TOWN OF GARNER

TOWN OF GARNER

TOWN COUNCIL MEETING

DECEMBER 20, 2016 7:00 P.M.

Garner Police Department Training Room

912 7th Avenue, Garner

Town of Garner Town Council Agenda

December 20, 2016

Dinner will be served for town officials in the Conference Room at 6:15 p.m.

The Council will meet in regular session at 7:00 p.m. in the Garner Police Department Training Room located at 912 7th Avenue. A. CALL MEETING TO ORDER/ROLL CALL: Mayor Ronnie Williams The Council will call for a brief recess at 9:00 p.m. B. PLEDGE OF ALLEGIANCE: Mayor Ronnie Williams C. INVOCATION: Mayor Ronnie Williams D. PETITIONS AND COMMENTS

This portion of the meeting is to receive comments from the public on items not included in this agenda. Citizens should sign up with the Town Clerk to speak prior to the start of the meeting. The Board is interested in hearing your concerns, but may not take action or deliberate on subject matter brought up during the Petitions and Comments segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.

E. ADOPTION OF AGENDA F. PRESENTATIONS 1. Recognize Retirement of Brad Bass …………………………………………………………………….. Page 4

Presenter: Rodney Dickerson, Town Manager

Recognize retirement of Brad Bass, Planning Director, for almost 30 years of dedicated service to the Town.

2. Auditors Report …………………………………………………………………………………………………... Page 5 Presenter: Elsa Watts, Martin Starnes & Associates, CPAs

Ms. Watts will present the audit report and financial statements for the fiscal year ending June 30, 2016.

G. CONSENT

All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. If a member of the governing body requests discussion of an item, the item will be removed from the Consent Agenda and considered separately.

1. Approval of Minutes ………………………………………………………………………………………….. Page 19

Minutes from July 26, September 6, October 25, and November 7 Council Meetings and Closed Session Minutes from October 25 and November 7, 2016. Action: Adopt Minutes

2. Ordinance Amending FY 2016/2017 Operating Budget ……………………..…………….. Page 41 Presenter: Pam Wortham, Finance Director

This budget amendment will increase budgeted revenues by $8,890 to cover the cost of vehicle repairs. The revenues come from insurance proceeds received for police vehicles. The insurance company sent the funds to the Town to cover the cost less the $1,000 deductible per the policy. Action: Adopt Ordinance (2016) 3841

H. PUBLIC HEARINGS

I. NEW/OLD BUSINESS

1. Updates to Performance Management Process ………………………….…………………….. Page 44 Presenter: BD Sechler, Human Resources Director

Review of several modifications and recommended changes to performance management process to make it more efficient and effective. Action: Approve Updates

2. Bond Update ……………………………………………………………………………………………………… Page 52 Presenter: Michael Gammon, Budget & Special Projects Manager

A brief overview will be provided regarding the status of the bond program, specifically changes and updates from the last report.

Action: No Action Required

3. Garner Recreational Park Shelter ………………………………………………………….…………. Page 88 Presenter: Sonya Shaw, PRCR Director

During the Council Work Session on November 22, 2016, Staff provided an update on the approved shelter at Garner Recreational Park. Project budget was estimated at

$85,000. Council requested staff obtain information regarding the addition of downspouts and gutters for the shelter, which will cost an additional $3,800, bringing project budget to $88,325.00. Action: Authorize Contract with McQueen Construction for $88,325.00

J. COMMITTEE REPORTS K. MANAGER REPORTS

1. garner info 2. Building & Permit 3. Finance Report

L. ATTORNEY REPORTS M. COUNCIL REPORTS N. CLOSED SESSION Pursuant to N.C. General Statutes Section 143-318.11(a)(5) “to discuss possible real

estate acquisition and the Town’s negotiating position regarding such real estate”. O. ADJOURNMENT

Town of Garner Town Council Meeting

Agenda Form

Meeting Date: Subject: Location on Agenda: Department: Contact: Presenter: Brief Summary:

Recommended Motion and/or Requested Action:

Detailed Notes:

Funding Source:

Cost: One Time: Annual: No Cost: Manager’s Comments and Recommendations:

Attachments Yes: No: Agenda Form Reviewed by:

Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Brad Bass Retirement

Planning BD Sechler, Human Resources Director

Rodney Dickerson, Town Manager

Recognize retirement of Brad Bass, Planning Director, for almost 30 years of dedicated service to the Town.

Mr. Bass has been a true professional and his efforts have helped to shape Garner into the Town we are all proud of.

BDS

RD

December 20, 2016

Presentations

Page 4


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Auditors Report

FinancePam Wortham, Finance Director

Elsa Watts, Martin Starnes & Associates, CPAs

Elsa Watts with the audit firm of Martin Starnes & Associates will present the audit report and financial statements for the fiscal year ended June 30, 2016.

None

PW

PW

RD

December 20, 2016

Presentations

Page 5

Town of Garner 2016 Audited Financial Statements

Page 6

Audit Highlights

Unmodified Opinion (“Clean Opinion”) Cooperative Staff CAFR Award- last 25 years CAFR has been approved by the LGC

Page 7

Audit Process Planning and risk assessment Interim procedures Final procedures CAFR preparation Year-round process

Page 8

Assets, Liabilities, and Fund Balance

General Fund

Capital Projects

Total Assets $28,221,358 $20,052,293 Total Liabilities 1,489,136 12,607 Deferred Inflows of Resources

71,370 -

Fund Balance 26,660,852 20,039,686

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Fund Balance Serves as a measure of the Town’s financial resources

available. (Assets + Deferred outflows) - (Liabilities + Deferred

inflows) = Fund Balance 5 Classifications: Non spendable - not in cash form Restricted - external restrictions (laws, grantors) Committed - internal constraints at the highest (Council)

level-do not expire, requires Council action to undo Assigned - internal constraints, lower level than

committed Unassigned - no external or internal constraints

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Total Fund Balance General Fund

Total Fund Balance: 2015 $23,732,949 2016 $26,660,852 Unassigned FB as a percentage of expenditures: 2015 66%

2016 65%

Page 11

Change in Fund Balance-General Fund Key Elements of the $2,927,903 increase in fund balance: Property tax revenue increased $1.5m Permits and fees increased $1.1m Sales taxes increased $279k

Page 12

General Fund Summary

Page 13

Top 3 Revenues: General Fund

Other Revenues: • Permits and Fees

• Sales and services

• Investment earnings

• Miscellaneous Page 14

Property and Registered MV Tax 2015 2016

Net Levy $15,388,156 16,900,584 Uncollected (44,234) (51,069) Taxes Collected 15,343,922 16,849,515 Collection Percentage 99.71% 99.70%

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Top 3 Expenditures: General Fund

Other Expenditures: • Transportation

• Environmental Protection

• Debt Service

Page 16

CAFR Contents Introductory Section- Overview of Town Auditor’s Opinion MD&A- Summary of financial activity Financial Statements Notes Statistical Section- 10 year trends Compliance

Page 17

Discussion

&

Questions

Page 18


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Approval of Minutes

AdministrationStella Gibson, Town Clerk

Stella Gibson, Town Clerk

Minutes from July 26, September 6, October 25, and November 7 Council Meetings and Closed Session Minutes from October 25 and November 7, 2016.

Adopt Minutes

None

SG

RD

December 20, 2016

Consent

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Town of Garner Council Work Session Minutes

July 26, 2016

The Council met in a Work Session at 6:00 p.m. on Tuesday, July 26, 2016 in the Garner Police Department Training Room located at 912 7th Avenue. Present: Mayor Ronnie Williams, Mayor Pro Tem Kathy Council Member Jackie Johns, Council Member Buck Kennedy, and Council Member Marshburn and Council Member Singleton. Staff Present: Rodney Dickerson-Town Manager, Rick Mercier-Communications Manager, Sonya Shaw-PRCR Director, Marcelle Williams-Recreation Administrative Specialist, BD Sechler-Human Resources Director, Brandon Zuidema-Police Chief, Lt. Walt Myer, Lt. Mike McIver and Lt. Lorie Smith. CALL MEETING TO ORDER Mayor Williams called the meeting to order at 6:00 p.m. ADOPTION OF AGENDA

Town Attorney William Anderson requested to add a closed session to the agenda per N.C.G.S. 143-318.11(a)(5) “to discuss possible real estate acquisition and the Town’s negotiating position regarding such real estate.”

Motion: Johns Second: Marshburn Vote: Unanimous REPORTS/DISCUSSION Purchase of Property Presenter: Rodney Dickerson, Town Manager

Town Manager Rodney Dickerson presented a timeline and information regarding the purchase of property located at 8025 Country Club Road, Garner NC. The property consists of 120.81 acres and is currently developed as a golf course. If purchased, the Town would utilize the property as a park, recreation or open space. The Council also discussed a short-term lease back agreement. Council Member Kennedy asked Mr. Dickerson to explain how the Town would pay for this property? Mr. Dickerson explained that we reached out to our financial consultant and asked him analyze the Town’s debts through assessment and they advised the Town could absorb 4.8 million in debt. Mr. Dickerson also stated no parks-in-lieu of fees are being proposed for funding.

Motion: Singleton Second: Marshburn Vote: Unanimous Response to the President’s 21st Century Task Force Report on Policing Presenter: Chief Zuidema, Police Chief

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Police Chief Zuidema presented an overview of the Garner Police Department’s published response to the findings and recommendations of the President’s 21st Century Task Force on Policing. The Garner Police Department has done a thorough examination of the report, the six pillars, and the specific recommendations for law enforcement agencies and partners. Chief Zuidema summarized their findings and intentions moving forward:

• The Garner Police Department’s reliance on our values of Commitment, Integrity, and Professionalism and our commitment to maintaining our status as a CALEA accredited agency ensure that we are meeting or exceeding many of the guidelines found in the Task Force Report.

• We maintain an appropriate emphasis on receiving, investigating, and documenting citizen complaints and investigating and documenting incidents involving the use of force and vehicle pursuits. We are transparent with these investigations and our findings to the extent that North Carolina General Statute allows us to and we emphasize ongoing training in these critical areas to ensure a positive relationship with our community.

• We are proactive in emphasizing officer safety and fitness and we provide our employees with the equipment and training needed in these areas.

• Although we are active in our community and have a variety of means of working directly with the community, we need to continue to look for opportunities to involve community members in our planning and training efforts.

• We need to be proactive in reaching out to diverse groups in the community in order to better understand their unique circumstances and challenges. We also need to ensure that we have policies and procedures in place to ensure we are treating all persons in an equitable manner.

• We need to continue to focus on our community transparency, to include giving consideration to expanding our ride along policy, publishing all of our Department policies, and considering the use of an advisory committee. We also have a number of areas identified in the Task Force Report to conduct additional research to determine what policy and procedure changes can enhance our relationships with all members of the community we serve.

• We need to continue to focus our efforts on expanding our pool of candidates to ensure that we have a diverse group of employees that are representative of the community we serve.

Action: Presentation only; no action Bond, Capital Priority Project and Emerging Needs Funding Update Presenter: John Hodges, Assistant Town Manager-Development Services Mr. Hodges presented an overview of the items and recommended funding sources for projects discussed during the 2016 Council Retreat. In addition, Mr. Hodges recommended discussing the Streets and Sidewalk bonds during the August Work Session and the Parks and Recreation Bonds during the September Work Session.

Council consensus to move forward with the following projects:

Shelter at Garner Rec Park Resurface Parking – GRP Bryan Road Joint Use (Garner half) BMP at Lake Benson Park Parking at Lake Benson Park Rand Mill Road Park Repairs

Parks, Recreation & Cultural Resources Department Reorganization Presenter: Sonya Shaw, PRCR Director

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Ms. Shaw presented a recommendation of a department reorganizational which will reclassify the Recreation Administration Specialist position, Grade 20, to the proposed Athletics Programs Supervisor position, Grade 23. The PRCR department will assume associated costs of $5,741 in its current budget for this reclassification. The second part of reorganization would move Kendrick Mayes from the Outdoor and Adventure team to the Cultural Arts & Events team. Council Member Singleton asked what types of calls were received for facilities. Ms. Shaw and Mr. Williams discussed the different requests for outdoor space including multi-purpose space from adult and youth flag football, adult kickball, and soccer. Council Member Kennedy asked what marketing tools PRCR used and Mr. Williams explained they utilize several different marketing tools and had recently tried a Facebook add which worked out extremely well with over 15,000 hits. Action: Place on future Consent Agenda Employee Policy Manual Review Presenter: BD Sechler, Human Resources Director

Human Resources Director BD Sechler presented the following new policies and changes the department is recommending as part of their annual Policy Manual review. New Policies

• Employee Identification & Access Badge Policy • Inclement Weather Policy

Policies with changes

• Call-back and On-call Pay • Educational Assistance Program • Fit for Duty Policy • Overtime Pay • Retiree Health Insurance • Staff Appeals Procedure • Working A Second Job While on FMLA

Council Member Kennedy requested Human Resources compare the amount of the Town’s of Educational Assistance Program offers ($1,100) compared to today’s market.

Action: Place on future Consent Agenda

Town of Garner Flag Presenter: Rick Mercier, Communications Manager Mr. Mercier presented a proposed Town of Garner flag design which included Council’s recommendations. Action: Council consensus to move forward with flag COMMITTEE REPORTS

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Manager Reports • Chief Zuidema reminded Council of National Night Out scheduled for Tuesday, August 2. • Mr. Dickerson reported Zimmer Development, LLC who are proposing a development off of Aversboro, will

be hosting an informational meeting on August 1. • Reported the little brick structure on the corner of Main and Purvis Street will be demolished with the intent

of repurposing the bricks in area businesses on Main Street. • Reported the agreement with CASL is almost complete.

ATTORNEY REPORTS COUNCIL REPORTS Council Member Marshburn • Recognized Mr. Rodrick Henry on Main Street for being in business for 29 years and is now retiring and

moving out of area. Council Member Behringer • Reported West Garner road between Creech Road and Aversboro needs mowing and edging. • Reported the property that the Town owns on corner of Avery Street needs grass cut. • Requested that Garner Road be looked at on a more frequent basis as trash and lawns need regular

attention. • Requested meeting procedures be distributed and reviewed. Council Member Johns • Questioned how often Highway 70 is mowed and mentioned it needs to be done. • Reported that water on Carol Street is not going into the ditch, but in resident’s yards. Council Member Singleton • Provided an update on work being performed on Highway 50 and Main Street; the contractor is putting

down asphalt and it looks like it’s getting close to completion. • Reported the grass along Buffaloe Road in construction area needs to be cut. Council Member Kennedy • Agreed with Council Member Singleton regarding the grass on Buffaloe Road. Council Member Singleton • Attended the TCC luncheon meeting on affordable housing and thought it was very informative and

suggested the Town bring someone in to get up-to-date on this issue. Mayor Pro Tem Behringer • Reported tall grass in the medium on 5th Avenue and Avesboro Road and in the median at the Highway 50

eastbound exit. • Requested information on drug activity in area schools. • Requested a status of the recent break-ins of storage sheds. CLOSED SESSION Motion: Singleton Second: Behringer Vote: Unanimous

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Pursuant to N.C.G.S. Section 143-318.11(a)(5) “to discuss possible real estate acquisition and the Town’s negotiating position regarding such real estate.” Motion: Marshburn Second: Johns Vote: Unanimous RETURN TO REGULAR SESSION AND ADJOURNMENT: 9:45 p.m. Motion: Singleton Second: Marshburn Vote: Unanimous Respectfully Submitted, Rebecca Schlichter

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Town of Garner Town Council Meeting Minutes

September 6, 2016

The Council met in regular session at 7:00 p.m. in the Garner Police Department Training Room located at 912 7th Avenue. CALL MEETING TO ORDER/ROLL CALL Present: Mayor Pro Tem Kathy Behringer, Council Member Jackie Johns, Council Member Buck Kennedy, Council Member Ken Marshburn, Council Member Gra Singleton. Mayor Ronnie Williams had an excused absence. Staff Present: Rodney Dickerson-Town Manager, John Hodges-Assistant Town Manager-Development Services, Brad Bass-Planning Director, David Bamford-Planner, Matt Klem-Planner, Sonya Shaw-PRCR Director, Paul Cox-Public Works Director, William E. Anderson-Town Attorney, Stella Gibson-Town Clerk PLEDGE OF ALLEGIANCE: Council Member Gra Singleton INVOCATION: Council Member Gra Singleton PETITIONS AND COMMENTS ADOPTION OF AGENDA Motion: Johns Second: Marshburn Vote: Unanimous PRESENTATIONS CONSENT Sewer Easement Request Presenter: Tony Chalk, Town Engineer

The Timmons Group is requesting approval of a 20' sewer easement across Town owned property at the corner of Old Scarborough Lane and Aversboro Road to serve the Carillon Assisted living project.

Action: Authorize Easement Waterline Easement Request Presenter: Tony Chalk, Town Engineer

The developer of the proposed Timber Drive office park project is requesting an easement across Town owned property to extend the water line east to the project.

Action: Authorize Easement Cooperative Agreement to Accept Wake County’s Contract Terms and Agreement Regarding Disaster Debris Removal and Clearance Services

Page 25

Presenter: Paul Cox, Public Works Director

Wake County went out to bid for disaster debris removal and monitoring services in the event of a major storm or debris producing event. The prepositioned contracts put them in a position to expedite the mobilization of contractors and give them a clearer expectation of costs. Wake County has extended the opportunity to all municipalities to piggyback on their contract terms and bid results. FEMA approves of prepositioned contracts because it can prevent inflated pricing in the midst of a disaster. These agreements will be in place for 5 years.

Action: Authorize Execution of Agreement

CASL Agreement Presenter: Sonya Shaw, PRCR Director

Over the past several months, Town staff met with Capital Area Soccer League representatives to develop terms for a new 5-year agreement for CASL’s use of soccer fields in Garner. The new agreement allows for additional field space to accommodate CASL’s program growth, no additional costs to hang program banners at fields and an increased fee structure.

Action: Authorize Execution of Agreement

Offer to Purchase Property at 152 Montague Street Presenter: William E. Anderson, Town Attorney The property at 152 Montague Street has been offered for sale. The owner has accepted an offer to purchase in the amount of $89,000. Action: Authorize purchase of property for the amount of $89,000 Motion: Kennedy Second: Johns Vote: Unanimous PUBLIC HEARINGS Mayor Pro Tem Behringer announced the next two public hearings were to consider a conditional use zoning application and quasi-judicial hearings for conditional use permit applications and asked the Town Attorney to explain the procedures to be followed in these hearings. The Clerk administered the Affirmation of Oath to the following Brad Bass, David Bamford, Matt Klem, Mike Stewart, Kevin Campbell, Tony Tate Mayor Pro Tem Behringer asked the Council to disclose any ex parte communications regarding these projects. Hearing none, she moved forward with the applications. Rezoning Application CUD-Z-16-06 and Conditional Use Permit CUP-SB-16-03, Johnson Street Subdivision Presenter: David Bamford, Senior Planner and Matthew Klem, Planner Mayor Pro Tem Behringer opened the public hearing and asked David Bamford to provide the staff report. This request is to rezone a 5 acre tract located on Johnson Street from CR to R-9 C186 and request for conditional use permit approval of a 16 lot single family subdivision. This site has 73 feet of road frontage along Johnson Street, which is maintained by the Town of Garner. The proposed zoning change would lower the

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development intensity on the property from commercial retail to single-family residential and lower the approximate number of trips generated per day from 1,932 to 153. Access to this project is off of Johnson Street. The Planning Commission heard this item at their regularly scheduled meeting on August 8, 2016 and unanimously recommended approval of the request. Mr. Klem presented the staff report for CUP-SB-16-03. The proposed subdivision will consist of 17 single family homes with a minimum lot size of 9,000 square feet. A variance was granted to reduce the amount of open space from .5 acres to .3 acres with the condition that the developers provide a contiguous walking path around the subdivision. This path will be privately owned and maintained by the homeowner’s association. A fee-in-lieu of parkland dedication is also required. Buffers will include a 25 foot landscape buffer between the proposed development and the multi-family development to the north. The existing vegetation will be used to meet buffer requirements with supplemental plantings where necessary. This site does not contain a FEMA designated flood plain, but is subject to water quality and quantity requirements. The fire Inspector reviewed and approved the plans as proposed. Public water and sewer mains will be extended to provide service for individual residential parcels and to adjacent property lines. The public sewer main will be extended to the west and northeast for future use. The location and design of the proposed mail kiosk must be approved by the Garner Postmaster. The Planning Commission heard this item at their regularly scheduled meeting on August 8, 2016 and unanimously recommended approval of the request with 3 site specific conditions. Council Member Kennedy asked if the storm water facility was a dry pond if it would be required to have a fence around it along with landscaping. Mr. Klem stated that all the storm water ponds would be required to meet this requirement. Mr. Mike Stewart, designer of the project, stated he was available to answer questions. Mr. Kevin Campbell, CEO of Habitat for Humanity, thanked Council for their past support and advised this project will be utilized as affordable housing. Council Member Marshburn asked the approximate buildout of the subdivision and Mr. Campbell advised each home takes approximately 9-10 weeks to build with construction beginning towards the end of 2018. Mr. Campbell also added the homes range from 1,100 – 1,500 square feet that are sold at appraised value so home prices in the community are not undermined. Hearing no further comments, Mayor Pro Tem Behringer closed the public hearing and called for a motion.

Action: Adopt Ordinance (2016) 3825 Motion: Marshburn Second: Johns Vote: Unanimous

Action: Approve Permit CUP-SB-16-03 with 4 site specific conditions: 1) Written approval of design and location of the mail kiosk by the Town of Garner Post Master shall be received by the Planning Department prior to first plat recordation; 2) Documentation establishing a Homeowner’s Association and Restrictive Covenants shall be submitted to the Town of Garner Planning Department prior to first final plat recordation, 3) A fee-in-lieu of parkland dedication shall be paid to the Town of Garner prior to issuance of each building permit, 4) Storm water ponds will be fenced and landscaped. Motion: Singleton Second: Marshburn Vote: Unanimous

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Conditional Use Permit CUP-SP-16-23, Pitt Electric Presenter: Matt Klem, Planner

Mayor Pro Tem Behringer opened the public hearing and asked Matt Klem to provide the staff report. This request is for a conditional use permit site plan approval of 3,080 square foot of office space and 4,120 square foot of warehouse space located at Lot 23, White Oak Business Park. The building is a tan metal structure with brick façade on the 3 sides visible from the right-of-way. A 7.5 foot perimeter buffer along the south and west side of the property is required along with a 15-foot street buffer along Bricksteel Drive and Tinsteel Court. Service and loading areas will be screened with 8-feet tall plantings. A total of 26 parking spaces will be provided. This project is subject to nitrogen and water quality requirements; a detention dry basin is configured to detain the 1, 10 and 25 year events. The site is not within a floodplain and the fire protection proposed has been reviewed and approved by the Inspections Department. Connections to water will be along Tinsteel Court and connection to sewer will be along Bricksteel Drive. Two entrances are being proposed for this project. The lighting plan meets town standards but does not meet Unity of Development Standards for White Oak Business Park. The Planning Commission heard this item at their regularly scheduled meeting on August 8, 2016 and unanimously recommended approval of the request with 1 site specific condition. Mr. Tony Tate, landscape architect for the project, stated that on behalf of Pitt Electric, he will work with staff to find appropriate, innovative lighting for the site. Hearing no further comments, Mayor Pro Tem Behringer closed the public hearing and called for a motion.

Action: Approve CUP-SP-16-23 with 1 site specific condition: Staff will work with applicant regarding appropriate lighting for the site. Motion: Kennedy Second: Singleton Vote: Unanimous NEW/OLD BUSINESS Rezoning Application Z-16-01, Buffaloe Road Presenter: David Bamford, Senior Planner Mr. Bamford stated this request is to rezone a .568 acre tract of land located 610 Buffaloe Road from R-40 to R-20. This project was originally heard at the April 11, 2016 Council Meeting. However, since that meeting, the owners have decreased the size of the rezoning request from 4.72 acres to .568 acres to match the adjacent property. The Planning Commission heard this item at their regularly scheduled meeting on August 8, 2016 and unanimously recommended approval of the modified request. Council Member Marshburn asked about the septic system approval from Wake County and Mr. Olmstead responded that preliminary approval had been granted but could not be finalized until a survey was completed on the property. Mr. Olmstead also stated he planned to build a single family home with a walk-out basement on the property. The home will sit back from the property line approximately 120 feet. Mr. Olmstead explained that over the past year, two open houses were held inviting the neighbors and many of their concerns were incorporated in the design of the project. Action: Adopt Ordinance (2016) 3826 Motion: Kennedy Second: Marshburn Vote: Unanimous

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COMMITTEE REPORTS Council Member Marshburn reported the Law and Finance Committee met to discuss matters relating to the revenue savings plan. A Public Works Committee Meeting is scheduled for September 20, 2016 at 8:30 a.m. MANAGER REPORTS

• garner info • Mr. Dickerson stated that since the next bond sale will likely occur later than originally planned, discussion

of the Parks & Recreation Bonds will be moved to the October 18th Council Meeting agenda. • The City of Raleigh is offering merger partners the opportunity to tour the Neuse River Resource Recovery

Facility and the D.E. Benton Water Treatment Plant. Council was asked to provide their availability. ATTORNEY REPORTS COUNCIL REPORTS Council Member Marshburn • Asked about the development on Highway 50 near the First Baptist Church. Mr. Bass stated the site had

been cleared without permits and was presently under investigation. • Stated he was pleased to see the dog park at Lake Benson opened and being well utilized. • Asked if the Town sustained any damage from the recent storm and Mr. Dickerson responded that other

than rain, no incidents were reported. Council Member Singleton • Asked for an update on the progress of the Recreation Center. Mr. Hodges explained trees were cleared

from the site last week and silt fencing was currently being installed. A groundbreaking ceremony will be scheduled when the site work is further along.

• Asked for an update on the new YMCA. Council Member Kennedy stated the groundbreaking ceremony will be held this fall within the next 6-8 weeks.

• Asked if the Town Hall project was on-track and Mr. Hodges advised that it was. • Reported a pothole in the carpool lane at the 9th Grade Center and asked that staff contact Wake County. Mayor Pro Tem Behringer • Asked who would be responsible for repair of a pothole on Vandora Springs Road near the Papa Johns

restaurant. Mr. Dickerson stated responsibility would depend on exactly where the pothole was located; staff will investigate.

Council Member Kennedy • Thanked Paul Cox for his service to the Town and congratulated him on his upcoming retirement. CLOSED SESSION Pursuant to N.C.G.S. 143-318.11(a)(5) “to discuss possible real estate acquisition and the Town’s negotiating position regarding such real estate.”

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RETURN TO REGULAR SESSION AND ADJOURNMENT- 8:51 p.m. Respectfully Submitted, Stella Gibson

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Town of Garner Council Work Session Minutes

October 25, 2016

The Council met in a Work Session at 6:00 p.m. on Tuesday, October 25, 2016 in the Garner Police Department Training Room located at 912 7th Avenue. Present: Mayor Ronnie Williams, Mayor Pro Tem Kathy Behringer, Council Member Jackie Johns, Council Member Buck Kennedy, Council Member Ken Marshburn and Council Member Gra Singleton. Staff Present: Rodney Dickerson-Town Manager, John Hodges-Asst. Town Manager-Development Services, Pam Wortham-Finance Director, Tony Chalk-Town Engineer, Rick Mercier-Communications Manager, William E. Anderson-Town Attorney, and Rebecca Schlichter –Deputy Town Clerk. CALL MEETING TO ORDER Mayor Williams called the meeting to order at 6:00 p.m. ADOPTION OF AGENDA Motion: Kennedy Second: Behringer Vote: Unanimous REPORTS/DISCUSSION Additional Investment Options Presenter: Craig Robinson, PFM

Mr. Robinson presented an additional investment opportunity, Commercial Paper Market, which is allowed by our Investment Policy that may bring additional return to the Town. Commercial Paper Market

• Unsecured promissory note issued by corporations and financial institutions to raise funds on a short-term basis

• Sold at a discount with maturities ranging from 1-270 days • Typically offer higher yield than short-term Treasuries or Agencies because of additional risk • Credit quality varies with issuer by national securities rating services such as Moody’s (P-1,P-2,P-3) &

Standard & Poor’s (A-1+, A-1, A-2, A-3) • Most CP programs are placed through dealers • Some CP can be purchased directly from certain issuers (e.g., GECC, Toyota Credit, and Exxon)

Recommendation: Allow for Investment in Commercial Paper

• The Town may increase earnings by adding commercial paper to its portfolio • G.S. 159-30 and The Town’s investment policy, allows for the investment in commercial paper with

ratings requirement of A-1/P-1 or higher, and sector and issuer limitations • Because commercial paper has credit risk, it requires a diligent credit approval and monitoring process • Adding commercial paper to the Town’s investment portfolio will provide liquidity while seeking to

maximize the return on short term investments

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• Utilizing high-quality Commercial Paper in shorter maturities (<180 days) to enhance diversification and add value versus government securities

Sample Portfolio

• Current: The Town currently limits investments to the North Carolina Capital management Trust, U.S. Treasury and Federal Agency Securities

• Option: Expand portfolio to include a broader range of fixed-income securities such as Commercial Paper, in compliance with G.S. 159-30 and the investment policy requirements for the Town, which may offer higher earnings potential over a full market cycle

Action: Council consensus to invest in Commercial Paper Market. 6:40 p.m. - Council excused Rodney Dickerson-Town Manager Skill Gaps in the Trades Presenter: Joseph Stallings, Economic Development Director

Mr. Stallings gave a brief presentation on the growing shortage of persons entering trade related industries. Action: Presentation only; no action Update on New Rand Road Discussion with NCDOT and Design Scope Presenter: Tony Chalk, Town Engineer

Mr. Chalk presented an update on the proposed New Rand Road Improvements Project included in the Street and Sidewalk bonds.

Design Proposal Staff engaged Kimley-Horn, who did the conceptual project estimates in preparation for the bond program, and asked them to prepare a quote for design of the project. The quote, is based on the original scope of the project plus preparation of environmental documentation that will be needed if CAMPO or other funding sources are sought. If it is determined that design and right of way acquisition would not be complete in time for a submission for CAMPO funding, or if Council chooses to not pursue such funding, the cost of the environmental documentation may not be needed. The current project scope ends at Main Street and does not include improvements between the railroad tracks and the Garner Road intersection. Staff observes that there is an opportunity to add to the scope of this project to include an improved crossing of the railroad tracks and improvements to the intersection of Garner Road, possibly including a turn lane and potential pedestrian track crossing. Staff believes that these improvements will help optimize the impacts to the Hwy 70/New Rand congestion and prepare for potential development along the Garner Road corridor in the future. However, these additional improvements will require strategic coordination with and participation from NC DOT and the North Carolina Railroad Company. If there is interest in expanding the scope, the additions could be designed as a separate project that could track independently through approvals and, if needed, construction to avoid delay of the original project.

Next Steps Staff is prepared to move forward with the Kimley-Horn engagement to design the project with the current scope upon approval by Council. Staff recommends using the remaining balance of the 2010 Build America Bond – Timber Drive Project to cover the design costs. There is an approximate balance of $300,000 remaining in the project fund which is enough to cover the proposed design costs of $295,150. Bond Counsel has encouraged us to use these funds for the next qualifying expense as we are approaching seven years since the original sale.

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Mr. Hodges explained that timing of the project may be an issue if funding is requested from CAMPO. Council Member Kennedy asked the estimated cost of this project. Mr. Chalk responded at the time of original time presented approximately $1,900,000. However due to construction costs, the project may be between 2.3M and 2.5M. Action: Council consensus for staff to speak with Kimley-Horn regarding what their experience with working with the railroad and modify their proposal to reflect improvements on New Rand Road from Main Street to the Garner Road intersection. Cost Share for Signal at White Oak Road and Hebron Church Road Presenter: John Hodges, Assistant Town Manager-Development Services and Pam Wortham, Finance Director

Wake County Public School System has invoiced the Town for its cost share of the signal installed at the intersection of White Oak Road and Hebron Church Road in the amount of $57,624.21.

Action: Authorize Payment of $57,624.21 Motion: Kennedy Second: Singleton Vote: Unanimous COMMITTEE REPORTS MANAGER REPORTS • AT&T Fiber ready announcement October 31, 2016, from 1:00-3:00 p.m. at Cabela’s. • Topping out lunch hosted by Resolute, November 3, 2016 at 12:00 p.m. • Town of Garner now has a Town Flag and is displayed in Training Room. COUNCIL REPORTS Council Member Marshburn • Golden State Food luncheon on November 17, 2016. • Mayor Bob Matheny of Zebulon is now the President for the North Carolina League of Municipality. Mayor Pro Tem Member Behringer • The County has agreed to move up maintenance from 2 times a year to 3 times a year on the Simpkins Road

median on 401 South. • Reported 402 W. Garner Road needs mowed. Council Member Johns

• Encouraged citizens to vote. Council Member Singleton

• Mentioned extending Aversboro Street sidewalk from YMCA to Zinnia Lane. • Expressed concern regarding the safety of the pedestrian crossing at the intersection of Buffaloe Road

and Aversboro Road.

Page 33

CLOSED SESSION Pursuant to N.C. General Statutes Section 143-318.11(a)1)) and 143-318.11(a)(3)) to discuss possible prospective litigation. Motion: Kennedy Second: Behringer Vote: Unanimous RETURN TO REGULAR SESSION AND ADJOURNMENT: 9:20 p.m. Respectfully Submitted, Rebecca Schlichter

Page 34

Town of Garner Town Council Meeting Minutes

November 7, 2016

The Council met in regular session at 7:00 p.m. in the Garner Police Department Training Room located at 912 7th Avenue. CALL MEETING TO ORDER/ROLL CALL: Present: Mayor Ronnie Williams, Mayor Pro Tem Kathy Behringer, Council Member Jackie Johns, Council Member Buck Kennedy, Council Member Ken Marshburn, Council Member Gra Singleton Staff Present: Rodney Dickerson-Town Manager, John Hodges-Assistant Town Manager-Development Services, Brad Bass-Planning Director, David Bamford-Senior Planner, Rick Mercier-Communications Manager, Tony Chalk-Town Engineer, William E. Anderson-Town Attorney, Stella Gibson-Town Clerk PLEDGE OF ALLEGIANCE: Council Member Buck Kennedy INVOCATION: Council Member Buck Kennedy PETITIONS AND COMMENTS ADOPTION OF AGENDA Mayor Williams requested to add a review of accomplishments from the past 12 months and Mr. Anderson requested to add an additional closed session pursuant to N.C. General Statute 143-318-11.11(a)(3) “to consult with the Town Attorney regarding litigation.” Motion: Marshburn Second: Johns Vote: Unanimous PRESENTATIONS Proclamation Recognizing World Pancreatic Cancer Day Presenter: Ronnie Williams, Mayor A Proclamation was presented to Rhonda Wilkie recognizing November 17, 2016 as World Pancreatic Cancer Day. Recognize Retirements of Earman Adams and Paul Cox Presenter: Rodney Dickerson, Town Manager Earman Adams, Public Works Supervisor and Paul Cox, Public Works Director were recognized for their dedicated service to the Town of Garner.

Page 35

Garner Fire Rescue ISO Inspection Rating Report Presenter: Matthew R. Poole, Fire Chief Chief Poole presented the results of the recent ISO inspection indicating Garner Fire-Rescue improved its current insurance rating from a Class 4 in the Town of Garner to a Class 2 and its Wake County area from a Class 6 to a Class 4. Garner is only one of two Fire Departments in Wake County with a Class 2 rating and one of 750 in this Class in the United States. CONSENT Minutes from September 27, October 3 and October 18, 2016 Council Meetings and Closed Session Minutes from July 19, August 16 and September 6, 2016. Action: Adopt Minutes Resolution Authorizing Investigation of Annexations Petitions, ANX-16-06 (Timber Drive Office Park Tract) and ANX-16-07 (Cermin Tract) This Resolution authorizes the Town Clerk to investigate the sufficiency of Annexation Petitions ANX-16-06 (Timber Drive Office Park tract, located on Timber Drive East) and ANX-16-07 (Cermin Tract, located on US 70).

Action: Adopt Resolution (2016) 2306 Motion: Johns Second: Marshburn Vote: Unanimous PUBLIC HEARINGS Annexation Petitions ANX-16-03 (Country Club Drive), ANX-16-04 (Bryan Nature Park) and ANX-16-05 (711 Maxwell Drive) Presenter: David Bamford, Senior Planner Mayor Williams opened the public hearing and asked David Bamford to provide the staff report. Mr. Bamford explained this request was for satellite annexation of a 115.47 acre tract located at 8025 Country Club Drive (Meadowbrook Country Club tract). Ms. Robin King expressed concerns regarding which property ANX-16-03 (Country Club Drive) would apply to. Mr. Brass explained this annexation is only for the Meadowbrook property and would not affect any other properties in the area. Hearing no further comments, Mayor Williams closed the public hearing and called for a motion. Action: Adopt Ordinance (2016) 3830, Country Club Drive (ANX-16-03) Motion: Singleton Second: Johns Vote: Unanimous

Page 36

Mayor Williams opened the public hearing and asked David Bamford to provide the staff report. Mr. Bamford explained this request was for satellite annexation of a 2.8 acre tract located at 711 Maxwell Drive. Hearing no further comments, Mayor Williams closed the public hearing and called for a motion. Adopt Ordinance (2016) 3831, Bryan Nature Park (ANX-16-04) Motion: Singleton Second: Johns Vote: Unanimous Mayor Williams opened the public hearing and asked David Bamford to provide the staff report. Mr. Bamford explained this request was contiguous annexation of a 20.1 acre tract located at the end of Forest Landing Drive (Bryan Nature Park tract). Hearing no further comments, Mayor Williams closed the public hearing and called for a motion. Adopt Ordinance (2016) 3832, 711 Maxwell Drive (ANX-16-05) Motion: Kennedy Second: Marshburn Vote: Unanimous General Use Rezoning Z-16-03 Presenter: David Bamford, Senior Planner Mayor Williams opened the public hearing and asked David Bamford to provide the staff report. Mr. Bamford explained this request from the Town of Garner is to rezone a 115 acre tract of land located at 8025 Country Club Drive from Wake County R-30 and Watershed Overlay to Town of Garner R-40 and Swift Creek Overlay District. Annexation Petition ANX-16-03 is related to this item. Hearing no further comments, Mayor Williams closed the hearing. This matter was referred to the Planning Commission. Motion: Singleton Second: Johns Vote: Unanimous Installment Financing Presenter: Mitch Brigulio, Davenport & Company Mayor Williams opened the public hearing and asked Mr. Brigulio to provide information regarding the RFP they prepared requesting banks to provide financing options for the purchase of vehicles and other equipment as approved in the FY 2016-17 budget, costs associated with the purchase of the Meadowbrook property, and refinancing of the 2011 Installment Purchase Contract. Mr. Brigulio presented the proposals to Council for discussion. After review of the proposals, Council selected the

Page 37

10-year loan option offered by BB&T. Over the life of the loan, the Town should see a significant amount of interest savings and establish the ability for debt capacity earlier than anticipated. Hearing no further discussion, Mayor Williams closed the public hearing and called for a motion. Action: Adopt Resolution (2016) 2307 Motion: Singleton Second: Marshburn Vote: Unanimous NEW/OLD BUSINESS Ordinance to Amend Chapter 3 of the Town’s Code of Ordinances (Animals and Fowl) Presenter: Mike McIver, Lieutenant As discussed at the Council Work Session on September 27, 2016, the proposed amendments are specific to Sections 3-1 (Definitions), 3-17 (Confinement of Dangerous Animals), and 3-25 (Imposition of Penalties for Violations of Chapter).

Action: No action taken; place on future agenda Design Services Contract for Avery Street/Curtis Drive Sidewalk Project Presenter: Tony Chalk, Town Engineer Mr. Chalk stated Municipal Engineering was asked to submit a proposal to design the sidewalk improvements along Avery Street from Powell Drive to Creekbrook Court and along Curtis Drive from Avery Street to Bryan Street at a cost of $19,500. Mr. Chalk also stated it will take approximately three months to complete the design process. Action: Authorize Execution of Contract with Municipal Engineering for $19,500 Motion: Kennedy Second: Singleton Vote: Unanimous COMMITTEE REPORTS MANAGER REPORTS

• garner info • Finance & Permit Report • Solid Waste CPI Increase – This increase is scheduled each October based on the consumer

price index. Residents will only see an increase in costs related to special charges or bulk pick-ups. Mr. Dickerson also reminded Council the current solid waste contract is scheduled to end next October. Next spring, staff will present a recommendation for Council consideration regarding solid waste service.

• Advised Council the Consumer Confidence Report was received from the City of Raleigh. Page 38

• Important dates to remember: - November 10 - Earman Adams Retirement Reception at 2:30 p.m. at Public Works - November 11 - Veterans Day (Town Holiday) – Council is invited to attend the

Veteran’s Day Celebration hosted by the Aversboro Baptist Church at 11:00 a.m. - November 12 - Broadway Voices – Rebecca Luker performing at GPAC at 7:30 p.m. - November 14 – First Baptist Church/Community of Hope Annual Butterball Turkey

Giveaway - November 16 - Paul Cox Retirement Reception at 2:30 p.m. at Public Works

• Tablets for Council – Mr. Dickerson advised Council that staff should have options for Council Tablets within the next 60-90 days. Council Member Kennedy asked if it were possible to obtain sample devices and Council Member Marshburn stated he felt longevity of the product was important.

ATTORNEY REPORTS COUNCIL REPORTS Mayor Williams • Presented the following accomplishments from the past 12 months. Council … it has been a year since Council Members Johns, Kennedy, Marshburn and I won new terms. It has been quite an eventful year, and I wanted to take just a couple of minutes to review what’s been accomplished in Garner in these past 12 months. For starters, we hired a new manager who guided us skillfully on a smooth leadership transition. The manager, his budget team and Council worked through some significant challenges during the creation and approval of this year’s budget. It was impressive the way we met those challenges. We made outstanding progress on our bond program in the past 12 months. We opened the new police station and broke ground on the new Town Hall and Recreation Center. We also opened our second dog park and completed the sidewalk project on Benson Road and Main Street. Recently, we made a prudent decision to purchase the Meadowbrook Country Club property so that we can enhance our parks and recreation amenities in that key growth area. Speaking of growth, we are in the midst of updating our Comprehensive Growth and Transportation Plans—and we’re doing it with strong citizen engagement. All of this occurs as Garner nears 30,000 in population—with fast future growth to be expected. In the past year, the Town has seen considerable growth in its industrial, retail, and residential sectors, with the locating of Stock America’s corporate headquarters and Improved Nature’s manufacturing center … the opening of several new shops and restaurants in White Oak … and the approval of over 1,500 new residential units. This past year on the economic development front, we’ve also seen our two premier industrial sites be designated Fiber Ready by AT&T. All in all, we are well positioned to grow and prosper. I would be remiss if I didn’t mention other signs of growth in the past year—such as the recent groundbreaking for the new YMCA facility on Aversboro Road as well as the opening of South Garner High School and the groundbreaking for Bryan Road Elementary. The recent improvement in Garner Fire-Rescue’s ISO ratings shows that citizens can expect superior service delivery even as we grow. You see that in other ways too. In the past year, the Town has launched a new and improved website and continued to offer great special events and programming—anyone who was out at White Deer Park last week for Trick-or-Treat the Trails can attest to that. Finally, I want to note that we’ve had these successes while continuing to look for ways to better manager taxpayer dollars, whether that’s through the Revenue Savings Plan or by looking for ways to be more prudent in our investments. I could go on about the things that have been accomplished in the past year, but I think I’ve made my point—Garner is on the right path, and with good leadership and strong citizen engagement, there’s no limit to how great this town can be.

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Council Member Kennedy • Asked if the boathouse at Lake Benson Park was closed for the winter and Mr. Dickerson

confirmed that it always closes at the end of October. • Asked if this was the time of year to consider appointments to the Fire Department board.

Mayor Pro Tem Behringer confirmed that it was and that the members whose term will expire has expressed a desire to be re-appointed for another term.

Council Member Singleton • Reported the light closest to Main Street is still out under the train trestle. • Expressed the urgency of moving the Buffaloe sidewalk project along before the asphalt

plants close for the winter. Council Member Johns • Reported the ditches on the east side of Carroll Street need to be cleaned. Mayor Pro Tem Behringer • Reminded Council of the Garner Revitalization Association Retreat tomorrow at 9:00 a.m.

at the Garner Performing Arts Center. • Asked for a status of the property along Highway 50 being cleared without the proper

permits. Town Attorney Anderson explained this site has been issued citations by staff regarding the parking and storage of commercial vehicles without proper zoning and a hearing is scheduled for Wednesday with the floodway administrator to address the issue of construction in a floodway.

Council Member Marshburn • Expressed encouragement for the Human Resources efforts to increase fitness in the

workplace; the fit and festive challenge began today. Mayor Williams reported Jonathan Alexander will no longer be covering Town business in the News & Observer. He will now be covering sports. Council wished Jonathan good luck and appreciation for his coverage of Town business. CLOSED SESSION Pursuant to N.C. General Statutes Section 143-318.11(a)(5) “to discuss possible real estate acquisition and the Town’s negotiating position regarding such real estate” and N.C. General Statute 143-318-11.11(a)(3) “to consult with the Town Attorney regarding litigation.” RETURN TO REGULAR SESSION AND ADJOURNMENT: 10:09 p.m. Respectfully Submitted, Stella Gibson

Page 40


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Budget Amendment

FinancePam Wortham, Finance Director

Pam Wortham, Finance Director

This request is to increase budgeted revenues by $8,890 to cover the cost of vehicle repairs. The revenues come from insurance proceeds received for police vehicles. The insurance company sent the funds to the Town to cover the cost less the $1,000 deductible per the policy.

Approve budget amendment

Our insurance company sent a check to the Town in the amount of $8,890. This is the amount that the repair to the police vehicle will cost, less the $1,000 deductible.

Receipts

$8,890

None

PW

PW

RD

December 20, 2016

Consent

Page 41

FINANCE DEPARTMENT MEMORANDUM

TO: RODNEY DICKERSON, TOWN MANAGER FROM: PAM WORTHAM, FINANCE DIRECTOR SUBJECT: BUDGET AMENDMENT DATE: DECEMBER 14, 2016 GENERAL FUND This request is to increase budgeted revenues by $8,890 to cover the cost of vehicle repairs. The revenues come from insurance proceeds received for police vehicles. The insurance company sent the funds to the Town to cover the cost less the $1,000 deductible per the policy.

If you have any questions or concerns, please let me know. Thank you.

Page 42

ORDINANCE NO. (2016) 3841

ORDINANCE AMENDING ORDINANCE NO. (2016) 3817 WHICH ESTABLISHED THE 2016 – 2017 OPERATING BUDGET

BE IT ORDAINED by the Town Council of the Town of Garner, North Carolina: Section One. That the GENERAL FUND be amended as follows: General Fund Budget Changes:

Department/ Category

Description Current Amended Net Change

10305000-465070 Insurance Proceeds $0 $8,890 +$8,890

10511000-521700 Police-Auto Maintenance and Repair $66,000 $8,890 +$74,890

Section Two. Copies of this ordinance shall be furnished to the Finance Director and the Town Clerk for their direction in the disbursement of the Town’s funds and for public inspection.

Duly adopted this 20th day of December, 2016.

______________________ Ronnie S. Williams, Mayor

ATTEST: Stella Gibson, Town Clerk

Page 43


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Updates to Performance Management Process

Human Resources BD Sechler, Human Resources Director

BD Sechler, Human Resources Director

Review of several modifications and recommended changes to performance management process to make it more efficient and effective.

Approve changes/updates to performance management process

Proposed changes will not have additional impact on the budget.

The proposed changes have been endorsed by department heads and will improve the performance evaluation process.

BDS

RD

December 20, 2016

Old/New Business

Page 44

TOWN OF GARNER Human Resources

Performance Management Updates

Strengthening Our Pay for Performance Program

December 20, 2016

Page 45


Goals for Changes • Better balance of effort and outcome to

ensure effective overall performance management process

• Ensure more meaningful formal performance feedback

• Continue to emphasize the importance of performance management

• Increase understanding and knowledge of Halogen system

• Changes effective January 1, 2017

Page 46


Current Awards Chart Performance

Awards Chart

Effective 01/01/14

DEVELOPMENTAL SEGMENT

EVERY SIX MONTHS

MARKET PERFORMANCE

SEGMENT

ANNUAL

PROFICIENCY SEGMENT

ANNUAL

Categories Below Standard Pay Standard Pay Exceeds Standard Pay

Score: 1.00-2.70 No Increase No Increase No Increase

Score: 2.71-3.70 1.50% base 2.25% base 0.25% lump

1% base 1.5% lump

Score: 3.71-4.50 2% base 2.5% base 1.25% lump

2.5% base 1% lump

Score: 4.51-5.00 2.5% base 4% base 3% base

2% lump

Page 47


Reduction in 6-Month Evaluations

• Currently, all staff whose salary falls within the developmental segment of the pay range receive an evaluation every 6 months

• Provide ONLY two 6 month evaluations then move to annual evaluations regardless of range segment

• Midpoint evaluation still available if needed • No impact to overall budget • Requires transition for current staff

Page 48


Proposed Awards Chart Performance

Awards Chart

Effective 07/01/17

FIRST YEAR

(6 MONTH PROBATIONARY REVIEW & FIRST ANNIVERSARY 6 MONTH REVIEW)

DEVELOPMENTAL PERFORMANCE

SEGMENT

ANNUAL

MARKET PERFORMANCE

SEGMENT

ANNUAL

PROFICIENCY SEGMENT

ANNUAL

Categories All New Hire Staff

Below Standard Pay

Standard Pay Exceeds Standard Pay

Score: 1.00-2.70 No Increase

No Increase No Increase No Increase

Score: 2.71-3.70 1.50% base

3% base 2.25% base 0.25% lump

1% base 1.5% lump

Score: 3.71-4.50 2% base

4% base 2.5% base 1.25% lump

2.5% base 1% lump

Score: 4.51-5.00 2.5% base

5% base 4% base 3% base 2% lump

Page 49


Additional Changes

• Requiring the supervisor and new staff member to meet and establish goals for the first 6 months within 10 business days of hire

• Requiring training for all new staff on the Halogen software/system within their first week of employment with the town Page 50


Questions

Page 51


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Bond Project Tracking Report

Town Manager's OfficeMichael Gammon, Budget and Special Projects Manager

Michael Gammon and Tony Chalk

A brief overview will be provided regarding the status of the bond program, specifically changes and updates fromthe last report. The Bond Project Tracking Report is included in the agenda package.

No action required; Report only.

Please see report.

MG

RD

December 20, 2016

Old/New Business

Page 52

BondDescription ActiveProjectsRevisedBudget

ActualtoDate

AvailableBudget

%Spent

ParksandRecreational Greenways,Land,ParkProjects 3,014,087$ 1,055,527$ 1,958,560$ 35.02%

ParksandRecreational RecreationCenter 10,379,718$ 1,073,710$ 9,306,008$ 10.34%

PublicSafetyandServicesFacilities PoliceFacilityandTownHall 14,371,004$ 8,315,262$ 6,055,742$ 57.86%

Redevelopment LandAcquisition 2,043,951$ 1,220,466$ 823,485$ 59.71%StreetandSidewalk LandAcquisition,Sidewalk

Construction,USHighway70Improvements,Montague,PurvisandNewRandConstruction,Jessup,Benson/Garner

14,857,044$ 2,804,747$ 12,052,297$ 18.88%

Total 44,665,804$ 14,469,712$ 30,196,092$ 32.40%

BondImprovementsCompleted‐November30,2016

AccomplishmentsbyBondIssuanceAsofNovember30,2016

ParksandRecreational

•ErosioncontrolmeasuresattheGarnerRecreationCentersitehavebeeninstalled.•Garner'sLakeBensonDogParkisnowopenforthepublic.•SouthGarnerGreenwayhasbeensubmittedforaWakeCountyOpenSpaceProgramgrant.

PublicSafetyandServicesFacilities

•ThenewTownHall's(pictured)roofhasbeencompletedandtheinstallationofbuilding'smechanical,electrical,plumbing,andinsulationareunderway.

Redevelopment

•TheRecreationCenterproject'sconstructionimprovementstostormwater,USHwy70,andMontagueSt.underconstruction.•UndergroundPower&UtilitylinesindowntownwillberelocatedaspartoftheRecreationCenterConstruction.

StreetandSidewalk

• TheBenson/MainSt.sidewalkprojectiscomplete.•Right‐of‐wayacquisitionfortheThompsonRoadsidewalkprojectisunderway.•RoadwideningandtheinstallationofcurbandgutteraspartoftheBuffaloRoadsidewalkprojectisnearingcompletion.•Cloverdalestreetlightingprojecthasbeenawarded.

Page 53

# ProjectName Budget Status CompletionDate CouncilNextSteps1.1.b BuffaloeRoadSidewalk $1,074,000 Delayed TBD AttendRibbonCutting

1.1d ThompsonRoadSidewalk $220,000 Delayed TBD Awardbid

1.1e VandoraSpringsSidewalk $245,000 On‐Track Spring2018 AwardbidinWinter2017

1.1f SpringDriveSidewalk $335,000 On‐Track Winter2017 AwardbidinFall2017

1.1g AveryStreet/CurtisDriveSidewalk On‐Track Fall2017 AwardbidinSpring2017

5.1 Greenways $830,000 Delayed TBD Discussfundingoptions

6.1 NeighborhoodImprovements $750,000 On‐Track Varies Review/Authorizethenextgroupofrankedproject(s)

7.1 LandAcquisition(HistoricDowntownGarnerPlan) $1,400,000 On‐Track June2019 Continueconsiderationofpropertiesasnecessary

8.1 ParkEnhancements‐General $10,365 On‐Track TBD NA

8.1.e ParkEnhancements‐DogPark(LakeBensonPark) $125,000 On‐Track Fall2016 AttendRibbonCutting

8.1g ParkEnhancements‐GarnerRecreationalParkPicnicShelter $85,000 On‐Track Spring2017 AttendRibbonCutting

9 GarnerRecreationCenter $8,897,287 On‐Track Winter2017 AttendRibbonCutting

9.1.a UndergroundPoweratGarnerRecreationCenter $200,000 On‐Track Winter2017 AttendRibbonCutting

9.1.b DowntownStormwaterFacilities $600,000 On‐Track Winter2017 AttendRibbonCutting

9.1.c MontagueStreetImprovements $3,779,183 On‐Track Winter2017 AttendRibbonCutting

10 TownHall $7,500,000 On‐Track June2017 AttendRibbonCutting

11 ParkingLotatGPAC $250,000 On‐Track Winter2017 AttendRibbonCutting

12 GPACSidewalkConnectionsandParkingImprovements $500,000 On‐Track Winter2017 AttendRibbonCutting

StatusIndicator GreenYellowRed

BondImprovementsSummary

On‐track–noissueslikelytoaffectprojectscope,scheduleorbudget.

Delayed‐knownissuesarelikelytoaffectprojectscope,scheduleand/orbudget.

Critical‐significantunresolvedissueswillimpactproject,scheduleand/orbudget.

Page 54

# ProjectName ProjectBudget TotalSpent Over/(Under) Status CompletionDate1.1.a ClaymoreDrive/BuckinghamSidewalk 220,000 149,007 (70,993) Complete Fall2014

1.1.c TimberDriveSidewalk 220,000 TBD TBD Complete Spring2016

2 U.S.70Improvements‐JessupDrive 375,000 350,300 (24,700) Complete Fall2014

3 PoliceFacility 4,500,000 TBD TBD Complete Spring2016

4 Benson&MainStreetSidewalks 652,791 TBD TBD Complete Fall2016

8.1.a ParkEnhancements‐ConcessionsBuildings 556,522 537,884 (18,638) Complete Fall2015

8.1.b ParkEnhancements‐DugoutCovers 108,148 108,148 0 Complete Spring2015

8.1.c ParkEnhancements‐MobileStage 108,438 TBD TBD Complete Fall2016

8.1d ParkEnhancements‐DogPark(GarnerRec.Park) 75,000 47,324 (27,676) Complete Spring2015

8.1f SouthGarnerParkFencing(Soccer) 16,703 16,703 0 Complete Spring2016

9.1.d ROWAcquisitionforMontague/Purvis/N.RandImprovements 1,116,000 TBD TBD Complete June2015

15 BondRelatedPropertyTaxIncrease ‐ ‐ ‐ Complete

CompletedProjectsSummary

Page 55

1.1.a

1.ProjectName

Completed

BondImprovementsStatusReport

ClaymoreDrive/BuckinghamSidewalk

2.ProjectStatus Complete 3.TargetCompletionDate:

4.ProjectManager TonyChalk,TownEngineer

ProjectPlan

5.ProjectOverview

6.Milestones&MajorActivities(timeframe) TheClaymoreDrivesidewalkprojectiscomplete.

ProgressUpdate(UpdatedasofSeptember30,2015)

7.RecentProgress

ProjectcompletedinthefirstweekofOctober.Finalcostoftheprojectis$149,007whichisunderbudget.

The2010GarnerTransportationPlanprioritizesthevarioussidewalkneedsbasedonaccesstoparks,schools,downtownGarnerandconnectivitytoexistingsidewalks.Thislistwillberevisitedandreprioritizedtodeterminewhichsidewalkswillbefunded.

9.Statusexplanation(foryelloworred)

8.UpcomingWork

Page 56

1.1.b

1.ProjectName

TBD

9.Statusexplanation(foryelloworred) CityofRaleighforcemainprojectcompletionwasdelayed.

ProgressUpdate(UpdatedasofDecember9,2016)

7.RecentProgress

60"stormdrainagepipeextensionisunderway.Completionofstormdrainpipeinstallationinthenextfewweekswithcurbandguttertofollow.

8.UpcomingWorkCompletionofcurbandinstallationofsidewalk.

5.ProjectOverview The2010GarnerTransportationPlanprioritizesthevarioussidewalkneedsbasedonaccesstoparks,schools,downtownGarnerandconnectivitytoexistingsidewalks.Thislistwillberevisitedandreprioritizedtodeterminewhichsidewalkswillbefunded.

6.Milestones&MajorActivities(timeframe) CurbandgutterisinstalledfromBriarhavenCt.toOldScarboroughLane.


BuffaloeRoadSidewalk

2.ProjectStatus Delayed 3.TargetCompletionDate:


ProjectPlan

Page 57

1.1.c

1.ProjectName

Completed

9.Statusexplanation(foryelloworred) Unexpecteddelaysduetothediscoveryofundergroundutilitiesthatwill

requirerelocation.

ProgressUpdate(UpdatedasofJune14,2016)

7.RecentProgress

8.UpcomingWork


6.Milestones&MajorActivities(timeframe) ProjectwascompletedinApril.


TimberDriveSidewalk



ProjectPlan

Page 58

1.1.d

1.ProjectName

TBD


ThompsonRoadSidewalk



ProjectPlan


6.Milestones&MajorActivities(timeframe) Rightofwayandeasementmapshavebeengenerated.TownAttorney

willbenegotiatingpurchaseofneededeasements.


SurveydatagatheredduringdesignindicatedthattherewasnorightofwayonThompsonRoad.Rightofwayacquisitioniscurrentlyunderway.


7.RecentProgress

RightofwaymapshavebeenrecordedandTownattorneyshouldbeobtainingnecessaryeasementsinthenextfewweeks.

8.UpcomingWork RelocationofAT&TlinesandTimeWarnerwilltakeplaceassoonasrightofwayisacquired.

Page 59

1.1.e

1.ProjectName

Spring2018



7.RecentProgress

Surveyworkshouldbeginsoon.

8.UpcomingWorkTheTownmustobtainaCLOMRfromFEMAforthisproject.

5.ProjectOverview

SidewalkwillbeinstalledalongVandoraSpringsRoadtoTiffanyCircle.

6.Milestones&MajorActivities(timeframe) Designoftheprojecthascommenced


VandoraSpringsSidewalk

2.ProjectStatus On‐Track 3.TargetCompletionDate:


ProjectPlan

Page 60

1.1.f'

1.ProjectName

Winter2017



7.RecentProgress

Designofprojectstarted

8.UpcomingWork

5.ProjectOverviewSidewalkwillbeinstalledfromGarnerMagnetHighSchooltoVandoraSpringsRoad.TherewillalsobesidewalkandcurbandgutterinstalledalongVandoraSpringsfromFoxwoodDrivetoSpring.

6.Milestones&MajorActivities(timeframe)


SpringDriveSidewalk



ProjectPlan

Page 61

1.1.e

1.ProjectName

Fall2017



7.RecentProgress

SurveyingstartedonDecember12th.

8.UpcomingWork

5.ProjectOverview

SidewalkwillbeinstalledalongAveryStreetfromPowellDrivetoCreekbrookCourtandalongCurtistoJohnsonStreet

6.Milestones&MajorActivities(timeframe) Designservicesforthesidewalkprojectwasapproved


AveryStreet/CurtisDriveSidewalk



ProjectPlan

Page 62

2

1.ProjectName

Complete


U.S.70Improvements‐JessupDrive



ProjectPlan

5.ProjectOverviewThisprojectextendsthethreelanesectionofwestboundUSHighway70totheintersectionofTimberDrive.

6.Milestones&MajorActivities(timeframe) Thisprojectiscomplete.



7.RecentProgress

Projectiscompletewithatotalcostof$311,870.

8.UpcomingWork

Page 63

3

1.ProjectName

Completed


2.ProjectStatus


4.ProjectManager

5.ProjectOverview

7.RecentProgress

8.UpcomingWork

3.TargetCompletionDate:

PoliceFacility

Complete

TonyChalk,TownEngineer

ProjectPlan

Renovation&Constructionofpublicsafetyfacility

PolicemovedintobuildinginlateDecember2015.

ProgressUpdate(UpdatedasofMarch31,2016)

Bioretentionareashavebeeninstalledandlandscaped.

Completionofpunchlistitems.


Page 64

4

1.ProjectName

Completed

9.Statusexplanation(foryelloworred) ProjectwasdelayedobtainingrightofentryagreementwithNCRR.


7.RecentProgress

NCDOTpunchlistsenttoTown.Contractorisgoingthroughitemsatthistime.

8.UpcomingWorkProjectiscomplete.


6.Milestones&MajorActivities(timeframe) Theprojectiscompleteexceptforsomepavementmarkingsand

installationofarailalongthesidewalk.


Benson&MainStreetSidewalks



ProjectPlan

Page 65

5.1

1.ProjectName

TBD


Greenways‐Design


4.ProjectManager BradBass,PlanningDirector

ProjectPlan

5.ProjectOverview Thereishighdemandforgreenwaysandotherpedestrian‐relatedinfrastructureinGarner.$750,000willbeusedtoconstructgreenwaysthatwouldlinktoparks,schoolsandkeycommunityfeatures.


May2013WKDicksonretainedtoevaluatealignmentsforproposedSouthGarnerGreenwayExtension.July2013S.GarnerGreenwayAlignmentStudycompleted.August2013PublicMeetingtoreviewAlignmentAlternatives.March2014McKim&Creedretainedforadditionalgreenwayalignmentreview.


7.RecentProgress CouncilreviewedadditionaloptionsattheOctober2015WorkSession.Councilidentifiedapreferredgreenwayalignmentatthismeeting.Thepreferredalignmenthadacostestimateofjustover$1.3million(approximately$500,000overallocatedfunding).

8.UpcomingWork StaffsubmittedthisprojecttoWakeCountyforfundingconsideration.WeexpecttoknowtheoutcomeoftheCountyreviewinNovember2016.StaffhastheprojectonholduntilfurtherdirectionfromCouncilisgiven.Adecisionwillbeneededwhetherornottoretainafirmtodesigntheprojectandobtainapplicablepermits.Iftheprojectgoestoconstruction,itisestimatedtotake9to12monthstocomplete.

9.Statusexplanation(foryelloworred) Theprojectwasputonholdpendingfurtherreviewofotheralignmentoptions.

Page 66

6.1

1.ProjectName

Varies


NeighborhoodImprovements


4.ProjectManager ReginaldBuie,NeighborhoodImprovementManager

ProjectPlan

5.ProjectOverviewTheTownofGarner’sNeighborhoodImprovementProgramInitiativehastackledfiveareasforconcentratedenforcementandsupportusingTownresources.TheBondprogramdedicated$750,000forneighborhoodimprovementprojects.ThisprojectmanagestheapprovalprocessforallocationofNeighborhoodImprovementBondFundsforapprovedprojects.

6.Milestones&MajorActivities RankedexistingNeighborhoodImprovementProjects‐Set1.



7.RecentProgress

WoodlandNorthLightingProjectiscomplete.TheVanStoryHillsLightingProjecthasbeencompleted.MalibuValleyLightingProjectiscomplete.EvaluationofCloverdalesubdivisionisunderway.

8.UpcomingWorkInstallationofnewlighting(approximately49)inCloverdaleSubdivisionandinstallationofnewsidewalk(approximately850feet)onPerdueStreet.Projectswillbeevaluatedoncecostestimateshavebeenreceived.QuoteforCloverdaleStreetLightingProjecthasbeenreceivedandreportedtoTownCouncil.Workhasnotbeenscheduled.TalksbetweenNeighborhoodImprovement,ParksandRecreationandRebuildingTogetheroftheTriangleareunderwaytodeterminescopeofworkneededtoupgradefacilitiesatNewRandPark.

8a.Cloverdale TheCloverdaleStreetLightingProjectisunderway.DukeEnergyhasbeencontactedtobegintheinstallationprocess.

Page 67

7.1

1.ProjectName

June2019

JohnHodges,AssistantTownManager‐DevelopmentServices


7.RecentProgress Todate,16parcelstotaling6.8acreshavebeenpurchasedfortheIndoorRecreationCentersite,off‐siteparkingandimprovementstoMontagueStreetusingbondfunds.25parcelstotaling9.8acresarenowundertowncontrol.TheMontague/Purvis/MainassemblagedesiredtobegintheIndoorRecreationCenterandroadimprovementsisnowundertowncontrol.GRAisdevelopingcriteriaforprivatedevelopmentinthearea.

1.Continuecommunicationswithallareapropertyownerstotakeadvantageofanyopportunitiesthatarise.2.Continuediscussionswithinteresteddeveloperstoevaluateappropriateopportunities.


8.UpcomingWork



Propertyacquisitionwillbeprioritizedtofacilitatedevelopmentofanchorfacilities,futuredevelopmentsitesandasopportunitiesarepresentedbyowners.

LandAcquisition(HistoricDowntownGarnerPlan)

5.ProjectOverview The2013BondReferendumapproved$2millionforDowntownRedevelopmentinitiativesincluding$1.4millionforpropertyacquisitioninfurtheranceoftheHDGP.Thisreportwilltrackthepropertyacquisitionportionofthisbondprogram.

ProjectPlan


4.ProjectManager

Page 68

8.1

1.ProjectName

TBD

N/A

4.ProjectManager SonyaShaw,Parks,Recreation&CulturalResourcesDirector



TownCouncilapprovedtheparkenhancementprojectrankingandestimatedprojectcostsasfollows:ReplacementofRestroomandConcessionAreasatGarnerRecreationalParkandSouthGarnerPark($510,000),DugoutCovers($107,500),TownMobileStage($90,000),TownDogParks($200,000),Various($92,500).Theseprojectsarebeingadvancedassoonaspossibleanddetailedinthefollowingprojectsheets.

ProjectPlan

5.ProjectOverviewOnMarch12,2013,TownofGarnervotersapproved$1millionbondforParkEnhancementProjects.

7.RecentProgressTownstaffcontinuesworkingontheplanningandconstructionofallparkenhancementprojects.

Completed:Dugoutcovers,SouthGarnerParkFencing,NorthGarnerDogPark,MobileStage,Concessions/Restrooms

Pending:LakeBensonDogPark

8.UpcomingWork

9.Statusexplanation


ParkEnhancements‐General


Page 69

8.1.a

1.ProjectName

Complete

ProjectcompleteinNovember2015.

8.UpcomingWork N/A

9.Statusexplanation

ProgressUpdate(UpdatedasofNovember30,2015)

7.RecentProgress N/A


ParkEnhancements‐ConcessionsBuildings


5.ProjectOverview Thisprojectincludesreplacingrestrooms,concessions,andtrash/recyclingreceptaclesatGarnerRecreationalParkandSouthGarnerPark.


ProjectComplete.


ProjectPlan

Page 70

8.1.b

1.ProjectName

Complete

ProjectcompletedinMay2015.

ProgressUpdate(UpdatedasofMay30,2015)


8.UpcomingWork N/A

9.Statusexplanation


ProjectPlan

5.ProjectOverview Thisprojectincludesconstructingdugoutcoversatbaseball/softballfieldsatSouthGarnerPark(3fields)andGarnerRecreationalPark(2fields)‐5totalfields


Alldugoutcovershavebeenconstructed.


ParkEnhancements‐DugoutCovers


Page 71

8.1.c

1.ProjectName

Fall2016

ProjectcompletedNovember2016.

TheMobileStagehasbeenacquiredandusedinseveralTownsponsoredevents.

Oncetheinitialstagewrapdesignwascompleted,themanufacturersentsafetyupdatesrequiredtooperatethestage.Asaresult,thestagewrapwouldnotbeseenduringspecialevents,sothedepartmentoptedtoforegospendingdollarsonadesignthatwouldnotbeseenduringevents.

4.ProjectManager

ProjectPlan

5.ProjectOverview

StaffworkedwithgraphicdesignertodevelopexteriorgraphicsforthestageandreceivedinitialapprovalfromtheAdvisoryCommittee.


7.RecentProgress

ThisprojectacquiresanewTownMobileStageforuseatvariousTownandGRAevents.


9.Statusexplanation

8.UpcomingWork

SonyaShaw,Parks,Recreation&CulturalResourcesDirector


ParkEnhancements‐MobileStage


Page 72

8.1.d

1.ProjectName

Complete

ProjectcompletedJune2015



8.UpcomingWork GrandOpeningoccurredonJune13,2015.

9.Statusexplanation


ProjectPlan

5.ProjectOverview Thisprojectincludesconstructingonedogparknowandconstructingaseconddogparkatalaterdate.


TheDogParkhasbeenopenedtothepublic.ARibbonCuttingCeremonyoccurredonJune9,2015.


ParkEnhancements‐DogPark(GarnerRecreationalPark)


Page 73

8.1.e

1.ProjectName

Spring2017

9.Statusexplanation


StaffpresentedplanstoCouncilforreview.FeedbackwasreceivedfromCouncilandsharedwithconsultant.CouncilapprovedtheadditionofstormwaterBMPtoaccommodateadditionalparkingatLakeBensonPark.FinalplansapprovedatFebruary1,2016CouncilMeeting.


7.RecentProgress DogParksoftopeningwasinSeptember2016.ConstructionofstormwaterBMPandparkinglottocommencesoon.

8.UpcomingWork StormwaterBMPandparkinglotplansweresubmittedtoPlanning.PlansarebeingreviewedbytheTechnicalReviewCommittee.Anycommentswillbereviewedandaddressed.Projectwillbebiduponfinalapproval.

5.ProjectOverview Thisprojectincludesconstructingdogpark#2,locatedatLakeBensonPark,whichwillincludetwofencedareas‐oneforsmalldogsandoneforlargedogs.


ParkEnhancements‐DogPark(LakeBensonPark)



ProjectPlan

Page 74

8.1f

1.ProjectName

Completed


SouthGarnerParkFencing(Soccer)



ProjectPlan

5.ProjectOverview Fencingwasrequestedtohelpkeepsoccerballsfromgoingintotheparkinglots.Projectbudget$17,000.


Fencingquoteswerereceived.



7.RecentProgress FencingworkcompletedMarch20,2015.

8.UpcomingWork

Page 75

8.1.g

1.ProjectName

Spring2017


7.RecentProgress McQueenconstructionwasrecommendedascontractorfortheproject.Referenceswerecheckedandwereallfavorable.

8.UpcomingWork Councilrequestedstaffobtainadditionalinformationregardingtheadditionofdownspoutsandgutters.

9.Statusexplanation


ProjectPlan

5.ProjectOverview Councilrequestedstaffgathercostsanddesignpicnicsheltertoaccommodate75‐85peopleatGarnerRecreationalPark.Projectbudgetis$85,000.


PicnicsheltercostswerereceivedandreviewedwithCouncil.


ParkEnhancements‐GarnerRec.ParkPicnicShelter


Page 76

9

1.ProjectName

Winter2017

5.ProjectOverview Design&ConstructionofIndoorRecreationCenterFacility

6.Milestones&MajorActivities(timeframe) Erosioncontrolmeasuresare90%complete


7.RecentProgress

Contractorhascommencedsiteclearingandinstallationoferosioncontroldevices.


GarnerRecreationCenter



ProjectPlan

8.UpcomingWork

GradingoftheRecreationCentershouldstartinOctober.


Page 77

9

October2014 ContractapprovalwithClarkPattersonLee

December2014 BeginSchematicDesign

June2015 BeginDesign/DevelopmentDrawings

November2015 BeginConstructionDrawings

January2016 CompleteConstructionDrawings

February2016 ConstructionDrawingssubmittedforreview

April2016 SitePlanApproval

May2016 BidProject

August2016 AwardProject

December2017 CompleteConstruction


AtimelinefortheIndoorRecreationCenterhassomeflexibilityinthatdesignandconstructionisnotdependentonthecompletionofanyotherfacilities.Itisestimatedthatoneyearisneededtodesignthefacility.

ProjectTimeline

PreliminarySchedule*

Page 78

9.1.a

1.ProjectName

Winter2017


UndergroundPoweratRecreationCenter



ProjectPlan

5.ProjectOverviewOverheadpowerlinesaroundtheIndoorRecreationCenteraretobeplacedunderground..


AT&Thascompletedtheirdesigntoplacelinesunderground.DukeEnergyiscurrentlyworkingontheirdesign.


7.RecentProgressMetwithDukeEnergyrepresentativeonOctober4,2016tocoordinatedesigntorelocatefacilitiesunderground.

8.UpcomingWork Scopeofworkforconduitinstallationhasbeengiventoarchitectforsubmittaltothecontractorforinstallationcosts.

9.Statusexplanation

Page 79

9.1.b

1.ProjectName

Winter2014


DowntownStormwaterFacilities



ProjectPlan

5.ProjectOverview AstormwatermanagementareaistobeconstructedattheMontagueSt./Highway70intersection.ThisdevicewillservetheareaoftheIndoorRecreationCenteralongwithfutureprojectsonthatsite.

6.Milestones&MajorActivities(timeframe) Erosioncontrolportionofpondcompleted.


7.RecentProgress Pondisreadyforerosioncontrolsignoff.

8.UpcomingWork Pondwillneedtobeexcavatedtofinaldepthsatcompletionofproject.

9.Statusexplanation

Page 80

9.1.c

1.ProjectName

Fall2017


Montague&PurvisStreetImprovements



ProjectPlan

5.ProjectOverviewAccesstoMontagueStreetfromeastbound70trafficandimprovementstoMontagueSt.

6.Milestones&MajorActivities(timeframe) ProjectbidswerereceivedonMay26,2016


7.RecentProgress Requiredeasementshavebeenobtained.ConstructionwillcommencewiththeRecreationCenterconstruction.

8.UpcomingWork

9.Statusexplanation

Page 81

9.1.d

1.ProjectName

Completed


ROWAcquisitionforMontague/Purvis/N.RandImprovements


4.ProjectManager JohnHodges,AssistantTownManager‐DevelopmentServices

ProjectPlan

5.ProjectOverviewRightofWaywillbeneededforproposedimprovementstoMontagueStreet,PurvisStreetandRandMillRoad.

6.Milestones&MajorActivities(timeframe) Surveyingauthorizedforadditionalrightofwayacquisition.

ProgressUpdate(UpdatedasofMarch31,2016)

7.RecentProgress Roadwaydrawingshavebeengenerated.Rightofwaymapsarebeinggenerated.

8.UpcomingWork Rightofway/easementacquisitioniscomplete.

9.Statusexplanation

Page 82

10

1.ProjectName

June2017

5.ProjectOverview Design&ConstructionofnewTownHallbuilding.

6.Milestones&MajorActivities(timeframe) Roofinstallationiscomplete.ProjectisproceedingwithMEP

installations.


7.RecentProgress

Electricalroughiniscompleteon2ndfloorandsomedrywallinstallationiscommencing.


TownHall



ProjectPlan

8.UpcomingWork

PavingofbaselayersinparkinglotsshouldtakeplaceinDecember.


Page 83

10

November2014 PrecedenceStudyandfollowupmeeting

December2014 BeginSchematicDesignPhase

May2015 BeginDesign/DevelopmentDrawings

August2015 CompleteDesignDevelopmentdrawings

October2015 Beginconstructiondrawingandspecifications

December2015 Completeconstructiondrawings

January2016 Prequalificationofcontractors/Buildingpermitreview

March2016 Bidproject

April2016 AwardBid

May2016 StartConstruction

June2017 ProjectComplete


ProjectTimeline

Theschedulehasbeenupdatedandwillberevisedaswemovethroughthedifferentstagesoftheproject.Thearchitecthopestoadvancethescheduleifpossible.

PreliminarySchedule*

Page 84

11

1.ProjectName

Winter2017

9.Statusexplanation


ProjectPlan

5.ProjectOverview OnMarch12,2013,TownofGarnervotersapprovedParksandRecreationBonds,ofwhich$250,000willbeusedtocompleteconstructionoftheexistingoverflowparkinglotatGPAC.

6.Milestones&MajorActivities(timeframe) BidsreceivedonMay26,2016.



ParkingLotatGPAC


7.RecentProgress

WorkshouldbegininSpring2017.

8.UpcomingWork

Page 85

12

1.ProjectName

Fall2017

9.Statusexplanation


ProjectPlan

5.ProjectOverview OnMarch12,2013,TownofGarnervotersapprovedParksandRecreationBonds,ofwhich$500,000willbeusedtoconstructlightingandcoveredsidewalksfortheoverflowparkinglotatGPAC.


AdditionalparkingspacesaddedwhenspacemadeavailablewithnodrivewayconnectingtoGarnerRoad.



LightingandCoveredSidewalksatGPAC


7.RecentProgress SeecommentsfortheGPACparkinglot.

8.UpcomingWork DesignwillproceedwithandwasbidwiththeRecreationCenterproject.

Page 86

15

1.ProjectName

Complete

9.Statusexplanation


7.RecentProgressSeenumber6above.

8.UpcomingWork

TheTownimplementedthefirstyearoftheRevenueSavingsPlanwiththeFY14‐15budget.WeknowfromtheFY14‐15budgetthattheRevenueSavingsPlangenerated$46,313.StaffhasrecentlyprovidedCouncilwithanupdateshowingthattheFY14‐15actualrevenuesproducedanadditional$157,963forthecapitalreservefunding.ThemodelsoftheFY2015‐16RevenueSavingsPlanthatwerefactoredintotheapprovedbudgetshowgrowthof7%,whichwillcontinuetosupportthefundingmodel.StaffwillcontinuetomonitorrevenuesassociatedwiththeRevenueSavingsPlanaswellastheupcomingWakeCountypropertyrevaluationthatwillfactorintotheFY16‐17budgetnextyear.

Approvalsrelatedtotaxincreasecomplete.ContinuedmonitoringofRevenueSavingsPlan.

4.ProjectManager Complete

ProjectPlan

5.ProjectOverview OnMarch12,2013,TownofGarnervotersapprovedfourbondreferendumsauthorizingtheTowntoissueupto$35.716millioningeneralobligationbonds.TownCouncilandstaffanticipateataxincreaseupto2¾cents.


WiththeapprovaloftheFY15‐16budget,thetaxratewasincrease1.75cents(foratotalof2.75centswhencombinedwiththetaxrateincreaseof1centimplementedinFY14‐15).


PropertyTaxIncrease


Page 87


Agenda Form



Detailed Notes:

Funding Source:



Initials: Comments:

Department Head:

Finance Director:

Town Attorney:

Town Manager:

Town Clerk:

Garner Recreational Park Shelter

PRCRSonya Shaw, PRCR Director

Sonya Shaw, PRCR Director

During the Council Work Session on November 22, 2016, Staff provided an update on the approved shelter at Garner Recreational Park. Project budget was estimated at $85,000. Council requested staff obtain information regarding the addition of downspouts and gutters for the shelter, which will cost an additional $3,800, bringing project budget to $88,325.00

Council approval on project budget and award bid to McQueen Construction for this project.

PRCR Bond

$88,325.00

None

SS

RD

December 20, 2016

Old/New Business

Page 88

209 E. Garner Road Phone: (919) 772-4688 Garner, NC 27529 Website: www.garnernc.gov

To: Rodney Dickerson, Town Manager From: Sonya Shaw, PRCR Director Date: 12/20/16 Re: Garner Recreational Park Shelter Update During the Council Work Session on November 22, 2016, Staff provided an update on the approved shelter at Garner Recreational Park. The shelter is manufactured by Enwood Structures and the Raleigh-style shelter was chosen as the preferred design. Shelter dimensions are 30’ x 44’ and seats 85 people. Project budget is $85,000. McQueen Construction presented a turnkey bid that will allow us to complete the project within the budget guidelines and has been recommended as contractor for the project. Council requested staff obtain information regarding the addition of downspouts and gutters for the shelter. McQueen Construction estimated an additional $3,800 for downspouts and gutters. With the exception of picnic table costs, which will be covered using bond funds left from the mobile stage project, the below chart shows estimated costs for the project:

If the above project costs are satisfactory to Town Council, staff is requesting Council approval to award bid to McQueen Construction for this project. The contractor is available to start on the project Spring 2017. Parking lot resurfacing at Garner Recreational Park will take place after shelter construction and will be scheduled to accommodate ball season.

Garner Recreational Park Shelter Cost Estimates

Shelter Construction 74,600.00$ Shelter Stain 3,200.00$ Electricity and Safety Lighting 4,400.00$ Downspouts and Gutters 3,800.00$ Grill, trash and recycling bins 2,325.00$

Subtotal 88,325.00$

Page 89

Permits Issued From 11/01/2016 11/30/2016To

Commercial 22Total Permits Total Cost $8,733,071.00

Permit #: 2160499 Inside Town Linits Yes

Issue date: 11/16/2016 Census tract: PIN#: 1720-38-1944

Lot#: Subdivision: N/A Total cost: $300,000.00

PropAddress: 68 EAGLE WING WAY

Owner's CHIPOTLE MEXICAN GRILL Owner's Phone: 303-222-6095

Contractor BUFFALO CONSTRUCTION

Type of Improvement: New Building Proposed Use RESTAURANT

Contractor's Phone: 502-753-6624



Lot#: Subdivision: N/A Total cost: $3,750,000.00

PropAddress: 1001 NORTH GREENFIELD PARKWAY

Owner's DUKE REALTY LTD PARTNERSHIP Owner's Phone: 770-717-3200

Contractor FRED SMITH COMPANY

Type of Improvement: New Building Proposed Use STORAGE/WAREHOUSE





PropAddress: 2720 TIMBER DRIVE

Owner's CHICK-FIL-A, INC Owner's Phone: 770-842-9758

Contractor HORIZON CONSTRUCTION OF GEORGIA

Type of Improvement: Alteration Proposed Use RESTAURANT


Permit #: 2160816 Inside Town Linits No


Lot#: Subdivision: N/A Total cost: $4,194,000.00

PropAddress: 1101 CREECH ROAD

Owner's CREECH SOLAR 2 LLC Owner's Phone: 904-705-5111

Contractor CYPRESS CREEK EPC, LLC

Type of Improvement: New Structure Proposed Use OTHER





PropAddress: 200 TINSTEEL COURT

Owner's RKP ENTERPRISES Owner's Phone: 919-661-6334

Contractor CAROLINA CARPORTS, INC.

Type of Improvement: New Structure Proposed Use STORAGE/WAREHOUSE


Page 90



Issue date: 11/18/2016 Census tract: PIN#:


PropAddress: 900 MANAGEMENT WAY

Owner's WAKE MED Owner's Phone:

Contractor

Type of Improvement: Mechanical Proposed Use MECHANICAL REPLACEM

Contractor's Phone:




PropAddress: 725 HEATHER PARK DRIVE

Owner's MORGAN PROPERTIES Owner's Phone: 610-945-1552

Contractor POLITZ ENTERPRISES INC

Type of Improvement: Repair Proposed Use OTHER




Lot#: Subdivision: N/A Total cost: $100.00

PropAddress: 201-B EAST MAIN STREET

Owner's TOWN OF GARNER Owner's Phone: 919-772-4688

Contractor

Type of Improvement: Electrical Proposed Use TEMP POLE

Contractor's Phone:




PropAddress: 1305 US HIGHWAY 70 WEST

Owner's RAKEISH KOMAR Owner's Phone:

Contractor

Type of Improvement: Electrical Proposed Use COMMERCIAL SIGN

Contractor's Phone:




PropAddress: 1820 GARNER STATION BLVD

Owner's LPS 101 LLC Owner's Phone: 919-872-9000

Contractor RAPID REPAIR EXPERTS

Type of Improvement: Alteration Proposed Use BUSINESS/OFFICE


Page 91






Owner's LPS 101 LLC Owner's Phone: 919-872-9000

Contractor RAPID REPAIR EXPERTS






PropAddress: 125 AVERY STREET

Owner's TOWN OF GARNER Owner's Phone: 919-772-4688

Contractor


Contractor's Phone:



Lot#: Subdivision: GARNER TOWNE SQUARE Total cost: $10,200.00


Owner's GTS MEASUREMENTS Owner's Phone:

Contractor

Type of Improvement: Repair Proposed Use MERCANTILE/RETAIL

Contractor's Phone:




PropAddress: 900 MANAGEMENT WAY

Owner's WAKEMED Owner's Phone: 919-662-7848

Contractor


Contractor's Phone:




PropAddress: 1454 - 1514 GARNER STATION BLVD

Owner's 8401 MICHIGAN ROAD LLC Owner's Phone: 919-539-1164

Contractor

Type of Improvement: Plumbing Proposed Use PLUMBING

Contractor's Phone:

Page 92





PropAddress: 830 PURSER DRIVE, SUITE H

Owner's BRIAN LIESE Owner's Phone: 585-208-5001

Contractor

Type of Improvement: Electrical Proposed Use ELECTRICAL SERVICE REC

Contractor's Phone:





Owner's JIM WALKER Owner's Phone: 919-349-0057

Contractor OWNER


Contractor's Phone:





Owner's EDWARD JONES INSURANCE Owner's Phone: 919-772-9202

Contractor MARLIN DESIGN BUILD







Owner's LOS GUANACOS Owner's Phone: 919-374-8060

Contractor


Contractor's Phone:




PropAddress: 31 RUPERT ROAD

Owner's W&T INVESTMENTS LLC Owner's Phone:

Contractor


Contractor's Phone:

Page 93





PropAddress: 1001 WEST GARNER ROAD

Owner's CARLOS NORBERTO Owner's Phone: 336-601-3663

Contractor

Type of Improvement: Mechanical Proposed Use MECHANICAL INSTALLATI

Contractor's Phone:




PropAddress: 601 ST. MARYS STREET

Owner's FIRST BAPTIST CHURCH Owner's Phone: 919-772-1772

Contractor


Contractor's Phone:

Page 94


Residential 87Total Permits Total Cost $2,205,875.00



Lot#: 75 Subdivision: GLENS AT BETHEL Total cost: $131,600.00

PropAddress: 178 VALLEYCRUISE CIRCLE

Owner's ADAMS HOMES Owner's Phone: 919-233-6747

Contractor ADAMS HOMES AEC, LLC

Type of Improvement: New Building Proposed Use SINGLE FAMILY DWELLIN




Lot#: Subdivision: EVERWOOD Total cost: $5,239.00

PropAddress: 124 COFFEEBERRY COURT

Owner's ADAM BENNETT Owner's Phone: 919-523-1258

Contractor CARDINAL BUILDINGS LLC

Type of Improvement: New Structure Proposed Use RESIDENTIAL STORAGE





PropAddress: 104 NIVENS COURT

Owner's JOHN & DOROTHY MAYO Owner's Phone: 919-650-9224

Contractor ODELL BUILDING & REMODELING

Type of Improvement: Addition Proposed Use SUNROOM




Lot#: 84 Subdivision: CREEKSIDE Total cost: $160,000.00

PropAddress: 165 ROARING CREEK DRIVE

Owner's D. R. HORTON - WPH LLC Owner's Phone: 919-407-2037

Contractor D.R. HORTON, INC.





Lot#: 77 Subdivision: SUTTON SPRINGS Total cost: $142,000.00

PropAddress: 138 ELK STONE TRAIL

Owner's CALATLANTIC GROUP Owner's Phone: 919-465-5904

Contractor CALATLANTIC GROUP INC



Page 95




Lot#: 13 Subdivision: CREEKSIDE Total cost: $125,000.00

PropAddress: 178 ROARING CREEK DRIVE

Owner's D.R. HORTON - WPH LLC Owner's Phone: 919-407-2037

Contractor WILSON PARKER HOMES







Owner's CALATLANTIC GROUP INC Owner's Phone: 919-465-5904






Lot#: 6 Subdivision: JAMESTOWNE Total cost: $7,500.00

PropAddress: 305 BRIARHAVEN COURT

Owner's RONALD SMITH Owner's Phone: 919-779-0414

Contractor


Contractor's Phone:



Lot#: Subdivision: LAKEMOOR Total cost: $5,000.00

PropAddress: 1617 EDENDERRY COURT

Owner's JAMES MEBANE Owner's Phone: 919-773-0047

Contractor


Contractor's Phone:



Lot#: Subdivision: VAN STORY HILLS Total cost: $11,486.00

PropAddress: 503 ATCHISON STREET

Owner's ARLENE DREZEK Owner's Phone: 919-415-0448

Contractor

Type of Improvement: Alteration Proposed Use SINGLE FAMILY DWELLIN

Contractor's Phone:

Page 96




Lot#: 37 Subdivision: GATEWOOD Total cost: $1,200.00

PropAddress: 202 WOODGATE DRIVE

Owner's HOWARD PEEBLES Owner's Phone: 919-821-1195

Contractor

Type of Improvement: Mechanical Proposed Use SPACE HEATER

Contractor's Phone:



Lot#: Subdivision: FOREST HILLS Total cost: $2,349.00

PropAddress: 1001 VANDORA AVENUE

Owner's DONNA ELLIOTT Owner's Phone: 919-621-1921

Contractor

Type of Improvement: Electrical Proposed Use ELECTRIC HOT WATER HE

Contractor's Phone:



Lot#: 16 Subdivision: INWOOD FOREST Total cost: $35,140.00

PropAddress: 106 YATES FOREST LANE

Owner's LAURIE ONORIO Owner's Phone: 919-412-9371

Contractor PRO-BUILT CONSTRUCTION

Type of Improvement: Addition Proposed Use SCREENED PORCH





PropAddress: 602 CURTISS DRIVE

Owner's JEFF & DENEANE SPEIGHT Owner's Phone: 919-669-8832

Contractor SP8 ENTERPRISES






PropAddress: 6017 WHITAKER LANE

Owner's DAVE LOURY Owner's Phone: 919-868-3724

Contractor


Contractor's Phone:

Page 97



Issue date: 11/2/2016 Census tract: PIN#: 1701506858


PropAddress: 600 LAKEVIEW DRIVE

Owner's LELILA JABBAR Owner's Phone:

Contractor

Type of Improvement: Electrical Proposed Use SINGLE FAMILY DWELLIN

Contractor's Phone:



Lot#: Subdivision: HEATHER HILLS Total cost: $1,300.00

PropAddress: 1313 BRUCEMONT DRIVE

Owner's CARY PERKINSON Owner's Phone: 919-656-8601

Contractor


Contractor's Phone:



Lot#: 8 Subdivision: HILLANDALE OAKS Total cost: $28,574.00

PropAddress: 505 STRONWOOD COURT

Owner's VIVIAN HOLLINGSWORTH Owner's Phone: 919-803-1811

Contractor CHAMPION WINDOW CO.

Type of Improvement: Addition Proposed Use SUNROOM




Lot#: 31 Subdivision: STAUNTON MEADOWS Total cost: $4,999.00

PropAddress: 206 NICHOLSON ROAD

Owner's JOHN MCCLAIN Owner's Phone: 919-559-8117

Contractor


Contractor's Phone:




PropAddress: 212 FOREST HILLS DRIVE

Owner's STUDIO 113 Owner's Phone:

Contractor


Contractor's Phone:

Page 98





PropAddress: 1450 AVERSBORO ROAD

Owner's STEPHEN WHITER Owner's Phone: 984-377-1174

Contractor


Contractor's Phone:



Lot#: Subdivision: VAN STORY HILLS Total cost: $2,716.00

PropAddress: 104 WALLIS COURT

Owner's ARCHIE WALDEN Owner's Phone: 919-779-1806

Contractor


Contractor's Phone:




PropAddress: 107 NEWHAVEN COURT

Owner's JONI ROBISON Owner's Phone: 919-772-9223

Contractor


Contractor's Phone:




PropAddress: 110 BROUGHTON STREET

Owner's SUSAN BROWN Owner's Phone: 919-703-5351

Contractor


Contractor's Phone:



Lot#: Subdivision: LAKEMOOR Total cost: $500.00

PropAddress: 2018 GOTTWALD COURT

Owner's TERRY & BRENDA STROUD Owner's Phone: 919-662-1716

Contractor

Type of Improvement: Mechanical Proposed Use GAS LOGS

Contractor's Phone:

Page 99




Lot#: 28 Subdivision: HILLANDALE Total cost: $3,300.00

PropAddress: 704 LEAH LANE

Owner's DEREK COOPER Owner's Phone: 919-630-3787

Contractor

Type of Improvement: Electrical Proposed Use GENERATOR

Contractor's Phone:



Lot#: 16 Subdivision: SUNSET ACRES Total cost: $8,675.00

PropAddress: 403 VIRGINIA AVENUE

Owner's TAMMY HAWKINS Owner's Phone:

Contractor


Contractor's Phone:



Lot#: Subdivision: FOREST HILLS Total cost: $12,000.00

PropAddress: 1304 FREDERICK ROAD

Owner's ANNAIONETTE LILLY Owner's Phone: 919-772-2269

Contractor


Contractor's Phone:



Lot#: Subdivision: EAGLE RIDGE Total cost: $6,500.00

PropAddress: 101 JACKLIN COURT

Owner's ADZIL RUDDER Owner's Phone: 609-240-9971

Contractor


Contractor's Phone:




PropAddress: 504 LONGVIEW ST

Owner's STEPHEN RAY WOODALL Owner's Phone: 919-819-8926

Contractor


Contractor's Phone:

Page 100




Lot#: 16 Subdivision: FOLEY STATION Total cost: $7,500.00

PropAddress: 1207 SILVERHILL COURT

Owner's JOE HAYES Owner's Phone: 919-916-7569

Contractor


Contractor's Phone:




PropAddress: 209 SMITH DRIVE

Owner's CARLOS SANCHEZ-ZAMORA Owner's Phone: 919-792-7048

Contractor


Contractor's Phone:



Lot#: 29 Subdivision: KIMBER WOODS Total cost: $3,900.00

PropAddress: 602 WESTWOOD DRIVE

Owner's SANDRA DIFFEE Owner's Phone: 919-901-9651

Contractor


Contractor's Phone:




PropAddress: 510 LAKESIDE DRIVE

Owner's PAUL & LISA MALCOLM Owner's Phone: 919-616-4941

Contractor


Contractor's Phone:



Lot#: 6 Subdivision: PINEWINDS Total cost: $7,700.00

PropAddress: 117 LONGNEEDLE COURT

Owner's GEORGE COTTON Owner's Phone: 919-772-8885

Contractor


Contractor's Phone:

Page 101




Lot#: 65 Subdivision: EAGLE RIDGE Total cost: $4,900.00

PropAddress: 101 FALDO COVE

Owner's DAVID DONOVAN Owner's Phone: 919-636-1746

Contractor


Contractor's Phone:



Lot#: Subdivision: BREEZEWAY Total cost: $3,100.00

PropAddress: 101 MONABREEZE WAY

Owner's JOHNSON UWA Owner's Phone: 919-455-3885

Contractor

Type of Improvement: Mechanical Proposed Use GENERATOR

Contractor's Phone:



Lot#: 47 Subdivision: AVERY PARK Total cost: $5,200.00

PropAddress: 106 MUIRFIELD RIDGE DRIVE

Owner's MICHELLE MOORE Owner's Phone: 919-634-7804

Contractor


Contractor's Phone:



Lot#: 167 Subdivision: GREENBRIER Total cost: $4,900.00

PropAddress: 4606 FORESTDALE ROAD

Owner's JIM SMITH Owner's Phone: 919-801-3255

Contractor


Contractor's Phone:



Lot#: 23 Subdivision: GATEWOOD Total cost: $6,400.00

PropAddress: 106 SOUTHWOOD CIRCLE

Owner's JOSEPH EDELEN Owner's Phone: 919-996-0999

Contractor


Contractor's Phone:

Page 102





PropAddress: 5111 OLD STAGE ROAD

Owner's BOBBY LEE CARROLL Owner's Phone: 919-557-0952

Contractor


Contractor's Phone:




PropAddress: 607 BERKSHIRE DRIVE

Owner's BOBBY RAYNOR Owner's Phone: 919-606-0604

Contractor


Contractor's Phone:



Lot#: Subdivision: LAKEMOOR Total cost: $6,582.00

PropAddress: 2316 MOON WATER WAY

Owner's MARK CAPOTOSTI Owner's Phone: 919-741-0645

Contractor


Contractor's Phone:



Lot#: Subdivision: HEATHER SPRINGS Total cost: $9,800.00

PropAddress: 401 MACHOST DRIVE

Owner's STATE EMPLOYEES CREDIT UNION Owner's Phone:

Contractor


Contractor's Phone:




PropAddress: 210 BENSON ROAD

Owner's DAVID STANLEY Owner's Phone: 919-332-7993

Contractor

Type of Improvement: Mechanical Proposed Use GAS LOGS

Contractor's Phone:

Page 103




Lot#: 98 Subdivision: HUNTERS MARK Total cost: $5,000.00

PropAddress: 105 ALAVERDE WAY

Owner's SHANNON & JERRY PUGH Owner's Phone: 919-906-0220

Contractor

Type of Improvement: Mechanical Proposed Use TANKLESS HOT WATER HE

Contractor's Phone:




PropAddress: 4508 AUBURN KNIGHTDALE ROAD

Owner's ABIGAIL NORTON Owner's Phone: 919-819-0752

Contractor INDOOR ENVIRONMENTAL SYSTEMS






PropAddress: 609 FOREST DRIVE

Owner's TAMMY MARSHALL Owner's Phone: 919-527-3401

Contractor


Contractor's Phone:



Lot#: Subdivision: GREENBRIER Total cost: $2,742.00

PropAddress: 408 LAMESA DRIVE

Owner's ADAM KAY Owner's Phone: 919-592-7703

Contractor

Type of Improvement: Electrical Proposed Use CHANGE OF SERVICE

Contractor's Phone:



Lot#: 45 Subdivision: EVERWOOD Total cost: $33,900.00

PropAddress: 293 TALLOWWOOD DRIVE

Owner's BRIAN MCCARTHY Owner's Phone: 919-607-0451

Contractor COOL POOLS NC LLC

Type of Improvement: New Structure Proposed Use SWIMMING POOL


Page 104




Lot#: 45 Subdivision: EVERWOOD Total cost: $7,500.00

PropAddress: 293 TALLOWWOOD DRIVE

Owner's BRIAN MCCARTHY Owner's Phone: 919-607-0451

Contractor OWNER

Type of Improvement: New Structure Proposed Use NEW STRUCTURE

Contractor's Phone:




PropAddress: 160 ST. MELLION STREET

Owner's RALF & MOLLY DEGLE Owner's Phone:

Contractor S & D BUILDERS


Contractor's Phone: 669-2885



Lot#: 17 Subdivision: BREEZEWAY WEST Total cost: $415,000.00

PropAddress: 150 LUXORWIND DRIVE

Owner's WOODALL CONSTRUCTION COMPANY, I Owner's Phone: 919-772-5643

Contractor WOODALL CONSTRUCTION CO.





Lot#: Subdivision: INWOOD FOREST Total cost: $14,248.00

PropAddress: 212 INWOOD FOREST DRIVE

Owner's ASHLEY KEENER Owner's Phone: 502-718-3668

Contractor TITAN CARPENTRY





Lot#: Subdivision: VILLAGE AT AVERSBORO Total cost: $7,759.00

PropAddress: 448 EASY WIND DRIVE

Owner's MIKE ROGERS Owner's Phone: 919-522-2563

Contractor


Contractor's Phone:

Page 105





PropAddress: 913 BUCKINGHAM ROAD

Owner's GEORGE MOORE Owner's Phone: 919-772-7060

Contractor


Contractor's Phone:




PropAddress: 102 1/2 GLENN BRYAN COURT

Owner's SHAUNICI MORGAN Owner's Phone: 919-272-4339

Contractor

Type of Improvement: Mechanical Proposed Use GAS FUEL LINE

Contractor's Phone:



Lot#: 3 Subdivision: CLOVERDALE Total cost: $2,000.00

PropAddress: 3911 RANDELL ROAD

Owner's JEAN EAGLE Owner's Phone: 919-772-2407

Contractor

Type of Improvement: Plumbing Proposed Use WATER SERVICE

Contractor's Phone:




PropAddress: 1116 VANDORA SPRINGS ROAD

Owner's LESTER BURTON JONES Owner's Phone: 919-771-1570

Contractor

Type of Improvement: Mechanical Proposed Use MECHANICAL INSTALLATI

Contractor's Phone:



Lot#: Subdivision: BROWNSTONE VILLAGE Total cost: $2,696.00

PropAddress: 1332 BROMPTON LANE

Owner's TYRONE & JANET ASHLEY Owner's Phone: 919-772-35236

Contractor

Type of Improvement: Mechanical Proposed Use GENERATOR

Contractor's Phone:

Page 106




Lot#: Subdivision: HUNTERS MARK Total cost: $5,400.00

PropAddress: 539 HAY RIVER ST

Owner's STARASHA BRODIE Owner's Phone: 919-327-0221

Contractor


Contractor's Phone:



Lot#: Subdivision: CAMELOT Total cost: $8,611.00

PropAddress: 213 LANE OF SIR KAY

Owner's WILLIAM LYNCH JR Owner's Phone: 919-610-5072

Contractor


Contractor's Phone:




PropAddress: 725 MAXWELL DRIVE

Owner's ROLLY BANNISTER Owner's Phone: 919-422-3023

Contractor WOODALL CONSTRUCTION CO.






PropAddress: 228 WESTON ROAD

Owner's JARIS ALVARENGA RIVERA Owner's Phone: 919-235-5219

Contractor OWNER


Contractor's Phone:





Owner's CALATLANTIC GROUP Owner's Phone: 919-465-5904




Page 107




Lot#: 20 Subdivision: HEATHER SPRINGS Total cost: $16,700.00

PropAddress: 427 BRIMS WAY

Owner's JON WILLIAMS Owner's Phone: 919-773-0667

Contractor THD @ HOME SERVICES





Lot#: Subdivision: EDGEBROOK Total cost: $2,200.00

PropAddress: 1510 KENNON ROAD

Owner's MIGUEL CABRERA Owner's Phone: 919-406-4689

Contractor CORNERSTONE FOUNDATION

Type of Improvement: Repair Proposed Use SINGLE FAMILY DWELLIN




Lot#: 1 Subdivision: FOREST LANDING Total cost: $5,800.00

PropAddress: 100 FOREST LANDING DRIVE

Owner's VERA MASON Owner's Phone: 919-696-6852

Contractor


Contractor's Phone:



Lot#: Subdivision: HEATHER WOODS Total cost: $7,076.00

PropAddress: 320 KIMLOCH DRIVE

Owner's PETER JACK Owner's Phone: 919-661-0295

Contractor


Contractor's Phone:




PropAddress: 332 MICKLESON RIDGE DR

Owner's CHRISTOPHER NICHOLS Owner's Phone: 919-607-2365

Contractor


Contractor's Phone:

Page 108




Lot#: Subdivision: SUNSET ACRES Total cost: $600.00

PropAddress: 1511 BEICHLER ROAD

Owner's JCLU Owner's Phone: 919-819-8883

Contractor


Contractor's Phone:



Lot#: 7 Subdivision: INWOOD FOREST Total cost: $7,000.00

PropAddress: 4843 INWOOD ROAD

Owner's GARY & JANICE WILLIAMS Owner's Phone: 919-828-9546

Contractor


Contractor's Phone:



Lot#: Subdivision: PINEWINDS Total cost: $7,000.00

PropAddress: 1272 SHADOWBARK COURT

Owner's JACKIE P. DIERICKX Owner's Phone: 919-215-2330

Contractor


Contractor's Phone:



Lot#: 375 Subdivision: GREENBRIER Total cost: $7,500.00

PropAddress: 4708 GREENBRIER ROAD

Owner's PAUL CAPPS Owner's Phone: 919-669-9045

Contractor


Contractor's Phone:




PropAddress: 1003 BUCKHORN ROAD

Owner's JEFF CANAVIN Owner's Phone: 919-457-6663

Contractor


Contractor's Phone:

Page 109





PropAddress: 518 HILLTOP AVENUE

Owner's KATHRYN MARCOM Owner's Phone: 919-771-6966

Contractor OWNER


Contractor's Phone:



Lot#: Subdivision: WESTON RIDGE Total cost: $6,800.00

PropAddress: 109 VISTA RIDGE LANE

Owner's MIKE ELLIS Owner's Phone: 919-606-9378

Contractor


Contractor's Phone:



Lot#: Subdivision: CLOVERDALE Total cost: $750.00

PropAddress: 1010 NORTHVIEW ST

Owner's RICH KOCHER Owner's Phone: 919-810-3764

Contractor


Contractor's Phone:




PropAddress: 101 GLEN MEADOW COURT

Owner's HOLLY & KEITH STRINGER Owner's Phone: 919-801-8653

Contractor FALCONE CRAWL SPACE & STRUCTURA





Lot#: Subdivision: HEATHER WOODS Total cost: $6,900.00

PropAddress: 116 MARYKIRK PLACE

Owner's MICHAEL & JUDY BASS Owner's Phone: 919-772-0183

Contractor


Contractor's Phone:

Page 110




Lot#: Subdivision: PINEWINDS Total cost: $5,520.00

PropAddress: 104 LONGNEEDLE COURT

Owner's JONATHAN BURDETTE Owner's Phone: 919-880-7569

Contractor


Contractor's Phone:



Lot#: 30 Subdivision: VANDORA PINES Total cost: $4,745.00

PropAddress: 168 ROAN DRIVE

Owner's JON ERICKSON Owner's Phone: 919-772-7333

Contractor

Type of Improvement: Plumbing Proposed Use TANKLESS HOT WATER HE

Contractor's Phone:




PropAddress: 752 SEASTONE STREET

Owner's LINDA FRANCESE Owner's Phone: 704-577-7286

Contractor


Contractor's Phone:



Lot#: Subdivision: CLOVERDALE Total cost: $2,000.00

PropAddress: 3814 RANDELL ROAD

Owner's SUSAN INSCOE Owner's Phone:

Contractor


Contractor's Phone:



Lot#: 40 Subdivision: HEATHER HILLS Total cost: $8,220.00

PropAddress: 901 FLANDERS STREET

Owner's ERIC SCOTT Owner's Phone: 919-699-5120

Contractor DECKS BY ALL MEANS

Type of Improvement: Alteration Proposed Use DECK


Page 111





PropAddress: 145 SUTTON SPRINGS DRIVE

Owner's MARY FRANKLIN Owner's Phone: 970-799-0196

Contractor JEFF FIKE






PropAddress: 513 SEASTONE STREET

Owner's BARBARA McBRAYER Owner's Phone: 919-349-4852

Contractor


Contractor's Phone:

109Total Number of Permits on Repor

Total Construction Value$10,938,946.00

Page 112

Memorandum

To: Rodney Dickerson, Town Manager

From: Michael Gammon, Budget and Special Projects Manager

Date: December 9, 2016

Subject: Financial Reports for November 2016

CC: Town Council

Attached is the statement of revenues and expenditures for FY 2017 through November 30, 2016. We are five months, or approximately 41.67% through the budget year.

The report shows that year-to-date, the Town has collected approximately 35.2% of estimated revenues. Some important analysis of the Town’s revenues included:

Most property tax revenues (with the exclusion of vehicle taxes) are not received until November, December or January during the fiscal year. November was a large month for collections with just over $4.3 million in revenue received.

Sales taxes revenues for the first disbursement (July & August 2016) were 2.88% higher compared to the same point the previous year. From this point forward, the picture of how much impact sales tax collections will have on the budget will become much clearer.

Development fees (permit fees, water and sewer capacity fees, etc.) continue to lag significantly behind where they were at this time the previous year (-69.67%) and are under the annual budget projection by -69.1%. When controlling for the large Greenfield Apartment project from last July, development revenues are 15.25% higher than the previous year. This demonstrates the effect one large project can have upon the Town’s revenues. The good news is that the Inspections Department has informed that at least one major project is preparing to pay their development permits and fees as they look to commence construction. This project is expected to have a significant positive impact on the Town’s permits and fees revenues.

The Town has yet to borrow the $700,000 for the FY 2017 vehicle and equipment replacements. While not a “revenue” in the truest sense, the $630,000 the Town borrowed during this same time period the previous year is recorded as revenue.

Intergovernmental revenues have increased by $95,589 (24.43%) over the previous year. The Town’s total assessed value on our year-to-date property tax billings is 2.76% higher

than this time the previous year.

Please review the attached Analysis of Revenues for additional information. Overall, the report shows that the Town has expended approximately 34.5% of its budget. Through the same period the previous year, the Town had expended 38.1% of its budget. Important expenditure highlights include:

Annual dues and subscriptions and several annually contracted services are usually paid at the beginning of the year.

The Town has had nine pay periods year to date (42.3% of all pay periods). The Town also distributed Holiday Bonuses to employees just prior to Thanksgiving. .

If you have any questions, please let me know. Thank you.

Page 113

Over(Under) Percentage Actual

Budget Actual Budget of Budget Prior YearREVENUES

Ad valorem taxes 17,231,362$ 8,272,562$ (8,958,800)$ 48.0% 8,221,601$ Other taxes and licenses 5,857,800 1,042,860 (4,814,940) 17.8% 1,057,468 Intergovernmental revenues 3,343,598 486,866 (2,856,732) 14.6% 391,277 Permits and fees 2,017,760 623,074 (1,394,686) 30.9% 2,053,950 Sales and services 448,417 196,663 (251,754) 43.9% 173,866 Investment earnings 100,000 - (100,000) 0.0% 16,345 Other revenues 268,800 171,146 (97,654) 63.7% 52,137 Sale of capital assets 30,000 20,359 (9,641) 67.9% 53,581 Proceeds from issuance of debt 700,000 - (700,000) 0.0% 630,000 Transfers in 51,506 - (51,506) 0.0% 81,456 Appropriated fund balance 696,552 - (696,552) 0.0% -

Total Revenues 30,745,795$ 10,813,530$ (19,932,265)$ 35.2% 12,731,681$

EXPENDITURESGoverning body 321,763$ 148,043$ (173,720)$ 46.0% 126,657$ Administration 1,324,436 451,768 (872,668) 34.1% 467,690 Finance 738,877 231,634 (507,243) 31.3% 324,438 Economic development 278,924 116,270 (162,654) 41.7% 172,879 Economic incentives 70,000 - (70,000) 0.0% - Planning 852,339 337,429 (514,910) 39.6% 266,798 Inspections 963,256 358,842 (604,414) 37.3% 327,878 Engineering 596,673 247,924 (348,749) 41.6% 247,593 Information technology 559,869 224,746 (335,123) 40.1% 246,510 Police 7,826,959 2,934,741 (4,892,218) 37.5% 3,008,074 Fire services 2,896,552 1,163,422 (1,733,130) 40.2% 1,029,159 Public works 7,248,359 2,494,560 (4,753,799) 34.4% 2,603,198 Parks and recreation 1,880,156 779,005 (1,101,151) 41.4% 722,084 Debt service 3,599,422 609,590 (2,989,832) 16.9% 1,071,987 Special appropriations 1,193,534 517,131 (676,403) 43.3% 468,603 Transfers out 363,631 - (363,631) 0.0% 37,000 Contingency 31,045 1,000 (30,045) 0.0% -

Total expenditures 30,745,795$ 10,616,105$ (20,129,690)$ 34.5% 11,120,548$

Revenues over Expenditures -$ 197,425$ 197,425$ 1,611,133$

Town of GarnerStatement of Revenues and ExpendituresFor the Period July 1 to November 30, 2016

Page 114

Property Tax Collections

(collections compared to budget) 11/30/2016 11/30/2015

Collections‐‐Current Year 8,240,695$ 8,063,321$

Collection % to Budget 48.42% 50.55%

Collection % Value/Levy (both DMV & Wake County) 49.69% 51.40%

Property Tax Values (from Wake County & DMV)

11/30/2016 11/30/2015

Real Property $2,732,009,205 $2,665,254,137

Personal Property 177,906,299 172,311,759

Public Service Property 118,064,138 114,535,800

Vehicles 89,046,740 81,120,623

Percent ChangeTotal $3,117,026,382 $3,033,222,319 2.76%

Sales Tax Distributions

11/30/2016 11/30/2015 % ChangeSales Taxes $985,456 $960,887 2.56%

Sales taxes distributed through 11/30 represent sales tax paid by consumers in July‐August 2016.

Building Permit Fees

11/30/2016 11/30/2015 % ChangeFees Collected $194,510 $355,438 ‐45.28%

PRCR Fees

11/30/2016 11/30/2015 % ChangeRecreation Fees $93,367 $73,761 26.58%

Facility Rentals $83,795 $80,697 3.84%

Town of GarnerAnalysis of Major Revenues

For the Period July 1, 2015 Through November 30, 2016

Through Month Ending





Page 115

Items Identified Budget After Items Identified Expenditures PercentageBudget In Budget Identified Items Expended to Date In Expenditures After Identified Items Expended

Town Council 229,146 110,122 Dues and Subscriptions (42,990) (44,754)

229,146 (42,990) 186,156 110,122 (44,754) 65,368 35.11%

Attorney 92,617 92,617 37,920 37,920 40.94%

Total Town Council 321,763 (42,990) 278,773 148,042 (44,754) 103,288 37.05%

Town Manager 559,062 191,437

559,062 - 559,062 191,437 - 191,437 34.24%

Town Clerk 162,338 62,262

162,338 - 162,338 62,262 - 62,262 38.35%

Human Resources 282,195 113,811

282,195 - 282,195 113,811 - 113,811 40.33%

Safety 10,824 10,824 1,402 1,402 12.95%

Communications 177,537 177,537 48,028 48,028 27.05%

Neighborhood Improvement 132,480 132,480 34,828 34,828 26.29%

Total Administration 1,324,436 - 1,324,436 451,768 - 451,768 34.11%

Town of GarnerAnalysis of Budget to Actual ExpendituresJuly 1, 2016 through November 30, 2016

Page 116



Finance Administration 738,877 231,634 738,877 - 738,877 231,634 - 231,634 31.35%

Purchasing - - - - - - - - -

Total Finance 738,877 - 738,877 231,634 - 231,634 31.35%

Economic Development 229,085 93,056

229,085 - 229,085 93,056 - 93,056 40.62%

Economic Development Partners 49,839 - 49,839 23,214 - 23,214 46.58%

Total Economic Development 278,924 - 278,924 116,270 - 116,270 41.69%

Planning Administration 490,191 205,960 Professional Services (81,400) (43,000)

490,191 (81,400) 408,791 205,960 (43,000) 162,960 39.86%

Land Use Permits 191,700 76,974 191,700 - 191,700 76,974 - 76,974 40.15%

Community Planning 170,448 54,495 170,448 - 170,448 54,495 - 54,495 31.97%

Total Planning 852,339 (81,400) 770,939 337,429 (43,000) 294,429 38.19%

Page 117



Inspections 963,256 358,842 Total Inspections 963,256 - 963,256 358,842 - 358,842 37.25%

Engineering 596,673 247,924

Total Engineering 596,673 - 596,673 247,924 - 247,924 41.55%

Information Technology 559,869 224,746

Total Information Technology 559,869 - 559,869 224,746 - 224,746 40.14%

Police 7,826,959 2,934,741

Total Police 7,826,959 - 7,826,959 2,934,741 - 2,934,741 37.50%

Page 118



Public Works Admin 467,968 203,337 Salaries (321,523) (137,655) Telephone (1,272) (583) Longevity (11,344) (8,085) Auto Maintenance and Repair (150) (894) Travel and Training (7,620) (3,922) Uniforms (615) (450) Dues and Subscriptions (1,423) (1,200)

467,968 (343,947) 124,021 203,337 (152,789) 50,548 40.76%

Street Maintenance 1,897,854 730,888 1,897,854 - 1,897,854 730,888 - 730,888 38.51%

Powell Bill 838,162 145,326 838,162 - 838,162 145,326 - 145,326 17.34%

Snow Removal 44,207 8,686 44,207 - 44,207 8,686 - 8,686 19.65%

Public Grounds 989,537 359,474 989,537 - 989,537 359,474 - 359,474 36.33%

Solid Waste 1,930,692 1,930,692 603,527 603,527 31.26%

Public Facility 737,225 299,054 Utilities (161,881) (60,541)

737,225 (161,881) 575,344 299,054 (60,541) 238,513 41.46%

Fleet Maintenance 342,714 144,269 Overtime (3,430) (3,506)

342,714 (3,430) 339,284 144,269 (3,506) 140,763 41.49%

Total Public Works 7,248,359 (509,258) 6,694,894 2,494,561 (216,836) 2,277,725 34.02%

Page 119



Parks & Recreation Administration 371,098 142,639

371,098 - 371,098 142,639 - 142,639 38.44%

Arts and Events 421,837 127,752 421,837 - 421,837 127,752 - 127,752 30.28%

Youth & Athletics 385,810 218,170 218,170 Salaries (119,350) (54,976) Overtime - (808) Temporary Overtime - (407) Temporary Salaries (111,277) (93,112) Contract Services - Youth Basketball (6,000) (5,785) Contract Services - Youth Non-Sport Camps (7,060) (4,782)

385,810 (243,687) 142,123 218,170 (159,870) 58,300 41.02%

Adult & Senior Programs 299,084 104,382 299,084 - 299,084 104,382 - 104,382 34.90%

Outdoor Adventure 236,068 105,773 Temporary Salaries (38,188) (22,553) FICA (10,313) (4,747)

236,068 (48,501) 187,567 105,773 (27,300) 78,473 41.84%

Program Partners 166,259 80,290 (23,650) (23,650)

166,259 (23,650) 142,609 80,290 (23,650) 56,640 39.72%

Total Parks and Recreation 1,880,156 (315,838) 1,564,318 779,006 (210,820) 568,186 36.32%

Page 120



Retirement 652,293 242,086 652,293 - 652,293 242,086 - 242,086 37.11%

Town Insurance 473,019 252,064 Workers Compensation (198,875) (237,346)

473,019 (198,875) 274,144 252,064 (237,346) 14,718 5.37%

Subsidized Programs 47,004 16,693 47,004 - 47,004 16,693 - 16,693 35.51%

Office Administration 21,218 6,288 21,218 - 21,218 6,288 - 6,288 29.64%

Special Appropriations 1,193,534 (198,875) 994,659 517,131 (237,346) 279,785 28.13%

Transfers 363,631 - 363,631 - - - 0.00%

Economic Incentives 70,000 - 70,000 - - - 0.00%

Fire Services 2,896,552 - 2,896,552 1,163,422 - 1,163,422 40.17%

Debt Service 3,599,422 - 3,599,422 609,590 - 609,590 16.94%

Contingency 31,045 - 31,045 1,000 - 1,000 0.00%

Total All Departments 30,745,795 (1,148,361) 29,553,227 10,616,106 (752,756) 9,863,350 33.37%

Page 121

Documents

TOWN OF GARNER