EFI E-BOOK SERIES

Top 10 reasons to invest in automated workfl ow solutions

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The top 10 reasons to invest in automated workfl ow solutions

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 2

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1. Reduction of manual touchpoints

• A manual touchpoint has an administrative cost associated with it as well as chances for error

• Each manual touchpoint requires people and time to rekey information, create job jackets, prefl ight fi les and more

• Streamlining your workfl ow with automated processes reduce manual touchpoints and eliminate the chance for errors

• Workfl ow standardization immediately cuts down on administrative time required to handle each type of job,

getting jobs into production quicker and with less cost

With your current process, how many manual touchpoints are required from order receipt through shipping?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 3

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2. Cost reduction

• Manual touchpoints require people, time and have the potential for errors incurring costs

• Automation of manual touchpoints can:

- Controls costs by reducing manual operations

- Reduce common bottlenecks including proofi ng, job estimation, prefl ighting and order entry

- Increase capacity, throughput and on-time delivery

- Reduce the chance for error by eliminating the need for double entry

With your current process, what does each manual touchpoint cost you?

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3. Accurate information management

• Notes on paper, spreadsheets and other standalone systems for storing information will slow your business down

• With a streamlined automated process, orders to fl ow through your shop seamlessly, with minimal manual intervention with a central data location

• With an integrated workfl ow, managers can pull data including sales trends, inventory levels, staff productivity, customer order history, storefront activity, shipping and more to get greater insight into your company

• With an automated integrated end-to-end workfl ow, managers can immediately identify and address bottlenecks, along with how and why delays occur

With your current process, do you have comprehensive data that you can rely on to make decisions?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 5

“One of the keys to effectively running a world-class company is finding ways to constantly increase productivity. The faster you can turn around jobs, the cheaper you can produce a product and the more work you can do with fewer resources.”

HOWIE FENTON

WHAT THEY THINK, JULY 16, 2015

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4. Faster throughput

• Today, customers typically want more speed and less cost, whether it’s 100 postcards or a half-dozen editions of 1,000 books with diff erent page dimensions — by tomorrow, wait... yesterday

• Automation can reduce time-consuming processes associated with job ticketing, imposition and routing that continue to require involvement throughout the production process

• An end-to-end automated workfl ow can increase throughput without increasing costs – on your existing equipment with your existing sta�

With your current process, do you have the data to know where the bottlenecks are and the confi dence in that data to make impactful changes?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 7

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5. Reduction of errors

• Customers are constantly looking for partners who can guarantee the best service possible

• A key part of customer service is making sure that jobs are received, produced and delivered with little to no errors or delays

• As deadlines become shorter, ensuring that print jobs are produced and delivered without error becomes more of a challenge—particularly when manual touchpoints are involved

• Eliminating human intervention where possible not only reduces cost, but reduces the amount of errors and

mistakes

With your current process, how many jobs need to run to make up for a single error?

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6. Put small jobs on autopilot

• Automation makes short runs more practical, easier to manage and effi cient to produce

• While some complex jobs demand manual intervention, many jobs can be produced more effi ciently and eff ectively using automation

• Automation can make jobs with a repeatable pattern or template more effi cient by decreasing production time with minimal costs to maintain healthy profi t margins

• The time savings achieved through automation allows for a better utilization of employees throughout the entire organization

With your current process, how many jobs do you run that have repeatable patterns or templates that are set up separate for each order?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 9

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7. Trackability and communication

• Automation enables real-time tracking of jobs throughout the production cycle

• Shop communication is drastically improved with end-to-end automated workfl ows enabling visibility and improving customer service

• Automated workfl ows create visibility enabling customer service team members to know exactly where their job is at all times throughout the plant without physically leaving their desks

With your current process, do you know the real-time status of each job without walking around the shop?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 10

28% of print service providers report billing as a top workflow bottleneck

INFOTRENDS

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8. Better billing and invoicing

• With a streamlined automated process, orders to fl ow through your shop seamlessly, with minimal manual intervention with a central data location empowering:

- Reduced ship to bill cycle resulting in greater cash fl ow

- Improved visibility

- Reduced administration time

- Easy recuperation of additional costs (AAs)

With your current process, how long does it take to bill a job after it ships?

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS Page 12

“We must always be looking at ways to increase revenue streams, control costs ... never, never be satisfied with the status quo!!!”

ANDREW D. PAPAROZZI, CHIEF ECONOMIST

NAPL, HOW INDUSTRY LEADERS GET—AND STAY—AHEAD, 2014

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9. Addition of new services

• Automating print production can drastically reduce production costs and open up new business opportunities

• Services such as Web-to-Print, can provide the starting point for automating order entry and prefl ighting to ensure fi les are print-ready

• Whether it is adding QR codes or creating a cross media campaign with personalized landing pages (PURLs) to compliment a printed piece, automated workfl ow solutions empower you to spend time focusing on the value-added service off erings while jobs are running smoothly in the background

With your current process, do you have the manpower to add in new services without hiring additional staff ?

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10. Visibility

• Greater clarity enables managers to identify issues, enhance effi ciency, prevent errors and make informed data-driven decisions

• With a single comprehensive data source for production data to reside automatically in real time, managers will have immediate visibility to:

- Proactively plan

- Decrease waste

- Optimize production process control and capacity utilization

With your current process, can you identify what’s happening on your production fl oor right now?

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“We cannot stand still. We have to be trying new things and looking at our processes to see what is working and not working.

And if it is working, we have to ask ourselves, Will it continue to work in the future?”

ANDREW D. PAPAROZZI, CHIEF ECONOMIST

NAPL, HOW INDUSTRY LEADERS GET—AND STAY—AHEAD, 2014

With integration comes automation, but not all integration is alikeIntegration built together under one roof• The EFI Midmarket Productivity Suite delivers exclusive end-to-end

certified out-of-the-box workflows designed to function across the EFI portfolio of best-in-class solutions

- Certified workflows are designed from the ground up to address real needs, solve real problems and provide a platform to grow your business

The EFI Midmarket Productivity Suite• The Midmarket Productivity Suite connects the award-winning EFI

Pace™ MIS software with a variety of options across 17 certified, out-of-the-box workflows for integrated Web-to-Print, marketing automation, planning, imposition, scheduling, shop floor data collection, fulfillment and shipping management

• The EFI Productivity Suite empowers you to:

- Optimize print production and time-to-market

- Drive efficiency through integration and automation

- Improve customer service

- Generate new business streams

- Grow bottom line revenue

EFI E-BOOK SERIES TOP 10 REASONS FOR AUTOMATED WORKFLOW SOLUTIONS

“Because of the efficient, integrated workflow we have with the Productivity Suite, we are already able to process double the work with the same number of people while achieving better turnaround times.” TROY OLSEN, SYSTEMS MANAGER PRINT NW

Contact Ushttp://www.efi.com/contact-me

Talk to a Specialist800-875-7117

Learn Morewww.efi.com/suite

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“The way to get started is to quit talking and begin doing.”

WALT DISNEY

EPS.RM.150922_US

EFI fuels success.We develop breakthrough technologies for the manufacturing of signage, packaging textiles, ceramic tiles, and personalized documents, with a wide range of printers, inks, digital front ends, and a comprehensive business and production workflow suite that transforms and streamlines the entire production process, increasing your competitiveness and boosting productivity. Visit www.efi.com or call 800-875-7117 for more information.

Nothing herein should be construed as a warranty in addition to the express warranty statement provided with EFI products and services.

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