official

Notice of Teleconferencing for April 3, 2020 1:00 PM

Sewall’s Point Special Emergency Town Commission MeetingBased upon guidance issued by the President and by the Centers for Disease Control and Prevention and Executive Orders issued by the Governor of the State of Florida, the TownCommission of the Town of Sewall’s Point will be conducting its meetings using communication media technology (teleconference). Based on these restrictions, no public shall be admittedinto the Commission chambers for the meeting and must submit their public comment as described below.

DATE AND TIME: Friday April 3, 2020 * 1:00 PM

PLACE: Due to COVID-19 social distancing requirements, the Town of Sewall’s Point will provide for public comment through Zoom, a communication media technology (teleconference),and through alternative procedures described below. Interested persons may attend and participate by using the following information:

Please join the meeting from your computer, tablet or smartphone or landline.

Join Meeting: https://zoom.us/j/9103993084

Phone Dial-In: (646)558-8656

Meeting ID: 910-399-3084

One-tap mobile dialing: +16465588656,,9103993084#

GENERAL SUBJECT MATTER TO BE CONSIDERED: The Town of Sewall’s Point will meet for the purpose of discussing items as described on the agenda that will be

posted on the web site at https://sewallspoint.org and publicly displayed on the Town Hall Commission Chambers glass doors prior to the meeting.

PUBLIC COMMENTS:

Persons that are not able to attend the meeting by teleconference may submit public comments to the Town Clerk through email [email protected] by Friday April 3, 2020 12:00PM or by message at 772-287-2455 x 14. The email and message must contain the agenda item number and exactly what will be read out loud at the meeting (3 minute limit). The TownClerk will read the public comment into the record when the item is taken up. Persons who plan to attend by teleconference can access the meeting by computer with speaker capabilitiesor through a smart phone application (app) or landline. When public comment is called by the Mayor during the virtual meeting, the Town Clerk will unmute each person, in the orderreceived that have raised their virtual hand and ask them to speak at that time.

ADDITIONAL INFORMATION:

The recording of the meeting along with the teleconference will be made available to the public the following business day.

Persons interested in attending by teleconference are strongly encouraged to join up to 15 minutes prior to the commencement of the meeting. If you are having trouble and needassistance prior to the meeting please call: 772-287-2455 x 14.

Please be aware that Communications Media Technologies as a tool for meeting communication is permitted through Executive Order Number 20-69 issued by Governor DeSantis. To viewthe executive order or obtain more information, please call Town Hall at 772-287-2455 or CLICK HERE.

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https://sewallspoint.org/government/town-clerk/meetings-agendas/2020-2/

mailto:[email protected]

https://sewallspoint.org/eo-20-91/

1 Resolution 885 in support of Governor Ron DeSantis Executive Order 20-91 tocontrol the spread of Coronavirus (COVID-19). Commission Sponsor: N/A

2 Finance Discussion Commission Sponsor: Campo

3 Financial Contingency Discussion. Commission Sponsor: N/A

CALL TO ORDERPledge to the FlagRoll Call

ADDITIONS, DELETIONS OR CHANGES TO THE AGENDA DISCUSSION

PUBLIC COMMENT ON NON-AGENDA ITEMS PLEASE SUBMIT A COMMENT BY RAISING YOURVIRTUAL HAND DURING THE MEETING OR IN ADVANCE AND LIMIT YOUR COMMENTS TO THREEMINUTES.

CLOSING COMMENTS ON AGENDA AND NON-AGENDA ITEMSPUBLIC PLEASE LIMIT YOUR COMMENTS TO THREE MINUTES.1. PUBLIC2. STAFF3. COMMISSIONERS

ADJOURN CIVILITY CLAUSE: It is the policy of the Sewall's Point Town Commission that all persons addressing a town board or attending a Town boardmeeting shall conduct themselves in a manner that does not disrupt the orderly and efficient conduct of the meeting. Boisterous or unrulybehavior; threatening or inciting an immediate breach of the peace; or use of profane, slanderous or obscene speech will not be tolerated andcould result in ejection from the meeting after warning from the presiding officer.In accordance with the provisions of the Americans withDisabilities Act (ADA) this document may be requested in an alternate format. persons in need of a special accommodation to participate in thisproceeding shall, within 3 working days prior to any proceeding, contact the Town Clerk’s office, One South Sewall’s Point Road, Sewall’s Point,Florida 34996 (772)287-2455. If any person decides to appeal any decision made by the Town Commission with regard to any matterconsidered at such meeting or hearing, s/he will need to ensure that a verbatim record of the proceedings is made, which record includes thetestimony and evidence upon which the appeal is to be based.

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https://d2kbkoa27fdvtw.cloudfront.net/tsp/06423394ed454b2b73fb15b7fe87e8d60.pdf

https://d2kbkoa27fdvtw.cloudfront.net/tsp/ade2f2efa2d3ec42300d1f981fa1ce620.pdf

https://d2kbkoa27fdvtw.cloudfront.net/tsp/796778b58aa8c412d28d872afaa8d9c50.pdf

ITEM 1 ON THE AGENDA


TO: Town of Sewall's Point Commission FROM: Michelle Berger SUBJECT: Resolution 885 in support of Governor Ron DeSantis Executive Order

20-91 to control the spread of Coronavirus (COVID-19). DATE: TOWN COMMISSION SPECIAL MEETING, 2020-04-03

BACKGROUND: RECOMMENDATION: ATTACHMENTS:Res 885 In Support of Governor's EO 20-91 (final).pdf EO 20-91.pdf APPROVERS:Michelle Berger , Cheryl White APPROVAL STATUS:Completed LAST UPDATED:Thursday, April 2, 2020 at 4:03 PM

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/564190/Res_in_Support_of_Governor_s_EO_20-91__final_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/563480/EO_20-91.pdf

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RESOLUTION NO. 885

A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF SEWALL’S POINT, FLORIDA, IN SUPPORT OF GOVERNOR RON DESANTIS’ EXECUTIVE ORDER NUMBER 20-91 TO CONTROL THE SPREAD OF CORONAVIRUS DISEASE (COVID-19); AND PROVIDING FOR CONFLICTS, SEVERABILITY, AN EFFECTIVE DATE AND FOR OTHER PURPOSES.

WHEREAS, on March 16, 2020, the Town Commission of the Town of Sewall’s Point

(the “Town”) adopted Resolution No. 883 declaring a state of local emergency in response to the public emergency that COVID-19 poses; and

WHEREAS, Resolution No. 883 was adopted pursuant to the Town of Sewall’s Point’s (the “Town”) Home Rule powers, Section 16-5 of the Town’s Code of Ordinances and Section 252.38(2), Florida Statutes,

WHEREAS, conditions presented by the threat of COVID-19 continue to pose a threat to the public health that requires dynamic emergency response, including the maintenance of the existing state of local emergency, as well as the imposition of additional directives and orders as conditions require; and

WHEREAS, on April 1, 2020, Governor Ron DeSantis issued Executive Order Number 20-91, which requires all persons in the State of Florida to limit their movements and personal interactions outside of their home to only those necessary to obtain or provide essential services or conduct essential activities; and

WHEREAS, the Town Commission finds that it is necessary and appropriate to support

and enforce Executive Order Number 20-91 to ensure that the spread of COVID-19 is slowed and that residents and visitors to the Town remain safe and secure.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF SEWALL’S POINT, FLORIDA, AS FOLLOWS:

Section 1. The Town Commission hereby pledges its full support of Executive Order Number 20-91 issued by Governor Ron DeSantis on April 1, 2020 (“EO 20-91”), as amended by Executive Order Number 20-92, and hereby announces that EO 20-91 (including any amendments) is in full force and effect within the jurisdiction of the Town of Sewall’s Point, Florida. Section 2. In accordance with EO 20-91, senior citizens and individuals with a significant underlying medical condition (such as chronic lung disease, moderate-to-severe asthma, serious heart conditions, immunocompromised status, cancer, diabetes, severe obesity, renal failure and liver disease) shall stay at home and take all measures to limit the risk of exposure to COVID-19. All persons currently residing within the Town of Sewall’s Point shall limit their movements and other

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personal interactions outside of their homes to only those necessary to obtain or provide essential services or conduct essential activities. Essential services and essential activities are defined within EO 20-91 (including any amendments). Section 3. The Town of Sewall’s Point Police Department and other essential personnel are directed to enforce EO 20-91 (including any amendments) within the town limits of the Town of Sewall’s Point, Florida. Section 4. In accordance with EO 20-91, all businesses or organizations within the Town are encouraged to provide delivery, carry-out or curbside service outside of the business or organization, of orders placed online or via telephone, to the greatest extent practicable. Restaurants, of course, are permitted to provide delivery or take-out services only. Section 5. Pursuant to EO 20-91, a social gathering in a public space is not an essential activity, and the Police Department shall ensure that groups of people greater than ten (10) are not permitted to congregate in any public place within the Town. Section 6. Resolution No. 833 (Town’s Declaration of State of Local Emergency) is still in effect and the authority granted therein to the “Designated Town Official” remains in full force and effect.

Section 7. All Resolutions or Orders or parts of Resolutions/Orders that are in conflict with

the provisions of this Resolution and EO 20-91 (as amended), or inconsistent with the regulations of this Resolution are hereby stayed to the extent necessary to give this Resolution full force and effect until its expiration.

Section 8. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

Section 9. This Resolution shall take effect upon approval by the Town Commission.

_______________________ offered the Resolution and moved its adoption. The motion was seconded

by _______________________, and upon being put to a vote, the vote was:

AYE NAY

FRANK FENDER, MAYOR ____ ____ VINCENT N. BARILE, VICE MAYOR ____ ____ JAMES W. CAMPO, COMMISSIONER ____ ____ DAVE KURZMAN, COMMISSIONER ____ ____ KAIJA MAYFIELD, COMMISSIONER ____ ____

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The Town Manager thereupon declared this Resolution No.885 approved and adopted by the Town Commission of the Town of Sewall’s Point on this 3rd day of April, 2020.

TOWN OF SEWALL’S POINT, FLORIDA ____________________________________ FRANK FENDER, MAYOR ATTEST: _________________________________ Cheryl White, MMC, Town Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: (TOWN SEAL) ____________________________________ Glen J. Torcivia, Town Attorney Florida Bar No. 343374

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TO: Town of Sewall's Point Commission FROM: Michelle Berger SUBJECT: Finance Discussion DATE: TOWN COMMISSION SPECIAL MEETING, 2020-04-03

BACKGROUND: RECOMMENDATION: ATTACHMENTS:Executive Summary as of March 31, 2020.docx 20200331.xlsx APPROVERS:Michelle Berger , Cheryl White APPROVAL STATUS:Completed LAST UPDATED:Thursday, April 2, 2020 at 4:02 PM

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/563114/Executive_Summary_as_of_March_31__2020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/563113/20200331.pdf

FRANK FENDERMayor TOWN OF SEWALL’S POINT MICHELLE LEE BERGER

Town ManagerVINNY BARILEVice Mayor CHERYL WHITE, MMC

Town ClerkJAMES W. CAMPO, CFPCommissioner TINA CIECHANOWSKI

Chief of PoliceDAVID KURZMANCommissioner

KAIJA MAYFIELDCommissioner

JOHN ADAMS, CBOBuilding Official

CHERYL DEMPSEY, CFGOFinance Director

Town Hall One South Sewall’s Point Road Sewall’s Point, FL 34996(772) 287-2455 [email protected] www.sewallspoint.org

TO: Mayor and Commissioners

FROM: Town Manager Michelle Berger

DATE: March 31, 2020

IDENTIFIED PRIORITY STRATEGY: Finance

As an update to our financial position as of today, I offer the below highlights, along with the attached YTD budget P&L statement.

Considering how our budget is created and where we should be as of today, generally speaking, 50% of annual budget is what we should see across the board since we are 6 months into the year.

Actual Results – Where we are currently (high level view)

REVENUE STREAMS ON BUDGET -Intergovernmental revenue collection is 50% YTD (of annual budget) – this includes the

gas tax, communications svc tax, and revenue sharing, etc. AHEAD OF BUDGET SCHEDULE - Ad Valorem tax collection is 93% collected (remaining due is

$120,961) AHEAD OF BUDGET SCHEDULE - Overall, we have collected 84% of revenue from local sources,

compared to the annual budget. We’ve collected nearly 2.1 of the budgeted 2.4 million UNDER BUDGET - The only local taxes that are under the 50% YTD mark are civil fines (3k budget

annually), Electric (44% currently), Local business tax (30%), and Interest (32%)

EXPENSES UNDER BUDGET - Total HR expenses (salaries, wages, insurance, etc.) for Town Hall are currently at

45% of annual budget ON BUDGET* - Total Operating expenses are at 49% of budget ON BUDGET* -Overall, our recurring expenses (HR, Operating, Outside services like Fire Rescue and

Professional Services) are at 51% of the budgeted amounts, so we are right in line with where we should be

CAPITAL ITEMS While we have expended $229,153 to date of Capital Money, Amy is ready to submit the reimbursement

request for $77,000 related to the Sewer Grant 4030 (G/L 334.700) We’ve only spent 10% of the Capital Budget to date. Meaning, we are not using Town money to rapidly

front projects. We are at the “cash collection” phase of these projects, and will be soon receiving money instead of having to pay out, as was prearranged by the Grant Manager. Additionally, these are the last requests that will be reimbursements. MOVING FORWARD on these projects, we’re going to the Direct Pay system where we will submit the invoice to the State or grant agency, they (not the Town!) will pay the contractor directly and we DO NOT HAVE TO FRONT THE CASH.

NEW INFOWe just received, TODAY (still hasn’t even posted to the bank), FEMA reimbursement from the IRMA requests submitted earlier this month. $72k which will help our cash flow as well.

*Within 2% threshold over or under

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9:11 AM 03/31/20

Town of Sewall's Point

Profit & Loss Budget Performance March 2020

Mar 20 Budget$ Over Budget % of Budget

Oct '19 - Mar 20 YTD Budget

$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

Intergovernmental331.TMD · TMDL Grant #NSO29 0 41,333 (41,333) 0% 0 248,000 (248,000) 0% 496,000 0%334.700 · Sewer Grant 4030 0 0 0 0% 0 423,000 (423,000) 0% 423,000 0%

332.COP · Grant Reimbursement- SFWMD/COOP (Pursuant to Agreement No. 4600004530 with SFWMD)0 0 0 0% 0 0 0 0% 0 0%Total 332.001 · Grant Revenue SSPR 0 0 0 0% 0 0 0 0% 0 0%331.HMG · HMGP Grant H0072 - Homewood 0 7,188 (7,188) 0% 0 43,125 (43,125) 0% 86,250 0%

Grants - Other 0 0 0 0 0% 0 0%Total Grants 0 0 0 0 0% 0 0%312.400 · Gas Tax 15,734 16,500 (766) 0% 98,373 99,000 (627) 99% 198,000 50%315.000 · Communications Services Taxes 4,421 4,667 (246) 95% 26,377 28,000 (1,623) 94% 56,000 47%335.120 · State Revenue Sharing 5,472 5,833 (361) 94% 32,831 35,000 2,169 94% 70,000 47%335.150 · Alcoholic Beverage Tax 0 167 (167) 0% 0 1,000 (1,000) 0% 2,000 0%335.180 · Sales Tax 20,346 19,833 513 103% 116,389 119,000 (2,611) 98% 238,000 49%351.200 · Police Dept Grant 0 1,000 0 100% 50%

Total Intergovernmental 45,972 95,521 (49,549) 48% 274,969 996,125 (721,156) 28% 1,569,250 18% only reason this is 18% is the large grant itemsLocal Taxes, Fees, Fines we will not have expenses if we don't receive the income

369.000 · Planning & Zoning Fees 718 0 (718) 100% 2,293 0 (2,293) 100% 0 100%311.100 · Ad Valorem Taxes 38,079 159,040 (120,961) 24% 1,778,310 954,242 824,068 186% 1,908,484 93%316.000 · Local Business Tax 131 417 (286) 31% 1,477 2,500 (1,023) 59% 5,000 30%322.000 · Building Permit Fees 4,640 21,500 (16,860) 22% 160,982 129,000 31,982 125% 258,000 62%323.100 · Electric Franchise 0 15,000 (15,000) 0% 78,519 90,000 (11,481) 87% 180,000 44%325.200 · Building Dept Road Impact Asmts 890 4,167 (3,277) 21% 31,038 25,000 6,038 124% 50,000 62%351.300 · Civil Fines 100 250 (150) 40% 500 1,500 (1,000) 33% 3,000 17%351.500 · Traffic Fines 1,518 833 685 182% 9,470 5,000 4,470 189% 10,000 95%351.501 · Police Education 158 50 108 316% 884 300 584 295% 600 147%361.100 · Interest 0 4,917 (4,917) 0% 18,764 29,500 (10,736) 64% 59,000 32%366.900 · Miscellaneous Revenue

366.900 · Miscellaneous Revenue - Other 0 185 (185) 0% 0 1,108 (1,108) 0% 2,216 0%Total 366.900 · Miscellaneous Revenue 0 185 (185) 0% 0 1,108 (1,108) 0% 2,216367.000 · Town Licenses & Fees 954 417 537 229% 3,383 2,500 883 135% 5,000 68%

Total Local Taxes, Fees, Fines 47,188 206,776 (159,588) 23% 2,085,620 1,240,650 844,970 168% 2,481,300 84% of local fees collected out of the annual budget 381.000 · Transfer from Reserves 0 0 0 0% 0 110,167 (110,167) 0% 1,134,612 this should be 50% so well over expected revenue

139,394 302,297 (162,903) 46% 2,360,589 2,346,942 13,647 101% 5,185,162 46%Human Resources

Police Department HR521.12 · PD Salaries & Wages 46,906 56,917 (10,011) 82% 312,955 321,500 (8,545) 97% 663,000 47%

521.14a · PD Overtime - Non-Court 103 508 (405) 20% 1,462 3,050 (1,588) 48% 6,100 24%521.14b · PD Overtime - Court 0 0 0 0% 457 200 257 229% 200 229%

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9:11 AM 03/31/20





$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

521.14 · PD Overtime - Other 0 0 0 0 0% 0 0%Total 521.14 · PD Overtime 103 508 (405) 20% 1,919 3,250 (1,331) 59% 6,300 30%

521.15a · PD FTO/Boots (Field Training Officer Pay)0 320 (320) 0% 1,180 1,918 (738) 62% 3,836 31%521.15b · PD Sick Leave Incentive 959 792 167 121% 2,562 4,752 (2,190) 54% 5,504 47%521.15c · PD Mileage Reimbursement 840 1,062 (222) 79% 4,989 6,370 (1,381) 78% 10,240 49%521.15d · PD Statutory Incentive Pay 800 660 140 121% 4,052 3,960 92 102% 7,920 51%

Total 521.15 · PD Special Pay 2,599 2,834 (235) 92% 12,783 17,000 (4,217) 75% 27,500 46%521.21 · PD FICA 3,615 4,350 (735) 83% 24,140 26,100 (1,960) 92% 52,200 46%521.22 · PD Retirement 6,965 8,500 (1,535) 82% 44,096 51,000 (6,904) 86% 102,000 43%521.23 · PD Insurance Benefits 0 0 0 0% 0 0 0 0% 0 0%

Total Police Department HR 60,188 73,109 (12,921) 82% 395,893 418,850 (22,957) 95% 851,000 47%Town Hall HR

514 Town Finance Director514.12 · Town Finance Director Salary 4,320 0 4,320 100% 10,721 35,000 (24,279) 31% 35,000 31%514.21 · Town Finance Director FICA (Town Finance Director FICA)330 0 330 100% 1,176 2,675 (1,499) 44% 2,675 44%

Total 514 Town Finance Director 4,650 0 4,650 100% 11,897 37,675 (25,778) 32% 37,675 32%512 · Town Manager

512.12 · Town Manager Salary 8,702 8,363 339 104% 51,213 50,175 1,038 102% 100,350 51%512.15 · Town Manager Special Pay 275 0 275 100% 2,169 0 2,169 100% 0 100%512.21 · Town Manager FICA 687 638 49 108% 3,893 3,825 68 102% 7,650 51%512.22 · Town Manager Retirement 0 1,250 (1,250) 0% 1,904 7,500 (5,596) 25% 15,000 13%512 · Town Manager - Other 1,269 5,077 100%

Total 512 · Town Manager 10,933 10,251 682 107% 64,256 61,500 2,756 104% 123,000 52%512.12t · Town Assistant

512.12a · Town Assistant Wages 3,109 3,370 (261) 92% 20,494 20,221 273 101% 40,442 51%512.21a · Town Assistant FICA 222 258 (36) 86% 1,445 1,547 (102) 93% 3,093 47%512.22a · Town Assistant Retirement 466 505 (39) 92% 3,031 3,032 (1) 100% 6,065 50%512.12t · Town Assistant - Other 0 0 0 0% 0 0 0 0% 0 0%

Total 512.12t · Town Assistant 3,797 4,133 (336) 92% 24,970 24,800 170 101% 49,600 50%513 · Town Clerk

513.PT · Bookkeeper PT - FICA 0 80 (80) 0% 330 478 (148) 69% 955 35%513.PWa · Bookkeeper PT - Wages 0 1,042 (1,042) 0% 4,313 6,253 (1,940) 69% 12,505 34%513.12 · Town Clerk Salary 6,340 5,883 457 108% 36,304 35,296 1,008 103% 70,592 51%513.21 · Town Clerk FICA 480 487 (7) 99% 2,714 2,924 (210) 93% 5,848 46%

Total 513 · Town Clerk 6,820 7,492 (672) 91% 43,661 44,951 (1,290) 97% 89,900 49%524 · Building Dept.

524.12 · Building Official Salary 0 2,917 (2,917) 0% 12,500 82,500 (70,000) 15% 100,000 13%524.21 · Building Official FICA 206 223 (17) 92% 1,982 6,335 (4,353) 31% 7,670 26%524I.12 · Building Inspector Services 2,692 1,667 1,025 161% 13,413 10,000 3,413 134% 20,000 67%

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9:11 AM 03/31/20





$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

524I.21 · Building Inspector FICA 0 128 (128) 0% 0 765 (765) 0% 1,530 0%Total 524 · Building Dept. 2,898 4,935 (2,037) 59% 27,895 99,600 (71,705) 28% 129,200 22%539 · Public Works Dept.

539.12 · Public Works Wages 2,912 3,154 (242) 92% 18,909 18,926 (17) 100% 37,852 50%539.15 · Public Works Special Pay 0 0 0 0% 678 0 (678) 100% 0 0%539.17 · Public Works Sick leave Inct. 0 0 0 0% 115 0 115 100% 0 0%539.21 · Public Works FICA 207 268 (61) 77% 1,378 1,610 (232) 86% 3,220 43%539.22 · Public Works Retirement 437 473 (36) 92% 2,836 2,839 (3) 100% 5,678 50%539.23 · Maintenance Ins. Ben. 0 0 0 0% 0 0 0 0% 0 0%

Total 539 · Public Works Dept. 3,556 3,895 (339) 91% 23,916 23,375 541 102% 46,750Total Town Hall HR 32,654 30,706 1,948 106% 196,595 291,901 (95,306) 67% 476,125 41%519.230 · Insurance Benefits

519.23h · Health Insurance519.23z · Employee Contribution-Health 412 0 412 100% 3,069 0 3,069 100% 0 0%519.23h · Health Insurance - Other 16,616 17,496 (880) 95% 86,558 104,975 (18,417) 82% 209,950

Total 519.23h · Health Insurance 17,028 17,496 (468) 97% 89,627 104,975 (15,348) 85% 209,950 43%519.23i · Other Insurance

519.23t · Life & Disablility 0 0 0 0% 1,692 0 1,692 100% 0519.23y · Employee Contribution- Dental 19 0 19 100% 6 0 6 100% 0519.23i · Other Insurance - Other 1,003 1,000 3 100% 5,884 6,000 (116) 98% 12,000

Total 519.23i · Other Insurance 1,022 1,000 22 102% 7,582 6,000 1,582 126% 12,000 63%519.23w · Employee Paid Supp. Ins. (AFLAC 34 0 34 100% 0 0 0 0% 0519.23s · Supplemental Ins (AFLAC) 0 0 0 0 0% 0519.230 · Insurance Benefits - Other 0 (459)

Total 519.230 · Insurance Benefits 18,084 18,496 (412) 98% 96,750 110,975 (14,225) 87% 221,950 44%519.24 · Worker's Comp - Other 0 6,109

Total 519.24 · Worker's Comp 0 0 0 0% 6,109 0 6,109 100% 0Total Human Resources 110,926 122,311 (11,385) 91% 695,347 821,726 (126,379) 85% 1,549,075 45%Operating Expenses

519.51k · Bank Fees 0 0 0 0% 248 0 248 100% 0 0%519.40 · Travel 0 250 (250) 0% 2,357 1,500 857 157% 3,000 79%519.41 · Communication Network

524.41 · Communications ( ) 0 0 0 0% 0 0 0 0% 0 0%519.41 · Communication Network - Other 777 3,333 (2,556) 23% 18,774 20,000 (1,226) 94% 40,000

Total 519.41 · Communication Network 777 3,333 (2,556) 23% 18,774 20,000 (1,226) 94% 40,000 47%519.43 · Utilities 4,183 5,000 (817) 84% 28,991 30,000 (1,009) 97% 60,000 48%519.45 · Liability & Property Ins

519.45b · Auto Liability 0 0 0 0% 0 0 0 0% 0 0%519.45c · Auto Physical Damage 0 0 0 0% 0 0 0 0% 0 0%

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$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

519.45d · Property Insurance 0 0 0 0% 0 0 0 0% 0 0%525.45 · Liability Insurance 0 0 0 0% 0 0 0 0% 0 0%519.45 · Liability & Property Ins - Other (4,387) 5,500 (9,887) (80%) 33,277 33,000 277 101% 66,000 50%

Total 519.45 · Liability & Property Ins (4,387) 5,500 (9,887) (80%) 33,277 33,000 277 101% 66,000519.48 · Town Events 0 833 (833) 0% 5,958 5,000 958 119% 10,000 60%519.49 · Other General Government

519.111 · Disaster Supplies - COVID-19 2,709 2,709519.49D · Disaster Aid - Other 0 0 0 0 0% 0

519.49 · Other General Government - Other 0 250 (250) 0% 1,266 1,500 (234) 84% 3,000Total 519.49 · Other General Government 2,709 250 2,459 1,084% 3,975 1,500 2,475 265% 3,000 133%519.51 · Office Supplies & Services

519.51a · Office Supplies 105 642 (537) 16% 2,975 3,850 (875) 77% 7,700 39%519.51b · Archives & Storage 149 358 (209) 42% 1,976 2,150 (174) 92% 4,300 46%519.51c · Printing, Advert., Newsletter 891 833 58 107% 7,560 5,000 2,560 151% 10,000 76%519.51d · Payroll Administration 438 250 188 175% 2,629 1,500 1,129 175% 3,000 88%519.51e · Ordinance Codification 1,482 167 1,315 887% 2,657 1,000 1,657 266% 2,000 133%519.51f · Postage 628 167 461 376% 2,266 1,000 1,266 227% 2,000 113%519.51 · Office Supplies & Services - Other 0 0 0 0% 0 0 0 0% 0 0%

Total 519.51 · Office Supplies & Services 3,693 2,417 1,276 153% 20,063 14,500 5,563 138% 29,000 69%519.52 · Fuel, Oil, Operating Supplies

521.52F · PD Fuel/Oil 0 1,583 (1,583) 0% 7,194 9,500 (2,306) 76% 19,000 38%524.52F · Building Official Fuel/Oil 0 83 (83) 0% 0 500 (500) 0% 1,000 0%539.52F · PW Fuel/Oil 0 42 (42) 0% 372 250 122 149% 500 74%519.52 · Fuel, Oil, Operating Supplies - Other 0 0 0 0% 0 0 0 0% 0 0%

Total 519.52 · Fuel, Oil, Operating Supplies 0 1,708 (1,708) 0% 7,566 10,250 (2,684) 74% 20,500 37%519.54 · Dues, Ed., Tuition Reimb 440 667 (227) 66% 3,518 4,000 (482) 88% 8,000 44%521.52 · PD Enforcement Supplies 527 1,750 (1,223) 30% 2,279 10,500 (8,221) 22% 21,000 11%

Total Operating Expenses 7,942 21,708 (13,766) 37% 127,006 130,250 (3,244) 98% 260,500 49%Outside Services

Maintenance Services519.400 · PW - Maintenance of Utilities 1,080 1,080519.46 · Landscape & Facilities Mainten.

519.46T · Streetlight & Sign Maintenance 0 0 0 0% 0 11,075 (11,075) 0% 11,075519.46W · Stormwater-Inlet-Outfall Maint (Stormwater Inlet Outfall Maintenance)600 0 600 100% 600 28,000 (27,400) 2% 28,000519.46a · Landscaping Maintenance 3,210 3,750 (540) 86% 20,198 22,500 (2,302) 90% 45,000519.46M · Buildings & Facilities Maint. 648 917 (269) 71% 8,497 5,500 2,997 154% 11,000519.46O · Office Cleaning Service 218 0 218 100% 775 0 775 100% 0519.46P · Parks Maintenance 4,275 417 3,858 1,025% 7,566 2,500 5,066 303% 5,000519.46S · Streets Maintenance 0 2,000 (2,000) 0% 0 20,500 (20,500) 0% 32,500

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$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

Total 519.46 · Landscape & Facilities Mainten.8,951 7,084 1,867 126% 37,636 90,075 (52,439) 42% 132,575 28%519.46E · Equipment & Vehicle Maintenance

521.162 · PD Equip. Maintenance 0 708 (708) 0% 2,080 4,250 (2,170) 49% 5,000521.46V · PD Vehicles Maintenance 1,319 833 486 158% 6,658 5,000 1,658 133% 10,000539.46V · PW Vehicle & Equip 0 83 (83) 0% 90 500 (410) 18% 1,000519.46E · Equipment & Vehicle Maintenance - Other0 0 0 0% 0 0 0 0% 0

Total 519.46E · Equipment & Vehicle Maintenance1,319 1,624 (305) 81% 8,828 9,750 (922) 91% 16,000 55%539.34 · Temporary Staffing 0 0 0 0% 426 0 426 100% 0

Total Maintenance Services 11,350 8,708 2,642 130% 47,970 99,825 (51,855) 48% 148,575 32%Professional Services

515.00 · Building Dept Services515.200 · Professional Services 0 0 0 124 0 (124) 0515.100 · Building Inspection Services 999 0 (999) 1,704 0 0

Total 515.00 · Building Dept Services 999 0 (999) 1,828 0 0513.32 · Financial Services

513.00 · Accounting Support 0 2,300 (2,300) 0% 17,142 13,800 3,342 124% 17,600519.31 · Grant Management Support 15,173 0 15,173 100% 18,413 20,000 (1,587) 92% 20,000525.32 · Audit Service 7,600 1,742 5,858 436% 12,800 10,450 2,350 122% 20,900

Total 513.32 · Financial Services 22,773 4,042 18,731 563% 48,355 44,250 4,105 109% 58,500 83%514.31 · Legal Services

514.31a · Legal Counsel -General 0 0 0 0% 0 75,000 (75,000) 0% 75,000514.31 · Legal Services - Other 5,617 0 5,617 100% 39,286 0 39,286 100% 0

Total 514.31 · Legal Services 5,617 0 5,617 100% 39,286 75,000 (35,714) 52% 75,000 52%521.31 · PD Professional Services 0 583 (583) 0% 2,425 3,500 (1,075) 69% 7,000 35%522.34 · Contracted Fire Rescue Services125,550 41,850 83,700 300% 376,650 251,100 125,550 150% 502,200 75%524.31X · Old Professional Serv. RECODE 0 0 0 0% 0 0 0 0% 0 0%541.31 · Engineering Services 0%

541.31 · Engineering Services - Other 7,160 3,125 4,035 229% 17,243 18,750 (1,507) 92% 37,500 46%Total 541.31 · Engineering Services 7,160 3,125 4,035 229% 17,243 18,750 (1,507) 92% 37,500

Total Professional Services 162,099 49,600 112,499 327% 485,787 392,600 93,187 124% 680,200 71%Total Outside Services 173,449 58,308 115,141 297% 533,757 492,425 41,332 108% 828,775 64%Total Recurring Expenses 292,317 202,327 89,990 144% 1,356,110 1,444,401 (88,291) 94% 2,638,350 51%

541.M · Capital Maintenance541.632 · Parks & Landscaping

541.PG · Playground Equipment 0 0 0 0% 0 25,000 (25,000) 0% 25,000 0%541.632 · Parks & Landscaping - Other 0 0 0 0% 0 0 0 0% 0 0%

Total 541.632 · Parks & Landscaping 0 0 0 0% 0 25,000 (25,000) 0% 25,000 0%541.63R · Road & Bridge Improvements

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$ Over Budget

% of Budget

Annual Budget

% of Annual Budget

541.63R · Road & Bridge Improvements - Other 0 3,733 (3,733) 0% 12,480 22,400 (9,920) 56% 44,800 28%Total 541.63R · Road & Bridge Improvements 0 3,733 (3,733) 0% 12,480 22,400 (9,920) 56% 44,800 28%541.635 · Town Hall 0 417 (417) 0% 0 2,500 (2,500) 0% 5,000 0%

Total 541.M · Capital Maintenance 0 4,150 (4,150) 0% 12,480 49,900 (37,420) 25% 74,800 17%541.64 · Furniture & Equipment

541.64V · Replacement Vehicles 0 0 0 0% 0 50,000 (50,000) 0% 50,000 0%519.64T · TH Equipment 0 417 (417) 0% 0 7,500 (7,500) 0% 10,000 0%521.64P · PD Equipment 0 500 (500) 0% 0 3,000 (3,000) 0% 6,000 0%

Total 541.64 · Furniture & Equipment 0 917 (917) 0% 0 60,500 (60,500) 0% 66,000 0%541.630 · Capital Improvements

541.sew · Septic to Sewer North SP 0 0 0 0% 0 423,000 (423,000) 0% 423,000 0%541.675 · Stormwater Improvements

541.CF · Stormwater 2018 CF 0 0 0 0% 110,167 110,167 0 100% 110,167 100%541.67H · Homewood Outfall Grant Project

541.67H · Homewood Outfall Grant Project - Other3,024 7,188 (4,164) 42% 15,623 43,125 (27,502) 36% 86,250 18%Total 541.67H · Homewood Outfall Grant Project3,024 7,188 (4,164) 42% 15,623 43,125 (27,502) 36% 86,250 18%541.67M · SSPR-1 MargMand Grant Proj

541.67R · Education, Monitoring, Reports 0 2,973 (2,973) 0% 0 17,840 (17,840) 0% 35,681 0%541.67C · Construction, Land & Related 0 132,314 (132,314) 0% 0 793,885 (793,885) 0% 1,587,770 0%541.67S · CEI Services & Grant Mgmt 30,427 6,524 23,903 466% 80,401 65,172 15,229 123% 153,144 53%541.63D · Design & Permitting 0 833 (833) 0% 5,720 5,000 720 114% 10,000 57%

Total 541.67M · SSPR-1 MargMand Grant Proj30,427 142,644 (112,217) 21% 86,121 881,897 (795,776) 10% 1,786,595 5%541.675 · Stormwater Improvements - Other 0 17,242 0 17,242 100% 0

Total 541.675 · Stormwater Improvements 33,451 149,832 (116,381) 22% 229,153 1,035,189 (806,036) 22% 1,983,012 12%

Total 541.630 · Capital Improvements 33,451 149,832 (116,381) 22% 229,153 1,458,189 (1,229,036) 16% 2,406,012 10%

Total Capital Expenses 33,451 154,899 (121,448) 22% 241,633 1,568,589 (1,326,956) 15% 2,546,812 9%

Total Expense 325,768 357,226 (31,458) 91% 1,597,743 3,012,990 (1,415,247) 53% 5,185,162 31%

Net Income (278,580) (54,929) (223,651) 507% 716,874 (666,048) 1,382,922 (108%) 0

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Intergovernmental331.TMD · TMDL Grant #NSO29334.700 · Sewer Grant 4030

332.COP · Grant Reimbursement- SFWMD/COOP (Pursuant to Agreement No. 4600004530 with SFWMD)Total 332.001 · Grant Revenue SSPR331.HMG · HMGP Grant H0072 - Homewood

Grants - OtherTotal Grants312.400 · Gas Tax315.000 · Communications Services Taxes335.120 · State Revenue Sharing335.150 · Alcoholic Beverage Tax335.180 · Sales Tax351.200 · Police Dept Grant

Total IntergovernmentalLocal Taxes, Fees, Fines

369.000 · Planning & Zoning Fees311.100 · Ad Valorem Taxes316.000 · Local Business Tax322.000 · Building Permit Fees323.100 · Electric Franchise325.200 · Building Dept Road Impact Asmts351.300 · Civil Fines351.500 · Traffic Fines351.501 · Police Education361.100 · Interest366.900 · Miscellaneous Revenue

366.900 · Miscellaneous Revenue - OtherTotal 366.900 · Miscellaneous Revenue367.000 · Town Licenses & Fees

Total Local Taxes, Fees, Fines381.000 · Transfer from Reserves

Human ResourcesPolice Department HR

521.12 · PD Salaries & Wages521.14a · PD Overtime - Non-Court521.14b · PD Overtime - Court

local revenue sourcesonly reason this is 18% is the large grant itemswe will not have expenses if we don't receive the income

of local fees collected out of the annual budget this should be 50% so well over expected revenue

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521.14 · PD Overtime - OtherTotal 521.14 · PD Overtime

521.15a · PD FTO/Boots (Field Training Officer Pay)521.15b · PD Sick Leave Incentive521.15c · PD Mileage Reimbursement521.15d · PD Statutory Incentive Pay

Total 521.15 · PD Special Pay521.21 · PD FICA521.22 · PD Retirement521.23 · PD Insurance Benefits

Total Police Department HRTown Hall HR

514 Town Finance Director514.12 · Town Finance Director Salary514.21 · Town Finance Director FICA (Town Finance Director FICA)

Total 514 Town Finance Director512 · Town Manager

512.12 · Town Manager Salary512.15 · Town Manager Special Pay512.21 · Town Manager FICA512.22 · Town Manager Retirement512 · Town Manager - Other

Total 512 · Town Manager512.12t · Town Assistant

512.12a · Town Assistant Wages512.21a · Town Assistant FICA512.22a · Town Assistant Retirement512.12t · Town Assistant - Other

Total 512.12t · Town Assistant513 · Town Clerk

513.PT · Bookkeeper PT - FICA513.PWa · Bookkeeper PT - Wages513.12 · Town Clerk Salary513.21 · Town Clerk FICA

Total 513 · Town Clerk524 · Building Dept.

524.12 · Building Official Salary524.21 · Building Official FICA524I.12 · Building Inspector Services

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524I.21 · Building Inspector FICATotal 524 · Building Dept.539 · Public Works Dept.

539.12 · Public Works Wages539.15 · Public Works Special Pay539.17 · Public Works Sick leave Inct.539.21 · Public Works FICA539.22 · Public Works Retirement539.23 · Maintenance Ins. Ben.

Total 539 · Public Works Dept.Total Town Hall HR519.230 · Insurance Benefits

519.23h · Health Insurance519.23z · Employee Contribution-Health519.23h · Health Insurance - Other

Total 519.23h · Health Insurance519.23i · Other Insurance

519.23t · Life & Disablility519.23y · Employee Contribution- Dental519.23i · Other Insurance - Other

Total 519.23i · Other Insurance519.23w · Employee Paid Supp. Ins. (AFLAC519.23s · Supplemental Ins (AFLAC)519.230 · Insurance Benefits - Other

Total 519.230 · Insurance Benefits519.24 · Worker's Comp - Other

Total 519.24 · Worker's CompTotal Human ResourcesOperating Expenses

519.51k · Bank Fees519.40 · Travel519.41 · Communication Network

524.41 · Communications ( )519.41 · Communication Network - Other

Total 519.41 · Communication Network519.43 · Utilities519.45 · Liability & Property Ins

519.45b · Auto Liability519.45c · Auto Physical Damage

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519.45d · Property Insurance525.45 · Liability Insurance519.45 · Liability & Property Ins - Other

Total 519.45 · Liability & Property Ins519.48 · Town Events519.49 · Other General Government

519.111 · Disaster Supplies - COVID-19519.49D · Disaster Aid - Other

519.49 · Other General Government - OtherTotal 519.49 · Other General Government519.51 · Office Supplies & Services

519.51a · Office Supplies519.51b · Archives & Storage519.51c · Printing, Advert., Newsletter519.51d · Payroll Administration519.51e · Ordinance Codification519.51f · Postage519.51 · Office Supplies & Services - Other

Total 519.51 · Office Supplies & Services519.52 · Fuel, Oil, Operating Supplies

521.52F · PD Fuel/Oil524.52F · Building Official Fuel/Oil539.52F · PW Fuel/Oil519.52 · Fuel, Oil, Operating Supplies - Other

Total 519.52 · Fuel, Oil, Operating Supplies519.54 · Dues, Ed., Tuition Reimb521.52 · PD Enforcement Supplies

Total Operating ExpensesOutside Services

Maintenance Services519.400 · PW - Maintenance of Utilities519.46 · Landscape & Facilities Mainten.

519.46T · Streetlight & Sign Maintenance519.46W · Stormwater-Inlet-Outfall Maint (Stormwater Inlet Outfall Maintenance)519.46a · Landscaping Maintenance519.46M · Buildings & Facilities Maint.519.46O · Office Cleaning Service519.46P · Parks Maintenance519.46S · Streets Maintenance

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Total 519.46 · Landscape & Facilities Mainten.519.46E · Equipment & Vehicle Maintenance

521.162 · PD Equip. Maintenance521.46V · PD Vehicles Maintenance539.46V · PW Vehicle & Equip519.46E · Equipment & Vehicle Maintenance - Other

Total 519.46E · Equipment & Vehicle Maintenance539.34 · Temporary Staffing

Total Maintenance ServicesProfessional Services

515.00 · Building Dept Services515.200 · Professional Services515.100 · Building Inspection Services

Total 515.00 · Building Dept Services513.32 · Financial Services

513.00 · Accounting Support519.31 · Grant Management Support525.32 · Audit Service

Total 513.32 · Financial Services514.31 · Legal Services

514.31a · Legal Counsel -General514.31 · Legal Services - Other

Total 514.31 · Legal Services521.31 · PD Professional Services522.34 · Contracted Fire Rescue Services524.31X · Old Professional Serv. RECODE541.31 · Engineering Services

541.31 · Engineering Services - OtherTotal 541.31 · Engineering Services

Total Professional ServicesTotal Outside ServicesTotal Recurring Expenses

541.M · Capital Maintenance541.632 · Parks & Landscaping

541.PG · Playground Equipment541.632 · Parks & Landscaping - Other

Total 541.632 · Parks & Landscaping541.63R · Road & Bridge Improvements

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541.63R · Road & Bridge Improvements - OtherTotal 541.63R · Road & Bridge Improvements541.635 · Town Hall

Total 541.M · Capital Maintenance541.64 · Furniture & Equipment

541.64V · Replacement Vehicles519.64T · TH Equipment521.64P · PD Equipment

Total 541.64 · Furniture & Equipment541.630 · Capital Improvements

541.sew · Septic to Sewer North SP541.675 · Stormwater Improvements

541.CF · Stormwater 2018 CF541.67H · Homewood Outfall Grant Project

541.67H · Homewood Outfall Grant Project - OtherTotal 541.67H · Homewood Outfall Grant Project541.67M · SSPR-1 MargMand Grant Proj

541.67R · Education, Monitoring, Reports541.67C · Construction, Land & Related541.67S · CEI Services & Grant Mgmt541.63D · Design & Permitting

Total 541.67M · SSPR-1 MargMand Grant Proj541.675 · Stormwater Improvements - Other

Total 541.675 · Stormwater Improvements

Total 541.630 · Capital Improvements

Total Capital Expenses

Total Expense

Net Income

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TO: Town of Sewall's Point Commission FROM: Michelle Berger SUBJECT: Financial Contingency Discussion.DATE: TOWN COMMISSION SPECIAL MEETING, 2020-04-03

BACKGROUND: RECOMMENDATION: ATTACHMENTS:Town Manager Memo Finance Contingency.pdf Town of Sewall's Point (3).pdf APPROVERS:Michelle Berger , Cheryl White APPROVAL STATUS:Completed LAST UPDATED:Thursday, April 2, 2020 at 4:01 PM

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/564215/Manager_Memo_Finance_Contingency.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/563867/Town_of_Sewall_s_Point__3_.pdf

TOWN OF SEWALL’S POINT

TO: Commissioners

FROM: Michelle Berger, Town Manager

SUBJECT: Finance Contingency Discussion Special Emergency Meeting April 3, 2020 STRATEGIC PRIORITY -- FINANCE ________________________________________________________ Background: While on the subject of Finances, the Commission has the opportunity to discuss a policy decision on

taking out an Emergency Line of Credit.

The Town’s local bank, Seacoast, can provide options, as their attached memo states. This was originally

something I reached out to them to learn more about when creating our Finance Manual and associated

reserve policies. At the time, I did not pursue the issue with the Commission, given the topic of “Line of

Credit” was not identified as a top priority.

In the past, the Town’s reserves were secure, with three months equivalent for operating expenses set

aside, as well as a million dollars for disaster reserves, which was typically hurricane related.

In our current environment, we are experiencing unknown circumstances, so it is difficult to anticipate all

angles. We can anticipate our typical hurricane season and it’s potential needs. We also are aware that

if/when we adhere to our budget as planned, and we do not have any unforeseen circumstances or

unanticipated expenses, we will end the year with $44,935 in the positive.

My conservative view wants to err on the side of caution. I see the $5000 fee to capture this $500,000

line of credit as an insurance policy. Please review the memo and consider the options that are in the

best interest of the Town at this time.

Monthly Average Budgeted through 9/30/2020

Revenue

Intergovernmental 290,031.00$

Local Sources (building dept, ad valorem, etc) 394,140.00$

684,171.00$ potential revenue (outside of grant reimbursements)

Current Net Income 716,874.00$

1,401,045.00$ Total Expected Revenue

Required through 9/30/2020

Monthly HR Expenses 115,891.17$ 695,347.00$

Monthly Operating 21,167.67$ 127,006.00$

Monthly Outside Services 88,959.50$ 533,757.00$

1,356,110.00$ Needed for expenses

44,935.00$ estimated year end

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Documents

TOWN OF SEWALL'S POINT...The recording of the meeting along with the teleconference will be made available to the public the following business day. Persons interested in attending