Time Management Solutions for Time Management Solutions for the Modern Workforcethe Modern Workforce

Presented by Daniel SmithPresented by Daniel Smith

Chief Architect, Time Management by G&A PartnersChief Architect, Time Management by G&A Partners

What Is Time & Attendance?

What Is Time & Labor Management?

Time & Attendance

• The process of accurately collecting, recording and reporting an employee's hours for each day worked

Labor Management

• The planning, organizing and directing of acquired personnel data that leads to increased employee productivity and more efficient business practices

What Is a Time & Labor Management System?• A system used to provide a set of tools to business owners and managers to use and evaluate the collection of labor hours that increase work flow, productivity and the efficiency of a business

Annual Cost of Manual Time Keeping

Expense Cost Per Employee 50 EmployeesLabor Related to Collection of Data $65 $3,250

Time Calculation Inaccuracy $280 $14,000

Theft of Time / Fraud $150 $7,500

Unauthorized Overtime $292 $14,600

Sick / Vacation Abuse $232 $11,600

TOTALS $1,019 $50,950

Based on the American Payroll Association

Examples of Everyday(salaried absenteeism)

• Salaried manager takes day off• Does not report taking that day• Gets paid for salaried day and day off at a later time

Examples of Everyday(hourly employees)

• Hourly employee clocks in• Clocks in 5 minutes early• Gains 5 minutes for 10-day bi-weekly period• Potential for overtime is now greatly increased,

causing the company to incur additional costs

In 2005 $134.2 million was collected by the DOL. Of the $134.2 million collected, nearly $36.1 million was collected for overtime violations, and $20.1 million was collected for employees who were not paid for all hours worked.

Overtime Case StudyJanitorial Firm 2007

Decrease in overtime trend due to G&A’s time management system

G&A’s Time Management Solution• Time & Attendance• Absence Management• Scheduling• Self-service• Systems for Data Collection

Time & Attendance

• Calculate actual hours worked in “real time”• Accrue and track paid time off (PTO) i.e., vacation, sick,

etc.• Reduce the risk of costly payroll errors and inflated

labor costs • Eliminate wasteful paper timesheets and cost of

opportunities for human error • Track overtime so you can manage labor hours to a

budget or job • Allow for business owners and managers to focus on

the strategic aspects of their company• Streamline the payroll process and save time

Absence Management

• Configure and enforce your leave policies easily to interpret multiple layers of rules

• Reduce total payroll by controlling unapproved or unreported absences

• Set automated alerts that notify you when disciplinary actions or rewards are required

• Identify absence trends and patterns using auto-generated reports

Scheduling

• Manage employee scheduling with business demands

• Schedule the right employees dependent on cost, location and availability

• Create schedules based on user-defined criteria such as pre-defined skills and seniority

• Allow employees to swap shifts in “real time” and become involved with the scheduling process, via self-service

Self-Service• Allow employees and mangers to access “real-time”

data from anyplace, anytime, via the Internet• Allow employees to clock in and out virtually

anywhere, dependent on user permissions• Allow employees to request time off• Allow employees to re-schedule shifts with a

manager’s permission• Allow employees instant access to their vacation

balances (PTO) without waiting for paycheck summary or calling the HR department

Systems for Data Collection

• Computer online, via the Internet • Biometric hand clocks• Time clocks• Text messaging• Wireless devices and PDAs• Interactive voice response (IVR)

What’s Next?

• Webinar recording– www.gnapartners.com/happening_resource_collection_regis

tration.html

• “Time Management by G&A Partners” white paper– http://gw.vtrenz.net/?GTA5RF2ULG

• Time Management by G&A Partners Demos– Anthony Grijalva, Jr.

• agrijalva@gnapartners.com• 713.235.8204

– Dan Smith