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QN 2013-0206-DEC

Republic of the PhilippinesRepublic of the PhilippinesOFFICE OF THE OMBUDSMANOFFICE OF THE OMBUDSMANOmbudsman Building, Agham Road, North Triangle, Diliman, Quezon CityOmbudsman Building, Agham Road, North Triangle, Diliman, Quezon CityTrunkline: 479-73-00 local 206; TeleFax #: 929-37-59 Trunkline: 479-73-00 local 206; TeleFax #: 929-37-59 Email: Email: [email protected]@ombudsman.gov.ph; ; [email protected]@hotmail.com Website: Website: www.ombudsman.gov.phwww.ombudsman.gov.ph

INVITATION TO BID“FOR THE NEGOTIATED PROCUREMENT OF JANITORIAL, MAINTENANCE AND

OTHER SERVICES REQUIREMENT (76 PERSONNEL INCLUDING JANITORIAL AND MAINTENANCE SUPPLIES, MATERIALS AND EQUIPMENT) FOR THE OFFICE OF THE OMBUDSMAN FOR CY 2013 to CY 2014”

1. The Office of the Ombudsman, through its Bids and Awards Committee (OMB-BAC), intends to procure thru Negotiated Procurement (Two Failed Biddings) pursuant to Section 53.1 of the Implementing Rules and Regulations of R.A. 9184, for the Janitorial, Maintenance and Other Services Requirement (76 Personnel including Janitorial and Maintenance Supplies, Materials and Equipment) for the Office of the Ombudsman for CY 2013 to CY 2014, with an Approved Budget for the Contract (ABC) of Sixteen Million Nine Hundred Thirty Six Thousand Sixty Eight Pesos (Php16,936,068.00).

2. As such, the OMB-BAC will hold its Negotiation Conference on December 12, 2013 at 1:30 p.m. at the Hearing Room, Ground Floor, Office of the Ombudsman, Agham Road, North Triangle, Diliman Quezon City, which shall be open to all interested parties.

3. The prospective bidders are hereby invited and requested to submit the Technical Proposal (Ombudsman Bid Form No. 1), together with the following documentary requirements on December 13, 2013 at 3:00 p.m. :

1. SEC/DTI Registration;2. Valid & Current Mayor’s Permit / Municipal License – CY 2013;3. Valid Tax Clearance per Executive Order 398, Series of 2005;4. Certificate of PhilGEPS Registration;5. Company Profile and List of Clients;6. Statement of Ongoing and Completed Contracts within the period of five (5) years from year 2008 up to present;7. Audited Financial Statement for CY 2012.

4. The bidding forms for the Technical Proposals and Financial Proposals of the project (pages 3 to 43) shall be available during office hours from December 10, 2013 to December 18, 2013, at the OMB-BAC Secretariat Office located at the 2nd Floor, Ombudsman Bldg., Agham Rd., Diliman, Quezon City.

5. It may also be downloaded free of charge from the website of Philippine Government Electronic Procurement System (PhilGEPS).

6. After evaluation and validation of the submitted documents, bonafide Bidder/s shall be notified in order to submit their Financial Proposal (Ombudsman Bid Form No. 2), indicating their best and final offer with respect to all aspects of their proposals not later than December 18, 2013 at 1:00 p.m at 2nd Floor, BAC Secretariat’s Office, OMB Building, Agham Road, Quezon City.

7. Bid opening shall be on December 18, 2013 at 1:30 p.m., at the Hearing Room, Ground Floor, Ombudsman Building, Agham Road, Quezon City.

8. The OMB-BAC reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders.

mailto:[email protected]


QN-2013-0206-DEC

For any clarification, you may contact Ms. Josephine S. Vargas or Ms. Marjorie Hazel G. Rañola at telephone nos. (02)929-3759(TF) / (02)479-7300 loc. 206, or via email at [email protected]@hotmail.com or or [email protected]@ombudsman.gov.ph; ;

(Sgd.) EVELYN A. BALITON Assistant Ombudsman, PACPO Chairman, Bids and Awards Committee

IMPORTANT: A bidder who submits a sealed quotation/proposal is required to download this Invitation to Bid from the PhilGEPS website before the closing date for inclusion in the PhilGEPS Document Request List (DRL). Prices and specifications for the bid shall be valid for 120 days. DELIVERY PERIOD of Janitorial Services shall commence within 7 calendar days from receipt of Notice to Proceed (NTP). Term of Payment: CHARGED ACCOUNT. The total price quoted shall be subject to VAT and withholding tax.

OMBUDSMAN BID FORM NO. 1- TECHNICAL PROPOSAL

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QN-2013-0206-DEC

HON. EVELYN A. BALITON

3

QN-2013-0206-DEC

Chairman Bids and Awards Committee Office of the Ombudsman

Agham Road, North Triangle

Diliman, Quezon City

M a d a m:

Herewith is our TECHNICAL PROPOSAL for your office requirement:

INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman sPSpecifications. A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”

OMBUDSMAN TECHNICAL SPECIFICATIONS BIDDER’S

SPECIFICATIONSONE YEAR JANITORIAL, MAINTENANCE, AND OTHER SERVICES

REQUIREMENT FOR THE OFFICE OF THE OMBUDSMAN COMPOSED OF THE FOLLOWING:

comply

A. PROVISION OF SEVENTY SIX (76) JANITORIAL, MAINTENANCE AND OTHER PERSONNEL SUCH AS: comply

A. Regular Janitors (52) comply

29 - Central Office comply

12 - OSP (11 OSP Sandiganbayan & 1 OSP-Central Office Based)

comply

6 - OMB Luzon comply 5 - OMB MOLEO comply

B. Supervisor (1) - Central Office Based comply C. Gardeners (2) - Central Office-based comply

D. Skilled (14) comply 3 Electricians - Central Office-based comply 2 Plumbers - Central Office-based comply

4 Aircon Technicians - 3 Central Office- based; 1 OSP-based

comply

1 Mechanic - Central Office-based comply 2 Carpenters - Central Office-based comply 2 Painters - Central Office-based comply

E. Drivers (7) comply 4 Drivers – for General Dispatch and Shuttle Vans comply

3 Drivers - for Bus/Coaster comply B. OMB BUILDING HOUSEKEEPING comply 1. JANITORIAL ACTIVITIES comply ACTIVITY FREQUENCY comply FLOORS comply

1. Sweeping of vinyl floors;

for ordinary offices - twice a day (one in the morning, one in the afternoon) and as the need arises; for frontline offices - four times a day and as the need arises

comply

2. Mopping of vinyl floors;

for ordinary offices - at least twice a day (one in the morning, one in the afternoon) and as the need arises; for frontline offices - four times a day and as the need arises

comply

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3. Spray buffing of vinyl floors;

two times a week and as the need arises

comply

4. Sweeping of wood

parquet;

at least twice a day (one in the morning, one in the afternoon) and as the need arises

comply

5. Waxing of wood parquet;


comply

6. Polishing of wood parquet;


comply

7. Sweeping of carpets;


comply

8. Vacuum Cleaning of carpets;


comply

9. Stain Spotting of carpets;


comply

10. Shampooing of carpets; once a week and as the need arises comply

11. Sweeping of marble

tiles;


comply

12. Dry mopping marble

hallways;


comply

13. Scrubbing and polishing of marble tiles; once a week and as the need arises

comply

WALLS, CEILINGS, BASEBOARDS AND PARTITIONS comply

14. Cleaning of hallway walls; once a month and as the need arises comply

15. Cleaning of baseboards and partitions; once a month and as the need arises comply

16. Cleaning of ceilings; once a month and as the need arises comply

DRIVEWAYS, YARDS, PARKING AREA, DUMPSITE AND SURROUNDINGS

comply

17. Sweeping of driveways, yards, parking area, dumpsite and surroundings;


comply

18. Washing of driveways, yards, parking area, dumpsite and surroundings;

at least once a day and as the need arises

comply

TRASH AND OTHER WASTES comply

19. Collection of trash and other trash materials. Must be R.A. No. 9003 (Ecological Solid Waste Management Act) compliant;

once a day and as the need arises

comply

20. Disposal of trash and other trash materials to the garbage dump. Must be R.A. No. 9003 (Ecological Solid Waste Management Act) compliant;


comply

21. Cleaning of waste baskets, ash trays, and other

once a week and as the need arises comply

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receptacles. 1. JANITORIAL ACTIVITIES comply ACTIVITY FREQUENCY comply GLASS PANELS comply

22. Cleaning of interior glass panels and its appurtenant steel or aluminum frames through scrubbing and wiping by application of cleaning solutions to remove dust, soot and grime;

Once every two weeks (except for front glass doors, glass partitions, and front glass windows which is every other day)

comply

23. Cleaning of exterior glass panel and its appurtenant steel or aluminum frames through scrubbing and wiping by application of cleaning solutions to remove dust, soot and grime;

Once every two weeks (except for front glass doors, glass partitions, and front glass windows which is every other day)

comply

FURNITURES, FIXTURES AND EQUIPMENT comply

24. Cleaning, dusting and damp wiping of office furniture, fixtures and equipment and application of appropriate furniture polish to maintain luster and shine at all times;


comply

25. Movement of furniture, equipment, supplies, and materials as may be necessary, and only upon instruction of the PROCURING ENTITY and/or any of its personnel;

as the need arises

comply

STAIRWAYS, FIRE EXITS AND ENTRANCES comply

26. Keeping stairways, fire exits, and entrances clean and free of obstructions;

at all times comply

COMFORT ROOMS comply

27. Sweeping and mopping of CR floor tiles;

at least twice a day (one in the morning, one in the afternoon) and every hour inspection for private CRs; four times a day and every hour inspection for public CRs

comply

28. Scrubbing of CR wall tiles; once a week and as the need arises comply

29. Cleaning, washing, sanitizing and disinfecting comfort room urinals, lavatories and toilet bowls;

at least twice a day (one in the morning, one in the afternoon) and every hour inspection for private CRs; four times a day and every hour inspection for public CRs

comply

30. Checking and reloading of toilet paper, if required;

in the morning with every hour inspection

comply

31. Checking and reloading of liquid hand soap;

in the morning with every hour inspection

comply

32. Checking and in the morning with every hour comply

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reloading of other toilet supplies; inspection

KITCHEN, PANTRY AND CABINETS comply

33. Cleaning of kitchen

countertops;


comply

34. Cleaning of pantry and cabinets; once a week and as the need arises comply

C. GROUND AND YARD MAINTENANCE comply ACTIVITY FREQUENCY GROUND AND YARDS comply

1. Trimming of grass and shrubs;

Once a week and as the need arises comply

2. Watering of flowering

plants, shrubs and grass;

At least twice a day (one in the morning, one in the afternoon) and as the need

arises

comply

3. Bringing out to sun potted plants;

Once a week and as the need arises comply

4. Application of fertilizers to plants;

As the need arises comply

5. Sweeping of grounds and yards and parking areas of dust, litter, dry leaves, fallen tree branches, and other debris;

at least twice a day (one in the morning, one in the afternoon) and as the need

arises

comply

6. Cleaning and washing of parking areas of accumulated dust and oil stain;


comply

REPORTING comply

7. Informs the supervisor of any building defects such as busted bulbs, leaking faucets / cracked wall plaster, unsafe conditions and/or any unusual activity within the building and its surroundings;

as the need arises

comply

8. Keep watch and take action to prevent or mitigate damage to the building and its facilities during emergency situations such as typhoons, floods, earthquakes, power failures and fire incidents;

as the need arises comply

D. OTHER SERVICES comply D1. ELECTRICIAN comply

1. Check for electrical

problems of the building once a week and as the need arises comply

2. Report to the supervisor major repairs or maintenance requirements of the building electrical facilities for proper disposition;


3. Perform repairs and maintenance requirements on the building electrical


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QN-2013-0206-DEC

facilities;

4. Submit accomplishment

report to the supervisor; monthly comply



D2. PLUMBER

1. Check the plumbing system for leaks and other plumbing problems

once a week and as the need arises comply

2. Report to the supervisor major repairs or maintenance requirements of the building plumbing facilities for proper disposition;


3. Perform repairs and maintenance requirements on the building plumbing system;

as the need arises

comply

4. Submit accomplishment report to the supervisor; monthly comply


as the need arises

comply

D3. AIRCON TECHNICIAN

1. Check the airconditioning system for leaks, defects and other problems

once a week and as the need arises

comply

2. Report to the supervisor major repairs or maintenance requirements of the building aircon facilities for proper disposition;

as the need arises

comply

3. Perform repairs and maintenance requirements on the building airconditioning system;

as the need arises

comply




as the need arises

comply

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QN-2013-0206-DEC

D4. MECHANIC

1. Check the mechanical

facilities of the building once a week and as the need arises comply

2. Report to the supervisor major repairs or maintenance requirements of the building mechanical facilities for proper disposition;

as the need arises

comply

3. Perform repairs and maintenance requirements on the building mechanical facilities;

as the need arises

comply




as the need arises

comply

D5. CARPENTER

1. Perform carpentry and finishing requirements on the building and personnel facilities;

as the need arises

comply

2. Report to the supervisor major repairs or maintenance requirements of the building painting requirements for proper disposition;

as the need arises

comply




as the need arises

comply

D6. PAINTER

1. Perform painting and finishing requirements on the building and personnel facilities;

as the need arises

comply

2. Report to the supervisor major repairs or maintenance requirements of the building civil facilities for proper disposition;

as the need arises

comply



4. Keep watch and take action to prevent or mitigate damage to the building and


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QN-2013-0206-DEC

its facilities during emergency situations such as typhoons, floods, earthquakes, power failures and fire incidents;

D7. DRIVERS

1. Drive the assigned vehicle to transport personnel on official business, visitors, and cargoes to destination as directed;

as the need arises

comply

2. Take financial responsibility for damage to or loss of any cargo in his custody when damage or loss is due to willful or negligent act;

as the incident arises

comply

3. Check the oil, gasoline, water and tires or assigned vehicle in order to prevent delays and damage;

everyday (morning) and as the need arises

comply

4. Make minor repairs such as: comply

a. fixing punctures as the need arises comply

b. cleaning spark plugs once a month and as the need arise comply

c. adjusting carburetor once a month and as the need arise comply

5. Bring the vehicle to repair shop for major repairs and routine check-up;

as directed comply

6. Report the accidents, break downs, or other related incidents during trips;

as the incident arises comply

7. Submit reports on fuel and oil consumption and distance traveled;

weekly comply

8. Assist in loading and unloading of cargoes; as the need arises comply

9. Keep watch and take action to prevent or mitigate damage to the vehicles during emergency situations such as typhoons, floods, earthquakes, power failures and fire incidents;

as the need arises

comply

D8. SUPERVISOR

1. Supervise the work of janitors and skilled workers; daily comply

2. Monitor the performance of janitors and skilled workers;

daily comply

3. Report to the Building Administrator major repairs or maintenance requirements of the building facilities for proper disposition;

as the need arises

comply

4. Submit monthly monthly comply

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QN-2013-0206-DEC

accomplishment report to the Building Administrator copy furnished GSD Chief;

E. MUST PROVIDE THE FOLLOWING TOOLS AND EQUIPMENT: comply E1. GENERAL TOOLS AND EQUIPMENT comply

Quantity Kind comply

25 units 1. Push Cart for cleaning materials comply2. Floor Polisher (16” or 18”) with accessories

comply

7 units a. High Speed comply 10 units b. Low Speed comply 21 units 3. Mop Squeezer with Bucket comply 2 units 4. Wet/Dry Vacuum Cleaner comply 5 units 5. Garbage Cart comply 2 units 6. High Pressure Portable Washer comply 25 units 7. Caution Sign w/ accessories comply 2 units 8. Garden hose 5/8” x 50 ft. w/ Reel comply

2 units 9. Garden hose 5/8” x 50 ft. w/o Reel

comply

4 pcs 10. Lawn Sprinkler Full 360 Spray Pattern

comply

14 units

11. Heavy Duty Extension Cord for Floor Polisher Royal Cord # 12 x 10 meters

comply

1 unit 12. Manual Lawn Mower comply 13. Aluminum Ladder comply 2 units a. (5 ft.) comply 2 units b. (8 ft.) comply

2 units

14. Garden Hose 5/8” x 50 ft. w/ Nozzle Pistol, Lever Activated, Adjustable Multi-Pattern (Shower, Flat, Stream, Mist and Cone)

comply

E2. MECHANICAL TOOLS comply Quantity Kind comply 1 pc 1. Diagonal Pliers 8” comply 1 pc 2. Long Nose Pliers 8” comply 1 pc 3. Phillips Screw Driver 8” comply 1 pc 4. Slotted Screw Driver 8” comply 1 unit 5. Multitester Analog comply 1 unit 6. Electric Drill, 500 W comply 1 set 7. Drill bit HSS 1/8” – 1/2” comply 1 set 8. Drill Bit Masonry 1/8” – 1/2” comply 1 pc 9. Vise Grip 8” comply 1 unit 10. Vernier Caliper (Stainless) comply 1 unit 11. Micrometer comply 1 pc 12. Adjustable Wrench 8” comply 1 pc 13. Adjustable Wrench 14” comply

1 set 14. 15˚ Angle Double Open-End Wrench 12 pcs. 6 to 30 mm

comply

1 set 15. 45˚ Deep Offset Box Wrench 12 pt. 13 pcs. 6 to 32 mm

comply

1 set 16. ½” Square Drive Socket Set 29 comply

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QN-2013-0206-DEC

pcs. 12 pt. std. 10 to 36 mm 10” Ratchet, 15 3/4 “ Flex Handle, 2 ½”, 5” 10” Extensions; 2 3/8” Universal Joint in Metal Box

1 pc 17. Ear muff comply 1 pc 18. Eye Goggles comply 1 set 19. Trouble light 220V HD 5 meters comply 1 pc 20. Tool Box comply

1 set 21. Allen Wrench (1/18”, 1/17”, 1/16” – 3/8”)

comply

E3. PLUMBER TOOLS comply Quantity Kind comply 2 sets 1. Hack Saw with Blade comply

1 box 2. Spare Hack Saw Blades Blu Mol (Replenishable)

comply

2 sets 3. Pipe Wrench 8” to 24” comply 2 pcs 4. Monkey Wrench 12” comply 2 pcs 5. Adjustable Wrench 12” comply 2 pcs 6. Blind Rivets Tool 3/32” to 3/16” comply 2 boxes 7. Blind Rivets (1/8” x ½”) comply 2 pcs 8. Vise Grip 8” (1,000 pcs./box) comply 2 pcs 9. Flat Cold Chisel 1” x 8” comply 2 pcs 10. Pointed Cold Chisel 8” comply 2 pcs 11. Rechargeable Flashlight comply 2 pcs 12. Slotted Screw Driver 8mm x 10” comply 2 pcs 13. Philips Screw Driver 8mm x 10” comply 2 pcs 14. Slotted Screw Driver 5mm x 8” comply 2 pcs 15. Philips Screw Driver 5mm x 8” comply 2 pcs 16. Grove Joint Pliers 8” comply 2 pcs 17. Adjustable Wrench 8” comply 2 pcs 18. Adjustable Wrench 6” comply

2 pcs 19. Portable Welding Machine 200 Amps AC

comply

2 units 20. Electric Drill 500 W comply 2 sets 21. Drill bit HSS 1/8” to ½” comply 2 sets 22. Drill Bit Masonry 1/8” to ½” comply 2 pcs 23. Steel Tape Measure 5 meters * comply 2 pcs 24. Ball Peen Hammer 1.5 lbs. comply 2 pcs 25. Mechanical Pliers 8” comply 2 pcs 26. Long Nose Pliers 8” comply 2 pcs 27. Portable Grinder comply 2 pcs 28. Tool Box comply comply E4. AIRCONDITIONING TECHNICIAN TOOLS and EQUIPMENT comply Quantity Kind comply

2 units

1. Industrial Type Pressure Washer w/ accessories

comply

- Standard Wash Gun comply

- Wash Gun Nozzle Extension

comply

- 30 meters Discharge Hose/unit

comply

- 5 meters Suction Hose/unit comply - 1 piece Trigger Gun/unit comply 3 pcs 2. Diagonal Pliers 8” comply

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QN-2013-0206-DEC

3 pcs 3. Long Nose Pliers 8” comply 3 pcs 4. Philips Screw Driver 8” comply 3 pcs. 5. Philips Screw Driver 8 mm x 10” comply 3 pcs 6. Philips Screw Driver 3” comply

3 pcs 7. Philips Screw Driver 3” x 1/8” comply 3 pcs 8. Slotted Screw Driver 8” comply 3 pcs 9. Slotted Screw Driver 8 mm x 10” comply 3 pcs 10. Slotted Screw Driver 3” comply

3 pcs 11. Slotted Screw Driver 3” x 1/8” comply 3 pcs 12. Clamp Tester Analog comply 3 units 13. Electric Drill 500 W comply 3 sets 14. Drill Bit HSS 1/8” to 1/2” comply 3 sets 15. Drill Bit Masonry 1/8” to 1/2” comply 3 units 16. Hack Saw comply

9 pcs/month 17. Hack Saw Blade Blu Mol (Replenishable)

comply

3 sets 18. Allen Wrench 1.5mm to 10mm comply 3 sets 19. Allen Wrench 50 – 3/8” comply 2 sets 20. Tube Cutter (small) comply

2 sets 21. Tube Cutter (Heavy Duty) ¼” to 1 5/8”

comply

3 pcs 22. Slip Joint Pliers comply 3 pcs 23. Vise Grip 8” comply

3 sets

24. Flaring Tools Set -Flaring Block 1/8” to 3/4” -Flaring Yoke -Expander 1/8” to ¾”

comply

3 sets 25. Combination Wrench 8mm to 17mm

comply

3 pcs 26. Adjustable Wrench 15” comply 3 pcs 27. Adjustable Wrench 18” comply 3 pcs 28. Adjustable Wrench 8” comply 3 pcs 29. Adjustable Wrench 10” comply 3 sets 30. Gauge Manifold (Uniweld) comply

3 sets 31. Portable Low Pressure Washer (30 meters Discharged Hose/unit)

comply

2 sets 32. Refrigerant and Combustible Gas leak Detector

comply

3 sets

33. Socket Wrench set ½” Square Drive Socket 29 pcs. 12 pt. std. 8 to 36m 10” Ratchet, 15 ¾” Flex Handle 2 ½”, 5”, 10” Extension 2 3/8” Universal Joint in Metal Box

comply

1 set

34. Socket Wrench set 1/4” Square Drive (sizes -3/16”, 7/32”, ¼”, 9/32”, 5/16”. 11/32”, 3/8”, 7/16”, ½” with Ratchet Handle, Flex Handle, Extension Bars (2” & 6”), Cross Bar & Metal Case

comply

3 pcs 35. Soldering Iron 40W comply 3 pcs 36. Rechargeable Flashlight comply 1 roll 37. Soldering Lead (Replenishable) comply 3 pcs 38. Side Cutter Pliers 8” comply 3 sets 39. Portable Mapp Gas comply 3 sets 40. Multi Tester comply 2 pcs 41. Grease Gun comply 3 pcs 42. Cold Chisel ¾” x 10” (Flat & comply

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Pointed) 3 pcs 43. Ball Peen Hammer comply 3 pcs 44. Eye Goggles comply

1 box 45. Blind Rivets 1/8” x ½” (1000 pcs/box)

comply

3 pcs 46. Tool Box comply 2 pcs 47. Blind Rivets Tools comply

2 units 48. Electric Hammer Drill, Heavy Duty

comply

2 pieces 49. Portable Grinder comply1 pc 50. Puller 10” (3 Prong) comply2 sets 51. Ratchet Wrench Set comply1 unit 52. Tube Bender ¼”, 3/8”, ½”, 5/8”, ¾” comply

E5. ELECTRICIAN TOOLS and EQUIPMENT Quantity Kind comply 3 units 1. Multi Tester comply 2 units 2. Clamp meter (digital) comply 3 units 3. Test Light comply

3 units 4. Crimping Tools for Telephone Modular RJII

comply

3 pcs 5. Slip Joint Pliers comply 3 pcs 6. Philips Screw Driver 8” comply 3 pcs 7. Slotted Screw Driver 8” comply 3 sets 8. Allen Wrench 1.5mm to 10mm comply 3 pcs. 9. Long Nose Pliers 8” comply 3 pcs. 10. Side Cutter Pliers 7” comply 3 pcs. 11. Diagonal Pliers 8” comply 3 pcs. 12. Vise Grip 8” comply 3 pcs. 13. Electric Soldering Iron comply 1 roll 14. Soldering Lead (40-60) comply 2 sets 15. Knock Out Punch ½” to 2” comply 2 pcs 16. Ball Peen Hammer comply 3 pcs 17. Cold Chisel ½” x 10” comply 2 units 18. Electric Drill 500 W comply 2 sets 19. Drill Bit HSS 1/8” to 1/2” comply 2 sets 20. Drill Bit Masonry 1/8” to 1/2” comply

2 sets 21. Socket Wrench w/ Handle 3/8” to 1 1/4”

comply

2 sets 22. Combination Wrench 8mm to 17mm

comply

2 units 23. Bench Grinder comply 3 pcs 24. Splicer comply 3 pcs 25. Eye Goggles comply 3 pcs 26. Gun Tucker T-25 Arrow Brand comply 3 pcs 27. Rechargeable Flashlight comply 3 pcs 28. Leather Tool Holster comply 3 pcs 29. Tool Box comply 3 pcs. 30. Hack Saw comply

6 pcs. every month 31. Hack Saw Blade (Replenishable)

comply

2 units 32. Aluminum Ladder 8’ comply 2 units 33. Aluminum Ladder 10’ comply 3 pcs 34. Safety Belt comply comply

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QN-2013-0206-DEC

E6. GARDENER TOOLS and OTHER REQUIREMENTS comply Quantity Kind 2 pcs 1. Bolo (Hard Steel) comply 2 pcs 2. Manual Hedge Trimmer comply 2 pcs 3. Steel Straight Head Rake comply 2 pcs 4. Trowel comply 2 pcs 5. Pruner (Light Duty) comply 2 pcs 6. Shovel Round Point comply 2 pcs 7. Straight Bar (Bareta) comply 2 pcs 8. Pick Mattock comply

2 pcs 9. Hoe

comply

2 pairs 10. Rubber Boots (Bota) Knee High Size 10

comply

E7. CARPENTER and PAINTER TOOLS and EQUIPMENT comply Quantity Kind comply

2 pcs 1. Claw Hammer 11” wooden handle *

comply

2 pcs 2. Cross Cut Saw 26” * comply 3. Wood Chisel comply 2 pcs - ½” comply 2 pcs - ¼ ” comply 2 pcs - 1” comply 2 pcs - 1 ½” comply 2 units 4. Power Planer 82mm x 3 ¼” * comply 2 units 5. Angle Grinder 125mm x 5” * comply

2 units 6. Finishing Sander 114mm x 234mm *

comply

1 unit 7. Air Compressor 2HP w/ 15 mtrs. Discharge Hose & Fittings

comply

2 sets 8. Router Bit # 1 – 12 * comply 2 pcs 9. Steel Tape Measure 5 mtrs. * comply 2 pcs 10. Mechanical Pliers 8” comply 2 pcs 11. Long Nose Pliers 8” comply 2 pcs 12. Philips Screw Driver 8” comply 2 pcs 13. Flat Screw Driver 8” comply 2 units 14. Spray Gun 3.5 to 50 lbs. * comply 2 pcs 15. Eye Goggle comply 5 box of 100 pcs 16. Dust Mask Cotton comply 6 pcs 17. Saw File # 4 * comply 2 pcs 18. Wood Saw 22” comply 2 units 19. Circular Saw 210 mm comply 2 units 20. Router 12mm comply 2 units 21. Electric Drill comply

1 unit 22. Jigsaw comply1 unit 23. Stone Grinder comply1 pc 24. Carborandum comply

1 set 25. Holesaw for Door Knob comply2 pcs 26. Bar Level comply

2 pcs 27. Plumbob comply

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QN-2013-0206-DEC

F. Service Provider must also provide the following Janitorial Supplies and Materials:

comply

Item DescriptionQuantity/

Month(a)

UnitFrequency

orNo. of

Months (b)

Total Quantity per

Annum(a) X (b)

BIDDER’S SPECIFICATIONS

F.1. Monthly

Stripper Wax, 1 gallon 40 gallon 12 480 comply

All Purpose Cleaner, at least 650 ml per container 25 contai

ner 12 300 comply

Vynil Wax/Complete Wax, 1 gallon 25 gallon 12 300 comply

Scrubbing Pad 16" (green) (1 inch thick/piece) 25 pc. 12 300 comply

Rags (Flanella-type), yard 75 yard 12 900 comply

Liquid Hand Soap, 1 gallon 23 gallon 12 276 comply

Dishwashing Liquid, 1 liter 13 liter 12 156 comply

Trash Bag (XXL Transparent) 1352 pc. 12 16,224 comply

Trash Bag (Small Transparent) 1352 pc. 12 16,224 comply

Detergent Washing Powder Soap, 1 kilogram 60 kg. 12 720 comply

Scrubbing Pad 4" x 6", green 100 pc. 12 1,200 comply

Carpet Shampoo, gallon 1 gallon 12 12 comply

Steel Wool (16 giant pads, 200 grams per tube) 200 tube 12 2,400 comply

Deodorant Cake, 50 grams 455 pc. 12 5,460 comply

F.2. Quarterly

Paste Wax (Red Liquid Wax), 1 gallon 5 gallon 4 20 comply

Mop Head 50 pc. 4 200 comply

Air/Fabric Freshener, at least 320 ml. 50 can 4 200 comply

Disinfectant (toilet bowl cleaner, 1 gallon) 16 gallon 4 64 comply

Soft Broom (Walis Tambo) 50 pc. 4 200 comply

Rubber Hand Gloves 50 pair 4 200 comply

F.3. Semi Annual Supplies

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Furniture Shine/Polish, 1 liter 50 can 2 100 comply

Wood Hand Brush 50 pc. 2 100 comply

Stickbroom 54 pc. 2 108 comply

Polishing Pad 16” (White/Pink) (1 inch thick) 25 pc. 2 50 comply

Stripping Pad 16” (Green/Black) (1 inch thick) 25 pc. 2 50 comply

Toilet Bowl Brush with Handle 50 pc. 2 100 comply

F.4. Annual Supplies

Marble Liquid Wax (Crystalizer) (gallon) 3 gallon 1 3 comply

Trigger Spray Bottle, at least 500ml 50 pc. 1 50 comply

Dust Pan 50 pc. 1 50 comply

Plunger/Toilet Rubber Pump 50 pc. 1 50 comply

Plastic Pail 50 pc. 1 50 comply

Putty Knife (Spatula) 50 pc. 1 50 comply

Squeegee with metal handle 50 pc. 1 50 comply

Push Brush 12” with Handle 50 pc. 1 50 comply

Ceiling Broom 5 pc. 1 5 comply

OTHER REQUIREMENTS:

1. All tools, equipment, and hardware supplies must be produced by reputable manufacturers as certified by Bureau of Product Standards (DTI) or should have ISO Certificate.

comply

2. All liquid, powder, or bar cleaning supplies and materials or solvents must be biodegradable or will not adversely affect bacteria culture in building septic vaults.

comply

3. All liquid, powder, or bar cleaning items must be produced by reputable manufacturers as certified by Bureau of Product Standards (DTI) or should have ISO Certificate.

comply

4. To make available for inspection by the Procuring Entity, the subject comply

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supplies and materials during post-qualification.

Other Terms and Condition:

1. Compliance with the Terms of Reference under Appendix “1” and “2”. comply

2. Compliance with all other terms and conditions to be incorporated in the contract. comply

Very truly yours,

Signature Over Printed Name

Position Company __ Telephone Number/s

Date

Appendix “1”TERMS OF REFERENCE

Maintenance and Janitorial Services

INTRODUCTION

The PROCURING ENTITY aims to continuously upgrade the maintenance, cleanliness and ordinances of its facilities, areas, and premises in an effort to provide a hygienic and aesthetic atmosphere. The PROCURING ENTITY therefore requires the service of a janitorial and maintenance contractor/firm that can effectively perform the various tasks of maintaining the building and its surroundings.

1. WORK DESCRIPTION AND SPECIFICATION

The scope of work includes the furnishing of all necessary labor, equipment, tools, chemicals, materials, supplies (except toilet paper and hand soap), supervision and other items necessary to perform the janitorial and

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maintenance services and to undertake (as) thorough and general cleaning operation of the building and its surrounding areas. Hereunder are the details of all types of surfaces and furniture to be cleaned and maintained in a manner exceeding quality control standards. All cleaning tasks shall be accomplished to meet the requirement of the specification contained herein. All supplies and materials, tools and equipment shall be furnished by the CONTRACTOR and all its costs shall be for the account of the CONTRACTOR..

1.1. QUALITY ASSURANCE

The CONTRACTOR shall establish complete quality control programs to assure that the requirement of the contract are provided as specified. A quality control program shall be submitted to the GSD and updated as changes occur. The program will include but not limited to the following:

1.1.1. An inspection system, covering all the services to be performed under the contract. It must specify areas to be inspected on either schedule or non-scheduled basis and such personnel who will perform the inspection;

1.1.2. A method for identifying deficiencies in the quality of Services rendered before the level performance becomes unacceptable;

1.1.3. A file of all inspection conducted by the Contractor and the corrective action taken. This documentation shall be made available to the PROCURING ENTITY upon the request of the latter;

1.1.4. The GSD shall monitor the Contractor’s performance under the contract.

1.2 LOST AND FOUND PROPERTY

It is the responsibility of the CONTRACTOR to ensure that all articles of possible personal or monetary value found, are turned over to the PROCURING ENTITY.

1.3 SPOT CLEAN

The contractor’s employees must remove smudges, finger prints, marks, streaks, etc. from washable surface of walls, partitions, doors and fixtures. Germicidal detergents shall be used in rest rooms, locker rooms, break areas, and drinking fountains. Brass and stainless steel hardware, aluminum bars, and other metals in doors and cigarette burns shall be polished with a polishing compound. After spot and other evidence of removed soil and dirt, and possess the gleam of its original finish.

1.4 CLEANING OF GROUND

Parking areas, grounds, roadways and sidewalks shall be free of trash and refuse, paper, empty bottles, cans leaves, branches and other foreign matter

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shall removed.

1.5 REPORTS ON DAMAGES FOUND

When certain installations of PROCURING ENTITY’s facilities are found by condition, a report thereof shall be made promptly. Pending action and report by PROCURING ENTITY, the Contractor shall take measures to minimize contamination of the general area and prevent aggravation of damage.

2. FLOORS

All floors accessible to floor machines/polishers shall receive floor maintenance. After receiving floor maintenance, the entire area shall have uniform, glossy appearance and be free of scuff marks, heels marks, and other stains or discolorations. All floor maintenance solutions shall removed from baseboard/tiles, furniture, trash receptacle, etc. Chairs, plant boxes, tables, desks, waste bins and easily movable items shall be moved to maintain floor underneath. All moved items shall be returned to their proper positions when all operations have been completed. It is to be noted that polishing includes the techniques of dry buffing, washing, mopping, polishing, as required to achieve the aforementioned results.

2.1. All accessible areas shall be mopped and shall have uniform appearance, with no streaks, swirl mark, detergent residue, or any evidence of soil, stains, film debris or stagnant water. There shall be no splash marks or mop streaks on furniture walls, baseboards, or mop stands in the area. Carpeted floors must not be mopped. To minimize the damage of mopping or wet floors maintenance, the following shall be adhered to:

2.1.1 The Contractor shall not use a mopping solution stronger than is necessary to remove dirt.

2.1.2 The Contractor shall use an amount of water solution that is necessary to the job governed by the capacity for immediate vacuum pick-up and drying.

2.1.3 Water shall be left on the floor only long enough to loosen the dirt. Change water frequently when mopping by mop and pail. A non-corrosive, non-odorous detergent shall be mixed with water.

2.1.4 Mop, rinse and dry small areas of the floor at one time. No splashing of baseboards, furniture and other equipment.

2.1.5 Terrazzo floors shall be coated with terrazzo seal, water emulsion wax, resin or plastic water base product will be used. Marble tiles and vinyl floors shall be coated with emulsion wax, resin or plastic coating. Wood floors should be properly prepared prior to waxing. Coating shall be made of emulsion wax. Resin or plastic coating shall be used only on sealed floors.

2.1.6 Areas difficult to reach shall be cleaned by hand and manual methods.

3. FLOORING SWEEPING

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The floor shall be swept, to in clued the entire floor surface, including corners and abutments, free of litter, dust grime and foreign debris. Moving of movable items is required for sweeping underneath. No dirt shall be left in corners, under furniture or behind doors. Sweeping shall be done in a fashion that will minimize the spread of dust into the air.

4. WALK-OFF MAT CLEANING

Carpet-type entrance mats shall be vacuumed to remove soil and grit and to restore resiliency of the carpet. Rubber or polyester entrance mats shall be swept, vacuumed, or hosed – down outside to remove soil, dirt, and stains. Soil and moisture underneath entrance mats shall be removed and mats returned to their normal location.

5. CARPET AND RUGS

The Contractor shall vacuum all rugs and carpets at the required frequency, after being vacuumed, the carpeted floor shall be free of all visible litter, dirt and crumbs. Any wet spot of stain shall be removed as soon as noticed, by using the proper solution. Solutions shall be strong enough to remove stains but shall in no manner, damage the texture of the carpet or discolor the same. All carpets and rugs shall be shampooed every three (3) months or as necessary in order to maintain the quality, texture and color of the materials. Shampooing shall be performed during off - peak days or hour to avoid disturbances and the contractor’s continuity or work.

6. CEILING

Ceilings, often overlooked, require more attention and cleaning than other reachable fixtures in any structure. It is therefore, imperative that specific cleaning processes and schedules be utilized to insure the ceiling are maintained to complement the aesthetics and allow for a healthy working atmosphere.

6.1. High Dusting

After high dusting all dust, lint litter and dry soil shall be removed from all top surfaces. Venetian blinds and louvers, where installed, are included in high dusting. High dusting applies to the elimination to smudges, cob webs and grimes or dirt form ceiling corners and joints. It also involves the cleaning of both sides of the translucent light diffusers and the maintenance of gypsum board, mineral acoustic tiles and their aluminum suspensions. Further, vents and sprinkles valves should be wiped and cleansed to avoid clogging caused by moisture, dust and grimes. Light fixtures and directional signage suspended from the ceiling and upper portion of walls have to be dusted thoroughly and as often as required to keep them clear from dirt, lint bugs and dead insects and shall be to the standard showing original color, brightness and finish.

7. WALLS

The maintenance of wall is such that proper solution and dusting methods must be applied to surface such as bush hammered concrete with shell, veneered marble, narra, tanguile panels and glass. Any directional signs, name plates, frames, switches and paraphernalia attached to walls are considered part of walling surfaces and shall, therefore, require appropriate cleaning measures.

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The Contractor must include all air vents, edges, sills and walls intersections in the work program for wall maintenance. Air vents particularly require rigid dusting to avoid clogging and eliminate the spread of polluted air. All walls and ledges must be free of stains, dust smudges and fingerprints upon completion of the cleaning process.

8. Low dusting

Low dusting is performed after high dusting is achieved. After low dusting, all dust, lint, litter and dry soil shall be removed of from the horizontal surfaces desks, counters, chairs, filing cabinets, and from horizontal ledges, sill, hand rails, partitions, etc.

9. Windows and Doors

Windows shall be considered an inherent aspect of wall structures. All windows whether they are of glass or louvers (glass, wood, or steel) shall be adequately dusted and wiped to conform to standards of quality set herein and by the CLIENT. When required, polishing compounds shall be applied after cleansing solutions, which shall in no way decolorize or stain the surfaces. All traces of dirt, dust, stains and smudges shall be eliminated as result of proper cleaning.

Doors shall be maintained in a manner wherein they are free of smudges, hand prints, and dust at all times. Door knobs, hinges, and locks shall be wiped and polished to achieve a gleaming effect. Any squeaks in hinges shall be properly oiled to avoid rust and deterioration. The bottoms of doors shall be given special attention as these are the parts quite often neglected.

10. Glass Panels

It is imperative that the upkeep of the glass panels be a major concern of the Contractor. The interior and exterior of all glass doors and windows shall be maintained in a manner whereby the general publics are able to view the surrounding clearly through a spotless and very clear glass. Glass cleaning shall include all windows and doors. After glass cleaning, there shall be no traces of film, dirt, smudges, water and other foreign matter.

11. TOILET

The Contractor shall clean and sanitize toilets and comfort rooms by using special deodorants, air freshener, fumigation and sanitizing chemicals for the toilet bowls, urinals and wash basins. Toilet and shower room wall shall be scrubbed down thoroughly and associated metal surfaces and mirrors, polished properly. Vitrified glazed and unglazed, colored or white tile and mosaic tiles shall be mopped with a solution of water detergent germicides to insure a spotless finish. After cleaning, the entire comfort room and installation shall be wiped and kept dry to avoid aggravation of dirt and slipping.

11.1 Bowls and Urinals

The Contractor shall completely clean and disinfect all surfaces of toilet bowls, urinals, lavatories, showers, dispensers, and other such surfaces using germicidal detergent. He shall disinfect all surfaces of

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toilet partitions, stall, stall doors, and wall areas .

11.2 Toilet Ceilings

The ceilings shall be extensively cleaned to avoid the accumulations of dirt, cobwebs, moisture stains, and other unhygienic substances. Ceilings shall not be used as hanger for clothes, uniforms, etc.

12. EQUIPMENT AND FURNITURE

The Contractor shall be responsible for the proper and efficient maintenance of the CLIENT’s property with regard to equipment and furnitures. Care and caution shall be exercised in the performance of cleaning, dusting and polishing functions. It is to be noted that scratching, discoloration, and damage or any nature shall be avoided. Solutions and cleaning agents shall be appropriate for the type of surface that there shall be applied on. Listed are some equipment and furnitures requiring attentive maintenance.

13. Cleaning of White Appliances

The interior surface shall be washed with soap and warm water and then rinsed with a warm solution of baking soda and water. Exterior surfaces shall be washed also with soap and water and then rinse with clean water. Excessive use of soap and water or rinsing solution shall be avoided, as these may seep into insulations and cause permanent deterioration. Sharp instrument shall not be used to remove frost or ice.

14. Removal of Trash/Bins

All waste bins, cigarette but receptacles (ash trays, butt cans, etc.) and other trash containers within area shall be emptied, cleaned and returned to their initial location. Boxes, cans and paper, placed near a trash receptacle shall be removed. Any obviously soiled or torn plastic trash receptacle and/or liner in such receptacles shall be replaced. Ashes and debris shall be removed from cigarette butt receptacles and placed in non-flammable containers. The Contractor shall pick up any trash that may fall unto the facility or grounds during the removal of such collected trash. The trash and refuse shall be deposited at the nearest outside trash collection point of designated area within the Client premises.

15. Drinking Fountains

The contractor shall disinfect all porcelain and polished metal surfaces, including the original and drains. After cleaning, the entire drinking fountain (including foot pedal, if any) shall be free from streaks, stains, spots, smudges, scale and other obvious soil dirt.

16. Blackboards

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Unless marked “Do Not Erase”, blackboards or whiteboards shall be cleaned by removing all writing, dust, streaks, marks and smudges from the board and chalk or pencil tray.

17. Counters

Counters to be cleaned shall include check-in counters, information counters, security check counters, and all counters within the terminal building.

18. Others

These items shall include the cleaning of shelves, filing cabinets and storage cabinets, desks, chairs and counters and other office furnitures (i.e. sofas, coffee tables, side and back tables, plant boxes) belonging to the PROCURING ENTITY; typewriters, calculators, telephones, intercom and information boards; exposed book and library material (compilation), magazines, periodicals and other literature; décor, artwork (paintings, pictures and frames), plaques, laminated certificates and trophies; fire extinguishers and alarms.

xxxxxxxxxxxxxxx

Appendix “2”

1. MANPOWER AND OTHER RELATED SERVICES

The Contractor shall at all times, provide supervisory and working personnel, sufficient number, to properly accomplish all works. The Contractor shall designate a competent representative of maintenance manager who shall be available at the premises at all times to oversee work being carried out to receive instructions from the PROCURING ENTITY.

The CONTRACTOR’s Supervisor shall be responsible for the overall management and coordination of work to be performed as per contract provisions and shall act as the central point of contract with the PROCURING ENTITY’s facilities. The Supervisor of the CONTRACTOR shall have full authority to act for and in behalf of the contractor while on the PROCURING ENTITY’s facilities. Further, the CONTRACTOR’s Supervisor shall meet with the designated PROCURING ENTITY personnel to discuss immediate problem areas in order that quick responses after notification shall be attained.

1.1Employees’ Identification

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All Contractor personnel shall be recognizable while on the PROCURING ENTITY’s facilities. These will be accomplished by the use of uniforms, designs and colors of which will be approved by the PROCURING ENTITY. Identification tabs, bearing the name of employee, his position and the company name, shall be issued by the CONTRACTOR and shall be displayed on the uniforms and badges shall be borne by the contractor. All personnel with emphasis on toilet attendance shall be in clean and fresh duty uniforms at all times.

1.2 Operating Schedules

Monthly schedule shall be submitted to the PROCURING ENTITY. These shall depict the type of work to be done, indicated time frames and frequency. The schedule shall show by area, the day and shift when tasks shall be accomplished for this purpose. Task and frequency Chart shall be submitted. Daily inspection of work shall have to be made by the PROCURING ENTITY Maintenance supervisor/s.

The latter shall have the authority to point out to the Contractor incomplete or defective work for necessary corrective measures. For purposes of evaluation, the Contractor shall state in his proposal the number of personnel (Supervisors, Glass cleaners, Janitors, Attendances, etc.) per shift per day, their task assignments and frequency.

1.3 Contractor Supplies and Equipment

The Contractor shall furnish all materials, supplies, equipment and tools necessary to properly perform the tasks specified in the contract. All equipment shall have bumpers and guards to prevent marking scratching of fixtures, furnitures, or building surfaces. All electrical equipment used by or utilized not more than three (3) years shall meet all safety requirements. It shall be the responsibility of the Contractor to prevent the operations of electrical equipment, or combinations or equipment, which require power exceeding the capacity of existing building circuits.

For purposes of evaluation, the proposal shall state the exact number and type of equipment and the specifications and quantity of supplies that the Contactor intends to provide the PROCURING ENTITY.

All electricity and water used in connection with the performance of the contract, shall be made available by the PROCURING ENTITY, at no cost, to the contractor.

1.3.1 Minimum Supplies and Equipment (or equivalent for breakdown, please see “Ombudsman Bid Form No. 1-Technical Proposal”

1.4Conservation of Utilities

The Contractor shall be directly responsible for instructing

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employees in utilities conservation practices. The Contractor shall be responsible for operation under conditions which preclude the waste of utilities/energy which shall include but shall not necessarily be limited to:

1.4.1 The Contractor shall use an amount of water solution that is necessary to do the job governed by the capacity for immediate vacuum pick – up and drying.

1.4.2 Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by the workers.

1.4.3 The PROCURING ENTITY telephones shall not be used for personal reasons, for any long distance or overseas calls.

1.5 SECURITY AND SAFETY

The Contractors shall adhere to all security measures stipulated by the PROCURING ENTITY’s security units and shall, under no circumstances, violate standard rules and regulations on the PROCURING ENTITY ’s security.

1.5.1 The Contractor and all his employees shall comply with all security requirements, imposed by the PROCURING ENTITY at all times in the premises.

1.5.2 The Contractor shall turn off all lights, close all windows, and lock all exterior doors when work has been completed.

1.5.3 The Contractor will be responsible for instructing his employees in safety measures, considered appropriate under the Contract. The Contractor should permit placing or use of mops, brooms, or any equipment in passenger or public lanes or other locations in such a manner as to create safety hazards. The Contractor shall proved, placed and thereafter remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing operations.

1.6 Storage and Rest Facilities

The PROCURING ENTITY shall furnish, without cost to the Contractor areas, minimal office space, utilities from existing resources, excluding in – building telephone service. These utilities are to be availed of only in connection with the performance of the contract.

1.6.1 The Contractor shall maintain such terminal space to the standards as similar areas occupied by the PROCURING ENTITY.

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1.6.2 The Contractor shall not make any alterations to the space, except with the written permission of the PROCURING ENTITY.

1.6.3 The Contractor shall vacate the area and restore the premises to the condition in which received, at his expenses, fair wear and tear expected, by the time stated contract completion.

xxxxxxxxxxxxxxxxxxx

OMBUDSMAN BID FORM NO. 2 -FINANCIAL PROPOSALS

Date : ___________________ Invitation to Bid No.: QN-2013-0206-DEC

(Negotiated Procurement pursuant to Sec. 53.1, Revised IRR, RA 9184)

HONORABLE CONCHITA CARPIO MORALESOmbudsmanOffice of the OmbudsmanAgham Road, North TriangleDiliman, Quezon City

Attention: HON. EVELYN A. BALITON The Chairman

Bids and Awards Committee

Dear Madame:

Having examined the Bidding Documents including Supplemental Bid Bulletin No. _______ the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the “Negotiated Procurement for Janitorial, Maintenance and Other Services Requirement (76

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Personnel including Janitorial and Maintenance Supplies, Materials and Equipment) for the Office of the Ombudsman for CY 2013 to CY 2014” in conformity with the said Bidding Documents for the sum of ______________________________________________________ (________________), computed below, [total Bid amount in words and figures], in accordance with the Detailed Cost Breakdown of Annual Contract Rate (“A-1” to “A-11”) and Detailed Cost Breakdown of Janitorial Supplies and Materials, attached hereto and made part of this Bid.

PARTICULARS Monthly Rate

TOTAL CONTRACT RATE (Per Annum)

(Should be VAT Inclusive)

One Lot –Janitorial, Maintenance and Other Services (76):

1. Regular Janitors

2. Skilled

Central OfficeOSPOMB LuzonOMB MOLEO

ElectricianPlumberAircon TechnicianMechanicCarpenterPainter

(a)

52

324122

(b)

Php ________

_________ ________ ________ ________ ________ ________ ________ ________

[(a) x (b) x 12mos.]

Php ________

_________ ________ ________ ________ ________ ________ ________ ________

3. Supervisor

4. Gardener

5. Drivers

-For General Dispatched and Shuttle Vans

-For Bus/ Coaster

Total No. of Personnel

1

2

4

3

====

76

________

________

________

________

________

________

________

________

COMPUTATION:(A) TOTAL COSTS OF LABOR AND SERVICES PER ANNUM

(REFERENCE: Attachment “A-1” to “A-11” Detailed Cost Breakdown of Annual Contract Rate) Php __________________

(B) TOTAL COSTS OF JANITORIAL SUPPLIES AND MATERIALS PER ANNUM (REFERENCE: Attached Detailed Cost Breakdown of Janitorial Supplies and Materials per annum) __________________

TOTAL CONTRACT RATE PER ANNUM (A + B ) Php _________________

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[NOTE: Total Contract Rate Per Annum should be inclusive of Contractor’s Fee and Value Added Tax (VAT)]

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form, amounts, effective until the expiration of the Contract period.

We agree to abide by this Bid for the Bid Validity Period of one hundred twenty days (120 days) and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

We certify/confirm that we comply with the eligibility and technical component stated in the ITB par. 3. Dated this ________________ day of ________________ 20______.

[signature over printed name] [in the capacity of] Duly authorized to sign Bid for and on behalf of: _______________________________________________________________________

(Company name, address and tel. nos.)ATTACHMENT A-1

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER SUPERVISOR (1)

A. Direct Labor Cost:

Basic Salary (Daily Rate _____ x 313 days/12 months) _____

13th Month Pay (_______/12 months) __________

Emergency Cost of Living Allowance __________ (______ x 313 days/12 months)

5-day Service Incentive Leave Pay(Daily Rate _____ + COLA______ x 5 days/12 months)_______________

Subtotal A _____

B. Government Dues: SSS _____

PHILHEALTH _____ HDMF (Pag-Ibig Fund Contribution) _____ ECC _____

Subtotal B _____

Total (A + B) _____

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C. Administrative Costs (Contractor’s Fee) [(A+B) ____%] _____________________

D. 12 % Value-Added Tax (VAT) of _____ Administrative Cost (Contractor’s Fee ) Total Monthly Salary Allotted per personnel _____

Multiply by Number of Personnel Needed _____

Total cost per month _____

Multiply by 12 months _____

Total cost per annum _____

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ATTACHMENT A-2

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER JANITOR





5-day Service Incentive Leave Pay(Daily Rate______ +COLA____x 5 days/12 months)

Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-3

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER ELECTRICIAN




5-day Service Incentive Leave Pay(Daily Rate______ x 5 days/12 months) _____

Subtotal A _____



Subtotal B _____

Total (A + B) _____

C. Administrative Costs (Contractor’s Fee) [(A+B) ____%] _____






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ATTACHMENT A-4

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER PLUMBER





Subtotal A _____



Subtotal B _____

Total (A + B) _____

C. Administrative Costs (Contractor’s Fee) [(A+B) ____%] _____






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ATTACHMENT A-5

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER AIRCON TECHNICIAN





Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-6

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER GARDENERA. Direct Labor Cost:




5-day Service Incentive Leave Pay(Daily Rate______+COLA_____ x 5 days/12 months) _____

Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-7

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER MECHANIC





Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-8

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER CARPENTER





Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-9

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER PAINTER





Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-10

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER DRIVER (For General Dispatch and Shuttle Vans)





Subtotal A _____



Subtotal B _____

Total (A + B) _____







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ATTACHMENT A-11

COST BREAKDOWN OF ANNUAL CONTRACT RATE PER DRIVER –BUS/COASTER

A. Direct Labor Cost: Basic Salary

(Daily Rate _____ x 313 days/12 months) _____



Subtotal A _____



Subtotal B _____

Total (A + B) _____







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DETAILED COSTS BREAKDOWN OF JANITORIAL SUPPLIES AND MATERIALS

Item DescriptionBrand

Offered

Quantity/

Month(a)

UnitFrequency

orNo. of

Months (b)

Total Quantity per Annum

(a) x (b)Unit Cost Total Cost

A. Monthly

Stripper Wax, 1 gallon 40 gallon 12 480

All Purpose Cleaner, at least 650 ml per container

25 container 12 300

Vynil Wax/Complete Wax, 1 gallon 25 gallon 12 300

Scrubbing Pad 16" (green) (1 inch thick/piece)

25 pc. 12 300

Rags (Flanella-type), yard 75 yard 12 900

Liquid Hand Soap, 1 gallon 23 gallon 12 276

Dishwashing Liquid, 1 liter 13 liter 12 156

Trash Bag (XXL Transparent) 1,352 pc. 12 16,224

Trash Bag (Small Transparent) 1,352 pc. 12 16,224

Detergent Washing Powder Soap, 1 kilogram

60 kg. 12 720

Scrubbing Pad 4" x 6", green 100 pc. 12 1,200

Carpet Shampoo, gallon 1 gallon 12 12

Steel Wool (16 giant pads, 200 grams per tube)

200 tube 12 2,400

Deodorant Cake, 50 grams

455 pc. 12 5,460

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B. Quarterly

Paste Wax (Red Liquid Wax), 1 gallon 5 gallon 4 20

Mop Head 50 pc. 4 200

Air/Fabric Freshener, at least 320 ml. 50 can 4 200

Disinfectant (toilet bowl cleaner, 1 gallon)

16 gallon 4 64

Soft Broom (Walis Tambo) 50 pc. 4 200

Rubber Hand Gloves 50 pair 4 200

C. Semi Annual Supplies

Furniture Shine/Polish, 1 liter 50 can 2 100

Wood Hand Brush 50 pc. 2 100

Stickbroom 54 pc. 2 108

Polishing Pad 16” (White/Pink) (1 inch thick)

25 pc. 2 50

Stripping Pad 16” (Green/Black) (1 inch thick)

25 pc. 2 50

Toilet Bowl Brush with Handle 50 pc. 2 100

D. Annual Supplies

Marble Liquid Wax (Crystalizer) (gallon) 3 gallon 1 3

Trigger Spray Bottle, at least 500ml 50 pc. 1 50

Dust Pan 50 pc. 1 50

Plunger/Toilet Rubber Pump 50 pc. 1 50

Plastic Pail 50 pc. 1 50

Putty Knife (Spatula) 50 pc. 1 50

Squeegee with metal handle 50 pc. 1 50

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Push Brush 12” with Handle 50 pc. 1 50

Ceiling Broom 5 pc. 1 5

TOTAL COSTS OF JANITORIAL SUPPLIES AND MATERIALS P

(Note: Total Price should be VAT inclusive)

Very truly yours, Signature Over Printed Name


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SECTION VI. SCHEDULE OF REQUIREMENTS

The delivery schedule for goods and services expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.

Item Number

Description Quantity Total Delivered, Weeks/Months

Very truly yours, Signature Over Printed Name


Date

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