Time-Management-prince dudhatra-9724949948

8/7/2019 Time-Management-prince dudhatra-9724949948

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TIME MANAGEMENT

prince dudhatra-9724949948prince dudhatra-9724949948


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Everyone has the same amount of Everyone has the same amount of timetime

60 minutes per hour 60 minutes per hour

1,440 minutes per day1,440 minutes per day

525,600 minutes per year 525,600 minutes per year



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Time ManagementTime Management

Solutions to excessive stressSolutions to excessive stressusually boil down to eating right,usually boil down to eating right,getting enough sleep, andgetting enough sleep, and

managing your time effectively.managing your time effectively.Organization is timeOrganization is timemanagement, and timemanagement, and timemanagement is one part of management is one part of stress management.stress management.



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Myths about TimeMyths about Time1.1. Myth:Myth: The longer or harder you workThe longer or harder you work

the more you accomplish.the more you accomplish.2.2. Myth:Myth: If you want something doneIf you want something done

right, do it yourself.right, do it yourself.3.3. Myth:Myth: We should take pride in workingWe should take pride in working

hard.hard.4. Myth: You should try to do the

most in the least amount of time.

5. Myth: Technology will help youdo it better, faster.6. Myth: Get more done and youll

be happier. prince dudhatra-9724949948prince dudhatra-9724949948


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How We Waste TimeHow We Waste Time

Lack of disciplineLack of discipline

IndecisivenessIndecisiveness

PersonalPersonal

DisorganizationDisorganization

ProcrastinationProcrastination

Inability to say NOInability to say NO

Poor DelegationPoor DelegationSkillsSkills

Day DreamingDay Dreaming

WorryWorry



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Time Waste - Caused by OthersTime Waste - Caused by Others

TelephoneTelephoneInterruptionsInterruptions

Drop-In VisitorsDrop-In Visitors

UnscheduledUnscheduledMeetingsMeetings

Poor Poor CommunicationsCommunications

Confused chain of Confused chain of AuthorityAuthority



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YOUR TIME WASTERS

E-MailE-MailMeetingsMeetings

Phone calls / Cell callsPhone calls / Cell callsCo-workersCo-workersStressStress

Family issuesFamily issues



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STEPHEN COVEYS ACTIVITYMATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster)

IICrisesCrisesPressing ProblemsPressing ProblemsDeadlinesDeadlines

IIIIPreparationPreparationPreventionPreventionPlanningPlanning

Relationship BuildingRelationship Building

IIIIIIInterruptionsInterruptionsSome mail/reportsSome mail/reportsSome meetingsSome meetingsSome pressingSome pressingmattersmatters

IVIVBusyworkBusyworkTime wastersTime wasters Escape activitiesEscape activities

URGENT NOT URGENT

NOT

IMPOR TANT

IMPOR TANT



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Type 1: Aspiring to mediocrityType 1: Aspiring to mediocrity

Important

NotImportant

UrgentQuadrant I

Quadrant IVQuadrant III

Quadrant II

Not Urgent



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Type 2: Busy going nowhereType 2: Busy going nowhere

Important

NotImportant

UrgentQuadrant I


Quadrant IINot Urgent



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Type 3: Struggling to stay aheadType 3: Struggling to stay ahead

Important

NotImportant

Urgent

Quadrant I


Quadrant II

Not Urgent



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Type 4: Calm and in controlType 4: Calm and in control

Important

NotImportant

Urgent

Quadrant I


Quadrant II

Not Urgent



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Time LogTime Log

Write down everything you doWrite down everything you dofor a period of timefor a period of time

Learn how you really spendLearn how you really spendyour timeyour time

Identify areas where you canIdentify areas where you canimprove your use of timeimprove your use of time



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Why do we procrastinate?Why do we procrastinate?

Dont know where to start.Dont know where to start.To avoid an unpleasant task.To avoid an unpleasant task.Were afraid to fail.Were afraid to fail.Waiting for more information.Waiting for more information.

You may think if you put it off You may think if you put it off someone else will do it.someone else will do it.Youre over-committed.Youre over-committed.



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PLANNING and GOALPLANNING and GOALSETTINGSETTING

SpecificSpecificMeasurableMeasurableAchievableAchievableRealisticRealisticTimedTimed



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Essential ToolsEssential ToolsTo Control Time WastersTo Control Time Wasters

Scheduling and DelegatingScheduling and DelegatingUnderstanding Biological ClockUnderstanding Biological Clock

Knowing when not to work is asimportant as knowing when to work

Time logsTime logsPrioritized TaskPrioritized TaskGet The Most Out Of the First Two Hoursof the DayYou Canand Should, Say No

People take advantage of you onlywith your permission

Stop saying, Where does the time go?Stop saying, Where does the time go?prince dudhatra-9724949948prince dudhatra-9724949948

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Time-Management-prince dudhatra-9724949948