To promote the Central Darling Shire area by …...To promote the Central Darling Shire area by encouraging development through effective leadership, community involvement and facilitation

Mission Statement

To promote the Central Darling Shire area by encouraging development through effective leadership, community involvement and facilitation of services

Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council.

CENTRAL DARLING

SHIRE COUNCIL

Agenda For the Ordinary Meeting

9:00am Thursday 27th June 2013 at

Wilcannia

Council dedicated to serving its Communities.

Central Darling Shire Council ‐ Ordinary Meeting ‐ 27th June 2013

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The above‐mentioned Meeting of Council will be held in the Council Chambers, Wilcannia on

Thursday 27th June 2013 commencing at 9:00am.

Morning Tea is scheduled to be served at 10:15am and Lunch at 12:45pm. Refreshments will be

served in the Council Chambers.

Mr Ray Roberts and Mr Lucas Burns from Cristal will address Council at 10.30am to discuss the

proposed Atlas‐Campaspe Mineral Sands Mine. Mr Geoff Wise will address Council at 11.30am to

discuss delivery models.

ORDER OF BUSINESS

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE ................................................ 5

SECTION 2. PUBLIC ACCESS – QUESTIONS AND COMMENTS FROM THE PUBLIC .................................................. 6

SECTION 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....................................................................... 7

3.1 BUSINESS ARISING FROM MINUTES ................................................................................................................. 7

3.2 STATUS OF COUNCIL RESOLUTIONS – JUNE 2013 ............................................................................... 8

SECTION 4. MAYORAL MINUTES OR REPORT ....................................................................................................... 12

SECTION 5. DISCLOSURES OF INTEREST – PECUNIARY AND NON PECUNIARY ..................................................... 13

SECTION 6. NOTICE OF MOTIONS ......................................................................................................................... 14

SECTION 7. NOTICE OF RESCISSION MOTIONS ..................................................................................................... 16

SECTION 8. ACTING GENERAL MANAGER’S REPORT ............................................................................................ 17

8.1 INFORMATION ITEMS ............................................................................................................................... 17

8.1.1 LOCAL LAND SERVICES .......................................................................................................................... 17

8.1.2 DELEGATION TO VISIT MINISTERS ..................................................................................................... 17

8.1.3 MISUSE OF COUNCIL RESOURCES – 2013 FEDERAL ELECTION ATTACHMENT 1 ..................... 17

8.1.4 MENINDEE FISHING COMPETITION ATTACHMENT 2 ................................................................ 17

8.2 DRAFT COMPLAINT HANDLING POLICY ATTACHMENT 3 ............................................................. 18

8.3 SENIOR STAFF CONTRACTUAL ARRANGEMENTS .............................................................................. 19

8.4 LOCAL GOVERNMENT REMUNERATION TRIBUNAL DETERMINATION

ATTACHMENT 4 19

8.5 ESSENTIAL WATER CUSTOMER COUNCIL – REQUEST FOR NOMINATION

ATTACHMENT 5 ................................................................................................................................................. 21

8.6 LGNSW ANNUAL CONFERENCE ............................................................................................................. 21

8.7 DISPLAYING DRAFT MINUTES ................................................................................................................ 22


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8.8 INQUIRY INTO TOURISM IN LOCAL COMMUNITIES ATTACHMENT 6 .......................................... 23

8.9 SUBMISSION – INDEPENDENT REVIEW PANEL ............................................................................................... 24

SECTION 9. MANAGER TECHNICAL AND ENGINEERING SERVICES REPORT .......................................................... 26

9.1 INFORMATION ITEMS ............................................................................................................................... 26

9.1.1 GRADING PROGRAM ATTACHMENT 7 .......................................................................... 26

9.1.2 RESERVOIR RELINING PROJECT‐ WILCANNIA .................................................................................. 26

9.2 ROADS REPORT .......................................................................................................................................... 26

9.3 SERVICES REPORT ...................................................................................................................................... 29

9.4 PROJECTS REPORT ..................................................................................................................................... 30

9.5 WILCANNIA WS & SGE ‐ ABORIGINAL COMMUNITIES WATER AND SEWER PROGRAM ‐

AUGMENTATION ‐ COUNCIL TO RESUME DUTIES AS PRIMARY SERVICE PROVIDER ........................ 31

9.6 POONCARIE ROAD REPORT ..................................................................................................................... 33

SECTION 10. MANAGER ENVIRONMENTAL SERVICES REPORT ............................................................................ 35

10.1 INFORMATION ITEMS............................................................................................................................. 35

10.1.1 MENINDEE MULTIPURPOSE CENTRE ............................................................................................... 35

10.1.2 WILCANNIA POST OFFICE .................................................................................................................. 35

10.1.3 SUNSET STRIP WASTE DEPOT ........................................................................................................... 35

10.1.4 CRISTAL MINE –BALRANALD/IVANHOE .......................................................................................... 35

10.1.5 WILCANNIA CEMETERY ...................................................................................................................... 35

10.2 ENVIRONMENTAL SERVICES DEPT STATISTICS FOR MAY 2013 .................................................... 36

10.3 MODEL ASBESTOS POLICY .................................................................................................................... 37

SECTION 11. FINANCE MANAGER’S REPORT ........................................................................................................ 38

11.1 INVESTMENTS AND BANK BALANCES ................................................................................................. 38

11.2 RATES REPORT ......................................................................................................................................... 39

11.3 AFFIXING OF SEAL TO WESTPAC OVERDRAFT AGREEMENT JUNE 2013 .................................... 41

11.4 REPORT ON COSTS OF OPERATING WESTPAC AGENCY IN WILCANNIA

ATTACHMENT 8 ................................................................................................................................................. 43

SECTION 12. CORRESPONDENCE .......................................................................................................................... 46

12.1 MEDIA RELEASES .......................................................................................................................................... 46

12.2 CIRCULARS/NEWSLETTERS ........................................................................................................................... 47


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SECTION 13. THE RECEIPT OF REPORTS FROM COMMITTEES .............................................................................. 48

SECTION 14. DELEGATES’ REPORTS ...................................................................................................................... 61

SECTION 15. QUESTIONS WITH NOTICE ............................................................................................................... 62

SECTION 16. URGENT BUSINESS ........................................................................................................................... 63

SECTION 17. CONFIDENTIAL MEETING ................................................................................................................. 64

17.1 NETWASTE TENDER 145/534/984/1 FOR THE COLLECTION AND RECYCLING OF SCRAP

METAL FOR COUNCILS IN THE NETWASTE REGION ................................................................................. 66

17.2 STAFF ISSUE ATTACHMENT 9 ................................................................................... 66

SECTION 18. DATE AND VENUE FOR NEXT MEETING ........................................................................................... 67


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SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF

ABSENCE

RECOMMENDATION

That the apologies be received and noted and leave of absence be granted.


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SECTION 2. PUBLIC ACCESS – QUESTIONS AND COMMENTS FROM THE

PUBLIC

Council’s policy in regards to public access to Council Meetings states:

Public access to meetings of the Central Darling Shire Council are to be listed on the agenda

following the Mayoral Minute.

Each member of the public who wishes to address Council is to register with Management

prior to the commencement of the meeting, listing their name and the general topic or

topics they wish to raise. Those who register will have precedence.

Each address will be limited to five (5) minutes at the discretion of the Chair.

All matters raised by members of the public will be recorded and actioned within one month

of the meeting.


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SECTION 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

RECOMMENDATION

That the minutes of the Ordinary Meeting of the Council held on the 21st May 2013, and the Extraordinary Meeting of the Council held on the 27th May 2013 copies of which were circulated to all Councillors, be taken as read and confirmed as a correct record of the proceedings of the meeting.

3.1 BUSINESS ARISING FROM MINUTES


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3.2 STATUS OF COUNCIL RESOLUTIONS – JUNE 2013

Status of Council Resolutions ‐ May 2013 Minute Number Required action from Resolution

Responsible Officer

Secondary Support

Action Taken

13‐9‐11 Inform Councillors and Staff of the changes and Council's new policy “Public Interest Disclosures Act : Internal Reporting Policy”.

AGM EA

To be completed.

19‐02‐12 White Cliffs Water Supply ‐ Glen Hope Agreement, too seek urgent legal advice regarding the original agreement

MTES WE

Draft agreement sent 6‐2‐13. Awaiting reply

45‐06‐12 That Council prepare a detailed submission to the Minister for Roads in relation to the sealing of Pooncarie Rd.

MTES AGM

In Progress

40‐09‐12 That Council inform Essential Energy that Council accepts the proposal offered regarding the White Cliffs Solar Power Station and will negotiate further the method of transfer.

MES AGM

Essential Energy dealing with transfer

7‐11‐12 That the Central Darling Shire Council sign a Memorandum of Understanding between the Central Darling Shire, the Lands Councils and the Working Parties of Wilcannia, Ivanhoe and Menindee.

AGM EA

In progress

8‐11‐12 That the Central Darling Shire Council seek grant funding from both State and Federal Governments to build housing for the aged in Menindee

MES AGM

In progress

9‐11‐12 That the Central Darling Shire Council arrange a date for a training workshop on how to Chair Council Meetings and update our policy on meeting procedure.

AGM EA

In progress

16‐11‐12 That the Internal Audit Committee be reviewed at the end of this financial year

AGM MCCD Report to Council in

July 2013

31‐11‐12 1.That Council endorse the findings of the Playground Audit. 2.That Council allocate an additional $45,500 towards repairs to existing playground facilities to comply with AS 4685, and 3.That Council considers funding of $40,000 towards replacement of playground facilities at Menindee’s Bill Murray Memorial park because of critical non‐compliance with AS 4685 at the next quarterly review.

MTES WE

2013/14 budget

15‐12‐12 That the Draft Employee Housing Policy report be received and noted and further: 1. That the Draft Employee Housing Policy be adopted and publicly advertised for 28 days; 2. That a further report be submitted to Council after the closure of public submissions;

MES AGM

Exhibition period completed and report to be presented to

Council


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23‐12‐12 That Council adopt the draft Street Tree policy and draft Verge Maintenance Policy including the following amendments, Point 3. Number of trees per allotment – 2 trees per 20m allotment frontage and increased pro‐rata for wider allotments. Point 4. Where planting of street tree/s are approved, trees will be placed on a tree planting program. Tree planting will be undertaken during March to August of each year. Point 8. Endemic tree species will generally be preferred. That Council consider a Comprehensive Review of the Street Trees, Streetscape and Verge Maintenance Policies following consideration by Manex and quantification of resources required.

MTES WE

In progress, Points 3,4,8 need to be added to the existing policy.

54‐12‐12 That the policy register have the inclusion of the grids policy incentive agreement.

MTES WE

In progress

45‐02‐13 That idenitifed Aboriginal organisations across the Shire be invited to enter into MOU’s with

Council individually.

AGM EA In progress

56‐02‐13 That Council accepted the procedure and recommendation provided from the sub

committee for the appointment of the General Manager

Mayor In progress

21‐03‐13 That Council receive and note the Rail Road Interface Agreement

That Council endorses the Interface agreement in the manner required, and authorizes the Acting General Manager to sign and seal the

document as required.

AGM MTES

In progress

10/04/2013 That the Athenaeum Building, Reid Street,

Wilcannia report be received and noted, and further;

That investigations into the possible return of the building to its former use as a Rural Transaction Centre be undertaken and reported back to

Council.

AGM IO

To be progressed

16/04/2013 That Council write to the relevant Minister to

have Menindee included in the Remote Communities Water Supply and Sewerage

Program.

AGM EA

In Progress

23/04/2013 That Council adopts the Draft PAMP and further ,That it be placed on public exhibition for 28 days with any submissions being reported back to

Council.

MTES WE

In Progress


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9‐05‐13 1. That Council be provided with a written statement from the NSW Office of Water confirming additional funds will be made

available to Council to cover the new scope of works for this project.

2. That the NSW Office of Water indemnify Council, in writing, against any and all costs, penalties, awards for damages and /or such

other losses that may be incurred as the result of legal action by any parties in relation to the

tender process, selection and appointment of the successful tenderer.

3. That Resoutions 1. and 2. (as noted above) must be undertaken before the project proceeds.

4. That after Resolutions 1. and 2. (as noted above) have been carried out, Council endorse

the expanded scope of works which now includes full gravity sewerage collection system for the Mallee and Warrali Aboriginal Precincts in

addition to repairs to river intake structure, a new raw water main from river to WTP and new inlet works at Wilcannia sewage treatment plant5. That after Resolutions 1. and 2. (as noted

above) have been carried out, Council endorse the retendering by the NSW Office of Water of the expanded scope of works to such of those existing tenderers as it deems appropriate. 6. That after Resolutions 1. and 2. (as noted

above) have been carried out, Council agree to the request of the NSW Office of Water to accept the role of Principal in the civil works contract and authorise the Acting General Manager to endorse relevant Letter of Award of Contract to

the preferred tenderer.

1. Has been confirmed. Further report to Council in June 2013 regarding remaining points.

5‐05‐13 That the revised figures for waste management charges be included in the draft budget.

6‐05‐13

That the deferment of a GM appointment is accepted by Council for the duration of the

2014/15 draft budget.

7‐05‐13 That $540,000 from the Regional Roads Block

Grant be spent on the Ivanhoe – Balranald Road, and that consideration be given to an allocation from future Regional Roads Block Grants for the sealing of the Menindee – Pooncarrie Road.


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8‐05‐13 That Council:Adopt the 2013‐2014 draft Operational Plan and Draft Community Strategic Plan and endorse it for public exhibition for a period of 28 days. Adopt the 3.4% rate pegging limit increase for

the 2013‐2014 financial year. At the conclusion of the public exhibition period a meeting of Council is held to consider any submissions made concerning the Draft Plans and adopt the final Operational Plan and

Community Strategic Plan. The General Manager be authorised to make any

minor changes if required.

RECOMMENDATION

That the Status of Council Resolutions be received and noted.


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SECTION 4. MAYORAL MINUTES OR REPORT

RECOMMENDATION

That the Mayoral Report be received and noted.


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SECTION 5. DISCLOSURES OF INTEREST – PECUNIARY AND NON

PECUNIARY

RECOMMENDATION

That the Disclosures of Interest – Pecuniary and Non Pecuniary be received and noted.


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SECTION 6. NOTICE OF MOTIONS

Councillor Ron Page has submitted four notices of motion pursuant to Council’s Code of Meeting Practice.

Motion 1

17‐06‐2013 Notice of Motion Central Darling Shire Council Meeting date 27‐06‐2013

Motion

That the Central Darling Shire form a partnership with the Wilcannia Land Council, and

Murdi Paaki Enterprise, working together to clean the Knox and Downs area as a safe clean

area ready for a new building in the future.

Councillor Ron Page

Motion 2


Motion

That the Central Darling Shire help the four junior rugby teams in Wilcannia and Menindee

with $1,000 per town.

Councillor Ron Page


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Motion 3


Motion

That the Central Darling Shire form a partnership with the Menindee Land Council, Murdi

Paaki Enterprises working together training residents to fill the jobs in the area in the future.

Councillor Ron Page

Motion 4


Motion

That the Central Darling Shire rent the old Post Office to the Wilcannia Land Council, the

Wilcannia Land Council can manage a tourist and art gallery, Training Information Centre.

Murdi Paaki Enterprise have recently been awarded the remote Jobs Community Program,

this motion will give much needed on the job training and help Wilcannia Tourist Future.

The Rent should be a peppercorn rent charge.

Councillor Ron Page


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SECTION 7. NOTICE OF RESCISSION MOTIONS


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SECTION 8. ACTING GENERAL MANAGER’S REPORT

8.1 INFORMATION ITEMS

8.1.1 LOCAL LAND SERVICES

The Hon Katrina Hodgkinson MP announced on 28 May 2013 key decisions regarding the

introduction of Local Land Services Boards. The decisions include:

‐ Eleven Local Land Services regions, generally aligned with Local Government Areas

‐ Eleven local boards across the State, consisting of three elected members and four Government

appointments (except for the Western Region – which will have four elected and five appointed due

to its size).

‐ A Local Land Services board of chairs; an independent chair and eleven regional chairs.

The changes will see the DPI, LHPA and CMA’s roled into one body called Local Land Services. The

proposed changes are expected to commence in January 2014.

8.1.2 DELEGATION TO VISIT MINISTERS

This item provides information regarding a delegation from Council that visited the Division of Local

Government some months ago. The item was initially discussed as a confidential matter, and upon

approaches from a member of the general public, the Division and the Mayor have suggest it be

made available for the public. On February 2013, the Mayor, Deputy Mayor and Acting GM and

Acting MCCD visited the Minister for Local Government to discuss Council’s financial situation.

Delegations from the Division were in attendance, along with Minister Humphries. A number of

outcomes and actions were achieved, these being – Council to approach RMS regarding possible

changes to the reimbursement process, a person from the Division be offered to Council to provide

assistance where Council officers deem necessary, and the Division working closely with Council

officers to assist where possible. The actions are ongoing and likely to continue for the short term at

this point in time.

8.1.3 MISUSE OF COUNCIL RESOURCES – 2013 FEDERAL ELECTION ATTACHMENT 1

The Division of Local Government has released a circular to remind council officials (staff and

Councillors) of their obligations in relation to use of council resources in the lead up to the 2013

Federal election.

Under the new Model Code of Conduct which commenced on 1 March 2013, council officials must

not:

‐ use Council resources, property or facilities for the purpose of assisting their election campaign of

the election campaign of others unless the resources, property or facilities are otherwise available

for use or hire by the public and any publicly advertised fee is paid for use of the resources, property

or facility, or

‐ use Council letterhead, council crests and other information that could give the appearance it is

official council material for the purpose of assisting their election campaign or the election campaign

of others.

8.1.4 MENINDEE FISHING COMPETITION ATTACHMENT 2


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Cr Looney has requested information previously on the Menindee Fishing Competition. A statement

has been received from the Menindee Development Committee providing details on income and

expenditure and is attached.

RECOMMENDATION

That the Information Items report be received and noted.

8.2 DRAFT COMPLAINT HANDLING POLICY ATTACHMENT 3

Summary

This report presents a Draft Complaint Handling Policy for consideration and adoption by Council.

Commentary

During day to day operations, it is not uncommon for complaints to be lodged by the general public

for matters they would like to bring to the attention of Council. Complaints can be very diverse and

about many different topics related to Council’s operations and services. At present, Council has no

formal complaint register. To assist staff record complaints, and also to ensure action is taken in a

timely manner, a draft Complaint Handling Policy has been generated.

The draft policy deals with two main requests from the public, these being General Services

Requests and Complaints. A general service request may include the following:

‐ A request for works or services to be provided

‐ Requests for information or explanations of policy or procedure

‐ Reports of damaged or faulty infrastructure (eg road pothole)

‐ Reports of hazards (eg fallen tree branch)

‐ Reports concerning neighbours (eg noise of unauthorized building works)

‐ Where the issue is the responsibility of another authority or service provider

Whereas a complaint may include the following:

‐ The quality and range of services provided

‐ Failure to meet a service standard

‐ The conduct of an employee or agent.

The draft policy indicates that all general service requests and complaints will be registered in

Council’s Customer Request Management System (CRMS). Complaints will be handled through a

three tiered approach as noted in the attached draft policy. The draft policy suggests timeframes for

acknowledging receipt of the complaint, and also for resolving.

It is recommended that the policy be adopted and placed on public exhibition for 28 days with

submissions sought from the general public, and a further report be presented to Council after this

period.

(a) Policy Implications Draft policy to be considered and adopted by Council. (b) Financial Implications

Nil to report at this stage.


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(c) Legal Implications Nil to report at this stage. (d) Community Consultations Draft policy is required to be placed on public exhibition for 28 days and submissions invited from the general public.

RECOMMENDATION

That the Draft Complaint Handling Policy be received and noted; and further

That the Draft Complaint Handling Policy be placed on public exhibition for 28 days.

8.3 SENIOR STAFF CONTRACTUAL ARRANGEMENTS

Summary

This report advises Council on the senior staff arrangements that were in place during 2012/13

financial year.

Commentary Section 339 of the Local Government Act 1993 states that the General Manager must, at least annually, report to the Council on the contractual conditions of senior staff.

At the current point in time, Council currently has determined that it has only one senior staff position, the General Manager. The General Managers position has been vacant since late 2012, with an Acting General Manager filling the role at this point in time. (a) Policy Implications Nil. (b) Financial Implications Nil. (c) Legal Implications Nil. (d) Community Consultation Nil required.

RECOMMENDATION

That the senior staff contractual arrangements report be received and noted.

8.4 LOCAL GOVERNMENT REMUNERATION TRIBUNAL DETERMINATION

ATTACHMENT 4

Summary The purpose of this report is to advise that the annual fee for Councillors and Mayors has been reviewed and is effective from 1st July 2013.


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Commentary The Local Government Remuneration Tribunal has undertaken a review of the remuneration paid to Councillors and Mayors. The report and determination of the Tribunal findings and recommendations was completed in April 2013, a copy of the report is attached to this agenda.

The feeds payable are dependent upon the categorisation of the Council, with Central Darling Shire Council designated a Rural Council. Pursuant to section 241 of the LGA 1993 the annual fees to be paid to a Councillor and Mayor in a Rural Council are as follows:

Councillor Annual Fee Mayor’s Additional Fee*

Minimum Maximum Minimum Maximum

$7,740 $10,480 $8,220 $22,870

* Section 249(2) of the LGA states that the Mayor’s additional fee must be paid in addition to the fee paid to the Mayor as a Councillor.

The annual fees paid to the Mayor and Councillors is a matter for Council’s determination. The fee is not to be less than the minimum and not to exceed the maximum as set by the Tribunal. Council needs to review and set the annual fees each year once the determination from the Tribunal has been released.

(a) Policy Implications

Council has a policy titled Payment of Expenses and Facilities to Councillors. This policy broadly

refers to the Payment of Councillor and Mayoral fees. It does not stipulate whether the minimum or

maximum rate is preferred.

(b) Financial Implications

The current fees payable to councillors is the maximum allowable, $10,220 whilst the Mayor also

receives the maximum allowable additional payment of $22,310, as per Council’s decision from

August 2012. If Council adopts the new maximum fee for councillors, this will increase by $260 per

Councillor. An increase to new maximum limit for the Mayor will see this fee increase by $560.

(c) Legal Implications


(d) Community Consultation


RECOMMENDATION

That the Local Government Remuneration Tribunal report be received and noted; and further,

That the Council determine the annual fee payable to the Councillors and Mayor.


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8.5 ESSENTIAL WATER CUSTOMER COUNCIL – REQUEST FOR NOMINATION

ATTACHMENT 5

Summary

The purpose of this report is advise Council that a request has been received from Essential Water

seeking a nomination from Council for the Essential Water Customer Council.

Commentary

A letter has been received from Mr Guy Chick – Regional Manager Far West advising Essential Water

must maintain a consultative forum for community members through a Customer Council. Essential

Water has reassessed the Water Council structure and under a revised participant focus will revisit

consultation with community members on issues around the supply and quality of Essential Water

drinking water from 1 July 2013. They are seeking nominations for representation on the Water

Council and indicate one nomination from Central Darling Shire Council may be appropriate. A copy

of their correspondence is attached.

It is recommended that a Councillor from Menindee be nominated to attend the meeting.



(b) Financial Implications Nil to report at this stage. (c) Legal Implications


(d) Community Consultations


RECOMMENDATION That the Essential Water Customer Council – Request for Nomination report be received and noted, and further;

That Council nominate a Menindee Councillor as the Central Darling Representative to sit on the Essential Water Customer Council.

8.6 LGNSW ANNUAL CONFERENCE

Summary

This report provides information on the Local Government NSW Annual Conference.

Commentary

Correspondence has been received from LGNSW regarding the inaugural conference to be held at

the Sydney Town Hall from 1‐3 October 2013. This is the first conference for LGNSW and replaces

the previous annual conferences that were held by the former Local Government Association and

the Shires Association. Time has been set aside for business sessions to discuss various significant


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issues which affect the sector. Councils have been requested by LGNSW to provide input to guide

the content of the business sessions. It is requested that Council identify the most important 3 – 5

issues which they believe are causing concern to the Council and/or the local community and

provide these details to the Association prior to Friday 19 July 2013. The Association will review all

responses received and then identify the top 3 – 5 issues as identified overall by member councils.

These issues will then be put to the Conference for debate and deliberation as part of the business

sessions. In addition to identifying an issue Councils are encouraged to suggest an appropriate

solution by either including a motion which could be considered by the Conference or notes which

might guide delegates to an agreed position.

Some of the issues that could be worth considering for Central Darling to put forward are – lack of

financial support for rural Councils, excessive reporting requirements for rural Councils, concept of

“bitumen not broadband” particularly where many roads remain unsealed in western NSW.




The cost of delegates travelling to and from Sydney needs to be considered along with

accommodation and conference costs.





RECOMMENDATION

That the LGNSW Annual Conference report be received and noted, and further; That Council nominate delegates to attend the conference, and That Council submits 3 – 5 items to the Association for consideration as discussion points by 19 July 2013.

8.7 DISPLAYING DRAFT MINUTES

Summary

This report provides information on a request received regarding draft Council Minutes.

Commentary

A local Wilcannia resident has requested that Council consider placing the draft Council Minutes out

for public information before being adopted by Council. This matter was raised during public access

on two occasions by the local resident. Councils last General Manager commenced the practice of

display the draft minutes before formal adoption by Council, however up until this time, the draft


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minutes were not placed on public exhibition until after adoption by Council. It is recommended by

the Acting General Manager that the draft minutes should be adopted by Council prior to being

placed out for public viewing.









RECOMMENDATION

That the Displaying Council Minutes report be received and noted, and further; That Council adopts the draft Council Minutes before being released to the public.

8.8 INQUIRY INTO TOURISM IN LOCAL COMMUNITIES ATTACHMENT 6

Summary

This report provides information advising the NSW Legislative Council is undertaking and inquiry into

tourism in local communities.

Commentary

Correspondence has received advising the NSW Legislative Council’s General Purpose Standing

Committee No 3 is undertaking an inquiry into tourism in local communities. The committee will

inquire into and report on the value and impacts of tourism on local communities, and in particular:

1. the value of tourism to NSW communities and the return on investment of Government grants

and funds

2. the value of tourism to regional, rural and coastal communities

3. the impacts of tourism on Local Government Area, including;

(a) infrastructure services provision and asset management

(b) social impacts

(c) unregulated tourism

(d) employment opportunities

4. the marketing and regulation of tourism

5. the utilisation of special rate variations to support local tourism initiatives


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6. any other related matter.

Submissions to the inquiry need to be lodged by Friday 28 June 2013. It is recommended that

Council lodge a submission in relation to tourism within Central Darling and the wider area. Staff

have commenced drafting a response to the inquiry and will make it available for Councillors as soon

as possible.









RECOMMENDATION

That the Inquiry into Tourism in Local Communities report be received and noted, and further; That Council lodges a submission to the inquiry.

8.9 SUBMISSION – INDEPENDENT REVIEW PANEL

As previously resolved a draft submission has been prepared in response to the papers presented by

the Local Government Independent Review Panel. Staff, with the assistance of Geoff Wise from the

Division of Local Government, has been working on development of a submission and future model

for Central Darling. A copy of the draft submission/model has been provided for Councillors

reference.










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RECOMMENDATION

That council endorse the draft model as presented, and lodge it with the Independent Review Panel and Division of Local Government.


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SECTION 9. MANAGER TECHNICAL AND ENGINEERING SERVICES

REPORT


9.1.1 GRADING PROGRAM ATTACHMENT 7

The June 2013 Grading Program has been included to enable Council to follow the progress of the

grading crews working throughout the Shire. Any changes will be presented on a monthly basis.

9.1.2 RESERVOIR RELINING PROJECT‐ WILCANNIA

The reservoir relining project has been completed. Raw water supply to Wilcannia was returned to

normal on Thursday 30th May 2013.

The treatment plant upgrade works are in progress. Design works are nearing completion and site

works are expected to commence July 2013.

The civil works component is under review.

RECOMMENDATION

That the Information Items report be received and noted.

9.2 ROADS REPORT

Summary

The purpose of this report is to update Council on the current status of the 2012/2013 Roads section

of the Engineering Department for the previous month.

Council currently has two grading crews operating with priorities being on the RMS Ordered Works

Commentary

State Roads:

2012/2013 RMCC works estimated cost for Routine Maintenance Works on both highways is

$514,000. Expenditure detailed below is from the 3rd quarter report 30th March 2013.

8 Works Orders received this financial year to date.

1 Works Orders remaining from 2011/12 financial year.

White Elephant Tank Construction works order received $1,064,953 and construction is in

progress.

Original Budget Remaining Budget % Expended

RMCC (ROUTINE $514,000 $24,814 96%


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WORKS)

Flood Damage 2012 $217,142 $0 100%

SH21 Capital Works $1,064,953 $606,518 43%

Regional Roads:

2012/13 Regional Road Block Grant total $2,459,000 including traffic and supplementary

components.

Regional Roads Repair Program is 50/50 funded. Councils $396,000 share is funded from the

2012/13 Regional Roads Block Grant


Regional Road Block

Grant $2,459,000 $0

100%

Flood Damage 2012 $936,157 $0 100%

Regional Road Repair

Program MR416

$792,000 $162,382 80%

Local Roads:

FAG total was $1,374,991 and $280,000 has been allocated to Town Improvement Funds

Roads to Recovery (R2R) allocation of $703,770 for SR1 Tilpa East Rd works are in progress


Local Roads Component

(FAG) $1,374,991 $316,856

77%

R2R SR1 Bridges $703,770 $676,819 4%

Flood Damage 2012 $1,644,003 $0 100%




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various as displayed in the above table.





Town Improvement Funds:

$70k per town to be funded from Untied Local Road (FAG) Funds

Wilcannia ‐ $25,000 allocated to playground installation, $5,000 allocated to tree planting/

town beautification, $10,000 sporting oval reserve seating, scoreboard, $5,000 bollard

purchase and installation at Warrali Estate footpath, $25,000 Post Office kitchen and toilet

refurbishment.

White Cliffs ‐ $35,000 allocated to new playground, $35,000 for 200m street reconstruction

and sealing.

Menindee ‐ $70,000 allocated to new Multi Sporting Complex

Ivanhoe ‐ $45,000 allocated to Main Street paving works, $25,000 allocated to Sporting Oval

amenities upgrade.

Note: Those funds allocated to projects that include grant submissions will be advised ASAP of the

outcome of that grant application. Alternate projects should be considered in the event that the

grant submission is unsuccessful.


Wilcannia $70,000 $25,285 64%

White Cliffs $70,000 $36,634 48%

Menindee $70,000 $0 100%

Ivanhoe $70,000 $70,000 0%




Various as displayed in the above table. Funds sourced from the Financial Assistance Grant – Local

Roads Component.


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RECOMMENDATION

That the Roads Report be received and noted.

9.3 SERVICES REPORT

Summary

The purpose of this report is to update Council on the current status of the Services provided by the

Engineering Department for the previous month.

Commentary

Town Maintenance:

General routine inspections and maintenance

The table below references Parks and Gardens which include mowing, buildings and toilets.

The Ancillary Works include Kerb and Gutter, Footpaths, Trees, Signs and Street lighting.


Parks & Gardens $137,500 ‐$64,081 100%

Ancillary Works $150,000 $38,252 75%

Street Cleaning/ Bins $113,500 ‐$8,726 100%

Aerodromes $68,000 ‐$31,668 100%

Public Conveniences $37,250 ‐$1,464 100%

Water & Sewerage Maintenance:

Wilcannia town water supply is currently being sourced from the Emergency Bore Supply.

White Cliffs town water supply is sourced from ground tanks current levels detailed below:

Tank 1 = 5.0 m, Tank 2 =3.0m, Tank 3 (Wakefield) 5.80m


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Ivanhoe town water supply is currently being sourced from the Morrisons Lake reservoir.

Morrison’s Lake storage is currently 380 megalitres, town storage dam 45 megalitres.


Wilcannia Water $308,250 ‐$15,650 100%

Wilcannia Sewer $81,000 $17,073 79%

White Cliffs Water $113,500 ‐$20,667 100%

Ivanhoe Water $151,500 ‐$22,541 100%

(a)Policy Implications


(b)Financial Implications






RECOMMENDATION

That the Services Report be received and noted.

9.4 PROJECTS REPORT

Summary

The purpose of this report is to update Council on the current status of projects being undertaken by

the Engineering Department.

Commentary

Project Comments Original Budget Remaining

Budget

% Expended

Remote

Communities

Water & Sewer

Project

Reservoir Relining

works completed.

Treatment Plant

Upgrade works in

$3,030,000 $2,624,886 14%


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progress.

Civil works

component under

review

Aboriginal

Communities

Water

Ongoing. Interim

arrangements end

30 June 2013. An

additional $59k has

been approved for

filtered water

pipeline over the

Old Wilcannia

Bridge. Council to

resume water and

sewer services from

July1 2013

$243,000 $28,000 89%

SR1 Bridge

Replacements

In progress $703,770 $677,970 4%

MR67 Balranald Rd

Construction

2013/14

Works scheduled

for July 2013

$540,000 $540,000 0%




Various as displayed in the above table.




As required

RECOMMENDATION

That the Projects Report be received and noted.

9.5 WILCANNIA WS & SGE ‐ ABORIGINAL COMMUNITIES WATER AND SEWER PROGRAM

‐ AUGMENTATION ‐ COUNCIL TO RESUME DUTIES AS PRIMARY SERVICE PROVIDER


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Summary

The purpose of this report is to advise Council that CDSC will resume duties as the primary service

provider with respect to water and sewerage services for the Mallee and Warrali Aboriginal

Precincts at Wilcannia pursuant to the Aboriginal Communities Water and Sewer Program on 1st July

2013.

Background

The Federal Government’s Aboriginal Communities Water and Sewer Program provides funding to

support water and sewer services in twenty‐six (26) remote aboriginal communities throughout

Australia. The twenty‐five (25) year program commenced in 2009.

The initial operation of the program was subject to a service agreement between NSW Office of

Water, Wilcannia Aboriginal Lands Council and Central Darling Shire Council. The interim

arrangements, directly managed by Council, required the engagement of a suitably qualified and

experienced plumbing resource to undertake works prescribed in each relevant management plan.

BHC Plumbing were engaged on an interim basis in this regard due to their experience in remote

communities, commitment to indigenous training and sound quality of workmanship.

The interim arrangements conclude on 30th June 2013. The NSW Office of Water engaged NSW

Public Works to prepare and call tenders for the on‐going provision of water and sewer services to

these remote aboriginal communities including Wilcannia from 1st July 2013.

Commentary

The conclusion of interim arrangements concerning the subject program presented Council with 2

choices.

Firstly Council could continue with the tendering process managed by NSW Office of Water to

identify and engage a suitable plumbing contractor to provide the water and sewer services in a like

manner to BHC Plumbing.

Alternatively Council could propose to be the primary service provider for the provision of water and

sewer services for the Mallee and Warrali Aboriginal Precincts in accordance with the relevant water

and sewer management plans.

This second option was strongly preferred by Council because of superior benefits with respect to

operational effectiveness, likely reduced cost and full network coverage in terms of the physical

network and continuity of operation. Indeed the adoption of this second option would mean a

resumption of duties as primary service provider of water and sewer services to the Mallee and

Warrali Aboriginal Precincts.

Council will commence duties as primary service provider of water and sewer services to the Mallee

and Warrali Aboriginal Estates on 1st July 2013.

(a)Policy Implications

Nil.


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The Commonwealth Government’s Aboriginal Communities Water and Sewer Program provides

100% funding for the cost of water and sewer services in accordance with water and sewer

management plans for each community. The quotation submitted to NSW Office of Water of

$121,000 (excl.GST) will cover Council’s costs for the provision of water and sewer services to the

Mallee and Warrali Aboriginal Estates including aboriginal training obligations and qualified plumber

engagement.

(c)Legal Implications

Not Applicable.

(d)Community Consultation

The Wilcannia Aboriginal Land Council support Council’s intention to be the primary service provider

of water and sewer services to the Mallee and Warrali Aboriginal Estates.

RECOMMENDATION

That Council endorses the actions of Acting General Manager for CDSC to be the primary service provider of water and sewer services to the Mallee and Warrali Aboriginal Precincts pursuant to the Aboriginal Communities Water and Sewer Program.

9.6 POONCARIE ROAD REPORT

Summary

The purpose of this report is to advise Council that staff has received the final Economic Impact

Assessment report from Western Research Institute (WRI) and intends to write to State and Federal

Government for assistance for the sealing of this road.

Background

Further to Councilor and community concern regarding the current state of the Pooncarie Road,

Western Research Institute was commissioned to model the potential economic impacts that would

occur if the road was sealed. The report includes a cost benefit analysis of the potential effects of

sealing this road and also details and calculates possible value to industry sectors such as

Horticulture, Tourism and Mining.

The draft report has been reviewed and further comments provided to WRI. The final report was

received Monday 17th June 2013.

Commentary

The recent resolution from Council saw the Balranald Rd, Ivanhoe receive $540,000 per annum for

the completion of the sealing within the Shire. Following that work the Pooncarie Road is to be of

the highest priority for improvement works to be carried out.


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The report prepared by WRI will add weight to any submission that Council wish to apply for in

regards to State and Federal funding. It is unlikely that Council will receive the funding required to

seal the Pooncarie Road but an initial application for flood prone area improvement for the purpose

of maintaining access in times of high river levels may be an option.

It would also be worthwhile to inform federal and state members of the outcomes of this study for

their general information and any advice or assistance that they may provide.

A copy of the final report will be provided upon request.

(a)Policy Implications Nil.


The application for funding would be on a 100% funded basis. Council needs to consider 50/50 funding possibilities.

(c)Legal Implications

Not Applicable.

(d)Community Consultation

Community consultation has deemed to be undertaken through Councillor representation and a

further stakeholder meeting conducted by WRI.

RECOMMENDATION

That Council writes to State and Federal Government requesting funding for the enhanced flood proofing works on the Pooncarie Road.


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SECTION 10. MANAGER ENVIRONMENTAL SERVICES REPORT


10.1.1 MENINDEE MULTIPURPOSE CENTRE

Correspondence has been received from Regional Development Australia advising Council

application for funding has been successful for $70,000 to commence development of a

Multipurpose Centre in Menindee. The funding will be matched $ for $ by Council. Final details are

being prepared for funding agreements to be prepared and it is expected works will commence in

the short to medium term.

10.1.2 WILCANNIA POST OFFICE

Work on the Wilcannia Post Office has commenced to install and renovate kitchen and bathroom

facilities. Funds were provided from Council’s Wilcannia Works Committee allocation. It is expected

works will almost be complete by 30 June 2013. It is possible the Wilcannia Post Office may be

utilised as a tourist information centre or the like after the works are finished.

10.1.3 SUNSET STRIP WASTE DEPOT

As noted some months ago, it was requested that consideration be given to the future maintenance

of the Sunset Strip Waste Depot through the involvement of the Sunset Strip Progress Association. A

report on this matter will be presented to Council in July 2013.

10.1.4 CRISTAL MINE –BALRANALD/IVANHOE

The EIS for the Mineral Sands Mine development proposal between Ivanhoe and Balranald has been

official placed on Public Exhibition by the Dept of Planning seeking submissions from the public.

Council officers will consider the EIS to identify if changes have been made to the document since it

was last provided for Council’s comment. The closing date for submissions is 23 July 2013.

10.1.5 WILCANNIA CEMETERY

Considerable comments have been made around the Wilcannia community in relation to the shade

structure that has been constructed at the Wilcannia Cemetery. The shade structure had been in

storage in Wilcannia for a number of years awaiting construction. The structure has now been

completed and erected on the northern end of the cemetery. Comments made relate to the location

of the structure. It would seem the location may or may not be preferred by the Wilcannia Cemetery

Committee. The committee has been encouraged to hold a meeting to discuss the location of the

shelter and forward these views to Council for consideration.

RECOMMENDATION

That the Information Items report be received and noted


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10.2 ENVIRONMENTAL SERVICES DEPT STATISTICS FOR MAY 2013

Summary

This report provides a statistical summary of legislative activities undertaken by Environmental

Services within May 2013.

Commentary

The statistics will be provided to Council on a monthly basis. The below table demonstrates results

for May 2013.

Statistics for May 2013

Number DA’S Approved for May 2013 5 – broken down into the following categories;

Commercial = 3 totally $52,000

Residential =2 totally $29,722

Total Value of DA’s approved for May 2013 $81,722

Food Premises Inspected in May 2013 0

Animal Control Activities for May 2013 Impounded = 11, Rehomed = 4, Returned to Owner = 2,

Euthanized = 5

Registrations = 1, Microchipped = 0

Water Sampling for May 2013 Microbiology Samples Collected = 7 Chemistry Samples Collected = 1 Disinfection By Products = 0 Non‐compliant Samples = 1

(a) Policy Implications Nil to report at this stage. (b) Financial Implications Nil to report at this stage. (c) Legal Implications Nil to report at this stage. (d) Community Consultations Nil to report at this stage.

RECOMMENDATION That the Environmental Services Department Statistics for May 2013 report be received and noted.


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10.3 MODEL ASBESTOS POLICY

Summary

This report provides information on the release of the Model Asbestos Policy.

Commentary

The Division of Local Government has released the Model Asbestos Policy as a guideline under

section 23A of the Local Government Act 1993. This means that council must consider the Policy

when developing, adopting and implementing an asbestos policy.

The Policy and guide are available on the websites of the Division. LGNSW is hosting a series of

asbestos management training workshops across NSW to help councils adopt the Policy.

By virtue of section 23A of the Local Government Act 1993, Council is required to consider the

Model Asbestos Policy when developing, adopting and implementing and asbestos policy. At present

Council’s Inspections Officer has commenced development of an Asbestos Register to identify

asbestos materials located within Council owned buildings. It is viewed that an asbestos policy will

be developed for the Council in the future.

(a) Policy Implications.





Nil to report at this stage



RECOMMENDATION That the Model Asbestos Policy report be received and noted.


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SECTION 11. FINANCE MANAGER’S REPORT

11.1 INVESTMENTS AND BANK BALANCES

TermInterest

RateMaturity Amount

Deposits at Call

Westpac 11am Call Account $0

Australian Corporate Mortgage Backed Securities (CDO)

Castlereagh Trust (face value) 6.05% 21 June 2013 $1,500,000

(90 points over 3 month BBSW)

Capital Value as at 31st May 2013 $1,499,010

Total Investments as at 31st May 2013 $1,499,010

Bank Balances as at 31st May 2013

General Fund $2,207,524 OD

(Overdraft limit: $3,000,000)

Trust Account $6,168 In Funds

At Call refers to funds held at a financial institution that can be recalled within 24 hours.

A Mortgage Backed Security is a longer term investment with a floating interest rate on the Notes

The rate is adjusted every 3 months. Council classifies this facility as 'available for sale' which

requires measurement at fair value at the end of the period.

Commercial Bills and Term Deposits are short term investments issued by a bank with a promise to

pay a specified amount on settlement(being the face value plus interest).

Schedule of Investments and Bank Balances as at 31st May 2013

RECOMMENDATION

That the Schedule of Investments Report for the 31st May 2013 be received and adopted.


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Fund Current Current Arrears TOTAL Receipts Adjustments Pensioner Rates BALANCELevies Interest Incl Interest W/offs & Credits Subsidy in Credit

General 675,308$ 19,649$ 272,810$ 967,767$ 672,464$ 7,457$ 15,866$ 271,979$ .

Special 32,549$ 1,768$ 24,640$ 58,957$ 34,208$ 464$ -$ 24,284$

Water 293,979$ 14,030$ 197,112$ 505,121$ 269,426$ 5,570$ 4,796$ 225,330$

Sewer 103,625$ 3,559$ 50,621$ 157,805$ 98,079$ 1,197$ 788$ 57,741$

Garbage 336,011$ 17,069$ 238,051$ 591,131$ 373,449$ 7,254$ 13,788$ 196,640$

Excess Water 464,609$ 12,639$ 210,671$ 687,919$ 309,315$ 67,640$ -$ 310,964$

Charge on Land -$ -$ 27,365$ 27,365$ 12,023$ -$ -$ 15,342$

Rates in Credit 63,538-$ 63,538-$ TOTALS 1,906,081$ 68,715$ 1,021,269$ 2,996,065$ 1,768,965$ 89,582$ 35,237$ 63,538-$ 1,038,743$

Receipts were significantly up in May, $300,636 vs $164,915 in the same month last year, Previous Balance 1,223,467$ primarily due to the settlement of a large outstanding debt of $128,000. Water consumptioncharges of $128,052 were levied. Adjustments were high due to 3 water credits totalling $6,815 This Period

Interest raised 7,018$ increased by $10,158. The overall situation improved by $184,724. Water Levies Raised 128,052$ -$ Receipts 300,636$ W/Offs & Adjustmets 7,750$ Pensioner Rebates 1,250$ Rates in Credit 10,158$ Current Balance 1,038,743

Net Movement 184,724-$

Supplementary Levies

and interest write-off of $900 due to compliance with payment arrangements. Rates in credit

11.2 RATES REPORT

STATEMENT OF RATES and CHARGES as at 1st June, 2013


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Aged Balances Current 1 Year 2 Years 3 Years 4 Years 5 Years & Over Interest Rates inCredit

1/05/2013 $424,007 $148,044 $108,847 $95,034 $65,801 $161,123 $273,990 -$53,380 $1,223,4671/06/2013 $369,222 $121,579 $93,623 $79,038 $61,474 $139,417 $237,929 -$63,538 $1,038,743

Net Movement -$54,785 -$26,465 -$15,224 -$15,996 -$4,327 -$21,706 -$36,061 -$10,158 -$184,724

July Aug Sept Oct Nov Dec Jan Feb March April May June

2012‐13 165162 401528 195117 88269 138296 51983 102589 151120 95238 79118 300636

2011‐12 153933 423666 138733 56454 175812 109164 246600 141807 143246 80543 164915 80586

0

50000

100000

150000

200000

250000

300000

350000

400000

450000

Receipts Comparison

Opening

Balance

Jul Aug Sept Oct Nov Dec Jan Feb March April May

Series1 810,598 780723 743270 731923 716929 696707 690878 683665 671491 659048 649333 535235

0100,000200,000300,000400,000500,000600,000700,000800,000900,000

Arrears over 12 months oldExcluding water consumption

Opening

Balance

Jul Aug Sept Oct Nov Dec Jan Feb March April May

Series1 1441472 1301005 944220 777657 750966 634623 608926 563574 442779 384885 365542 212650

0

200000

400000

600000

800000

1000000

1200000

1400000

1600000

Current Levy ‐ Outstanding


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OpeningBalance

July Aug Sept Oct Nov Dec Jan Feb Mar April May

Arrears 210671 180035 167912 167226 182652 179783 179316 198174 181899 267164 216245 184670

0

50000

100000

150000

200000

250000

300000

Water consumption ‐ Arrears

Opening

Balance

July Aug Sept Oct Nov Dec Jan Feb Mar April May

Current Year 0 0 0 80807 15903 101933 83035 32898 141464 107731 58464 156572

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

Water consumption ‐ Current Year

RECOMMENDATION

That the Rates Collection Report for May 2013 be received and adopted.

11.3 AFFIXING OF SEAL TO WESTPAC OVERDRAFT AGREEMENT JUNE 2013

Summary

Council has requested and been offered an increase in the limit of its approved overdraft with

Council’s bankers, Westpac Banking Corporation.

It is a requirement of the bank that the Seal of Council be affixed to the document.

This report seeks a recommendation to affix Council’s Seal to the Acknowledgements and

Acceptance of Variation to Business Finance Terms and Conditions document.

Commentary

Over the past eight months, Council has had to draw down on its overdraft which had an approved

limit of $1,000,000. Due to having to fund significant expenditures in relation to flood restoration

works and the completion of routine maintenance, block grant and ordered works projects, it was

necessary on a number of occasions to seek temporary extensions of the limit with the last

extension being to $ 3,000,000.


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Whilst efforts are being focussed on seeking solutions to what is an on‐going liquidity issue, it is

unlikely that these efforts will be successful in the short term. Westpac have suggested our

approved limit be increased to $ 3,000,000 to avoid the administrative problems and costs

associated with seeking temporary increases.

The offer from Westpac requires an establishment fee of $1,000 and a monthly facility fee of $100

which is the same arrangement put in place when Council sought the current $ 1,000,000 overdraft

limit. Interest is only payable on the balance of funds actually drawn down on the overdraft.

The documentation forwarded by the bank needs to be signed by two authorised signatories and

have Council’s Seal affixed.

It is suggested the Mayor and Acting General Manager be authorised to sign the relevant

documentation and that Council authorise the affixing of Council’s seal.

Clause 400(Part 13) of the Local Government Regulation 2005 requires that the seal of Council must

not be affixed to a document unless the document relates to the Business of Council and the Council

has resolved (by resolution referring to the document) that the Seal be so affixed.




Provision for interest on the overdraft has been included in the draft budget for 2013‐2014.





RECOMMENDATION

That Council authorise the Mayor and Acting General Manger to sign the agreement .

That Council authorises the affixing of the Council Seal to the Acknowledgements and Acceptance of Variation to Business Finance Terms and Conditions document as requested by Westpac Banking Corporation.


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11.4 REPORT ON COSTS OF OPERATING WESTPAC AGENCY IN WILCANNIA

ATTACHMENT 8

Summary

During discussions on the Draft 2013/14 Operating Plan and Budget at an extraordinary meeting of

Council on 27th May 2013, a query was raised in relation to the costs of running the Westpac agency

and in particular, was it running at a loss. Reference was made to a comment last year on the same

issue and to a report presented to Council at its meeting on 20th November 2013. Council requested

that a further report, including detailed costings, be submitted for the next Council meeting.

This report is in response to that request.

Background

Council operates a Customer Service Centre (CSC) in Wilcannia which provides the following services

to the community:

‐ Westpac Bank Agency

‐ Receipting and customer service centre for Council

‐ Booking office for and management of Community Bus Service

‐ Roads and Maritime Services (RMS) Agency

‐ Countrylink Agency

‐ Exam centre for distance university students

‐ Bookings for Community Meeting Room

The CSC is perhaps the most accessible and public face of Council for residents and visitors and is an

essential facility for businesses in the town.

Establishment of the CSC has evolved over a number of years the most recent phases of which have

involved taking on the Westpac agency and merging in activities of the now defunct Rural

Transaction Centre (RTC).

Current Position

Currently the CSC is staffed with two full time employees and one part time employee and in terms

of full time equivalents, operates with an FTE of 2.7.

A detailed income and expenditure statement for the year ending 30 June 2013 is included as an

attachment to this report which, in summary shows;

INCOME $ $

Grants 166,623

Commission 95,044

Fares 20,400

Room Hire 3,500


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Other 300

285,867

EXPENSES

Employee Costs 182,400

Contract Expenses 184,600

Other Expenses 19,917

Agency Payment (C’link) 6,000

392,917

‐107,050

Notional Rent 10,400

NET COST ‐117,450

After allocating direct costs and apportioning employee costs based on the estimated time spent

across the different functions, the respective net contributions are :

Westpac Agency $ 2,380

Community Transport ($ 25,477)

Countrylink Agency $ 2,400

RMS Agency ($ 4,416)

Room Hire $ 2,300

Council ($ 78,237)

Council is currently assessing a new contract from NSW Transport in respect of the Community

Transport Service which may result in a significant reduction in the net cost of providing the service.

A number of alternatives are currently being considered as to what scope there maybe to reduce the

net cost being incurred in respect of Council’s own activities.

Council operates similar centres in Menindee and Ivanhoe which also require funding to cover the

net costs of $ 109,067 and $ 5,630 respectively.






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RECOMMENDATION

That the Report be received and noted


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SECTION 12. CORRESPONDENCE

RECOMMENDATION

That the Correspondence for Council be received and noted.

12.1 MEDIA RELEASES

Date Sender Contents

16/05/2013 Member for Murray Darling Applications for Regional Tourism Funding

Now Open

17/05/2013 Member for Murray Darling Nominate NSW Volunteer of the Year

22/05/2013 Member for Murray‐Darling Williams Calls for Container Deposit Levy

23/05/2013 Member for Murray Darling Walk Safely to School Day ‐ Williams:

28/05/2013 Member for Murray Darling Clear Future for Local Land Services ‐

Williams

30/05/2013 Member for Murray Darling NSW Government Acts to Protect Children

30/05/2013 Member for Murray Darling 2 Weeks Left Submit Rebate Applications:

Over 1,400 Murray‐Darling Families

Encouraged to Take Advantage of Energy

Assistance.

13/06/2013 Member for Murray Darling Williams Welomes “Get Your Hand Off

It”Campaign

13/06/2013 Member for Murray Darling Community Building Partnership Program

Opens on Wednesday 19 June.

13/06/2013 Member for Murray Darling Aboriginal Artists in Murray‐Darling

Encouraged to Entre Australias Richest

Aboriginal Art Prize.


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13/06/2013 Member for Murray Darling Williams Welcomes Changes to Native

Vegetation Regulation.

14/06/2013 Member for Murray Darling Wiilams Encouraged People to Have their say

on the Future of Agriculture in NSW.

14/06/2013 Member for Murray Darling Say a Big Thank You to Unpaid Carers with a

Nomination for a 2013 NSW Carer Award.

12.2 CIRCULARS/NEWSLETTERS

Sender Date Contents

NSW Premier and Cabinet

NSW Government

17/05/2013

17/05/2013

Circular: Misuse of Councils Resources –

2012 Federal Election

Circular:Protecting Council Use of CCTV

Cameras



24/05/2013

10/06/2013

Circular: Updated Guideline for Breed

Assessors.

Release of Local Government

Infrastructure Audit Report.


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SECTION 13. THE RECEIPT OF REPORTS FROM COMMITTEES

RECOMMENDATION

That the White Cliffs Swimming Pool Committee AGM & General Meeting Minutes dated Tuesday 22nd January 2013 be received and noted.

RECOMMENDATION

That the Wilcannia Cemetery Committee Meeting Minutes dated Saturday 2nd March 2013 be received and noted.

RECOMMENDATION

That the MANEX Meeting Minutes dated Wednesday 1st May 2013 be received and noted.


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Minutes for MANEX Meeting held Wednesday 1st May 2013

Meeting Commencing at 3:02pm

Present:

Leeanne Ryan - Acting GM

David Cuming – Acting MCC

Kane Kreeck - WE

Paul Gavin –Acting FM

Adelaide Elliott - EA

Apologies:

Reece Wilson -MTES

Minutes from Previous Meeting:

Nil

Questions with Notice from Councillors:

Nil

Governance:

Independent Review Panel- Community consultation 28th May

Discussion took place Asset Management Plans, Operational Plan & Budget Workshop & Community Engagement Strategy.

Financial Management:

Cashflow - Roads to Recovery update

Budget Workshop - To be organised and held.

TCorp Report - Formal Report to go to Council.

RMS Update - Need to follow up on letter that was sent Duncan Gay MP


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Risk Management: Local Risk Management Group - Rates Officer to attend

Incident/Accident Reports: Menindee Loader incident

Ivanhoe – Menindee Road Car Rollover

Work Health & Safety:

WHS Policies - WE (Kane) has finished management plans.

Human Resource Management:

Engineering Positions - recruitment process continuing

Admin Reception – Casual Staff

Use of Council Resources

Other Business:

Estimated time for Raw Water to be turned back on.

RMS Contract – FM to investigate

Tourist Association Meeting update

Meeting Closed at 3:58pm


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SECTION 14. DELEGATES’ REPORTS

RECOMMENDATION

That the Delegates’ reports be received and noted.


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SECTION 15. QUESTIONS WITH NOTICE


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SECTION 16. URGENT BUSINESS


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SECTION 17. CONFIDENTIAL MEETING

CLOSED COUNCIL

Confidential Reports

(Section 10A (2) of the Local Government Act 1993)

Where it is proposed top close part of the Meeting, the Chairperson will allow members of the

public to make representation to or at the meeting, before any part of the meeting is closed to the

public, as to whether or not that part of the meeting should be closed to the public.

The Chairperson will check with the General Manager whether any written public submissions or

representations have been received as to whether or not that part of the meeting should be closed

to the public.

The grounds on which part of the Council meeting may be closed to public are listed in Section

10A(2) of the Local Government Act 1993 and are as follows:

(a) personnel matters concerning particular individuals other than Councillors,

(b) the personal hardship of any resident or ratepayer,

(c) information that would, if disclosed, confer a commercial advantage on a person with whom

the Council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would , if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the Council, or

(iii) reveal a trade secret.

(e) information that would, if disclosed, prejudice the maintenance of law,

(f) matters affecting the security of the Council, Councillors, Council staff or Council property,

(g) advice concerning litigation, or advice that would otherwise be privileged from production in

legal proceedings on the ground of legal professional privilege.

(h) during the receipt of information or discussion of information concerning the nature and

location of a place or an item of Aboriginal significance on community land.

Section 10A(3) of the Act provides that if a meeting is closed during discussion of a motion to close

another part of the meeting to the public (as referred to in section 10A(3) of the Act), the

consideration of the motion must not include any consideration of the matter or information to be

discussed in that other part of the meeting (other than consideration of whether the matter

concerned is matter referred to in section 10A(2) of the Act).

Section 10B(1) of the Act provides that a meeting is not to remain closed to the public during the

receipt of information or the discussion of matter referred to in section 10A(2):

(a) except for so much of the discussion as is necessary to preserve the relevant confidentiality,

privilege or security, and


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(b) if the matter concerned is a matter other than a personnel matter concerning particular

individuals, the personal hardship of a resident or ratepayer or a trade secret – unless the Council or

committee concerned is satisfied that discussion of the matter in a open meeting would, on balance,

be contrary to the public interest.

For the purpose of determining whether the discussion of a matter in an open meeting would be

contrary to the public interest section 10B(4) of the Act states it is irrelevant that:

(a) a person may interpret or misunderstand the discussion, or

(b) the discussion of the matter may:

(i) cause embarrassment to the Council or committee concerned, or to Councillors or

to employees of the Council, or

(ii) cause a loss of confidence in the Council or committee.

Resolutions passed in Closed Council

It is a requirement of Clause 253 of the Local Government (General) Regulation 2005 that any

resolution passed in Closed Council, or Committee be made public as soon as practicable after the

meeting has ended. At the end of Closed Council or Committee meeting, the Chairperson will

provide a summary of those resolutions passed in Closed Council or Committee.


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Reports to be Considered in Closed Council

RECOMMENDATION

That Council formally close the meeting to the public to discuss matters in accordance with Section 10A (2) of the Local Government Act, 1993.

17.1 NETWASTE TENDER 145/534/984/1 FOR THE COLLECTION AND RECYCLING

OF SCRAP METAL FOR COUNCILS IN THE NETWASTE REGION

Council will determine this matter in part of the meeting closed to the public pursuant to Section

10A (2) (c) & (d) information that would, if disclosed, confer a commercial advantage on a person

with whom Council is conducting (or proposes to conduct) business, and/or is commercial

information of a confidential nature that would, if disclosed prejudice the commercial position of the

person who supplied it.

Summary

This NetWaste Councils currently manage collection and recycling of scrap metal material from

nominated waste facilities under a single contract, with the current contract arrangement to expire

on 26 August 2013. NetWaste recently undertook an open tender process on behalf of 23 of the 28

NetWaste Councils for this service, with Central Darling Shire Council expressing interest in being

involved in this Contract and therefore included in the tender process.

The tender process and evaluation of tender submissions has been undertaken in accordance with

the requirements of Local Government Act 1993 and the Local Government (General) Regulation

2005. The resulting Contract is for an initial period of two (2) years, with the possibility of extension

periods of twelve months, which can occur on two successive occasions.

The purpose of this report is to seek Council’s endorsement to engage a contractor to collect and

recycle scrap metal material from the nominated Council Waste Facilities.

17.2 STAFF ISSUE ATTACHMENT 9

Council will determine this matter in part of the meeting closed to the public pursuant to Section

10A (2) (a) personnel matters concerning particular individuals other than Councillors.

Summary

The purpose of this report is provide information to Council on matters of a sensitive nature

pertaining to Council officers.


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SECTION 18. DATE AND VENUE FOR NEXT MEETING

The next meeting of Council will be held on the 16th July 2013 in Sunset Strip commencing at 9:30am.

Documents

To promote the Central Darling Shire area by …...To promote the Central Darling Shire area by encouraging development through effective leadership, community involvement and facilitation