Title I Monitoring UpdateElementary Cluster Meeting

November 8, 2012

*Some information contained was first presented by Elizabeth Tanner, Johnston County Schools. Used by permission.

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Presentation Overview

Monitoring of Title I, Part A Programs• Definition• Purpose• LEA Responsibilities• Process• Preparation• Onsite Visit• Findings• Desktop documentation• Sample Interview Questions

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Monitoring of Title I, Part A Programs

Definition“Monitoring is the regular and systematic examination

of a local educational agency (LEA) administration and implementation of a federal education grant, contract, or cooperative agreement administered by the state.”

From: Virginia Department of Education Federal Program Monitoring 2012-2013

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Monitoring of Title I, Part A Programs

Purpose• Ensures that all children receive the opportunity for a high-quality

education

• Assesses the state’s guidance to LEAs to see if it is adequate for appropriate policies and procedures to be in place for compliance with Title I, Part A regulations

• Gathers data about LEA needs and designs technical assistance accordingly

From: Virginia Department of Education Federal Program Monitoring 2012-2013

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Monitoring of Title I, Part A Programs

LEA Responsibilities• Assure alignment of teacher preparation, professional

development, and instruction with state academic standards

• Meet educational needs of at-risk students

• Close the achievement gap

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Monitoring of Title I, Part A Programs

LEA Responsibilities - Continued• Involve parents in meaningful ways to assist in educating

their children

• Assure schools’ accountability in raising achievement for all children

From: Virginia Department of Education Federal Program Monitoring 2012-2013

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Monitoring of Title I, Part A Programs

Process• LEA prepares for monitoring visit.

• DPI Monitoring Team conducts the on-site visit.

• LEA receives notification of compliance results.

• LEA celebrates and/or takes action steps to become in compliance in areas of concern.

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Monitoring of Title I, Part A Programs

Preparation• Attend DPI Webinar concerning Title I Monitoring

• Gather documentation based on the monitoring instruments provided (programmatic and fiscal)– Kathy Williams

• Inform Title I Principals and relevant district staff about the monitoring visit– WEEK OF DECEMBER 3, 2012

• Meet with Title I Principals to discuss monitoring documentation and interviews– Elementary Cluster– School visits in November

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Monitoring of Title I, Part A Programs

On-site Visit• Brief Opening Meeting

– 15 to 20 minutes – LEA Staff– Principals– Superintendent– Assoc. Superintendent– Former Title I Director

• DPI Monitoring Team reviews documentation of Stakeholder Involvement; Governance, Administration, and Funding; Program Quality; and Accountability and Reporting.

• Usually Two Schools are “Visited”– Any school that has been in improvement in the past– Any new Title I school

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Monitoring of Title I, Part A Programs

Findings• Monitoring Team interviews district personnel, principals, teachers, and parents as

appropriate.– Pre K Director– District Homeless Liaison– Leadership / SIP Teams– Principals– Parents (5 – 7)– Community Members

• DPI shares compliance findings with district staff.

• LEA takes action steps to correct any compliance issues.

• Title I Director completes a process check for how to make the next monitoring visit even better

• Celebrate!

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Additional Information• New monitoring rating scale

– Met / Not Applicable / Finding – Action Needed• Monitoring team will contact to set final schedule

– How many days?– How many consultants?– How much time is needed?– When is the fiscal monitoring review?– Parent Group meeting timeframe? Lunch / Dinner?– School interview time frame?

• Substantial evidence– CCIP– Documents – Director Interview– Principal(s) Interview

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Monitoring of Title I, Part A Programs

Desktop Documentation

• For Monitoring documents see http://www.ncpublicschools.org/program-monitoring/monitoring/

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Monitoring of Title I, Part A Programs Sample Interview Topics

1. LEA Plan & Report Card2. School Wide Programs3. Targeted Assistance Schools4. School Improvement5. Parent Involvement6. Qualifications For Teachers and Para7. Private Schools8. Fiscal Requirements

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Monitoring of Title I, Part A Programs

Sample Interview Questions• LEA Staff• School Principal• Teacher• Parent