Time Unit BSBPMG503A Manage project time

Part 2.

Diploma Project Management Captain Cook College

Sharon Boyle13 December 2012

Some progress Some feedback How to read a Gantt chartMorning Tea Assessment item More

about the assessment items

The new scenarioLunch Other assessment items

Lesson plan 13 December

Scope assessments due 14 December. Time assessments due 17 January If this is your last unit – see me Classes finish 14 December – yes this week!

Cost & Quality units will be open Assessment items for these units finalised 17 January not

before Draft assessment items posted

Marking hopefully all completed by 18 Dec – otherwise I’m on leave.

All other results See you 17 January, 2013

Key Dates

Scope assessments◦ Don’t bother with Assessment Item 4. –

Performance checklist ◦ Put into Project Meeting first week back when we

close Fred’s Shed Overview of Time Gantt charts – what progress here? Attempted & Discussed Activities 1, 2, 3

Last week’s progress in Time

X

Read the question – then again. ◦ Look for PMBOK clues◦ Process◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER

Scope –◦ authorisation process◦ Critically important & don’t leave home without it

Time – ◦ Act 1. Qu 8 – perhaps not enough information but…◦ Don’t cripple project from start◦ Don’t use up contingencies during planning stage

Feedback from LMS answers

http://www.youtube.com/watch?v=pUNxGz3txfU

Microsoft Project 2007

Another video re Gantt preparation

A version of Fred’s Shed Gantt

1. Check title & date box Is this the correct

◦ Project◦ Title◦ Date – Start & finish – sensible?◦ Version

2. Check the timescale◦ Does it make sense?◦ Is it convenient/useful for your project?

3. If M/S Project is this the Gantt chart view?

How to read a Gantt chart – 1.

4. Where & what are the milestones? 5. Do you agree with the Tasks or activities 6. Do these activities lead logically to the

milestones? 7. Where is the critical path? 8. Is everything connected? 9. Do any of the tasks sit out by

themselves? ◦ If, so they don’t mean anything.

How to read a Gantt chart – 2.

10. If the tracking view◦ Has this been baselined? Ie that is our starting

point with planning◦ What progress since beginning the project?

11. Variances ◦ These are the gaps between what we planned &

what is happening. 12. Managing time or schedule

◦ Doing something in response to this variance

How to read a Gantt chart – 3.

How are your Gantt charts progressing? Please go through these 12 steps to

consider your charts – then submit Then we can consider the next

assessment item First step in Time management plan

assessment item What progress? What other stumbling blocks?

Feedback from you re Time management plans

Pick up from yesterday’s Gantt chart work Consider the scenario The variancesMorning tea The Assessments

◦ Time Assessments No 1, No 2, No 3 & LMS 1,2,3, & W/O◦ Cost – draft only ◦ Quality – draft only

Lunch Own self-directed study See you in the New Year & enjoy your holiday

break

Lesson plan 14 December

Assessment Item 1. ◦ Using the workbreakdown structure from the Scope unit

prepare a Gantt chart for Fred’s Shed – Mr Jones job. ◦ Incorporate this into a Time management Plan.

Assessment Item 2. ◦ Analyse the scenario provided & insert into baselined

gantt chart. ◦ Note variances

Assessment Item 3. ◦ Provide progress report using this scenario

LMS◦ Activities1, 2, 3 ◦ Written & Oral

Time unit assessments

Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job.

Incorporate this into a Time management Plan.

Time management plan

Assessment 1.

Keep it brief and similar to the scope management plan

It is only setting up how you are going to manage the project.

Think about what you need to tell the project team & appropriate level of detail

Your schedule should be reviewed at least weekly and this will feed into◦ Progress reports◦ weekly project meetings

Time management plan

Analyse the scenario provided & insert into baselined gantt chart.

Note variances

Assessment 2. Scenario

Provide progress (or Status) report Use the same template as Integration Unit Just fill in the information you do have. If you don’t have it insert Not Applicable or

N/A

Assessment Item 3.

http://www.youtube.com/watch?v=Ej66TiINaRc

Frank Saludi

Project manager blues

Merry Christmas & Happy New Year

See you in 2013