Tools For Your Job

Resources in this module:

Policy & Procedure Manual

WIC Memos

Forms Catalog / WIC Materials

Check Stock

Printers, Signature Pads, Scanners, MICR Toner

Policy & Procedure Manual WIC has a comprehensive Policy & Procedure

Manual for use by clinics to deliver WIC services

WIC Manual lists “Policy” which outlines minimum

program requirements by Federal regulations, state

& federal law

WIC Manual lists “Guidance” which provides

recommended procedures to implement policies

Policy & Procedure Manual Table of Contents

Policies organized in numerical system – first whole

number provides chapter (topics), decimal numbers

that follow designate specific policies (1 – 1.01a

Access WIC Policy & Procedure Manual online at http://w104.apps.sd.gov/ph01icds/PH01icdsnet/index.aspx

May be accessed through SDWIC-IT by link under

Help tab named “Policy and Procedure Manual”

CHS Manual Access Community Health Services Manual online at

http://intranet.doh.sd.gov/CHSpolicy.aspx

WIC Memos Memos labeled with fiscal year & number of memo

Updates include:

Policy

Important WIC information

Issued by State WIC office

Notification to Clinic Staff through:

Email with attachments

Message board in SDWIC-IT

Memos located in Policy/Procedure Manual - “WIC Memorandums”

Forms Catalog

Title: Division of Health and Medical Services

Location

M drive/DOH/Shared/Forms/Formscatalog5-2014 and

M drive/DOH/Shared/Forms/Forms Requisition

Orders sent as email attachment to Julie Ramsey

with DOH – Shipping Room

WIC Materials WIC materials - Clinics have WIC materials and

equipment within the WIC Program

Follow policy 10.03 Loaning Resource Materials

Loaning outside the WIC Program is not allowed

All resource materials should be marked property of

the South Dakota Department of Health

If materials are missing – appropriate action must be

taken to attempt retrieval

WIC Check Stock

WIC checks are printed on special ‘check stock’ designed with security parameters

Control of check stock is important to management of WIC food delivery

WIC Check stock needs to be in a locked file in a locked office

Order Check stock from ICDS/PH18Publications/Family Health/WIC 002

If problems ordering: contact State Vendor Manager

Important WIC Equipment

MICR Printers

Signature Pads

Scanners

Problems or Requests for new equipment or MICR

Toner – contact MIS Specialist

Summary WIC Policy & Procedure Manual accessible online &

through SD WIC-IT

WIC Memos provide updates to policies &

procedures and important information

Forms Catalog

WIC Check Stock

WIC MICR Printers, Signature Pads, Scanners,

MICR Toner

Working Activity Locate WIC Policy and Procedure Manual

SDWIC-IT link – Clinic Module/Help Tab/Policy and Procedure link

Website: http://w104.apps.sd.gov/ph01icds/PH01icdsnet/index.aspx

Read and review all policy and procedure

Experiment completing Forms - Refer to M drive/DOH/Shared//Forms/Formscatalog5-2014 and Forms Requisition

Review how to order WIC Check Stock Launchpad/Applications/Actions/Order New

pubs/PH18Publications/Family Health/WIC 002 for ordering WIC Check Stock