THURSDAY, JANUARY 16, 2014 · 26745 192.62 SPI Health & Safety Inc. 26746 346.89 Success Office Systems 26747 1,027.65 SUMA 26748 165.00 UMAAS 26749 30.45 Vital Effect …2. THURSDAY,

002 JANUARY 16, 2014.doc

003 FEBRUARY 6, 2014.doc

004 FEBRUARY 20, 2014.doc

005 MARCH 6, 2014.doc

006 MARCH 20, 2014.doc

007 APRIL 3, 2014 ATTACHMENT 2.doc

007 APRIL 3, 2014.doc

008 APRIL 17, 2014.doc

009 MAY 1, 2014.doc

010 MAY 15, 2014.doc

011 JUNE 5, 2014.doc

012 JUNE 18, 2014.doc

013 JULY 3, 2014.doc

014 JULY 17, 2014.doc

015 AUGUST 7, 2014.doc

016 AUGUST 21, 2014.doc

017 SEPTEMBER 4, 2014.doc

018 SEPTEMBER 18, 2014.doc

019 OCTOBER 2, 2014.doc

020 OCTOBER 16, 2014.doc

021 NOVEMBER 6, 2014.doc

022 NOVEMBER 20, 2014.doc

023 DECEMBER 4, 2014.doc

024 DECEMBER 18, 2014.doc

001 JANUARY 2, 2014.doc

THURSDAY, JANUARY 16, 2014

A regular meeting of the Council for the Town of Grenfell was held on

Thursday January 16, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Rod Wolfe, Gib Heinemann,

Jeremie Taylor. Kevin Speidelsbach and Chief Administrative Officer Suzanne

Hawkshaw. Alderman Gary Cole was absent.

CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.

ORDER:

AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this meeting.

CARRIED.

MINUTES: 3. TAYLOR: That the minutes of the last regular meeting of Thursday,

January 2, 2014 be accepted as corrected. CARRIED.

ACCOUNTS: 4. PETER: That the accounts cheque #26709 to cheque #26753 and Global

payments, all totalling $80,967.18 be approved for payment.

CARRIED.

Chq. #

26709 160.00 CR Trenz

26710 700.00 Brent Neuls

26711 700.00 Danean Karlunchuck

26712 700.00 Dwayne Stone

26713 700.00 Greg Smith

26714 600.00 Judy O’Callaghan

26715 700.00 Michael Kardash

26716 700.00 Suzanne Hawkshaw

26717 8,000.00 Fire & Auto Enterprises

26718 168.96 Air Liquide Canada Inc.

26719 160.25 Canada Post Corporation

26720 161.43 Canadian Linen & Uniform Serv.

26721 198.00 Capital Fire Protection

26722 1,311.25 City of Prince Albert

26723 261.29 Emke’s Automotive

26724 273.50 Federation of Canadian Municipality

26725 1,416.80 Government Relations

26726 1,500.00 Grenfell Athletic Association

26727 157.10 Grenfell Building Supplies

26728 82.45 Grenfell Homesteader Motel

26729 285.86 Harvard Broadcasting

26730 1,010.51 Hometown Co-op Ltd.

26731 71.44 Loraas Disposal

26732 2,811.27 Mazenc Fuels

26733 122.16 Minister of Finance

26734 3,917.10 MuniSoft

26735 191.20 Petty Cash

26736 275.00 Pitney Bowes

26737 22,281.61 Prairie Valley School Division

26738 131.25 Sask. Assoc. of Fire Chiefs

26739 6,659.22 SaskEnergy

26740 0 void

26741 7,497.85 SaskPower

26742 78.37 Schlamp’s Tire Craft

26743 443.82 Sooper B’s Enterprises

26744 7,581.81 Southeast Regional Library

26745 192.62 SPI Health & Safety Inc.

26746 346.89 Success Office Systems

26747 1,027.65 SUMA

26748 165.00 UMAAS

26749 30.45 Vital Effect

…2

THURSDAY, JANUARY 16, 2014 Page 2

26750 5,065.18 Waste Management

26751 43.84 Westwind Parts & Service Ltd.

26752 56.95 White’s Ag Sales & Service Ltd.

26753 1,987.11 Wolfe Industries

Global #400 21.00 Minister of Finance


$80,967.18

CORRES 5. WOLFE: That the correspondence from the following having been read

PONDENCE: and dealt with, now be filed:

1). Grenfell Canada Day Committee – re 2014 Canada Day Parade

CARRIED.

CANADA DAY 6. HEINEMANN: That we have no objection to the Canada Day Committee

PARADE: holding a parade on July 1, 2014. CARRIED.

REPORTS: 7. TAYLOR: That the reports from the Mayor, Aldermen, CAO,

Sask. Health - Provincial Lab, and SUMA Urban Updates, Fine Revenue

and Water Plant operations be accepted as presented.

CARRIED.

LIONS’ 8. HEINEMANN: That we have no objection to the Grenfell & District Lions

SIGN: Club installing a Lions Club sign on the Grenfell Community Hall.

CARRIED.

FIRE DEPT 9. SPEIDELSBACH: That we appoint Dylan Kent to the Grenfell Fire

APPOINTMENT: Department. CARRIED.

LIBRARY 10. WOLFE: That we appoint Linda Leech to the Grenfell

BOARD Regional Library Board. CARRIED.

APPOINTMENT:

EMO 11. SPEIDELSBACH: That we appoint Jay Jenkins as Grenfell’s EMO

COORDINATIOR: Coordinator. CARRIED.

DELEGATION: 12. Danean Karlunchuck, Grenfell Recreational Economic Development

Manager attended to discuss the progress of the Pool project, GRP

Repairs, Zamboni heater, pink T-shirt and anti-bullying day April 9, 2014.

CARRIED.

PINK T-SHIRT 13. WOLFE: That we donate $300.00 towards the purchase of pink T-shirts

PURCHASE: for the children at the Grenfell Community High School and Grenfell

Community Elementary School. CARRIED.

In camera session started at 8:50 p.m.

In camera session ended at 9:00 p.m.

ADJOURNMENT: 14. PETER: That this meeting be adjourned at 9:05 p.m.

_____________________ ______________________

Approved date Mayor

SEAL ______________________

Chief Administrative Officer

THURSDAY, FEBRUARY 6, 2014


Thursday February 6, 2014 in the Town Council Chamber at

7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann, Kevin

Speidelsbach, Philip Peter, Rod Wolfe and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Jeremie Taylor.


ORDER:

AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this

meeting. CARRIED.

MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday January

16, 2014 be accepted as circulated.

CARRIED.

ACCOUNTS: 4. GWILLIAM: That the accounts cheque #26754 to cheque #26800

and Global payments, all totalling $51,532.50 be approved for payment.

CARRIED.

Chq. #

26754 633.92 Blue Cross

26755 2,071.77 Brent Neuls

26756 1,746.87 Danean Karlunchuck

26757 1,458.31 Dwayne Stone

26758 1,922.81 Greg Smith

26759 1,335.78 Judy O’Callaghan

26760 566.40 Kelvin Kardash

26761 4,200.14 MEPP

26762 2,392.21 Michael Kardash

26763 724.57 Peggy Puffalt

26764 7,214.70 Receiver General

26765 1,027.85 SUMA

26766 2,565.15 Suzanne Hawkshaw


26768 1,365.0 Delco Automation Inc.

26769 216.70 Gardon Securities

26770 791.98 Gary Cole

26771 517.50 Gib Heinemann

26772 271.70 Greg Smith


26774 300.00 Grenfell Elem. Comm. School

26775 150.00 Grenfell Golf Club

26776 25.00 Grenfell Regional Library

26777 157.98 Hilderman Lumber Ltd.

26778 500.00 Lloyd Gwilliam

26779 1,763.00 Mainline Insurance Brokers


26781 517.20 Philip Peter

26782 115.51 Planet Clean Ltd.

26783 1,852.03 Prairie Valley School Div.

26784 63.40 Purolator Courier Ltd.

26785 313.50 R-Com Fire/Rescue

26786 1,151.62 Redline Collision & Auto

26787 400.11 Rocky Mountain Phoenix

26788 79.56 Saleski Pharmacy Ltd.

26789 170.00 Sask. Assoc. of Fire Chiefs

26790 710.99 SaskTel

26791 209.42 SaskTel Mobility

26792 1,063.41 Schlamp’s Tire Craft

26793 740.44 Schmidt Electric (1990) Ltd.

26794 422.75 Sooper B’s Enterprises

26795 3,977.06 SPI Health & Safety Inc.


….2

THURSDAY, FEBRUARY 6, 2014 Page 2

26797 696.67 The Grenfell Sun


26799 45.93 Westwind Parts & Service

26800 1,377.56 White’s Ag. Sales & Service Ltd.


Global #403 211.61 Staples-82

Global #404 47.71 Rubber Stamp Champ



Global #407 42.04 Staples-82

Global #408 402.12 Ramada Regina




$51,532.50

CARRIED.

DELEGATION: 5. Danean Karlunchuck, Grenfell Recreational Economic Development

Manager, attended to discuss the heater for the Zamboni room,

grants and new playground equipment.

BANK REC: 6. COLE: That the bank reconciliation for December 2013 be accepted as

presented. CARRIED.

CORRES 7. HEINEMANN That the correspondence from the

PONDENCE: following having been read and dealt with, now be filed:

1). Yorkton Concrete Products-products

2). Community in Bloom-2014 programs & workshops.

3). Randy Goulden, Yorkton Councillor - Thank you

4). Red Coat Waste Resource Authority-2014 Invoice

CARRIED.

REPORTS: 8. COLE: That the reports from the Mayor, Aldermen, Chief

Administrative Officer, Sask. Health - Provincial Lab, SUMA, Water

Plant Operations and Policing be accepted as presented.

CARRIED.

SEPA 9. HEINEMANN: That we register Carol Speidelsbach for the Sask.

CONFERERNCE: Emergency Planners Association Conference, March 17-20, 2014.

CARRIED.

EMO 10. HEINEMANN: That we pay for the meals for the Grenfell Residents

TRAINING: attending the Emergency Operating Center training February 14 & 15,

2014. CARRIED.

WASTEWATER 11. PETER: That we register Brent Neuls for the Wastewater Course in

COURSE: Moose Jaw, March 3-7, 2014. CARRIED.

BYLAW 694-14: 12. COLE: That Bylaw No. 694-14 to amend Bylaw No. 583-99

pertaining to providing for the establishment of District Board of

Revision with certain municipalities be read a first time.

CARRIED.

13. PETER: That Bylaw No. 694-14 to amend Bylaw No. 583-99


Revision with certain municipalities be read a second time.

CARRIED.

….3


14. WOLFE: That Bylaw No. 694-14 to amend Bylaw No. 583-99


Revision with certain municipalities be given three readings at this

meeting. CARRIED UNANIMOUSLY

15. HEINEMANN: That Bylaw No. 694-14 to amend Bylaw No. 583-99


Revision with certain municipalities be read a third time and adopted.

CARRIED.

SHORING 16. WOLFE: That we find it acceptable to rent out the shoring

RENTAL: equipment for $250.00 up to 3 days use and $100.00 a day

thereafter to Air Mutual Aid Area partners agreement.

CARRIED.

SUMA 17. GWILLIAM: That we cover the expenses incurred by the spouses

CONVENTION: of the attendees of the 2014 SUMA Convention for the Sunday

Night entertainment and the President`s banquet.

CARRIED.



ADJOURNMENT: 18. COLE: That this meeting be adjourned at 10:20 pm.

_____________________ _____________________

Approved (date) Mayor

SEAL ______________________


THURSDAY, FEBRUARY 20, 2014


Thursday February 20, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Jeremie

Taylor. Kevin Speidelsbach and Chief Administrative Officer Suzanne

Hawkshaw. Aldermen Gary Cole and Rod Wolfe were absent.


ORDER:


CARRIED.

MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,

February 6, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. HEINEMANN-: That the accounts cheque #26801 to cheque #26836 and

Global payments, all totalling $92,857.71 be approved for payment.

CARRIED.

Chq. #

26801 170.00 Sask. Vol. Fire Fighters




26805 700.00 Greg Smith




26809 88.66 Air Liquide Canada Inc.

26810 200.25 Canadian Linen & Uniform Serv.

26811 284.00 Canadian Red Cross

26812 840.00 Concept Media




26816 1,500.00 Grenfell Athletic Association

26817 3,000.00 Grenfell Curling Club

26818 200.00 Grenfell Regional Park

26819 100.00 Grenfell Transit Bus

26820 606.09 Hometown Co-op Ltd.

26821 16.68 Hometown Co-op Ltd.

26822 89.25 Kenny Trithardt

26823 1,187.03 Krueger’s Plumbing & Heating Ltd.


26825 2,848.44 Mazenc Fuels

26826 88.00 Overhead Door Company

26827 291.50 R-Com Fire/Rescue

26828 54,416.88 Red Coat Wasted Resource Authority

26829 30.00 Sask. Queen’s Printer


26831 0 void

26832 7,946.60 SaskPower

26833 45.93 SaskTel

26834 767.00 SGI

26835 134.76 SUMA

26836 5,065.18 Waste Management

Global #412 502.97 Staples



$92,857.71

…2


STATEMENT OF 5. SPEIDELSBACH: That the Statement of Financial Activities for

FINANCIAL January 2014 be accepted as presented. CARRIED.

ACTIVITIES:

CORRES 6. TAYLOR: That the correspondence from the following having been read


1). Minister of Government Relations-Limits on property tax tools.

CARRIED.

REPORTS: 7. SPEIDELSBACH: That the reports from the Mayor, Aldermen, CAO,

Sask. Health - Provincial Lab, and SUMA Urban Updates, Fine Revenue

and Water Plant operations be accepted as presented.

CARRIED.

SARRC: 8. HEINEMANN: That we renew our Agreement with Sask. Association for

Resource Recovery Corp. with the addition of anti-freeze and diesel exhaust

fluid material containers with an increase in operational payments.

CARRIED.

PAYLOADER 9. GWILLIAM: That we purchase four new tires for the payloader from

TIRES: Schlamp’s Integra Tire. CARRIED.

ENGINEERING 10. PETER: That we accept the Memorandum Of Understanding for

SERVICES: engineering services from Pinter & Associates Ltd.

CARRIED.

LIST OF 11. HEINEMANN: That the List of Lands in Arrears be accepted as

LANDS IN presented. CARRIED.

ARREARS:

APPLICATION 12. SPEIDELSBACH: That we make first application for Title:

FOR TITLE: 1) Lots, 7 & 8,Block B, Plan 33344; and

2) Lots 1-8, Block 113, Plan 77. CARRIED.

INSURANCE 13. TAYLOR: That we accept the insurance quote for Commercial Insurance

QUOTE: from SGI at $46,277.00. CARRIED.

RESERVE 14. GWILLIAM: That we set up a Reserve Fund Account at the Credit

FUND: Union. CARRIED.

TRANSFER 15. HEINEMANN: That we transfer $150,000.00 2013 surplus to the reserve

FUNDS: fund account and designate $100,000.00 to the pool and $25,000.00 vehicles

and $25,000.00 for a fire truck. CARRIED.


_____________________ ______________________

Approved date Mayor

SEAL ______________________


THURSDAY, MARCH 6, 2014


Thursday March 6, 2014 in the Town Council Chamber at

7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann, Philip Peter and

Chief Administrative Officer Suzanne Hawkshaw. Absent were Aldermen Rod

Wolfe, Jeremie Taylor and Kevin Speidelsbach.


ORDER:


meeting. CARRIED.


February 20, 2014 be accepted as circulated.

CARRIED.

ACCOUNTS: 4. PETER: That the accounts cheque #26837 to cheque #26867


CARRIED.

Chq. #

26837 633.92 Blue Cross

26838 2,071.77 Brent Neuls



26841 1,922.81 Greg Smith



26844 4,145.02 MEPP

26845 2,392.21 Michael Kardash



26848 990.80 SUMA




26852 110.00 Hometown Co-operative Ltd.


26854 1,245.88 Ken Piller


26856 64.54 MEPP

26857 156.72 Petty Cash

26858 2,660.46 Prairie Valley School Div.

26859 246.00 Receiver General

26860 770.68 SaskTel


26862 392.33 Security Key & Lock Service

26863 2,075.00 SGI Canada


26865 3,039.28 Westwind Parts & Service

26866 123.33 White’s Ag. Sales & Service Ltd.

26867 825.36 Wolseley Canada



$86,511.63

STATEMENT OF 5. HEINEMANN: That the Statement of Financial Activities for

FINANCIAL December 2013 be accepted as presented. CARRIED.

ACTIVITIES:

….2

THURSDAY, MARCH 6, 2014 Page 2

DELEGATION: 6. Danean Karlunchuck, Grenfell Recreation and Economic Development

Manager, attended to discuss the Economic Development Committee

ideas and the Zamboni room.

REPORTS: 7. COLE: That the reports from the Mayor, Aldermen, Chief Administrative

Officer, Sask. Health - Provincial Lab, SUMA Urban Updates and Water

Plant Operations be accepted as presented. CARRIED.

BYLAW #695-14: 8. COLE: That Bylaw No. 695-14 being a bylaw of the Town of Grenfell in

the province of Saskatchewan to provide for entering into a tax exemption

agreement for the purposes of economic development be read a first time.

CARRIED.

9. PETER: That Bylaw No. 695-14 being a bylaw of the Town of

Grenfell in the province of Saskatchewan to provide for entering into a

tax exemption agreement for the purposes of economic development be

read a second time. CARRIED.

10. HEINEMANN: That Bylaw No. 695-14 being a bylaw of the Town of



given three readings at this meeting. CARRIED UNANIMOUSLY

11. GWILLIAM: That Bylaw No. 695-14 being a bylaw of the Town of



read a third time and adopted. CARRIED.

INFRA- 12. HEINEMANN: That we register Suzanne Hawkshaw, Chief

STRUCTURE Administrative Officer to the Saskatchewan Municipal Infrastructure

CONFERENCE: Conference April 15 & 16, 2014 in Kindersley Sask. and the Chief

Administrative Officer do a presentation to Town Council.

CARRIED.

SWCB 13. PETER: That we register Suzanne Hawkshaw, Chief Administrative

WORKSHOP: Officer, to the Workers’ Compensation Board Work Safe Presentation

in Regina on April 24, 2014. CARRIED.

KAMSACK 14. PETER: That we pay the invoice for the trip to Kamsack to view adult

TRIP INVOICE: living apartments February 27, 2014. CARRIED.

COMMUNITY 15. COLE: That we apply for the Community Initiatives Fund grant for the

INITIATIVES playground on the north side of the Town with a planned budget of

FUND: $60,000.00 in 2014. CARRIED.

COMMUNITY 16. GWILLIAM: That we have the Community Hall basement checked for

HALL: mold. CARRIED.

ADJOURNMENT:17. COLE: That this meeting be adjourned at 9:35 pm.

_____________________ _____________________


SEAL ______________________


THURSDAY, MARCH 20, 2014


Thursday March 20, 2014 in the Town Council Chamber at

7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Philip Peter, Rod

Wolfe, Kevin Speidelsbach and Chief Administrative Officer Suzanne

Hawkshaw. Absent were Aldermen Jeremie Taylor and Gary Cole.


ORDER:


meeting. CARRIED.


March 6, 2014 be accepted as corrected. CARRIED.

DELEGATION 4. Staff Sargent Rick Miller and Corporal Michael Shortland, RCMP attended

to give the Community Policing Report and to discuss any concerns.



CARRIED.

Chq. #

26868 84.00 UMAAS

26869 472.50 SAFC Conference




26873 700.00 Greg Smith




26877 83.78 Air Liquide

26878 168.00 Armstrong Charters 2012



26881 164.88 Canadian Linen & Uniform Services

26882 13,251.00 DEBoys Equipment Ltd.




26886 606.37 Garry Rink


26888 15.44 Grey Hound Courier Express

26889 762.19 Hometown Co-op Ltd

26890 55.00 Jeremy Scheirer

26891 156.98 Kenny Trithart

26892 112.50 Lloyd Gwilliam



26895 142.90 Maple Farm Equipment

26896 2,301.21 Mazenc Fuels Ltd.

26897 3,150.00 Pinter & Associates Ltd.

26898 578.50 Planet Clean (Regina) Ltd

26899 731.88 R & E Repair and Service

26900 54,416.87 Red Coat Waste Resource Auth.


26902 13,538.00 SAMA


26904 0.00 void by print process

….2


26905 9,437.41 SaskPower

26906 10,407.64 Schlamp’s Tire Craft

26907 342.36 Schmidt Electric (1990) Ltd.

26908 157.84 Sooper B’s Esso

26909 747.67 South Country Equipment Ltd.



26912 4,284.21 Water Management

26913 694.88 Wolfe Industries

26914 464.46 Wolseley Canada

Global #417 930.00 SIAST

Global #418 583.00 Days Inn


Global #420 210.00 SEDA

Global #421 287.03 Staples

Global #422 131.07 Sprayer Parts Warehouse


$139,472.56

STATEMENT OF 6. HEINEMANN: That the Statement of Financial Activities for

FINANCIAL February 2014 be accepted as presented. CARRIED.

ACTIVITIES:

CORRES- 7. PETER: That the correspondence from the following, having been read and

PONDENCE: dealt with, now be filed:

1) SGI – Business recognition assessment and discount

2) SUMA – 2014 Membership

3) Grenfell Regional Library – 2013 Financial Statement and 2014 Budget

4) Gov. of Saskatchewan- New Deals Monies.

CARRIED.

LIBRARY 8. WOLFE: That we accept the 2013 Financial Report from the Grenfell

FINANCIAL Regional Library as presented. CARRIED.

REPORT:

REPORTS: 9. SPEIDELSBACH: That the reports from the Mayor, Aldermen, Chief

Administrative Officer, Sask. Health - Provincial Lab, SUMA Urban

Updates and Fine Revenue be accepted as presented.

CARRIED.

FLOOR 10. GWILLIAM: That we purchase the used floor scrubber from Doug Amy at a

SCRUBBER: cost of $500.00 plus purchase new batteries for $300.00 for the scrubber.

CARRIED.

FIRE CHIEF 11. PETER: That we register Dwayne Stone and Michael Kardash for Fire Chief

TRAINING: Training in Regina, April 15, 2014. CARRIED.

2014 12. PETER: That we register Dwayne Stone, Fire Chief for the 2014

FIRE CHIEF Saskatchewan Fire Chief Conference in Saskatoon, April 3-5, 2014 and we

CONFERENCE: have no objection to his wife, Suzette attending at an extra cost of $200.00.

CARRIED.

EXTRA WATER 13. PETER: That, as per the draft Freezing Water Lines Prevention and Repair

USAGE: Policy, property owners will not be charged for the extra use of water and the

water bills be adjusted according to their normal usage for this time of year

due to of the depth of the frost this year. CARRIED.

….3


2014 UMAAS 14. HEINEMANN: That we register Suzanne Hawkshaw, CAO for the 2014

CONVENTION: UMAAS Convention in Saskatoon, June 3-6, 2014 and she presents a report

on the convention. CARRIED.

DESTROY 15. WOLFE: That we destroy the following 2006 records: trade accounts

RECORDS: payable, receipts, deposit books, cancelled cheques, cheque stubs and bank

statements. CARRIED.

Alderman Kevin Speidelsbach declared a conflict of interest and left the

meeting.

TAX 16. HEINEMANN: That we give Lagerung Holdings Ltd. two years of property

INCENTIVE: tax abatement at 50% for the years 2014 and 2015 as per the Town’s Tax

Incentive Policy. CARRIED.

Alderman Kevin Speidelsbach returned to the meeting.

In Camera session started at 9:30 pm

CAO, Suzanne Hawkshaw was asked to leave the meeting.

In Camera session ended at 10:20 pm.

CAO, Suzanne Hawkshaw returned to the meeting.

ADJOURNMENT:17. PETER: That this meeting be adjourned at 10:30 pm.

_____________________ _____________________


SEAL ______________________


Resolution #15

Attachment to the minutes of Thursday, April 3, 3014

1) Thursday, November 1, 2012

Resolution #4: change ‘cheque #25568’ to ‘cheque #25530’.

Resolution #10: change Peters to Peter.

2) Thursday, December 6, 2012

Resolution #18: change ‘Plan 77’ to ‘Plan OLD 77’

3) Thursday, January 3, 2013

Resolution #18: Change ‘Plan 77’ to ‘Plan OLD 77’

4) Thursday, March 7, 2013

Resolution #9: Change ‘Lots 5, 13, 14 and 15, Block 112 Plan 10271080’ to

‘Lot 5 Plan 10226, Lot 13 Plan 101271080, Lot 14 Plan 101270775 and Lot

15 Plan 101270764’.

5) Thursday, March 21, 2013

Resolution #5: Change ‘accounts cheque #25884’ to ‘accounts cheque

#25885’

6) Thursday, April 4, 2013

Resolution #4 –add missing Ch.# 25922 3,081.54 Michael Kardash

7) Thursday, June 6, 2013

Resolution #18 Change ‘Lots 3-18’ to’ Lots 3, 18’.

Resolution #19 Change ‘Plan 77’ to ‘Plan OLD 77’.

8) Thursday, June 20, 2013

Resolution #5: change Account ‘Ch.# 26122 200.00 Jena Maxwell’ to ‘Ch #

26122 400.00 Jena Maxwell’.

Add Account ‘Ch.# 26160 152.83 Schlamp’s Tire Craft’.

9) Thursday, July 18, 2013

Resolution #4 Change ‘Ch# 26223 200.00 Jena Maxwell’ to ‘Ch# 26223

600.00 Jena Maxwell’.

‘Ch.# 26231 51.70 Canada Post Corporation’ to ‘Ch #26231 51.50 Canada

Post Corporation’.

Change ‘Global #346’ to ‘Global #353’.

10) Thursday, September 19, 2013

Resolution #4: Remove Global #368 21.00 Minister of Finance.

Resolution #14: Change to read ’Check Mark Collision & Glass Ltd. owned

by Richard and Lori Yule’.

Change ‘Lots PT 7 and 8’ to ‘Lot 7 Plan 10226 Ext. 23 and Lot 8 Plan 10226

Ext 0’

11) Thursday, October 17, 2013

Resolution #4 Change ‘cheque #26543’ to ‘cheque #26453’

12) Thursday, January 2, 2014

Resolution #9: Change ‘for the period March 1, 2013 to February 28, 2014’ to

‘for the period March 1, 2014 to February 28, 2015’.

13) Thursday, February 6, 2014

Resolution #16: Change ‘Air Mutual Aid Area’ to ‘Our Mutual Aid Area’.

14) Thursday, February 20, 2014

Resolution #12: Change ‘make first application’ to ‘make final application’;

and change ‘Plan 77’ to ‘OLD77’

THURSDAY, APRIL 3, 2014


Thursday April 3, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann, Philip Peter,

Rod Wolfe, Kevin Speidelsbach, Jeremie Taylor and Chief Administrative

Officer Suzanne Hawkshaw.


ORDER:


meeting. CARRIED.


March 20, 2014 be accepted as circulated.

CARRIED.

ACCOUNTS: 4. COLE: That the accounts cheque #26915 to cheque #26963

and Global payments, all totalling $47,596.71 be approved for payment and

be attached to and form a part of these minutes. CARRIED.

CORRES- 5. WOLFE: That the correspondence from the following, having been read and


1) Saskatchewan Municipal Board-water rate increase approval

2) Grenfell Museum-request for lighting and new plumbing fixtures.

3) Red Coat Waste Resource Authority-AGM meeting Monday, April 28,

at 7:30 p.m..

4) Minister of Government Relations-2014 Potential Education Mill Rates.

CARRIED.

MUSEUM 6. HEINEMANN: That we have no objection to the Grenfell Museum Assoc.

REPAIRS: replacing the sink and toilet on the main floor and installing new exterior

lights. CARRIED.

DELEGATION: 7. ABC, Anti-Bullying Committee, Sandra Wiley, Marla Kupschus, Trish

Maxwell and Ryan Whalley attended to discuss their Committee and

mission, mandates and some positive reinforcement.

CARRIED.

NEW 8. GWILLIAM: That Suzanne Hawkshaw, CAO continue to investigate

PARK: putting a small park at the site of the Old Sun office at 720 Desmond Street.

CARRIED.

DELEGATION: 9. Mike Kardash, Town Foreman attended to discuss half ton trucks for sale.

TRUCK 10. HEINEMANN: That we purchase the 1998 GMC Sierra for $6,000.00

PURCHASE: from Ulmer Construction Inc. CARRIED.

TENDER FOR 11. GWILLIAM: That we Tender for Sale the 1992 Ford truck after the

TRUCK: purchase of the 1998 GMC Sierra Truck. CARRIED.

REPORTS: 12. PETER: That the reports from the Mayor, Aldermen, Chief Administrative

Officer, Sask. Health - Provincial Lab, SUMA Urban Updates and Water

Plant Operations be accepted as presented. CARRIED.

CENOTAPH 13. TAYLOR: That we hire Bobbi Jo Urschel as the 2014 Cenotaph Caretaker

CARETAKER: at $700.00 per season with an allowance of $500.00 for flowers and supplies.

CARRIED.

FIRE DEPT. 14. COLE: That we accept the resignations of Sean Brewster and Shawn

RESIGNATIONS: Heibert from the Grenfell Fire Department with regret.

CARRIED.

…..2

THURSDAY, APRIL 3, 2014 page 2

MINUTES: 15. SPEIDELSBACH: That we amend the previous minutes as per attachment.

CARRIED.

GROUND 16. COLE: That we register Mike Kardash and Brent Neuls for the Ground

DISTURBANCE Disturbance Course in Moosomin, May 16, 2014 at a cost of $161.00 and

& CONFINED $49.00 for materials each and that we register Mike Kardash, Brent Neuls,

SPACE Greg Smith and Dwayne Stone for Confined Space course in Moosomin,

COURSES: May 15, 2014 at a cost of $219.00 and $16.00 for materials each.

CARRIED.

FREEZING 17. PETER: That we accept the Freezing Water Lines Prevention and

WATER LINES Repair Policy as presented. CARRIED.

POLICY:

ADJOURNMENT: 18. COLE: That this meeting be adjourned at 9:15 p.m.

_____________________ _____________________


SEAL ______________________


THURSDAY, APRIL 17, 2014


Thursday April 17, 2014 in the Town Council Chamber at

7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Jeremie Taylor

and Chief Administrative Officer Suzanne Hawkshaw. Absent were Aldermen

Rod Wolfe, Philip Peter and Kevin Speidelsbach.


ORDER:


meeting. CARRIED.


April 3, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. COLE: That the accounts cheque #26964 to cheque #27001



STATEMENT OF 5. HEINEMANN: That the Statement of Financial Activities for March 2014

FINANCIAL be accepted as presented. CARRIED.

ACTIVITIES:

CORRES- 6. COLE: That the correspondence from the following, having been read and


1) Pearl Ball-Thank you

2) FCM - Thank you

3) SaskPower & SaskEnergy-new meters

4) 800 Garnet St. Seniors- Cat concerns

CARRIED.

WATER 7. GWILLIAM: That a letter be sent to Adam and Monica Larson to either

DRAINAGE: swale their driveway or install a culvert to allow the water to naturally

run north. CARRIED.

SHRUB 8. GWILLIAM: That we have the shrubs on the Town’s boulevard

REMOVAL: adjacent to the United Church on Anderson Street removed.

CARRIED.

TREE 9. HEINEMANN: That we hire someone to check the health of the trees in

INSPECTION: the Town of Grenfell. CARRIED.

LEVEL IV 10. COLE: That we agree with the motion made by the Grenfell District

FUNDS: Health Foundation which states: ”Brian moved that the Level IV funds

held in trust by the Town of Grenfell be transferred to a 6 month

revolving GIC or Bank Account with a higher rate of return to

maximize interest.” CARRIED.

FOR SALE 11. TAYLOR: That the property known as 501 Francis Street, Lots 1-8,

BY TENDER: Block 113, Plan OLD77 be put up for sale by tender as per The Tax

Enforcement Act. CARRIED.

REPORTS: 12. HEINEMANN: That the reports from the Mayor, Aldermen, Chief

Administrative Officer, Sask. Health - Provincial Lab, SUMA Urban

Updates, Fine Revenue and Water Plant operations be accepted as presented.

CARRIED.

BYLAW 13. HEINEMANN: That Bylaw No. 617-04, a bylaw in the town of Grenfell

NO. 617-04: in the Province of Saskatchewan, governing the employees personnel policy

be repealed. CARRIED.

….2

THURSDAY, APRIL 17, 2014 Page 2

PERSONNEL 14. COLE: That we adopt the Town of Grenfell Personnel & Benefits Policy

POLICY: as revised. CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, MAY 1, 2014


Thursday May 1, 2014 in the Town Council Chamber at 7:00 p.m.


Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer Suzanne

Hawkshaw. Absent was Alderman Jeremie Taylor.


ORDER:


meeting. CARRIED.

MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,

April 17, 2014 be accepted as circulated. CARRIED.




DELEGATION: 5. Quentin Ozirney, representative for the Bullarama Committee, attended to

discuss the 2014 Bullarama and Cabaret.

BULLARAMA: 6. COLE: That we have no objection to the Bullarama Committee holding

their Bullarama event and Cabaret on June 30, 2014. They may use the

GRP arena from June 27, 2014 to July 4, 2014 and cleanup must be

completed by July 4, 2014. The Committee must purchase the appropriate

insurance for their event. CARRIED.

DELEGATION: 7. Mike Kardash, Water Treatment Plant Operator attended to discuss

the reverse osmosis system and the problems he is having and some

solutions he has found. He met with Dave McLeod who sells construction

material and they looked at the pool deck which needs control cuts. The

pool should be ready to go by June 1, 2014. The landscaping depends on the

weather.

2014 8. HEINEMANN: That we purchase two tickets to the 2014 Graduation

GRADUATION: banquet at $17.50 each for the Mayor and his wife.

CARRIED.



1) TransCanada – East Energy Pipeline

2) SUMA – Debra Button-membership.

3) Hon. Jim Reiter, Minister of Gov. Relations-Emergency Preparedness

Week.

4) Spectator-Special Edition CARRIED.

Suzanne Hawkshaw, CAO was asked to leave the meeting



TENDER FOR 10. HEINEMANN: That we accept the Tender for the 1992 Ford Truck from

TRUCK: Eren Scott and Viviane Scott at $1,002.58. CARRIED.

REPORTS: 11. PETER: That the reports from the Mayor, Aldermen, Chief Administrative

Officer, Sask. Health - Provincial Lab, SUMA Urban Updates be accepted

as presented. CARRIED.

…..2

THURSDAY, MAY 1, 2014 page 2

FINANCIAL 12. WOLFE: That the Draft Audited Financial Statements for 2013 be accepted

STATEMENTS: as presented. CARRIED.

OFFICE 13. GWILLIAM: That we hire a third party to review the Bylaws, Minutes and

INSPECTION: Financials. CARRIED.

TEMPORARY 14. SPEIDELSBACH: That we hire a temporary mentor for the Chief

MENTOR: Administrative Officer. CARRIED.

TEMPORARY 15. PETER: That we hire a temporary office assistant for three months.

OFFICE CARRIED.

ASSISTANT:

BYLAW 697-14: 16. COLE: That Bylaw No. 697-14, a bylaw of the Town of Grenfell in the

Province of Saskatchewan to repeal Bylaw No. 617-04 and amending Bylaw

No. 647-07 governing the employees personnel and benefits policies be read

a first time. CARRIED.

17. PETER: That Bylaw No. 697-14, a bylaw of the Town of Grenfell in the



a second time. CARRIED.

18. HEINEMANN: That Bylaw No. 697-14, a bylaw of the Town of Grenfell in

the Province of Saskatchewan to repeal Bylaw No. 617-04 and amending

Bylaw No. 647-07 governing the employees personnel and benefits policies

be read given three readings at this meeting.

CARRIED UNANIMOUSLY.

19. WOLFE: That Bylaw No. 697-14, a bylaw of the Town of Grenfell in the



a third time and adopted. CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, MAY 15, 2014


Thursday May 15, 2014 in the Town Council Chamber at 7:00 p.m.


Rod Wolfe, Kevin Speidelsbach, Jeremie Taylor and Chief Administrative



ORDER:


meeting. CARRIED.


May 1, 2014 and special meeting of Tuesday, May 6, 2014 be accepted as

circulated. CARRIED.

ACCOUNTS: 4. TAYLOR: That the accounts cheque #27028 to cheque #27068

and Global payments, all totalling $34,477.73be approved for payment and


BANK REC: 5. COLE: That the bank reconciliation for January, February, March

and April be accepted as presented. CARRIED.

STATEMENT OF 6. WOLFE: That the Statement of Financial Activities for April 2014


ACTIVITIES:



1) Grenfell Museum Association-driveway traffic concerns

2) Discovery Ranch Grand Opening

3) Minister of Health, Dustin Duncan-reply to email re Pioneer Home

Funding.

4) SAMA-2014 Primary Audit Report-in compliance

5) Ministry of Government Relations-Transit Operating Grant

6) Mel Cole, ReMax-Property for Sale CARRIED.

BARRICADES 8. HEINEMANN: That we install barricades south of the driveway at the

MUSEUM: Museum in the driveway on town property. CARRIED.

PROPERTY 9. HEINEMANN: That we write a letter to the owner of 711 Pheasant St. to

CLEANUP: clean up the debris and also remove the debris from the Town lots to the

south of the property. CARRIED.

HERITAGE 10. SPEIDELSBACH: That we begin the procedure to repeal the Heritage

DESIGNATION: designation of the 1103 Front Ave also known as the Windsor Block.

CARRIED.

STOP WORK 11. TAYLOR: That we send a “Stop Work” order to Crushrite Concrete

ORDER: to cease any further work on the concrete at the Pool.

CARRIED.

REPORTS: 12. COLE: That the reports from the Mayor, Aldermen, Chief Administrative

Officer, Sask. Health - Provincial Lab, SUMA Urban Updates, Red Coat

Waste Resource Authority and Water Plant Operations be accepted

as presented. CARRIED.

…..2

THURSDAY, MAY 15, 2014 page 2

LANDS IN 13. PETER: That the pursuant to Resolution #11, February 20, 2014 that

ARREARS: the following be excluded from the List of Lands with Arrears:

Lot 17, Block B, Plan 33344

Lot 10, Block C, Plan 33344

Lot 14, Block D, Plan 33344

Lot 14, Block 146, Plan 35247

Lot 1, Block 210, Plan 67R35038

Lot D-E, Block M, Plan Z2564. CARRIED.

MILL 14. COLE: That we accept the 2014 Education Property Tax Mill Rates

RATES: as follows.

Agricultural Property 2.67 mills

Residential Property 5.03 mills

Commercial/Industrial 8.28 mills

Resource (oil and gas, mines and pipelines) 11.04 mills.

CARRIED.

BUILDING 15. HEINEMANN: That Building/Development Permit Application

PERMIT #2014-01: No. 2014-01 (Seaman) be approved conditional building inspections

are completed by Meridan Inspections Ltd. CARRIED.

“GREEN UP 16. WOLFE: That we have a ‘Green Up Grenfell” day Saturday, June14, 2014

GRENFELL”: for residents to have free access to the Transfer Station.

CARRIED.

MEETING 17. COLE: That we change the meeting date from Thursday June 19, 2014 to

DATE Wednesday June 18, 2014. CARRIED.

CHANGE:

SUPPORT 18. TAYLOR: That we enter into an agreement with Delco Automation for

SERVICES: 2014-2015 for support services for the Reverse Osmosis water treatment

system at the Water Treatment Plant. CARRIED.

MEMBRANES 19. WOLFE: That we purchase 14 new membranes for the water plant Reverse

WATER PLANT: Osmosis System at a cost of $11,300.00 CARRIED.

LIBRARY 20. HEINEMANN: That we hire Bolingbroke Roofing to do the

ROOF: repairs to the Library roof as presented at a cost of $11,707.50.

CARRIED.

2014 21. WOLFE: That the 2014 Budget be approved as presented.

BUDGET: CARRIED.

2014 MILL 22. GWILLIAM: That 2014 mill rate be set at 8.65 mills

RATE: CARRIED.

AUDITED 23. TAYLOR: That we accept the amended Draft Financial Statements from

FINANCIAL Dudley & Company as presented. CARRIED.

STATEMENTS:


_____________________ _____________________


SEAL ______________________


THURSDAY, JUNE 5, 2014


Thursday, June 5, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann, Rod Wolfe,

Kevin Speidelsbach, Jeremie Taylor and Assistant Administrator Judy

O’Callaghan. Absent was Alderman Phil Peter.


ORDER:


meeting. CARRIED.

MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday, May 15,

2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. TAYLOR: That the accounts cheque #27069 to cheque #27104 and

Global payments, all totalling $74,387.05 be approved for payment and


DELEGATION: 5. Mike Kardash, Water Treatment Plant Operator attended to discuss

quotes for the Grenfell Regional Park roof repairs and supplies for the water

plant and pool.

G.R.P.ROOF 6. SPEIDELSBACH: That we hire Clark’s Roofing to repair the Grenfell

& DELCO Regional Park roof at a cost of $168,000 plus GST. That we enter into

SERVICE a service agreement for 2014 – 2015 with Delco Automation for engineering

AGREEMENT: remote support for water plant operations. CARRIED.

CORRES- 7. WOLFE: That the correspondence from the following, having been read and


1) Denis Lebel, Government of Canada-Update on New Building Fund.

2) The Village Day Care Centre-new playground

3) R.C.M.P. – policing reports

4) Community Initiatives Fund-approved for resurfacing Rink’s roof

-$25,000.00.

5) Grenfell Regional Library-Carol Piller as Grenfell’s Trustee.

6) Spitfires-request for Slow pitch tournament for June 28, 2014

7) Madison Thiessen-street hockey tournament.

CARRIED.

LIBRARY 8. HEINEMANN: That we appoint Carol Piller as a Trustee to the Southeast

TRUSTEE: Regional Library Board for the Town of Grenfell. CARRIED.

SLOW PITCH 9. COLE: That we approve the Slow Pitch Tournament and Beer gardens on

TOURNAMENT: June 28, 2014 assuming proper permits are acquired.

. CARRIED.

NEW 10. TAYLOR: That we make 902 Saskatchewan Avenue, Lot 7 Block

PLAYGROUND: 119 Plan 78R32948 as our new playground location.

CARRIED.

REPORTS: 11. TAYLOR: That the reports from the Mayor, Aldermen, Sask. Health

Provincial Lab, SUMA Urban Updates, Red Coat Waste Resource Authority

and Water Plant Operations be accepted as presented.

CARRIED.

TREES ON 12. GWILLIAM: That we have Transport Canada advise on the tree plantings

AIRSTRIP: at the airstrip. CARRIED.

…..2

THURSDAY, JUNE 5, 2014 page 2

Alderman Gib Heinemann left the meeting

OFFER TO 13. WOLFE: That we accept the offer to purchase from Aspen Grove Home

PURCHASE: Ltd. for Lots 38 & 4, Block 142, Plan 101272597 at $50.00 frontage foot.

CARRIED.

Alderman Gib Heinemann returned to the meeting.

STREET 14. SPEIDELSBACH: That the we have no objection to the Street Hockey

HOCKEY: Tournament to be held on Lake Street on July 1, 2014.

CARRIED.

BUILDING 15. HEINEMANN: That Building/Development Permit Application

PERMIT #2014-02: No. 2014-02 (Cole) be approved conditional building inspections

are completed by Meridan Inspections Ltd. CARRIED.

ADJOURNMENT:16. COLE: That this meeting be adjourned at 10:30 p.m.

_____________________ _____________________


SEAL ______________________


WEDNESDAY, JUNE 18, 2014


Wednesday, June 18, 2014 in the Town Council Chamber at 7:00 p.m.


Kevin Speidelsbach, Phil Peter and Assistant Administrator Judy O’Callaghan.

Absent was Alderman Jeremie Taylor.


ORDER:


meeting. CARRIED.

MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday, June 5,


ACCOUNTS: 4. COLE: That the accounts cheque #27105 to cheque #27159 and

Global payments, all totalling $144,876.63be approved for payment and


STATEMENT OF 5. WOLFE: That the Statement of Financial Activities for May 2014


ACTIVITIES:

CORRES- 6. HEINEMANN: That the correspondence from the following, having been

PONDENCE: read and dealt with, now be filed:

1) Grenfell Golf Club-Building sheds at Golf Course

2) Gov. of Sask. – Revenue sharing amount

3) McGinn Engineering Report, Crushrite’s comments, requested McGinn

to contact concrete specialist on our behalf*

4) Mel Cole-Property for Sale

5) Jonathan Robert-Crushrite’s response to Engineer report

Alderman Gib Heinemann left meeting

GOLF CLUB 7. SPEIDELSBACH: That we give temporary permission to the Grenfell Golf

SHEDS: Club to build sheds and the sheds should be uniform size, shape, less than

100 square feet and cosmetically pleasing. CARRIED.

Alderman Gib Heinemann returned to meeting.

REPORTS: 8. WOLFE: That the reports from the Mayor, Aldermen, Sask. Health

Provincial Lab, SUMA Urban Updates, and Water Plant Operations be

accepted as presented. CARRIED.

BULLARAMA 9. HEINEMANN: That we give permission to Bullarama for extra seating

SEATING: as long as it complies with all regulations. CARRIED.

SIDEWALK 10. SPEIDELSBACH: That we have the sidewalk at Saleski Pharmacy

REPAIRS: repaired. CARRIED.

FIRE DEPT. 11. COLE: That we approve the appointment of Colin Musschoot to the

APPOINTMENT: Grenfell Fire Department. CARRIED.

OFFICE 12. PETER: That we hire Brenda McNabb as a full time temporary

ASSISTANT: office assistant at $13.00 per hour. CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, JULY 3, 2014


Thursday, July 3, 2014 in the Town Council Chamber at 7:00 p.m.


Kevin Speidelsbach, Philip Peter, Jeremie Taylor and Chief Administrative



ORDER:

AGENDA: 2. COLE: That the agenda be accepted as a guideline for this meeting.

CARRIED.

MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Wednesday,

June 18, 2014 be accepted as circulated. CARRIED.

MINUTES: 4. PETER: That the minutes of the special meeting held Monday, June 30,


ACCOUNTS: 5. HEINEMANN: That the accounts cheque #27160 to cheque #27210 and



CORRES- 6. COLE: That the correspondence from the following, having been


1) Provincial Disaster Assistance Program – request for designation as an

eligible assistance is approved.

2) Ministry of Government Relations – Gas Tax Program.

CARRIED.

REPORTS: 7. SPEIDELSBACH: That the reports from the Mayor, Aldermen, Sask.

Health -Provincial Lab, SUMA Urban Updates, and Water Plant Operations

be accepted as presented. CARRIED.

CANCEL 8. WOLFE: That the duplicate base tax on Roll #144 be cancelled.

DUPLICATE CARRIED.

BASE TAX:

CORRECT 9. GWILLIAM: That the minutes of the regular meeting of Thursday, June 5,

MINUTES: 2014 Resolution No. 13 be corrected to say:

“Lot 4 Block 142 Plan OLD77 Ext 0 and Lot 38 Block 142 Plan 101272597

Extension 111.” CARRIED.

TREES ON. 10. TAYLOR: That a letter be sent to the property owners along the

AIRSTRIP: airstrip in regards to the proposed planting of a row of trees.

CARRIED.

REPEAL 11. PETER: That we repeal Bylaw No. 555-97, a bylaw in the Town of

BYLAW: Grenfell in the province of Saskatchewan, to enter into the Community

Service Agreement between the Town of Broadview, the Town of

Whitewood and the Town of Grenfell. CARRIED.

REPEAL 12. HEINEMANN: That we repeal Bylaw No. 524-91, a bylaw of the Town of

BYLAW: Grenfell to enable the Council to enter into an Agreement to establish a

Rural Development Corporation (RDC). CARRIED.

FINAL APP. 13. TAYLOR: That we make final application for Title Lot B Block 159 Plan

FOR TITLE: 64R38088 Extension 0. CARRIED.

FINAL APP. 14. TAYLOR: That we make final application for Title Lot 4 Block 161 Plan

FOR TITLE: E1685 Extension 1, Lot 7 Block 161 Plan 101270720 Extension 2 and Lot 9

Block 161 Plan 101270720 Extension 3. CARRIED.

THURSDAY, JULY 3, 2014 Page 2

FINAL APP. 15. TAYLOR: That we make final application for Title Lot 2A Block 141 Plan

FOR TITLE: 79R45543 Extension 0. CARRIED.

FIRST APP. 16. HEINEMANN: That we make first application for Title Lot 24 Block 141

FOR TITLE: Plan OLD 77 Extension 0, Lot 31 Block 141 Plan OLD77 Extension 79, Lot

32 Block 141 Plan OLD77 Extension 78. CARRIED.

FIRST APP. 17. HEINEMANN: That we make first application for Title Lot 11 Block 143

FOR TITLE: Plan OLD 77 Extension 0, Lot 12 Block 143 Plan OLD77 Extension 0.

CARRIED.

SUMP 18. COLE: That a letter be sent to all plumbers and contractors to refrain from

PUMPS connecting sump pumps to the sanitary sewer as per Bylaw No. 641-06.

PLUMBERS: CARRIED.

SUMPS 19. COLE: That a letter be sent with the next water and sewer bills to all

PUMPS residents encouraging them to direct water from sump pumps

RESIDENTS: outside as per Bylaw No. 641-06. CARRIED.

BUILDING 20. TAYLOR: That Building Permit Application No. 2014-03 (Kent) be

PERMIT approved as presented. CARRIED.

APPLICATION:

Alderman Rod Wolfe excused himself from the meeting.

BUILDING 21. PETER: That Building Permit Application No. 2014-04 (Wolfe) be

PERMIT approved conditional inspections are done by Meridan Inspections.

APPLICATION: CARRIED.

BUILDING 22. HEINEMANN: That Building Permit Application No. 2014-05 (Wolfe) be

PERMIT approved conditional inspections are done by Meridan Inspections.

APPLICATION: CARRIED.

Alderman Rod Wolfe returned to the meeting.

DEPUTY 23. SPEIDELSBACH: That we appoint Philip Peter as Deputy Mayor for the

MAYOR: period July 1-December 31, 2014. CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, JULY 17, 2014


Thursday, July 17, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Rod Wolfe,

Kevin Speidelsbach, Philip Peter, and Chief Administrative Officer Suzanne

Hawkshaw. Aldermen Gary Cole and Jeremie Taylor absent.


ORDER:


CARRIED.


July 3, 2014 be accepted as corrected. CARRIED.

ACCOUNTS: 4. PETER: That the accounts cheque #27211 to cheque #27253 and



STATEMENT 5. WOLFE: That the Statement of Financial Activities for June 2014

OF FINANCIAL be accepted as presented. CARRIED.

ACTIVITIES:

FIRE WORKS 6. HEINEMANN: That we have no objection to the Canada Day Committee

DELAYED: having their fireworks in July 2015. CARRIED.

CORRES- 7. SPEIDELSBACH: That the correspondence from the following, having

PONDENCE: been read and dealt with, now be filed:

1) Grenfell Canada Day Committee- cancel fireworks

2) Frank & Sharen Howey – drainage ditch

3) Harold Smith – professional Bylaw Officer

CARRIED.

AIRSTRIP 8. PETER: That the airstrip be closed for another two weeks due to the

CLOSURE: installation of the culvert and the extreme wet conditions.

CARRIED.

NON- 9. HEINEMANN: That a letter be sent to Kevin Pringle, Dirty Diamond, at 501

PERMITTED Anderson Street that he cannot have a commercial auto body business in a

LAND USE: residential area as per Bylaw No. 396-66. CARRIED.

NON- 10. GWILLIAM: That a follow-up letter be sent to Shawn Mclean in regards to

PERMITTED what appears to be a salvage business operating from his yard.

LAND USE: CARRIED.

REPORTS: 11. PETER: That the reports from the Mayor, Admin, Aldermen, Sask.

Health -Provincial Lab, SUMA Urban Updates, and Water Plant Operations


BYLAW 12. PETER: That Bylaw No. 693-14, also known as the Zoning Bylaw, being

NO. 693-14: a bylaw in the Town of Grenfell in the province of Saskatchewan to regulate

development and to control the use of land in accordance with the Official

Community Plan Bylaw No. 696 -14 be read a first time.

CARRIED.

BYLAW 13. WOLFE: That Bylaw No. 696-14, being a bylaw in the Town of Grenfell

NO. 696-14: in the province of Saskatchewan to establish an Official Community Plan be

read a first time. CARRIED.

…2


PUBLIC 14. HEINEMANN: That we give Public Notice to have a Public Hearing for the

HEARING: Zoning Bylaw and the Official Community Plan on Thursday, September 4,

2014 at 7:00 pm. CARRIED.

CRIME 15. WOLFE: That we donate $100.00 to Saskatchewan Crime Stoppers.

STOPPERS: CARRIED.

GAS TAX 16. SPEIDELSBACH: That we apply for Gas Tax Funding for upgrades to the

MONIES: Grenfell Recreational Park and the new playground project.

CARRIED.

JULY 3/14 17. GWILLIAM: That Resolution #13 in the July 3, 2014 minutes be revised to

MINUTES: say “first” instead of “final”. CARRIED.

BYLAW 18. PETER: That Bylaw No. 698-14, being a bylaw in the Town of Grenfell in

NO. 698-14: the province of Saskatchewan to repeal Bylaw No. 555-97 to enter into a

Community service agreement between the Town of Broadview, the Town

of Whitewood and the Town of Grenfell be read a first time.

CARRIED.

19. WOLFE: That Bylaw No. 698-14, being a bylaw in the Town of Grenfell in

the province of Saskatchewan to repeal Bylaw No. 555-97 to enter into a

Community service agreement between the Town of Broadview, the Town

of Whitewood and the Town of Grenfell be read a second time.

CARRIED.

20. HEINEMANN: That Bylaw No. 698-14, being a bylaw in the Town of

Grenfell in the province of Saskatchewan to repeal Bylaw No. 555-97 to

enter into a Community service agreement between the Town of Broadview,

the Town of Whitewood and the Town of Grenfell be given three readings at

this meeting. CARRIED UNANIMOUSLY.

21. SPEIDELABACH: That Bylaw No. 698-14, being a bylaw in the Town of


enter into a Community service agreement between the Town of Broadview,

the Town of Whitewood and the Town of Grenfell be read a third time and

adopted. CARRIED.

BYLAW 22. GWILLIAM: That Bylaw No. 699-14, being a bylaw in the Town of

NO. 699-14: Grenfell in the province of Saskatchewan to repeal Bylaw No. 524 to

enable the Council to enter into an agreement to establish a Rural

Development Corporation (RDC) be read a first time.

CARRIED.

23. PETER: That Bylaw No. 699-14, being a bylaw in the Town of

Grenfell in the province of Saskatchewan to repeal Bylaw No. 524 to


Development Corporation (RDC) be read a second time.

CARRIED.

24. WOLFE: That Bylaw No. 699-14, being a bylaw in the Town of



Development Corporation (RDC) be given three readings at this meeting.

CARRIED UNANIMOUSLY.

25. HEINEMANN: That Bylaw No. 699-14, being a bylaw in the Town of



Development Corporation (RDC) be read a third time and adopted.

CARRIED.

…3


BYLAW 26. SPEIDELSBACH: That Bylaw No. 700-14, being a bylaw in the Town of

NO. 700-14: Grenfell in the province of Saskatchewan to repeal Bylaw No. 566-98 to

designate a site as Municipal Heritage Property be read a first time.

CARRIED.

27. GWILLIAM: That Bylaw No. 700-14, being a bylaw in the Town of


designate a site as Municipal Heritage Property be read a second time.

CARRIED.

28. PETER: That Bylaw No. 700-14, being a bylaw in the Town of


designate a site as Municipal Heritage Property be given three readings at


29. WOLFE: That Bylaw No. 700-14, being a bylaw in the Town of


designate a site as Municipal Heritage Property be read a third time and

adopted. CARRIED.

ON DEMAND 30. SPEIDELSBACH: That we have no objection to the Grenfell Flames

HOT WATER Hockey Club installing an on demand hot water heater in the Grenfell

HEATER: Recreational Park Zamboni room. CARRIED.

UNIT 31. SPEIDELSBACH: That we accept the quote from Mr. T’s Plumbing and

HEATER: Heating to install a unit heater in the Zamboni room.

CARRIED.

CANCEL 32. PETER: That we cancel the duplicate base tax on Roll #372,

DUPLICATE Grenfell Homesteader Motel. CARRIED.

BASE TAX:

NEW STREET 33. HEINEMANN: That we accept the quote from SaskPower for four new

LIGHTS: streets lights at a cost of $13,569.98. CARRIED.

FIRST 34. HEINEMANN: That we make first application for Title Lot 9 Block M Plan

APP. FOR 79R26949 Ext. 0. CARRIED.

TITLE:

SURVEY 35. PETER: That we hire a surveyor to survey the Town well properties.

WELL LANDS: CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, AUGUST 7, 2014


Thursday, August 7, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann,

Philip Peter, Jeremie Taylor and Chief Administrative Officer Suzanne

Hawkshaw. Absent were Aldermen Rod Wolfe and Kevin Speidelsbach.


ORDER:


CARRIED.


July 17, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. COLE: That the accounts cheque #27254 to cheque #27291 and



BANK REC: 5. HEINEMANN: That the bank reconciliation for April and May 2014 be


CORRES- 6. TAYLOR: That the correspondence from the following, having been


1) RM of Elcapo No. 154-2013 Financial Report

2) Spectra Energy – donation to Fire Department

CARRIED.

HAY ON 7. GWILLIAM: That the hay on the Town’s vacant land be removed

VACANT by August 1st each year. CARRIED.

PROPERTY:

SIGNING 8. TAYLOR: That we give signing authority to Brenda McNabb,

AUTHORITY: temporary Assistant Administrator. CARRIED.

REPORTS: 9. COLE: That the reports from the Mayor, Administration, Aldermen,

Sask. Health Provincial Lab, Fine Revenue, SUMA-Urban Updates


CARRIED.

ADDRESS 10. HEINEMANN: That we have no objection to 800 Simm Avenue being

NAME changed to 1200 Garnet Street. CARRIED.

CHANGE:

INFECTED 11. TAYLOR: That we remove the three (3) infected elm trees and look

TREES: into preventative measures for the other elm trees.

CARRIED.

PURCHASE 12. HEINEMANN: That we accept the offer to purchase from Matthew Lorence,

OFFER: at $75.00 per frontage foot Lot 13 Block 112 Plan 101271080 Ext 17 and

Lot 14 Block 112 Plan 101270775 Ext 18 under the Residential Lot Purchase

Policy. CARRIED.

ADMIN. 13. COLE: That we advertise the full-time Assistant Administrator

ASSISTANT: position. CARRIED.


_____________________ _____________________


SEAL ______________________


THURSDAY, AUGUST 21, 2014


Thursday, August 21, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Philip Peter,

Jeremie Taylor, Aldermen Rod Wolfe, Kevin Speidelsbach, and

Office Administrator Brenda McNabb. Absent was Gib Heinemann.


ORDER:

AGENDA: 2. TAYLOR: That the agenda be accepted as a guideline for this meeting.

CARRIED.


August 7, 2014 be accepted as circulated. CARRIED.




STATEMENT 5. TAYLOR: That the statement of financial activities for July 2014 be

OF FINANCIAL accepted as presented. CARRIED.

ACTIVITIES:

CORRES- 6. COLE: That the correspondence from the following, having been


1) Colin Traub: letter of concern re: GRP upgrades.

2) Redcoat Waste Resource Authority: invitation to attend board meeting.

3) Transport Canada: CP Railway crossing. CARRIED.

REPORTS: 9. TAYLOR: That the reports from the Mayor, Administration, Aldermen,



CARRIED.

BUILDING 10. TAYLOR: That we approve the building permit No. 2014-06 Crop First

PERMIT Agro), subject to inspections by Meridian Inspections Ltd.

NO. 2014-06: CARRIED.

CAMPGROUND 11. GWILLIAM: That Gary Cole, Rod Wolfe and Kevin Speidelsbach

IMPROVEMENTS: form a committee to review revitalization of the campground.

CARRIED.

SASK POWER 12. GWILLIAM: That we approve the new electrical installation

ESTIMATE: by SaskPower at the campground. CARRIED.

COMMUNITY 13. TAYLOR: That we start exploring the cost and location of a new

HALL: Community Hall CARRIED.

ADJOURNMENT:14. COLE: That this meeting be adjourned at 9:06 p.m.

_____________________ _____________________


SEAL ______________________


THURSDAY, SEPTEMBER 4, 2014

Mayor Gwilliam called the Open Public Meeting to order at 7:00 pm. There were no

objections or comments received in regards to Bylaw No. 693-14, the Zoning Bylaw and

Bylaw No. 696-14, the Official Community Plan.

Mayor Gwilliam closed the meeting.


Thursday, September 4, 2014 in the Town Council Chamber at 7:07 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Rod Wolfe, Kevin

Speidelsbach, Gib Heinemann, and Chief Administrative Officer Suzanne

Hawkshaw. Absent were Aldermen Gary Cole and Jeremie Taylor.


ORDER:


CARRIED.


August 21, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. SPEIDELSBACH: That the accounts cheque #27337 to cheque #27359 and



DELEGATION: 5. Michael Kardash, Town Foreman attended to discuss the pool deck, water

slide, tree chipper rental, SaskPower power addition to campground and

manhole safety equipment.

TREE CHIPPER: 6. WOLFE: That we rent a tree chipper. CARRIED.

FIRE TRUCK 7. PETER: That we paint the exterior of the Fire Truck damaged

REPAIR: during a fire call as per Fire Chief Dwayne Stone’s request.

CARRIED.

REPORTS: 9. WOLFE: That the reports from the Mayor, Administration, Aldermen,



CARRIED.

ATV 10. HEINEMANN: That we have no objection to the Grenfell Fire Department

PURCHASE: purchasing an All-Terrain Vehicle Side by Side and equipment.

CARRIED.

SUMA SE 11. GWILLIAM: That we register Lloyd Gwilliam, Gib Heinemann, Philip

REGION Peter and Suzanne Hawkshaw to the SUMA SE Regional meeting in

MEETING: Radville, October 1, 2014. CARRIED.

RECYCLE 12. PETER: That we rent a recycle bin from Waste Management.

BIN: CARRIED.

DONOR’S 13. HEINEMANN: That declare October as Donor’s Choice Month and we pay

CHOICE for photocopying and advertising.

MONTH: CARRIED.

FRANCIS ST.: 14. SPEIDELSBACH: That we Tender the construction of Francis Street

between Grey Avenue and the Service Road. CARRIED.

…2

THURSDAY, SEPTEMBER 4, 2014 PAGE 2

FURNACE: 15. PETER: That we approve the purchase and installation of the 130,000 BTU

furnace in the Zamboni room. CARRIED.

SUMP PUMPS: 16. HEINEMANN: That we publish in the September, 2014 water and sewer

bills that all sump pumps pump outside and that a hole can be drilled through

foundations by the Town Foreman at a cost of $50.00 per hole.

CARRIED.

BYLAW 17. PETER: That Bylaw No. 693-14 being a bylaw in the Town of Grenfell in

NO.693-14: the province of Saskatchewan to provide for a new Zoning Bylaw be read a

second time. CARRIED.

BYLAW 18. WOLFE: That Bylaw No. 696-14 being a bylaw in the Town of Grenfell in

NO. 696-14: the province of Saskatchewan to provide for an Official Community Plan be

read a second time. CARRIED.

ADJOURNMENT:19. PETER: That this meeting be adjourned at 9:10 p.m.

_____________________ _____________________


SEAL ______________________


THURSDAY, SEPTEMBER 18, 2014


Thursday, September 18, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Kevin Speidelsbach, Gib

Heinemann, Gary Cole, Jeremie Taylor and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Rod Wolfe.


ORDER:


CARRIED.


September 4, 2014 be accepted as circulated. CARRIED.




STATEMENT 5. TAYLOR: That the Statement of Financial Activities for August 2014 be


ACTIVITIES:

REPORTS: 6. HEINEMANN: That the reports from the Mayor, Administration,

Aldermen, Sask. Health Provincial Lab, Fine Revenue and SUMA-Urban

Updates be accepted as presented. CARRIED.

MANHOLE 7. TAYLOR: That we purchase manhole safety equipment from SPI

SAFETY Health & Safety at a cost of $3,429.36. CARRIED.

EQUIPMENT:

HALL 8. GWILLIAM: That we do the mold remediation to the Grenfell Community

MOLD Hall basement by Regina Restoration Services at a cost of $23,522.95

REMEDIATION: including GST. CARRIED.

BUILDING 9. HEINEMANN: That we approve Building/Development Permit Application

PERMIT No. 2014-07 (Duryba) conditional the side yard is five feet and inspections

#2014-07: are done by Meridan Inspections Ltd. CARRIED.

BUILDING 10. COLE: That we approve Building/Development Permit Application

PERMIT No. 2014-08 (Mainline Insurance) conditional inspections are done by

#2014-08: Meridan Inspections Ltd. CARRIED.

MOVE 11. PETER: That we approve Moving Permit Application No. 2014-09

PERMIT: (Lorence/Kardash). CARRIED.

BUILDING 12. TAYLOR: That we approve Building/Development Permit Application

PERMIT No. 2014-09 (Lorence/Kardash) conditional inspections are done by

#2014-09: Meridan Inspections Ltd. CARRIED.

ASSISTANT 13. COLE: That we hire Brenda McNabb as the full time permanent Assistant

ADMINIS- Administrator at $13.25 per hour. CARRIED.

TRATOR:

ADVERTISE: 14. GWILLIAM: That we advertise for a temporary Grenfell Recreation and

POSITION: Economic Development Manager. CARRIED.

…2

THURSDAY, SEPTEMBER 18, 2014 Page 2

BREAST 15. COLE: That we declare October 2014 as Breast Cancer Awareness Month.

CANCER CARRIED.

AWARENESS

MONTH:

SUMA 16. GWILLIAM: That we present the following resolutions to the SUMA South

RESOLUTIONS: East Regional Meeting:

1) Rest Area on Highway

2) Publicizing Rejected Membership Resolutions

3) Returning Unbudgeted Surpluses to the Membership.

CARRIED.

CAMP- 17. TAYLOR: That we accept the proposed plan from the Campground

GROUND: Committee. CARRIED.

ADJOURN- 18. COLE: That this meeting be adjourned at 9:30 p.m.

MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, OCTOBER 2, 2014


Thursday, October 2, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole, Rod

Wolfe, Jeremie Taylor and Chief Administrative Officer Suzanne Hawkshaw.

Absent was Alderman Kevin Speidelsbach.


ORDER:


CARRIED.



MINUTES: 4. PETER: That the minutes of the Open Public meeting of Thursday,


ACCOUNTS: 5. HEINEMANN: That the accounts cheque #27403 to cheque #27448 (except

cheque #27438 and cheque #27442) and Global payments, all totalling

$112,075.51 be approved for payment and be attached to and form a part of

these minutes. CARRIED.

DELEGATION: 6. Theresa Fayant, Canadian Red Cross attended to give information on

Disaster Management Flood Recovery, Emergency Preparedness and the

services they offer. They are also looking for a volunteer within the

community.

DELEGATION: 7. Alvin Gallinger, Aspen Grove Home, attended to discuss the disrepair of the

sidewalk north of their building and some solutions to the problem.

SIDEWALK 8. GWILLIAM: That we explore moving the sidewalk north of the Aspen

REPAIR: Grove Home temporarily onto the pavement. CARRIED.

BANK REC: 9. TAYLOR: That we accept the Bank Reconciliation for June 2014 as

presented. CARRIED.

CORRES- 10. TAYLOR: That the correspondence from the following, having been read


1) SUMA – firefighting costs

2) Saskatchewan Housing – 2013 deficit

3) Residents of the 800 Block of Pheasant St. re: 806 Pheasant Street.

CARRIED.

UNTIDY LOT: 11. WOLFE: That we send a letter to the owners of 806 Pheasant Street to cut

the grass and pull the weeds on their property. CARRIED.

REPORTS: 12. TAYLOR: That the reports from the Mayor, Administration,

Aldermen, Sask. Health Provincial Lab, Fine Revenue and SUMA-Urban

Updates be accepted as presented. CARRIED.

GRENFELL 13. GWILLIAM: That we write a letter to the Grenfell Athletic Association

ATHLETIC clarifying their season and that they should apologize to the Grenfell Band

ASSOCIATION: Parents for parking the Zamboni in the rink while they were setting up for

the Trade Fair. CARRIED.

BACK LANE 14. HEINEMANN: That we investigate the situation with the culvert and the

CULVERT: back lane at 905 Garnet Street. CARRIED.

OLD WELL 15. COLE: That we re-screen the PW01-91, the old well.

REPAIR: CARRIED.

…2

THURSDAY, OCTOBER 2, 2014 PAGE 2

TRANSFER 16. PETER: That we transfer funds from the water reserves to pay for the well

FUNDS: repairs. CARRIED.

FRANCIS ST. 17. HEINEMANN: That we construct Francis Street from Grey Avenue to the

CONSTRUCTION: Service Road. CARRIED.

PLAYGROUND 18. GWILLIAM: That we set up a Playground Committee to plan the

COMMITTEE: playground on the north side of the tracks. Jeremy Taylor, Lloyd Gwilliam

and two members of the community. CARRIED.

BYLAW 19. PETER: That Bylaw No. 693-14, being a bylaw of the Town of Grenfell in

NO. 693-14: the Province of Saskatchewan, to provide for a new Zoning Bylaw be read a

third time and adopted. CARRIED.

BYLAW 20. COLE: That Bylaw No. 696-14, being a bylaw of the Town of Grenfell in

NO. 696-14: the Province of Saskatchewan, to provide for an Official Community Plan be

read a third time and adopted. CARRIED.

Alderman Gary Cole declared a conflict of interest and excused himself from

the meeting.

ALICE ST. 21. WOLFE: That we enter into negotiations for property on Alice Street.

PROPERTY: CARRIED.

Alderman Gary Cole returned to the meeting.

TREES ON 22. PETER: That we send a letter to remove the trees that were planted on the

AIRSTRIP: Town’s airstrip by next May 15, 2015. CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, OCTOBER 16, 2014


Thursday, October 16, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole,

Kevin Speidelsbach and Chief Administrative Officer Suzanne Hawkshaw.

Absent were Aldermen Philip Peter, Rod Wolfe and Jeremie Taylor.


ORDER:


CARRIED.


October 2, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. SPEIDELSBACH: That the accounts cheque #27450 to cheque #27493



STATEMENT 5. COLE: That the Statement of Financial Activities for September 2014 be


ACTIVITIES:

SNOW FENCES: 6. COLE: That we check to see where the Town Men install snow fences to

ensure it covers the north side of Anderson Street. CARRIED.



1) Richard & Bernice Jones – request permission to put up a snow fence

2) Stars – donation request

3) Doris Anderson – request to have a fire pit relocated within the

campground

4) Southeast Connection: - training assistance available for Facility

Energy Management Course

5) SUMA – re submitted resolutions

6) Tim Cheeseman & Ron Kerr – offer for Planning Consultant

Contract Services CARRIED.

FIRE PIT: 8. HEINEMANN: That we have moved the fire pit located directly behind

Doris Anderson’s property to a different location within the campground.

CARRIED.

UNTIDY LOT: 9. HEINEMANN: That we take the cleanup of 711 Pheasant Street to the next

step in the process. CARRIED.

BEAVER DAM: 10. GWILLIAM: That we hire a contractor to clear the beaver dam at the south

water access. CARRIED.

CULVERT: 11. HEINEMANN: That we investigate the cost of a culvert for the south water

access crossing. CARRIED.

ANNEXATION: 12. COLE: That we begin the process of annexing the lagoon land and the

airstrip. CARRIED.

REPORTS: 13. COLE: that the reports from the Mayor, Aldermen, Admin, SUMA Urban

Updates and Sask. Health – Provincial Lab be accepted as presented.

CARRIED.

…2

THURSDAY, OCTOBER 16, 2014 PAGE 2

FIRE 14. SPEIDELSBACH: That we accept the appointment of Ryan Link to the

DEPARTMENT Grenfell Fire Department. CARRIED.

APPOINTMENT:

COMMISION- 15. HEINEMANN: That we do a five-month one year trial contract from May

NAIRES: to October 2015 with the Commissionaires. CARRIED.

ILLEGALLY 16. COLE: That we give two weeks’ notice to the owners of the cars parked on

PARKED CARS: Front Avenue and the Town property on Pacific Street to move the cars or

the cars will be towed. CARRIED.

PLANNING 17. GWILLIAM: That Suzanne Hawkshaw and Philip Peter be registered for

WORKSHOP: the Planning & Development Workshop in Broadview, November 6, 2014.

CARRIED.

IN CAMERA: 18. Mayor Gwilliam called an in camera session at 9:45 pm and asked Suzanne

Hawkshaw, CAO to leave the meeting.

19. Mayor Gwilliam ended the in camera session at 9:50 pm and Suzanne

Hawkshaw returned to the meeting.

TUTOR: 20. GWILLIAM: That we negotiate for a tutor for the Chief Administrative

Officer. CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, NOVEMBER 6, 2014


Thursday, November 6, 2014 in the Town Council Chamber at 7:00 p.m.


Kevin Speidelsbach, Philip Peter, Rod Wolfe and Chief Administrative Officer



ORDER:


CARRIED.


October 16, 2014 be accepted as circulated. CARRIED.

SPECIAL MTG 4. PETER: That the minutes of the special meeting of Thursday,

MINUTES October 30, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 5. WOLFE: That the accounts cheque #27494 to cheque #27532



DELEGATION: 6. Nathan Bender, Grenfell Athletic Association, attended to discuss the

Memorandum of Understanding. CARRIED.

BANK: 7. WOLFE: That the bank reconciliation for July 2014 be accepted as

REC. presented. CARRIED.

GRENFELL: 8. GWILLIAM: That we donate $25.00 to the Grenfell Snowdrifters.

SNOWDRIFTERS CARRIED.



1) Grenfell Snowdrifters – donation request

2) Community Initiatives Fund – file complete

3) Grenfell Curling Club – maintenance items

4) Canadian Pacific Railway – warning system estimate

5) Hometown Co-op – donation to the Hall

6) SUMA-STARS

7) Gas Tax – Infrastructure Investment Plans received

8) Doane – Letter of Intent CARRIED.

PARKED CARS: 10. HEINEMANN: That we have Schlamp’s Integra Tire tow the two

illegally parked cars on Front Avenue and Pacific Street.

CARRIED.

TOWN 11. COLE: That we appoint Alderman Gib Heinemann to be in charge of a

RESERVOIR: study other uses for the town reservoir such as golf course irrigation and

Wildlife Park. CARRIED.

REPORTS: 12. PETER: That the reports from the Mayor, Aldermen, Admin, Sask. Health

Provincial Lab, SUMA Urban Updates and Water Plant Operations be


LIBRARY 13. GWILLIAM: That we appoint Carol Piller and alternate designate Denise

BOARD: Mayor to the Southeast Library Board. CARRIED.

CHEQUE 14. COLE: That cheque #27438 to Flaman Sales Ltd be approved for payment.

#27438: CARRIED.

…2

THURSDAY, NOVEMBER 6, 2014 PAGE 2

WATER 15. PETER: That we register Dwayne Stone for the Water Treatment

TREATMENT and Distribution Class 1 course at Regina SIAST.

CLASS 1 COURSE: CARRIED.

SIM AVENUE 16. SPEIDELSBACH: That we intend to pass a bylaw to close Sim Avenue.

CLOSURE: CARRIED.

GREDM 17. GWILLIAM: That we hire Erin Lowenberg as temporary full-time

POSITION: Grenfell Recreation and Economic Development Manager at $13.00 /hr.

CARRIED.

BUILDING 18. PETER: That Building Permit Application No.2014-10 (Puffalt) be

PERMIT approved conditional plan review and inspections are done by

2014-10: Meridan Inspections Ltd. CARRIED.

FIRE DEPT 19. SPEIDELSBACH: That we approve the appointment of Allan

APPOINT- Nickolson to the Grenfell Fire Department CARRIED.

MENT:

CHRISTMAS 20. WOLFE: That we hold our 2014 Christmas Party at the Curling Rink

STAFF PARTY: with supper catered by Carol Speidelsbach on Saturday December 13, 2014.

CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, NOVEMBER 20, 2014


Thursday, November 20, 2014 in the Town Council Chamber at 7:00 p.m.


Kevin Speidelsbach, Philip Peter, Rod Wolfe and Assistant Administrator

Brenda McNabb. Absent was Alderman Jeremie Taylor.


ORDER:

AGENDA: 2. COLE: That the agenda be accepted as a guideline for this meeting.

CARRIED.

MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Thursday,

November 6, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. SPEIDELSBACH: That the accounts cheque #27533 to cheque #27574



STATEMENT 5. COLE: That the Statement of Financial Activities for October 2014 be


ACTIVITIES:

CORRES- 6. COLE: That the correspondence from the following, having


1) RM of Elcapo – Dwayne Stone re-appointment as RM’s Fire Chief

2) RM of Elcapo – Larry Parrott re-appointment to Grenfell Trust

Committee

3) CFIB news Release – best & worst property gaps

4) Frank and Sharen Howey – action to correct drainage ditch problem?

5) Lower Qu’Appelle Watershed Stewards

6) Resignation of Elaine Frankfurt from Housing Board

CARRIED.

WELL 7. COLE: That we offer to purchase the well sites and easements from

SITES: Owen and Debra Pekrul for $20,000.00. CARRIED.

REPORTS: 8. WOLFE: That the reports from the Mayor, Aldermen, Admin, Sask Health

Provincial Lab and SUMA Urban Updates be accepted as presented.

CARRIED.

PERSONNEL 9. SPEIDELSBACH: That we accept the personnel policy as presented.

POLICY: CARRIED.

SUMA 10. PETER: That we pass the publishing resolution as written to the

RESOLUTION: SUMA Convention. CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, DECEMBER 4, 2014


Thursday, December 4, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole,

Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer



ORDER:


CARRIED.


November 20, 2014 be accepted as amended. CARRIED.

DELEGATION: 4. Mike Kardash, Town Foreman, attended to discuss the membranes at the

Water Treatment Plant and the rehab of the well.

ACCOUNTS: 5. HEINEMANN: That accounts cheque #27575 to cheque #27603

and Global payments, all totalling $45,495.71 be approved for payment

and be attached to and form a part of these minutes.

CARRIED.

CORRES- 6. SPEIDELSBACH: That the correspondence from the following,

PONDENCE: having been read and dealt with, now be filed:

1) Belinda Chutskoff – re towed car

2) Belinda Chutskoff – re Tax Enforcement

3) Ken Gartner – vehicle noise & reckless driving

4) Lyle Skecyk, PVSD – High School Sidewalks

5) SCC Elementary & High School – Anti-Bullying Campaign

6) SUMA – Insurance Update.

CARRIED.

ANTI- 7. GWILLIAM: That we donate $500.00 or up to 1/3 of the cost of having

BULLYING Brian Traynor come out to educate students and parents about anti-bullying.

DONATION: CARRIED.

REPORTS: 8. WOLFE: That the reports from the Mayor, Aldermen, Sask. Health

Provincial Lab, Water Plant Operations, Red Coat Waste Resource Authority

and SUMA-Urban Updates be accepted as presented.

CARRIED.

HIGH SCHOOL 9. PETER: That we write a letter to Prairie Valley School Division in support

SECURITY of the security camera initiative for the west parking lot at the Grenfell High

CAMERA: Community School. CARRIED.

HIGH SCHOOL 10. WOLFE: That we send a letter to Prairie Valley School Division attention

STUDENT Sharon Bender, that for safety reasons it would be better to pick up students

SAFETY: in front of the Grenfell High Community School instead of the east parking

lot. CARRIED.

COMMERCIAL 11. PETER: That we enter into a 2-year contract with Waste Management

WASTE for commercial waste disposal and commercial recycling for 2015 and 2016.

DISPOSAL: CARRIED.

GAA 12. GWILLIAM: That we sign the Memorandum of Understanding with the

MOU: Grenfell Athletic Association. CARRIED.

…2

THURSDAY, DECEMBER 4, 2014 PAGE 2

2015 13. WOLFE: That we register three members of Town Council, Mayor Lloyd

SUMA Gwilliam, Aldermen Philip Peter and Gib Heinemann and the CAO, Suzanne

CONVENTION: Hawkshaw to the 2015 SUMA Convention in Saskatoon February 1-4, 2015.

CARRIED.

SURVEY 14. SPEIDELSBACH: That we hire a surveyor to survey Parcel BB.

PARCEL BB: CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, DECEMBER 18, 2014


Thursday, December 18, 2014 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Jeremie Taylor, Gib Heinemann, Gary Cole,

Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Philip Peter.


ORDER:


CARRIED.


December 4, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 4. WOLFE: That accounts cheque #27604 to cheque #27672

and Global payments, all totalling $77,791.51 be approved for payment

and be attached to and form a part of these minutes.

CARRIED.

STATEMENT 5. COLE: That the Statement of Financial Activities for November 2014 be


ACTIVITIES:

DELEGATION: 6. Dwayne Stone, Fire Chief attended to discuss the 100th Anniversary Gala for

the Grenfell Fire Department to be held May 9, 2015.

DELEGATION: 7. Staff Sergeant Rick Miller, RCMP attended to give the Policing Report.

BANK REC: 8. HEINEMANN: That the Bank Reconciliation for July 2014 be accepted as

presented. CARRIED.

CORRES- 9. TAYLOR: That the correspondence from the following,

PONDENCE: having been read and dealt with, now be filed:

1) Sharon Bender, Prairie Valley School Division – reply to letter re

buses.

2) MEPP Employer information

3) Sask. Workers’ Compensation Board – 2015 premium rates

4) Water Security Agency – Waterworks Assessment Round 3

5) RM of Elcapo – re annexation

6) Meridan Inspections Ltd. – 2015 fee schedule

7) Town of Whitewood – notice of withdrawal from RCWRA

8) Town of Whitewood – notice to rescind the motion to withdraw

from RCWRA

9) Gov. of Sask. – received Bylaws No. 693-14 and 696-14

10) RM of Wolseley – appointments to the Grenfell Rec & Parks

Board.

CARRIED.

IN CAMERA 10. Mayor Gwilliam called an in-camera session from 8:45 to 9:10 pm

SESSION: Suzanne Hawkshaw was asked to leave the meeting during this time.

REPORTS: 11. SPEIDELSBACH: That the reports from the Mayor, Aldermen, Sask.

Health Provincial Lab, Water Plant Operations, and SUMA-Urban Updates


HALL 12. WOLFE: That we have Mr. T’s Plumbing & Heating replace the furnace in

FURNACE: the Community Hall. CARRIED.

…2

THURSDAY, DECEMBER 18, 2014 PAGE 2

CANCEL 13. COLE: That we cancel the duplicate base taxes and applicable interest on

DUPLICATE Roll #144, Belinda Chutskoff. CARRIED.

BASE TAX:

GRP 14. GWILLIAM: That we accept the Financial Report from the Grenfell

FINANCIAL Recreational Park as presented. CARRIED.

REPORT:

GAA 15. TAYLOR: That we accept the Grenfell Athletic Association Report as

FINANCIAL presented. CARRIED.

REPORT:

BUDGET 16. WOLFE: That we accept the budget update as of November 31, 2014 as

UPDATE: presented. CARRIED.

CAPITAL 17. TAYLOR: That we accept the Capital Asset Report as presented.

ASSET CARRIED.

REPORT:

2015 18. SPEIDELSBACH: That the following salaries be set for 2015:

SALARIES: Michael Kardash, Town Foreman/Water Treatment Plant Operator:

$56,238.00 and $58,487.52 as of July 1, 2015.

Brent Neuls, Assistant Town Foreman/Assistant Water Treatment Plant

Operator: $48,932.46 and $50,889.76 as of August 1, 2015.

Dwayne Stone, Maintenance Worker/Inspection Officer:

$36,763.58 and $38,234.12 as of August 1, 2015.

Greg Smith, Maintenance Worker:

$39,520.00 plus $5,400.00 for Community Hall Caretaker

Brenda McNabb, Assistant Administrator: $13.25

Erin Lowenberg, temporary GREDM: $13.00. CARRIED.

DRAFT 19. WOLFE: That we accept the Draft Bylaw No. 701-14 as presented.

ROAD CLOSURE CARRIED.

BYLAW:

ABATE 20. GWILLIAM: That we abate the taxes on Town-owned property Roll #22

TAXES: and pay the school taxes. CARRIED.

2015 FCM 21. HEINEMANN: That we pay the FCM (Federation of Canadian

MEMBERSHIP: Municipalities) membership for 2015/2016. CARRIED.

COMMISSION 22. TAYLOR: That we contract the Commissionaires from May 4 to October

-AIRES: 31, 2015 for Bylaw Enforcement services at a cost of $4,368.00.

CARRIED.

FIRE DEPT. 23. COLE: That we pay for the Fire Department’s 2014 Christmas Party.

CHRISTMAS CARRIED.

PARTY:

CHRISTMAS 24. HEINEMANN: That we give a $250.00 Christmas bonus to the full time

BONUS: employees and $125.00 to the part time/temporary employees.

CARRIED.


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, JANUARY 2, 2014


Thursday January 2, 2014 in the Town Council Chamber at

7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Gib Heinemann, Kevin

Speidelsbach, Philip Peter, Jeremie Taylor and Chief Administrative

Officer Suzanne Hawkshaw. Absent was Alderman Rod Wolfe.

CALL TO ORDER: 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.


meeting. CARRIED.

MUNICIPAL 3. COLE: That the Municipal Bond for the policy period

BOND: March 31, 2011 to March 31, 2014 be accepted as presented.

CARRIED.

MINUTES: 4. TAYLOR: That the minutes of the last regular meeting of

Wednesday, December 18, 2013 be accepted as circulated.

CARRIED.


and Global payments, all totalling $124,872.80 be approved for

payment. CARRIED.

Chq. #

26671 125.00 Alicia Puffalt




26675 250.00 Greg Smith






26681 633.92 Blue Cross

26682 3,107.41 Brent Neuls



26685 1,860.92 Greg Smith



26688 4,108.76 MEPP




26692 1,415.34 SUMA


26694 52.801 Capital Fire Protection

26695 50.00 Glen Schmidt

26696 90.00 Grenfell Transit

26697 219.12 Guardian Traffic Services

26698 1,614.34 Hilderman Lumber Ltd.


26700 76,058.85 Paradise Pools

26701 59.02 Purolator Courier Ltd.

26702 251.52 Receiver General

26703 80.00 Robert Soucy Estate


26705 740.64 SaskTel


….2



26708 12,650.00 White’s Ag. Sales & Service Ltd.



$124,872.80

CARRIED.

CORRES 6. HEINEMANN That the correspondence from the

PONDENCE: following having been read and dealt with, now be filed:

1). SAMA-General Annual meeting

2). Randy Weekes-re: Wolseley Hospital issue

3). SUMA-Policy positions-Climate change and Greenhouse Gas

Management. CARRIED.

REPORTS: 7. COLE: That the reports from the Mayor, Aldermen, Chief

Administrative Officer, Sask. Health - Provincial Lab, SUMA, be


SEWER 8. HEINEMANN: That we approve 2013 sewer cleaning credits

CREDITS: as follows:

Bid Address Date Cancelled Amount

653 919 Anderson St. January 1, 2013 35.00

270 720 Alice St. January 21, 2013 35.00

566 804 Pheasant St. January 23. 2013 35.00

223 710 Pheasant St. January 31, 2013 35.00

636 918 Pacific St. February 6, 2013 35.00

219 717 Pheasant St. February 12, 2013 35.00

651 916 Desmond St. April 5, 2013 35.00

659 908 Anderson St. May 28, 2013 35.00

656 900 Anderson St. June 24, 2013 35.00

173 1119 Front Ave. July 9, 2013 210.00

386 1009 Desmond St. September 13, 2013 105.00

692 908 Garnet St. September 13, 2013 70.00

710 804 Regina Ave. October 8, 2013 35.00

81 509 Pheasant St. October 9, 2013 35.00

625 911 Pacific St. October 15, 2013 35.00

721 707 Wolseley Ave. October 30, 2013 35.00

284 414 Alice St. October 30, 2013 35.00

675 914 Pheasant St. November 14, 2013 35.00

439 703 Grey Ave. November 27, 2013 35.00

663 919 Pheasant St. December 4, 2013 35.00

219 717 Pheasant St. December 13, 2013 35.00

CARRIED.

FIREFIGHTERS 9. PETER: That we renew the Volunteer Firefighters

INSURANCE: Insurance at a cost of $1,027.65 for the period March 1, 2013 to

February 28, 2014 with SUMA.

CARRIED.

EMO 10. HEINEMANN: That we accept the resignation of Keith McMurchy

RESIGNATION: as Emergency Measures Organization Coordinator with regret.

CARRIED.

BYLAW 692-14: 11. COLE: That Bylaw No. 692-14 being a bylaw of the Town of

Grenfell in the province of Saskatchewan to provide for the

collection of water rates and sewer charges be read a first time.

CARRIED.

12. TAYLOR: That Bylaw No. 692-14 being a bylaw of the Town of


collection of water rates and sewer charges be read a second time.

CARRIED.

….3


13. GWILLIAM: That Bylaw No. 692-14 being a bylaw of the Town of


collection of water rates and sewer charges be given three readings at


14. SPEIDELSBACH: That Bylaw No. 692-14 being a bylaw of the

Town of Grenfell in the province of Saskatchewan to provide for

the collection of water rates and sewer charges be read a third time

and adopted. CARRIED.

PLAYGROUND: 15. TAYLOR: That we initiate a new playground project to be located

on the North side of the railway tracks. CARRIED.


_____________________ _____________________


SEAL ______________________


Documents

THURSDAY, JANUARY 16, 2014 · 26745 192.62 SPI Health & Safety Inc. 26746 346.89 Success Office Systems 26747 1,027.65 SUMA 26748 165.00 UMAAS 26749 30.45 Vital Effect …2. THURSDAY,