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A g e n d a
EXECUTIVE COMMITTEE
THURSDAY December 7 2017
400 pm Conference Room
128 Sun Street Suite 101 Salinas California
CALL TO ORDER
ROLL CALL
President Simoacuten Salinas (County of Monterey)
Vice President Robert Cullen (City of King)
Alternate Vice President Gloria De La Rosa (City of Salinas)
GENERAL MANAGER AND DEPARTMENT MANAGER COMMENTS
COMMITTEE MEMBER COMMENTS
PUBLIC COMMENTS
Receive public communications from audience on items which are not on the agenda
Speakers are limited to three minutes at the discretion of the Chair
CONSIDERATION ITEMS
1 Minutes of November 2 2017 Meeting
A Committee Discussion
B Public Comment
C Recommended Committee Action ndash Approval
2 October 2017 Claims and Financial Reports
A Receive a report from Finance and Administration Manager Ray Hendricks
B Committee Discussion
C Public Comment
D Recommended Committee Action ndash Forward to the Board and Recommend
Approval
3 Update on Succession Planning Program
A Receive a report from Finance and Administration Manager Ray Hendricks
B Committee Discussion
C Public Comment
D Recommended Committee Action ndash Accept Report
4 Self-Funding Programs and Services Report
A Receive a report from Finance and Administration Manager Ray Hendricks
B Committee Discussion
C Public Comment
D Recommended Committee Action ndash Accept Report
5 Discussion to Adjust Soil Disposal Fees
A Receive a report from Finance and Administration Manger Ray Hendricks
B Committee Discussion
C Public Comment
D Recommended Committee Action ndash Forward to the Board for Direction
Salinas Valley Solid Waste Authority Executive Committee Agenda
December 7 2017
2 of 2
FUTURE AGENDA ITEMS
6 Future Agenda Items ndash View Ahead Calendar
CLOSED SESSION Receive public comment from audience before entering into closed session
7 Pursuant to Government Code Section 549568 to confer with General Counsel and
real property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manager Cesar Zuniga and Legal Counsel concerning the
possible terms and conditions of acquisition lease exchange or sale of 1) Salinas
Valley Solid Waste Authority Property APNs 003-051-086 and 003-051-087 located at
135-139 Sun Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN
113-091-017
8 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA
employees - management and non-management
9 Pursuant to Government Code Section 54957 (b) to consider the Performance
Evaluation of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
ADJOURNMENT
This meeting agenda was posted at the Salinas Valley Solid Waste Authority office at 128 Sun Street
Suite 101 Salinas on Thursday December 1 2017 The Executive Committee will next meet in
regular session on Thursday January 4 2018 at 400 pm Staff reports for the Authority Executive
Committee meetings are available for review at 128 Sun Street Suite 101 Salinas California 93901
Phone 831-775-3000 and at wwwsalinasvalleyrecyclesorg
In compliance with the Americans with Disabilities Act if you need special assistance to participate
in the meeting please contact Erika J Trujillo Clerk of the Board at 831-775-3000 Notification 48
hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure
accessibility to this meeting (28 CFR 35102-35104 ADA Title II)
Page 1 of 3
CALL TO ORDER
President Salinas called the meeting to order at 401 pm
Committee Members Present
Simoacuten Salinas President
Robert Cullen Vice President
Gloria De La Rosa Alternate Vice President
Staff Members Present
Patrick Mathews General ManagerCAO
Cesar Zuniga Asst General Manager
Operations Manager
Ray Hendricks Finance and Administration
Manager
Mandy Brooks Resources Recovery
Manager
Brian Kennedy Engineering and
Environmental Compliance Manager
Erika J Trujillo Clerk of the Board
Scott Gordon General Councel
(via telephone)
GENERAL MANAGER AND DEPARTMENT MANAGER COMMENTS
(402) General Manager Mathews informed the Committee of his appointment as a Director for
the Solid Waste Associating of North America California Gold Rush Chapter Finance and
Administration Manger Hendricks commented on his attendance to the CalPERS Annual
Conference Mr Hendricks informed the Committee that he is currently working on adjustments
to the current contract with CalPERS for the employee benefits and will maintain them updated
on the progress
COMMITTEE COMMENTS
None
PUBLIC COMMENT
None
CONSIDERATION ITEMS
1 Minutes of October 5 2017 Meeting
(408)
Public Comment None
Committee Action Alternate Vice President De La Rosa made a motion to approve the
minutes as presented Vice President Cullen seconded the motion The
motion passed unanimously 3-0
2 September 2017 Claims and Financial Reports
(408) Finance and Administration Manager Hendricks provided a report on the current Authority
finances stating that revenues are comparable to last year and that there is a slight increase in
expenditures due to the Madison Lane Transfer Station billing as a result of the excessive
tonnage received at the Sun Street Transfer Station and having to redirect the franchise haulers
Public Comment None
MINUTES OF MEETING DRAFT
SALINAS VALLEY SOLID WASTE AUTHORITY
EXECUTIVE COMMITTEE
November 2 2017
ITEM NO 1
Agenda Item
General ManagerCAO
NA
General Counsel
DRAFT EC Minutes November 2 2017
Page 2 of 3
Committee Discussion The Committee discussed the report with Director Cullen noting a
discrepancy on an entry
Committee Action Vice President Cullen made a motion directing staff to correct the
discrepancy on the report and forward to the Board recommending
approval Alternate Vice President De La Rosa seconded the motion
The motion passed unanimously 3-0
3 A Resolution Approving the Allocation of Cash Balances for Fiscal Year 2016-17 and
Supplemental Appropriation from CIP 9527 ndash JC Module 7 Engineering and Construction
(410) Finance and Administration Manager Hendricks provided a report on the allocation of the
surplus funds for fiscal year 2016-17 He explained the amount of funds held by legal
agreements previously assigned by Board direction and detailed the allocation of the
balance
Public Comment None
Committee Discussion The Committee discussed the report
Committee Action Alternate Vice President De La Rosa made a motion to forward the
report to the Board of Directors recommending approval Vice
President Cullen seconded the motion The motion passed 3-0
PRESENTATIONS
4 Comprehensive Annual Financial Report for the Fiscal Year ended June 30 2017
(421) Finance and Administration Manager Hendricks presented a report and provided the
Committee with a copy the Governance Letter submitted by McGilloway Ray Brown amp
Kaufman whom conducted the annual financial audit for the Authority Mr Hendricks
indicated that the Authority did not receive a management letter and will once again be
applying for the Certificate of Achievement for Excellence in Financial Reporting award The
report demonstrated that the Authorityrsquos net deficit improved 90 from the last fiscal year The
agency still has a negative net position due to having more liabilities than assets
(426) Jacinto Bernal with McGilloway Ray Brown amp Kaufman provided a clean opinion of the
Authorityrsquos finances He stated that he had no difficulties working with management that all
timelines where met and that all accounting standards were met He explained the new
Governmental Accounting Standards Boardrsquos requirements that were implemented and the
new ones that will be affecting the Authority in the upcoming year
Public Comment None
Committee Discussion The Committee discussed the report commending staff for the
awarded grants
Committee Action Vice President Cullen made a motion to accept the report and forward
the report to the Board of Directors Alternate President De La Rosa
seconded the motion The motion passed 3-0
FUTURE AGENDA ITEMS
5 Agenda Items ndash View Ahead
(416) The committee reviewed the future agenda items with General ManagerCAO Mathews
noting the Audit Report is scheduled to be presented at the Board of Directors November
Meeting
DRAFT EC Minutes November 2 2017
Page 3 of 3
CLOSED SESSION
(445) President Salinas adjourned the meeting to closed session to discuss the following
6 Pursuant to Government Code Section 549568 to confer with General Counsel and real
property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manage Cesar Zuniga and Legal Counsel concerning the possible
terms and conditions of acquisition lease exchange or sale of 1) Salinas Valley Solid
Waste Authority Property APNs 003-051-086 and 003-051-087 located at 135-139 Sun
Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN 113-091-017
7 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA employees
- management and non-management
8 Pursuant to Government Code Section 54957 (b) to consider the Performance Evaluation
of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
(532) President Salinas reconvened the open session with no reportable action taken in closed
session
ADJOURNMENT
(533) President Salinas adjourned the meeting
APPROVED
Simoacuten Salinas President
ATTEST
Erika J Trujillo Clerk of the Board
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Salinas Valley Solid Waste Authority Executive Committee Agenda
December 7 2017
2 of 2
FUTURE AGENDA ITEMS
6 Future Agenda Items ndash View Ahead Calendar
CLOSED SESSION Receive public comment from audience before entering into closed session
7 Pursuant to Government Code Section 549568 to confer with General Counsel and
real property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manager Cesar Zuniga and Legal Counsel concerning the
possible terms and conditions of acquisition lease exchange or sale of 1) Salinas
Valley Solid Waste Authority Property APNs 003-051-086 and 003-051-087 located at
135-139 Sun Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN
113-091-017
8 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA
employees - management and non-management
9 Pursuant to Government Code Section 54957 (b) to consider the Performance
Evaluation of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
ADJOURNMENT
This meeting agenda was posted at the Salinas Valley Solid Waste Authority office at 128 Sun Street
Suite 101 Salinas on Thursday December 1 2017 The Executive Committee will next meet in
regular session on Thursday January 4 2018 at 400 pm Staff reports for the Authority Executive
Committee meetings are available for review at 128 Sun Street Suite 101 Salinas California 93901
Phone 831-775-3000 and at wwwsalinasvalleyrecyclesorg
In compliance with the Americans with Disabilities Act if you need special assistance to participate
in the meeting please contact Erika J Trujillo Clerk of the Board at 831-775-3000 Notification 48
hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure
accessibility to this meeting (28 CFR 35102-35104 ADA Title II)
Page 1 of 3
CALL TO ORDER
President Salinas called the meeting to order at 401 pm
Committee Members Present
Simoacuten Salinas President
Robert Cullen Vice President
Gloria De La Rosa Alternate Vice President
Staff Members Present
Patrick Mathews General ManagerCAO
Cesar Zuniga Asst General Manager
Operations Manager
Ray Hendricks Finance and Administration
Manager
Mandy Brooks Resources Recovery
Manager
Brian Kennedy Engineering and
Environmental Compliance Manager
Erika J Trujillo Clerk of the Board
Scott Gordon General Councel
(via telephone)
GENERAL MANAGER AND DEPARTMENT MANAGER COMMENTS
(402) General Manager Mathews informed the Committee of his appointment as a Director for
the Solid Waste Associating of North America California Gold Rush Chapter Finance and
Administration Manger Hendricks commented on his attendance to the CalPERS Annual
Conference Mr Hendricks informed the Committee that he is currently working on adjustments
to the current contract with CalPERS for the employee benefits and will maintain them updated
on the progress
COMMITTEE COMMENTS
None
PUBLIC COMMENT
None
CONSIDERATION ITEMS
1 Minutes of October 5 2017 Meeting
(408)
Public Comment None
Committee Action Alternate Vice President De La Rosa made a motion to approve the
minutes as presented Vice President Cullen seconded the motion The
motion passed unanimously 3-0
2 September 2017 Claims and Financial Reports
(408) Finance and Administration Manager Hendricks provided a report on the current Authority
finances stating that revenues are comparable to last year and that there is a slight increase in
expenditures due to the Madison Lane Transfer Station billing as a result of the excessive
tonnage received at the Sun Street Transfer Station and having to redirect the franchise haulers
Public Comment None
MINUTES OF MEETING DRAFT
SALINAS VALLEY SOLID WASTE AUTHORITY
EXECUTIVE COMMITTEE
November 2 2017
ITEM NO 1
Agenda Item
General ManagerCAO
NA
General Counsel
DRAFT EC Minutes November 2 2017
Page 2 of 3
Committee Discussion The Committee discussed the report with Director Cullen noting a
discrepancy on an entry
Committee Action Vice President Cullen made a motion directing staff to correct the
discrepancy on the report and forward to the Board recommending
approval Alternate Vice President De La Rosa seconded the motion
The motion passed unanimously 3-0
3 A Resolution Approving the Allocation of Cash Balances for Fiscal Year 2016-17 and
Supplemental Appropriation from CIP 9527 ndash JC Module 7 Engineering and Construction
(410) Finance and Administration Manager Hendricks provided a report on the allocation of the
surplus funds for fiscal year 2016-17 He explained the amount of funds held by legal
agreements previously assigned by Board direction and detailed the allocation of the
balance
Public Comment None
Committee Discussion The Committee discussed the report
Committee Action Alternate Vice President De La Rosa made a motion to forward the
report to the Board of Directors recommending approval Vice
President Cullen seconded the motion The motion passed 3-0
PRESENTATIONS
4 Comprehensive Annual Financial Report for the Fiscal Year ended June 30 2017
(421) Finance and Administration Manager Hendricks presented a report and provided the
Committee with a copy the Governance Letter submitted by McGilloway Ray Brown amp
Kaufman whom conducted the annual financial audit for the Authority Mr Hendricks
indicated that the Authority did not receive a management letter and will once again be
applying for the Certificate of Achievement for Excellence in Financial Reporting award The
report demonstrated that the Authorityrsquos net deficit improved 90 from the last fiscal year The
agency still has a negative net position due to having more liabilities than assets
(426) Jacinto Bernal with McGilloway Ray Brown amp Kaufman provided a clean opinion of the
Authorityrsquos finances He stated that he had no difficulties working with management that all
timelines where met and that all accounting standards were met He explained the new
Governmental Accounting Standards Boardrsquos requirements that were implemented and the
new ones that will be affecting the Authority in the upcoming year
Public Comment None
Committee Discussion The Committee discussed the report commending staff for the
awarded grants
Committee Action Vice President Cullen made a motion to accept the report and forward
the report to the Board of Directors Alternate President De La Rosa
seconded the motion The motion passed 3-0
FUTURE AGENDA ITEMS
5 Agenda Items ndash View Ahead
(416) The committee reviewed the future agenda items with General ManagerCAO Mathews
noting the Audit Report is scheduled to be presented at the Board of Directors November
Meeting
DRAFT EC Minutes November 2 2017
Page 3 of 3
CLOSED SESSION
(445) President Salinas adjourned the meeting to closed session to discuss the following
6 Pursuant to Government Code Section 549568 to confer with General Counsel and real
property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manage Cesar Zuniga and Legal Counsel concerning the possible
terms and conditions of acquisition lease exchange or sale of 1) Salinas Valley Solid
Waste Authority Property APNs 003-051-086 and 003-051-087 located at 135-139 Sun
Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN 113-091-017
7 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA employees
- management and non-management
8 Pursuant to Government Code Section 54957 (b) to consider the Performance Evaluation
of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
(532) President Salinas reconvened the open session with no reportable action taken in closed
session
ADJOURNMENT
(533) President Salinas adjourned the meeting
APPROVED
Simoacuten Salinas President
ATTEST
Erika J Trujillo Clerk of the Board
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 1 of 3
CALL TO ORDER
President Salinas called the meeting to order at 401 pm
Committee Members Present
Simoacuten Salinas President
Robert Cullen Vice President
Gloria De La Rosa Alternate Vice President
Staff Members Present
Patrick Mathews General ManagerCAO
Cesar Zuniga Asst General Manager
Operations Manager
Ray Hendricks Finance and Administration
Manager
Mandy Brooks Resources Recovery
Manager
Brian Kennedy Engineering and
Environmental Compliance Manager
Erika J Trujillo Clerk of the Board
Scott Gordon General Councel
(via telephone)
GENERAL MANAGER AND DEPARTMENT MANAGER COMMENTS
(402) General Manager Mathews informed the Committee of his appointment as a Director for
the Solid Waste Associating of North America California Gold Rush Chapter Finance and
Administration Manger Hendricks commented on his attendance to the CalPERS Annual
Conference Mr Hendricks informed the Committee that he is currently working on adjustments
to the current contract with CalPERS for the employee benefits and will maintain them updated
on the progress
COMMITTEE COMMENTS
None
PUBLIC COMMENT
None
CONSIDERATION ITEMS
1 Minutes of October 5 2017 Meeting
(408)
Public Comment None
Committee Action Alternate Vice President De La Rosa made a motion to approve the
minutes as presented Vice President Cullen seconded the motion The
motion passed unanimously 3-0
2 September 2017 Claims and Financial Reports
(408) Finance and Administration Manager Hendricks provided a report on the current Authority
finances stating that revenues are comparable to last year and that there is a slight increase in
expenditures due to the Madison Lane Transfer Station billing as a result of the excessive
tonnage received at the Sun Street Transfer Station and having to redirect the franchise haulers
Public Comment None
MINUTES OF MEETING DRAFT
SALINAS VALLEY SOLID WASTE AUTHORITY
EXECUTIVE COMMITTEE
November 2 2017
ITEM NO 1
Agenda Item
General ManagerCAO
NA
General Counsel
DRAFT EC Minutes November 2 2017
Page 2 of 3
Committee Discussion The Committee discussed the report with Director Cullen noting a
discrepancy on an entry
Committee Action Vice President Cullen made a motion directing staff to correct the
discrepancy on the report and forward to the Board recommending
approval Alternate Vice President De La Rosa seconded the motion
The motion passed unanimously 3-0
3 A Resolution Approving the Allocation of Cash Balances for Fiscal Year 2016-17 and
Supplemental Appropriation from CIP 9527 ndash JC Module 7 Engineering and Construction
(410) Finance and Administration Manager Hendricks provided a report on the allocation of the
surplus funds for fiscal year 2016-17 He explained the amount of funds held by legal
agreements previously assigned by Board direction and detailed the allocation of the
balance
Public Comment None
Committee Discussion The Committee discussed the report
Committee Action Alternate Vice President De La Rosa made a motion to forward the
report to the Board of Directors recommending approval Vice
President Cullen seconded the motion The motion passed 3-0
PRESENTATIONS
4 Comprehensive Annual Financial Report for the Fiscal Year ended June 30 2017
(421) Finance and Administration Manager Hendricks presented a report and provided the
Committee with a copy the Governance Letter submitted by McGilloway Ray Brown amp
Kaufman whom conducted the annual financial audit for the Authority Mr Hendricks
indicated that the Authority did not receive a management letter and will once again be
applying for the Certificate of Achievement for Excellence in Financial Reporting award The
report demonstrated that the Authorityrsquos net deficit improved 90 from the last fiscal year The
agency still has a negative net position due to having more liabilities than assets
(426) Jacinto Bernal with McGilloway Ray Brown amp Kaufman provided a clean opinion of the
Authorityrsquos finances He stated that he had no difficulties working with management that all
timelines where met and that all accounting standards were met He explained the new
Governmental Accounting Standards Boardrsquos requirements that were implemented and the
new ones that will be affecting the Authority in the upcoming year
Public Comment None
Committee Discussion The Committee discussed the report commending staff for the
awarded grants
Committee Action Vice President Cullen made a motion to accept the report and forward
the report to the Board of Directors Alternate President De La Rosa
seconded the motion The motion passed 3-0
FUTURE AGENDA ITEMS
5 Agenda Items ndash View Ahead
(416) The committee reviewed the future agenda items with General ManagerCAO Mathews
noting the Audit Report is scheduled to be presented at the Board of Directors November
Meeting
DRAFT EC Minutes November 2 2017
Page 3 of 3
CLOSED SESSION
(445) President Salinas adjourned the meeting to closed session to discuss the following
6 Pursuant to Government Code Section 549568 to confer with General Counsel and real
property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manage Cesar Zuniga and Legal Counsel concerning the possible
terms and conditions of acquisition lease exchange or sale of 1) Salinas Valley Solid
Waste Authority Property APNs 003-051-086 and 003-051-087 located at 135-139 Sun
Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN 113-091-017
7 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA employees
- management and non-management
8 Pursuant to Government Code Section 54957 (b) to consider the Performance Evaluation
of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
(532) President Salinas reconvened the open session with no reportable action taken in closed
session
ADJOURNMENT
(533) President Salinas adjourned the meeting
APPROVED
Simoacuten Salinas President
ATTEST
Erika J Trujillo Clerk of the Board
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
DRAFT EC Minutes November 2 2017
Page 2 of 3
Committee Discussion The Committee discussed the report with Director Cullen noting a
discrepancy on an entry
Committee Action Vice President Cullen made a motion directing staff to correct the
discrepancy on the report and forward to the Board recommending
approval Alternate Vice President De La Rosa seconded the motion
The motion passed unanimously 3-0
3 A Resolution Approving the Allocation of Cash Balances for Fiscal Year 2016-17 and
Supplemental Appropriation from CIP 9527 ndash JC Module 7 Engineering and Construction
(410) Finance and Administration Manager Hendricks provided a report on the allocation of the
surplus funds for fiscal year 2016-17 He explained the amount of funds held by legal
agreements previously assigned by Board direction and detailed the allocation of the
balance
Public Comment None
Committee Discussion The Committee discussed the report
Committee Action Alternate Vice President De La Rosa made a motion to forward the
report to the Board of Directors recommending approval Vice
President Cullen seconded the motion The motion passed 3-0
PRESENTATIONS
4 Comprehensive Annual Financial Report for the Fiscal Year ended June 30 2017
(421) Finance and Administration Manager Hendricks presented a report and provided the
Committee with a copy the Governance Letter submitted by McGilloway Ray Brown amp
Kaufman whom conducted the annual financial audit for the Authority Mr Hendricks
indicated that the Authority did not receive a management letter and will once again be
applying for the Certificate of Achievement for Excellence in Financial Reporting award The
report demonstrated that the Authorityrsquos net deficit improved 90 from the last fiscal year The
agency still has a negative net position due to having more liabilities than assets
(426) Jacinto Bernal with McGilloway Ray Brown amp Kaufman provided a clean opinion of the
Authorityrsquos finances He stated that he had no difficulties working with management that all
timelines where met and that all accounting standards were met He explained the new
Governmental Accounting Standards Boardrsquos requirements that were implemented and the
new ones that will be affecting the Authority in the upcoming year
Public Comment None
Committee Discussion The Committee discussed the report commending staff for the
awarded grants
Committee Action Vice President Cullen made a motion to accept the report and forward
the report to the Board of Directors Alternate President De La Rosa
seconded the motion The motion passed 3-0
FUTURE AGENDA ITEMS
5 Agenda Items ndash View Ahead
(416) The committee reviewed the future agenda items with General ManagerCAO Mathews
noting the Audit Report is scheduled to be presented at the Board of Directors November
Meeting
DRAFT EC Minutes November 2 2017
Page 3 of 3
CLOSED SESSION
(445) President Salinas adjourned the meeting to closed session to discuss the following
6 Pursuant to Government Code Section 549568 to confer with General Counsel and real
property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manage Cesar Zuniga and Legal Counsel concerning the possible
terms and conditions of acquisition lease exchange or sale of 1) Salinas Valley Solid
Waste Authority Property APNs 003-051-086 and 003-051-087 located at 135-139 Sun
Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN 113-091-017
7 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA employees
- management and non-management
8 Pursuant to Government Code Section 54957 (b) to consider the Performance Evaluation
of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
(532) President Salinas reconvened the open session with no reportable action taken in closed
session
ADJOURNMENT
(533) President Salinas adjourned the meeting
APPROVED
Simoacuten Salinas President
ATTEST
Erika J Trujillo Clerk of the Board
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
DRAFT EC Minutes November 2 2017
Page 3 of 3
CLOSED SESSION
(445) President Salinas adjourned the meeting to closed session to discuss the following
6 Pursuant to Government Code Section 549568 to confer with General Counsel and real
property negotiators General ManagerCAO Patrick Mathews Asst General
ManagerOperation Manage Cesar Zuniga and Legal Counsel concerning the possible
terms and conditions of acquisition lease exchange or sale of 1) Salinas Valley Solid
Waste Authority Property APNs 003-051-086 and 003-051-087 located at 135-139 Sun
Street Salinas CA and 2) Harrison Rd amp Sala Rd Salinas CA 93907 APN 113-091-017
7 Pursuant to Government Code Section 549576 to provide instruction to General
ManagerCAO Patrick Mathews to negotiate salaries and benefits with SVSWA employees
- management and non-management
8 Pursuant to Government Code Section 54957 (b) to consider the Performance Evaluation
of the General ManagerChief Administrative Officer Patrick Mathews
RECONVENE
(532) President Salinas reconvened the open session with no reportable action taken in closed
session
ADJOURNMENT
(533) President Salinas adjourned the meeting
APPROVED
Simoacuten Salinas President
ATTEST
Erika J Trujillo Clerk of the Board
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 1 of 2 Item 2 ndash Financial Reports
Report to the Executive Committee
ITEM NO 2
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title October 2017 Claims and Financial Reports
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends acceptance of the October 2017 Claims and Financial Reports
DISCUSSION amp ANALYSIS
Please refer to the attached financial reports and checks issued report for the month of
October for a summary of the Authorityrsquos financial position as of October 31 2017 the
following are highlights of the Authorityrsquos financial activity for the month of October
Results of Operations (Consolidated Statement of Revenues and Expenditures)
For the month of October 2017 operating revenues exceeded expenditures by $920130
Fiscal year 2017-2018 to date operating revenue exceeded expenditures by $1880267
Revenues (Consolidated Statement of Revenues and Expenditures)
After four months of the fiscal year (3333 of the fiscal year) revenues total $7592676 or
413 of the total annual revenues forecast of $18364750 October Tipping Fees totaled
$1252660 and for the year to date totaled $4968066 or 409 of the forecasted total of
$12158750
Operating Expenditures (Consolidated Statement of Revenues and Expenditures)
As of October 31 (3333 of the fiscal year) year-to-date operating expenditures total
$5712409 This is 342 of the operating budget of $16720000
Capital Project Expenditures (Consolidated Grant and CIP Expenditures Report)
For the month of October 2017 capital project expenditures totaled $33812 $23656 of
the total was for Long Range Facility Needs EIR
The FY 2017-18 Capital Improvement Projects Budget is approved with carryovers by the
Board separate from the Operating Budget The Capital Improvement Projects Budget
was entered as proposed in October and subsequently approved by the Board at the
November meeting
Claims Checks Issued Report
The Authorityrsquos Checks Issued Report for the month of October 2017 is attached for review
and acceptance October disbursements total $85938227 of which $37759742 was paid
from the payroll checking account for payroll and payroll related benefits
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 2 of 2 Item 2 ndash Financial Reports
Following is a list of vendors paid more than $50000 during the month of October 2017
Cash Balances
The Authorityrsquos cash position increased $83943401 during October to $2366646027
Most of the cash balance is restricted held in trust committed or assigned as shown
below FY 2016-17 cash surpluses have not been allocated as of October 31 2017
ATTACHMENTS
1 October 2017 Consolidated Statement of Revenues and Expenditures
2 October 2017 Consolidated Grant and CIP Expenditures Report
3 October 2017 Checks Issued Report
Vendor Service Amount
VISION RECYCLING INC MONTHLY GREENWASTE amp WOODWASTE PROCESSING 7213453
CA STATE BOARD OF EQUALIZATION QUARTERLY BOE LANDFILL PAYMENTS 7626920
Restricted by Legal Agreements
Johnson Canyon Closure Fund 394378832
State amp Federal Grants 13980303
BNY - Bond 2014A Payment -
BNY - Bond 2014B Payment -
BNY - Sub Pmt Cap One 2014 Eq Lease -
GEO Deposit (CEQA) 958594
Funds Held in Trust
Central Coast Media Recycling Coalition 9144426
Employee Unreimbursed Medical Claims 263546
Committed by Board Policy
Undesignated Fund Surplus at 06-30-2017 394936712
AB939 Services 41383491
Designated for Capital Projects Reserve 113812887
Designated for Environmental Impairment Reserve 59390331
Designated for Operating Reserve 59390331
Expansion Fund (South Valley Revenues) 826374275
Salinas Rate Stabilization Fund 2432406
Assigned by Budget
Assigned for Capital Projects 388994826
Available for Operations 61205067
Total 2366646027$
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 1 of 2
Revenue Summary12158750Tipping Fees - Solid Waste 1252660 4968066 0409 7190684 7190684
1803000Tipping Fees - Surcharge 177259 709095 0393 1093905 10939051442700Tipping Fees - Diverted Materials 215548 837449 0580 605251 6052512309800AB939 Service Fee 193308 773232 0335 1536568 1536568
124500Charges for Services 32069 32069 0258 92431 92431244000Sales of Materials 30407 101545 0416 142455 142455220000Gas Royalties 0 68866 0313 151134 151134
62000Investment Earnings 59817 76673 01237 (14673) (14673)0GrantsContributions 0 0 000 0 00Other Non-Operating Revenue 20713 25682 000 (25682) (25682)
0413 Total Revenue 198178118364750 7592676 10772074 10772074
Expense Summary443150Executive Administration 24463 109899 2047248 333251 331205503450Administrative Support 36850 157672 98266313 345778 247512203150Human Resources Administration 11602 52895 2211260 150255 148043168600Clerk of the Board 9184 53412 2888317 115188 112300746350Finance Administration 48556 209279 5898280 537071 531173454100Operations Administration 26204 111082 6816245 343018 336202904400Resource Recovery 56319 248309 2997275 656091 653094
75000Marketing 2500 11617 59636155 63383 3747226500Public Education 22640 36005 107875159 190495 82620775200Household Hazardous Waste 40927 160293 55656207 614907 559250140000C amp D Diversion 0 38090 81910272 101910 20000796200Organics Diversion 72135 219945 576255276 576255 0
18000Diversion Services 0 1600 089 16400 16400
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Salinas Valley Solid Waste AuthorityConsolidated Statement of Revenues and Expenditure
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75344 AM Page 2 of 2
554350Scalehouse Operations 38118 172632 11114311 381718 370605354050JR Transfer Station 21761 100608 16770284 253442 236672158700JR Recycling Operations 8556 30726 0194 127974 127974265000ML Transfer Station 111922 159016 105984600 105984 0738400SS Disposal Operations 76136 305396 75709414 433004 357295
1082550SS Transfer Operations 91895 428402 75386396 654148 578762700050SS Recycling Operations 46211 165750 56549237 534300 477751
2404650JC Landfill Operations 216905 691875 660530288 1712775 1052245360200JC Recycling Operations 20812 73743 191205 286457 286266609800Crazy Horse Postclosure Maintenanc 12982 115475 165036189 494325 329289226500Lewis Road Postclosure Maintenance 5892 65177 73716288 161323 87607312600Johnson Canyon ECS 18677 52904 124089169 259696 135607215050Jolon Road Postclosure Maintenance 2483 125219 21747582 89831 68084186500Sun Street ECS 11270 41213 95921221 145287 49366
1619100Debt Service - Interest 0 816418 0504 802682 8026821229900Debt Service - Principal 0 852068 0693 377832 377832
248500Closure Set-Aside 26649 105689 0425 142811 1428112485196342 Total Expense 106165116720000 5712409 11007591 8522395
1644750 920130Revenue Over(Under) Expenses 1880267 1143 (235517) (2485196) 2249679
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 1 of 2
Fund 180 - Expansion Fund446982Long Range Facility Needs EIR 16302 31642 38368771 415339 31652180 9804
75000Harrison Road 0 0 000 75000 75000180 980560261Long Range Financial Model 0 0 000 60261 60261180 9806
100000GOE Autoclave Final Project 0 0 000 100000 100000180 980738368746 Total Fund 180 - Expansion Fund 16302682243 31642 650601 266914
Fund 211 - Grants13679HHW HD25-15-0003 293 895 3865 12784 12746211 920666373Tire Derived Aggregate 5-15-0004 0 1533 023 64840 64840211 920962832Tire Amnesty 2017-18 0 0 000 62832 62832211 9213
1341865Organics Program 2016-17 0 0 000 1341865 1341865211 9214379335AB2766 Motor Vehicle Emission Re 0 0 000 379335 379335211 9216
76499Cal Recycle - CCPP 0 3301 043 73198 73198211 924745052Cal Recycle - 2015-16 CCPP 1332 5170 3525115 39882 36357211 925161955Cal Recycle - 2016-17 CCPP 10000 10550 0170 51405 51405211 9252
356310 Total Fund 211 - Grants 116252047590 21449 2026141 2022578
Fund 216 - Reimbursement Fund141499Autoclave Demonstration Unit 402 402 003 141097 141097216 9802221126Long Range Facility Needs EIR 7354 15012 19194968 206114 14165216 9804
19194943 Total Fund 216 - Reimbursement Fund 7756362625 15414 347211 155262
Fund 800 - Capital Improvement Projects Fu24831Closed Landfill Revenue Study 0 0 000 24831 24831800 910335000Organics System Expansion Study 0 0 000 35000 35000800 9104
253000CH Corrective Action Program 0 0 000 253000 253000800 9316116500CH LFG System Improvements 0 0 000 116500 116500800 9319
16563LR LFG Replacement (2010) 13000 241785 3563 3322800 9401
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Salinas Valley Solid Waste AuthorityConsolidated Grant and CIP Expenditure Report
For Period Ending October 31 2017
CURRENTBUDGET
M-T-DREVEXP
OFBUDGET
REMAININGBALANCE
Y-T-DENCUMBRANCES
UNENCUMBEREDBALANCE
Y-T-DREVEXP
11212017 75330 AM Page 2 of 2
30000LFG Well Replacement 0 0 000 30000 30000800 940240000JC LFG System Improvements 0 0 000 40000 40000800 950168179JC Litter Control Barrier 0 0 4258000 68179 25599800 9506
100000JC Corrective Action 0 0 000 100000 100000800 950735000JC Drainage Modifications 0 0 000 35000 35000800 9508
140008JC Groundwater Wells 140 1343 010 138665 138665800 950990000JC LFG System (Vertical Wells) 0 0 000 90000 90000800 951035321JC LFG System (Horizontal Wells) 0 0 000 35321 35321800 9511
130900JC Equipment Replacement 0 0 000 130900 130900800 9526890000JC Module 7 Engineering and Cons 0 0 000 890000 890000800 9527
2218937JC Roadway Improvements 0 0 000 2218937 2218937800 952839531JC Leachate Handling Sys 0 0 000 39531 39531800 952985362JR Transfer Station Improvements 0 0 000 85362 85362800 960147997JR Equipment Purchase 0 0 000 47997 47997800 9602
350230SSTS Equipment Replacement 0 56154 0160 294076 294076800 97014282115 Total Fund 800 - Capital Improvement Proje (1871)4747359 70497 4676862 4634041
62202118 Total CIP Expenditures 338127839818 139003 7700815 7078794
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
19133 ATampT SERVICES INC 1042017MONTHLY TELEPHONE SERVICE 68657
68657 19134 COMCAST 1042017
ANNUAL INTERNET SERVICE 17860 17860
19135 COSTCO WHOLESALE 1042017ADMIN OFFICE SUPPLIES 28393
28393 19136 ELIA ZAVALA 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 5150 5150
19137 ESTELA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 5000
5000 19138 GOLDEN STATE TRUCK amp TRAILER REPAIR 1042017
JC VEHICLE MAINTENANCE 1097117 1097117
19139 GREEN RUBBER - KENNEDY AG LP 1042017LEWIS RD amp CH FACILITY MAINTENANCE 11352
11352 19140 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19141 GUILLERMINA GUTIERREZ 1042017TRAVEL REIMBURSEMENT CRRA CONFERENCE 3000
3000 19142 GUILLERMINA GUTIERREZ 1042017
TRAVEL REIMBURSEMENT CRRA CONFERENCE 2500 2500
19143 HERC RENTALS INC 1042017JC EQUIPMENT RENTALS 201
201 19144 J D BLACK 1042017
TRAINING PER DIEM AND MILEAGE REIMBURSEMENT 3512 3512
19145 JENNY MITCHELL 1042017LCW TRAINING PER DIEM 1800
1800 19146 JUAN CAMACHO 1042017
LCW TRAINING PER DIEM 1800 1800
19147 LIEBERT CASSIDY WHITMORE 1042017LCW WEBINAR 7000
7000 19148 MONICA AMBRIZ 1042017
TRAVEL REIMBURSEMENT 1800 1800
19149 OFFICE DEPOT 1042017ADMIN amp HHW OFFICE SUPPLIES 77709
77709
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
Page 1 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19150 RETURNS R US INC 1042017PHARMACEUTICAL TAKE-BACK KITS - MED BINS 45000
45000 19151 SOUTH COUNTY NEWSPAPER 1042017
NEWSPAPER ANNUAL MEMBERSHIP 4970 4970
19152 A amp G PUMPING INC 10122017JR PORTABLE TOILET SERVICE 45000
45000 19153 AMERICAN SUPPLY CO 10122017
ALL SITES CUSTODIAL SUPPLIES 32895 32895
19154 ASBURY ENVIRONMENTAL SERVICES 10122017MONTHLY HHW USED OIL HAULING amp DISPOSAL 8000
8000 19155 ATampT SERVICES INC 10122017
MONTHLY TELEPHONE SERVICE 32886 32886
19156 AUTOZONE LLC 10122017OPS VEHICLE MAINTENANCE 1000
1000 19157 CALCON SYSTEMS INC 10122017
SSTS FACILITY MAINTENANCE 131150 131150
19158 CALIFORNIA WATER SERVICE 10122017SSTS amp JR WATER SERVICE 171477
171477 19159 CARDLOCK FUELS SYSTEM INC 10122017
SS amp JC EQUIPMENT FUEL 861481 861481
19160 CLARK PEST CONTROL INC 10122017ADMIN BUILDING PEST CONTROL 8800
8800 19161 COAST COUNTIES TRUCK amp EQUIPMENT CO 10122017
SSTS VEHICLE MAINTENANCE 27921 27921
19162 CSC OF SALINASYUMA 10122017SSTS VEHICLE MAINTENANCE- TRAILER 11191
11191 19163 CUTTING EDGE SUPPLY 10122017
JC EQUIPMENT MAINTENANCE 671554 671554
19164 EAGLE STAR SECURITY 10122017SSTS SECURITY SERVICES 230400
230400 19165 ELIA ZAVALA 10122017
TRAVEL REIMBURSEMENT AIRFARE 2500 2500
19166 EXPRESS SAFETY INC 10122017SSTS SAFETY SUPPLIES 13789
13789
Page 2 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19167 FIRST ALARM 10122017MONITORING ALARM SYSTEM 50292
50292 19168 FULL STEAM STAFFING LLC 10122017
SSTS amp JC CONTRACT LABOR 499097 499097
19169 GEOLOGIC ASSOCIATES INC 10122017ALL SITE GROUNDWATER MONITORING SERVICES 265600
265600 19170 GOLDEN STATE TRUCK amp TRAILER REPAIR 10122017
ALL SITES VEHICLE MAINTENANCE 768336 768336
19171 VOID 10122017-
- 19172 VOID 10122017
- -
19173 GONZALES ACE HARDWARE 10122017JC LR SCALES FACILITY MAINTENANCE 18439
18439 19174 GRAINGER 10122017
JC JR SSST SAFETY SUPPLIES 23010 23010
19175 GRANITE CONSTRUCTION COMPANY 10122017SSTS FACILITY MAINTENANCE 72651
72651 19176 GRANITE ROCK COPAVEX 10122017
SSTS FACILITY MAINTENANCE 7975 7975
19177 GREEN RUBBER - KENNEDY AG LP 10122017JC FACILITY MAINTENANCE 42013
42013 19178 GREEN VALLEY INDUSTRIAL SUPPLY INC 10122017
SSTS FACILITY MAINTENANCE 8611 8611
19179 GUARDIAN SAFETY AND SUPPLY LLC 10122017SSTS SAFETY SUPPLIES 11026
11026 19180 HD SUPPLY CONSTRUCTION SUPPLY LTD BRANCH 618 10122017
JR FACILITY MAINTENANCE 135096 135096
19181 INFINITY STAFFING SERVICES INC 10122017SSTS CONTRACTED LABOR 208575
208575 19182 J J KELLER amp ASSOCIATES INC 10122017
SSTS EQUIPMENT MAINTENANCE 256133 256133
19183 JULIO GIL 10122017SSTS VEHICLE SUPPLIES 137569
137569
Page 3 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19184 KING CITY HARDWARE INC 10122017JR FACILITY MAINTENANCE 757
757 19185 LINDA VASQUEZ 10122017
MILEAGE REIMBURSEMENT 3402 3402
19186 MALLORY CO INC 10122017HHW SUPPLIES 65058
65058 19187 MANUEL PEREA TRUCKING INC 10122017
JC HAULING SERVICES 22500 22500
19188 MONTEREY AUTO SUPPLY INC 10122017SSTS EQUIPMENT MAINTENANCE 6211
6211 19189 MONTEREY BAY OFFICE PRODUCTS 10122017
ADMIN COPY MACHINE BASE PAYMENT 39397 39397
19190 NEXTEL OF CALIFORNIA INC 10122017SCALE HOUSE SS amp JR CELL PHONE SERVICES 30914
30914 19191 OFFICE DEPOT 10122017
SCALE HOUSE amp ADMIN OFFICE SUPPLIES 113881 113881
19192 ONHOLD EXPERIENCE 10122017ADMIN PHONE SERVICE 20700
20700 19193 PACIFIC GAS AND ELECTRIC COMPANY 10122017
ALL SITE ELECTRICAL SERVICES 826971 826971
19194 PAPE MATERIAL HANDLING INC 10122017SSTS EQUIPMENT MAINTENANCE 120949
120949 19195 PENINSULA MESSENGER LLC 10122017
ALL SITES COURIER SERVICES 62000 62000
19196 QUINN COMPANY 10122017ALL SITES EQUIPMENT MAINTENANCE 1818164
1818164 19197 VOID 10122017
- -
19198 REFRIGERATION SUPPLIES DISTRIBUTOR 10122017HHW FREON REMOVAL 3618
3618 19199 RODOLFO RAMIREZ AYALA 10122017
SSTS VEHICLE MAINTENANCE 180000 180000
19200 RONNIE G REHN 10122017SSTS BUILDING KEYS 8745
8745
Page 4 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19201 ROSSI BROS TIRE amp AUTO SERVICE 10122017SSTS VEHICLE MAINTENANCE 12159
12159 19202 SHARPS SOLUTIONS LLC 10122017
MONTHLY SHARPS HAULING DISPOSAL 16000 16000
19203 SOUTH COUNTY NEWSPAPER 10122017GONZALES TRIBUNE 4970
4970 19204 STURDY OIL COMPANY 10122017
SSTS EQUIPMENT MAINTENANCE 46296 46296
19205 VALLEY FABRICATION INC 10122017SSTS FACILITY MAINTENANCE 8975
8975 19206 A amp G PUMPING INC 10192017
JR PORTABLE TOILET SERVICE 10583 10583
19207 ADMANOR INC 10192017FY 2017-18 CCRMC MARKETING 562885
562885 19208 AECOM TECHNICAL SERVICES INC 10192017
PROJECT DESIGN AND CEQA SERVICES 2206177 2206177
19209 ATampT MOBILITY 10192017FINANCE INTERNET SERVICE 8400
8400 19210 BECKS SHOES AND REPAIR 10192017
SSTS UNIFORMS SUPPLIES 18108 18108
19211 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 10192017CPSC SPONSORSHIP 250000
250000 19212 CARDLOCK FUELS SYSTEM INC 10192017
JC SSTS JR DIESEL 1263037 1263037
19213 CASEY PRINTING INC 10192017ADMIN ANNUAL REPORT 2016-17 169847
169847 19214 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017
EDUCATION WORKSHOP - PUBLIC RECORDS ACT 7500 7500
19215 CITY CLERKS ASSOCIATION OF CALIFORNIA 10192017EDUCATION WORKSHOP - PUBLIC RECORDS ACT 5000
5000 19216 CITY OF GONZALES 10192017
JC WATER 28934 MONTHLY HOSTING FEE 2083333
2112267 19217 COAST COUNTIES TRUCK amp EQUIPMENT CO 10192017
SSTS amp JC VEHICLE MAINTENANCE 21840 21840
Page 5 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19218 COSTCO WHOLESALE 10192017RR TECH COMPUTER 105420 EMPLOYEE CPR TRAINING 3261 REPLACEMENT COMPUTER SCALE HOUSE 109504
218185 19219 CSC OF SALINASYUMA 10192017
SSTS FACILITY MAINTENANCE 22217 22217
19220 DOUGLAS NOLAN 10192017ROCK STEADY JUGGLING SCHOOL ASSEMBLY PROGRAM 275000
275000 19221 FULL STEAM STAFFING LLC 10192017
JC amp JR CONTRACT LABOR 1237953 1237953
19222 GOLDEN STATE TRUCK amp TRAILER REPAIR 10192017SSTS VEHICLE MAINTENANCE 17171
17171 19223 GONZALES ACE HARDWARE 10192017
JC FACILITY MAINTENANCE 7464 7464
19224 GONZALES TIRE amp AUTO SUPPLY 10192017JC EQUIPMENT MAINTENANCE 1899
1899 19225 GREEN RUBBER - KENNEDY AG LP 10192017
SSTS JC FACILITY MAINTENANCE 5311 SSTS JC FACILITY MAINTENANCE 1276
6587 19226 HOME DEPOT 10192017
ALL SITES FACILITY MAINTENANCE SUPPLIES 407637 407637
19227 VOID 10192017-
- 19228 INFINITY STAFFING SERVICES INC 10192017
SSTS CONTRACT LABOR-DRIVER 116100 116100
19229 KING CITY CHAMBER OF COMMERCE amp AGRICULTURE 10192017KING CITY CHAMBER COMMUNITY RESOURCE FAIR FEE 15000
15000 19230 MALLORY CO INC 10192017
HHW SAFETY SUPPLIES 100018 100018
19231 MANUEL PEREA TRUCKING INC 10192017JC amp JR EQUIPMENT HAULING 90000
90000 19232 MANUEL TINAJERO 10192017
JC LANDSCAPE MAINTENANCE 45000 45000
19233 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017JC TITLE V PERMIT FEE 398684
398684
Page 6 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19234 NCM ODOR CONTROL 10192017SSTS FACILITY MAINTENANCE 1159309
1159309 19235 NEXIS PARTNERS LLC 10192017
MONTHLY ADMIN BUILDING RENT 921200 921200
19236 NORTH COUNTY INDUSTRIAL SHOP INC 10192017SSTS EQUIPMENT MAINTENANCE 88000
88000 19237 OFFICE DEPOT 10192017
SCALE HOUSE SSTS OFFICE SUPPLIES 8569 SCALE HOUSE SSTS OFFICE SUPPLIES 4912
13481 19238 ONE STOP AUTO CAREV amp S AUTO CARE INC 10192017
OPS VEHICLE MAINTENANCE 8243 RR CARAVAN VEHICLE MAINTENANCE 8500
16743 19239 PACIFIC TRUCK PARTS INC 10192017
SSTS VEHICLE MAINTENANCE 42335 42335
19240 PEOPLEREADY INC 10192017JC CONTRACTED LABOR 190051
190051 19241 PURE WATER BOTTLING 10192017
ALL SITES BOTTLED WATER SERVICE 61670 61670
19242 QUINN COMPANY 10192017SSTS EQUIPMENT MAINTENANCE 950G 149325
149325 19243 ROSSI BROS TIRE amp AUTO SERVICE 10192017
SSTS VEHICLE MAINTENANCE 100981 100981
19244 TELCO AUTOMATION INC 10192017TELEPHONE NETWORK SUPPORT 17900
17900 19245 UNITED RENTALS (NORTHWEST) INC 10192017
LR EQUIPMENT RENTAL 21343 21343
19246 VALLEY FABRICATION INC 10192017SSTS FACILITY MAINTENANCE 2104
2104 19247 VISION RECYCLING INC 10192017
MONTHLY GREEN WASTE AND WOOD WASTE PROCESSING 7213453 7213453
19248 WESTERN EXTERMINATOR COMPANY 10192017JC amp SS EXTERMINATOR SERVICES 13100
13100 19250 MONTEREY BAY UNIFIED AIR POLLUTION CONTROL DIST 10192017
JC AIR PERMIT APPLICATION 100100 100100
Page 7 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19251 AMERICAN SUPPLY CO 10242017ALL SITES CUSTODIAL SUPPLIES 108283
108283 19252 BECKS SHOES AND REPAIR 10242017
JC SAFETY SUPPLIES 35752 35752
19253 CARDLOCK FUELS SYSTEM INC 10242017ALL SITES VEHICLE FUEL 741524
741524 19254 CENTRAL COAST MEDIA COALITION 10242017
FY 17-18 CCRMC CONTRIBUTION 2000000 2000000
19255 CITIZEN COMMUNICATIONS LLC 10242017RECYCLIST OUTREACH SOFTWARE ANNUAL SUBSCRIPTION 200000
200000 19256 CSC OF SALINASYUMA 10242017
JR EQUIPMENT MAINTENANCE 21794 21794
19257 EAGLE STAR SECURITY 10242017SSTS SECURITY SERVICES 115200
115200 19258 FERGUSON ENTERPRISES INC 795 10242017
JC FACILITY MAINTENANCE 198620 198620
19259 FULL STEAM STAFFING LLC 10242017JC JR SSTS CONTRACT LABOR 660902
660902 19260 GOLDEN STATE TRUCK amp TRAILER REPAIR 10242017
SSTS EQUIPMENT amp VEHICLE MAINTENANCE 240144 240144
19261 GREEN RUBBER - KENNEDY AG LP 10242017JC MAINTENANCE SUPPLIES 133352
133352 19262 GREEN VALLEY INDUSTRIAL SUPPLY INC 10242017
SSTS FACILITY MAINTENANCE 3680 3680
19263 HOPE SERVICES 10242017SSTS CONTRACT LABOR 1127980
1127980 19264 L A HEARNE COMPANY 10242017
JR MAINTENANCE PROJECT 66158 66158
19265 MALLORY CO INC 10242017HHW SUPPLIES 11800
11800 19266 MCGILLOWAY RAY BROWN amp KAUFMAN 10242017
ANNUAL AUDIT SERVICES 861000 861000
19267 OFFICE DEPOT 10242017ADMIN OFFICE SUPPLIES 63734
63734
Page 8 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
19268 PROBUILD COMPANY LLC 10242017SSTS amp JC FACILITY MAINTENANCE 48972
48972 19269 QUINN COMPANY 10242017
SSTS EQUIPMENT MAINTENANCE 385894 385894
19270 REPUBLIC SERVICES 471 10242017MONTHLY ADMIN BUILDING TRASH SERVICE PICK UPS 14576
14576 19271 RONNIE G REHN 10242017
ADMINISTRATION OFFICE KEYS 4370 4370
19272 SCS FIELD SERVICES 10242017ALL SITES ROUTINE ENGINEERING SERVICES 2017100
2017100 19273 STTUARD MATTHEW WOLF 10242017
HARRISON ROAD PROPERTY APPRAISAL 275000 275000
19274 SWANA GOLD RUSH CHAPTER 10242017SWANA INSTALLATION MEETING 6500
6500 19275 THE OFFSET PROJECT 10242017
SPECIAL EVENTS RECYCLING -TOP 533000 533000
19276 THOMAS M BRUEN 10242017ADMIN LEGAL SERVICES- SEPTEMBER 190611
190611 19277 VALLEY PACIFIC PETROLEUM SERVICES INC 10242017
JR amp JC EQUIPMENT MAINTENANCE 88278 88278
19278 WESTERN EXTERMINATOR COMPANY 10242017JC amp SS EXTERMINATOR SERVICES 12500
12500 19279 US BANK CORPORATE PAYMENT SYSTEM 10252017
SMARTampFINAL EXECUTIVE COMMITTEE MEETING 2497 ACME CAR WASH ADMINISTRATION PRIUS DETAILING CLEANING 13599 AMAZON CPR TRAINING MATERIAL 6540 LUCIDPRESS ANNUAL REPORT SOFTWARE 5000 MICROSOFT ANNUAL MS 365 SUBSCRIPTIONS 227700 GRANITE CONSTRUCTION ASPHALT FOR SS 29170 SMARTampFINAL SEPTEMBER BOARD MEETING 1482 SUPER MAX CH SUPPLIES 2456 AMAZON CABLE WIRE CLIPS 795 CAFE BEACH ADMINISTRATION STAFF DEVELOPMENT RETREAT 40334 CALIFAEP ASSOCIATION ENVIRONMENTAL MEMBERSHIP 15000 CALPELRA ANNUAL MEMBERSHIP 35000 CALPELRA MEMBERSHIP - FINANCE MANAGER 35000 CALPELRA CONFERENCE REGISTRATION 75700 CALPELRA TRAINING REGISTRATION 37500 EXPERIAN CREDIT CHECKS 4995 PARADISE POINT CONFERENCE LODGING 275373 PARADISE POINT CONFERENCE LODGING 54291
Page 9 of 10
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Check Check Date Amount Check Total
Salinas Valley Solid Waste AuthorityChecks Issued Report for 1012017 to 10312017
PARADISE POINT CONFERENCE LODGING 37500 CSDA ANNUAL CONFERENCE REGISTRATION 58000 ORCHARD SUPPLIES- SSTS FACILITY MAINTENANCE 6212 SUPPLY HOUSE FIRE SENSOR RETURN (250255) HARBOR FREIGHT TOOLS OFFICE SUPPLIES 6331 AMAZON HR DOCUMENTATION MANUAL 3161 SMART amp FINAL SSTS SUPPLIES 1001 HUGHES JR amp JC SCALE HOUSE MONTHLY INTERNET SERVICE 17161 INTERMEDIA MONTHLY EMAIL EXCHANGE SERVICES 34630 NEXTIVA HR FAX LINE 6540 AMAZON REPLACEMENT SERVER HARD DRIVE 121776 AMAZONCOM JC COMMUNICATIONS SUPPLIES 50997 OFFICE 365RR MARKETING INTERN OFFICE 365 LICENSE 9113 AMAZON JC SAFETY SUPPLIES 3645 HARBOR FREIGHT TOOLS HHW SAFETY SUPPLIES 9576 SALINAS VALLEY CHAMBER TOUR 2500 SHRM MEMBERSHIP RENEWAL 19900 SOUTHWEST AIRLINES FLIGHT FOR CLERK CONFERENCE 9795 FILTERWATER- CH FACILITY MAINTENANCE 13200 WINDSUPPLY- SSTS FACILITY MAINTENANCE 2677 THE PERFECT WATER- CH FACILITY MAINTENANCE 42224 SWENSON SILACCI SYMPATHY FLOWERS 5678 SKILLPATH SEMINARS MANAGEMENT AND LEADERSHIP 22425 VISTAPRINT BUSINESS CARDS 7442 VISTAPRINT BUSINESS CARDS 18642 VISTAPRINT BUSINESS CARDS 5429
1127732 19280 VOID 10252017
- -
19281 VOID 10252017-
- 19282 VOID 10252017
- -
19283 VOID 10252017-
- DFT201813 CA STATE BOARD OF EQUALIZATION 10242017
QUARTERLY BOE LANDFILL PAYMENTS 7626920 7626920
Subtotal 48178485
Payroll Disbursements 37759742
Grand Total 85938227
Page 10 of 10
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 1 of 2 Item 3 ndash Succession Plan
Report to the Executive Committee
ITEM NO 3
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administrative
Manager
Title Update on Succession Planning Program
General ManagerCAO
NA Legal Counsel
RECOMMENDATION
Staff encourages the Executive Committee to forward this item to the Board for
information
STRATEGIC PLAN RELATIONSHIP
The recommended action would complete Objective Present to the General Manager
and Board Executive Committee for input an updated succession plan to address current
and future agency needs under the Goal Maintain a High Performance and Flexible
Workforce
FISCAL IMPACT
This item has no fiscal impact
DISCUSSION amp ANALYSIS
The succession plan was approved in 2014 Since then 4 managers have left the agency
Three of them have retired and one left to pursue a new opportunity Two of the four
positions were filled with internal candidates one was filled with an external candidate
and the fourth was eliminated with the duties absorbed by the rest of the management
team and a new supervisor
The Authority participates in CalPERS 2 at 55 Thirty (57) of the Authorityrsquos employees
belong to this program commonly referred to as ldquoClassicrdquo employees Any employee
who is first hired on or after January 1 2013 with no prior CalPERS service credits
participates in the lower cost 2 at 62 retirement plan commonly referred to as ldquoPEPRArdquo
employees Twenty-three (43) of the Authorityrsquos employees belong to this program
Currently the average age of staff is 45 The average age of management staff is 48 The
average age of Operations and Sun Street Transfer Station employees is 46 Eight (15) of
the Authority employees are currently eligible for retirement Management continually
analyses training needs in order to continue the development of internal staff in order to
have them ready for positions as they become available An example of this is the CSUMB
Supervisor training program The Authority will send supervisors through this training as
time permits in order to develop their leadership skills and help them prepare for the next
step in their progression
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 2 of 2 Item 3 ndash Succession Plan
BACKGROUND
The Board approved the formal succession policy that addresses career development on
January 24 2013
The current program includes four key phases
Phase I Identify keycritical position
To be considered a critical position the following factors should be considered does the
position require specialized or unique expertise that is difficult to replace in the open
market is the position the only one of its kind in a location and does the position perform
a critical task that would stop or hinder vital functions of the Agency if left vacant
Phase II Conduct position analysis
In this phase it is important to identify specific skill sets needed for each position identified
As part of this phase staff will identify what the existing and potential ldquobench strengthrdquo we
have within the organization Questions to be asked may include what competencies
will be required what are the skill set gaps not possessed by current staff what strategies
will be used to address the gaps
Phase III Develop Succession Plan
The succession plan is the culmination of Phase 1 and 2 Strategies to overcome gaps are
outlined to include target completion dates responsible parties and resources required
We have enclosed an example of our Succession Management Plan form (Attachment A)
and an Individual Learning Plan (Attachment B) that will be used to assist employees in
their development We have also included an example and sample of how a Learning
Objective would be accomplished
Phase IV MonitorEvaluate Plan
Succession plans usually cover a 3 to 5-year period These plans should be evaluated at
least annually Staff would complete this evaluation by indicating statusprogress update
on the Succession Management Evaluation Form (Attachment C) Each Authority
department would submit their succession plans to General Manager
ATTACHMENT(S)
A Succession Management Plan
B Individual Learning Plan
C Succession Management Evaluation Form
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT A
Succession Management Plan
Instructions The department manager completes Steps One and Two on this Form and
distributes to all staff reporting directly to him or her Each of these staff members then works
with their supervisor to complete an Individualized Learning Plan (Steps Three and Four)
Evaluation of the program (Step Five) is reported on the Succession Management Evaluation
Form by the manager These completed Evaluation forms shall be submitted through the chain
of command and ultimately packaged for Human Resources to review
Step One Identify a Key Position for Succession ___________________________
Step Two Identify Competencies Responsibilities Duties Tasks and Essential Job Functions
of this Position Then list specific examples of how these competencies functions etc are
exhibited in this job (Use additional pages as necessary)
Competency Responsibility Duty Task
Essential Job Function
Behavioral Examples
__________________________________ ____________________
Signature of Manager Date
Step Three Employee completes an Individualized Learning Plan with the assistance of their
supervisor
Step Four Employee assesses ability by verifying that heshe has closed developmental gaps
with assistance of their supervisor This information is also recorded on the Individualized
Learning Plan
Step Five Evaluate Program by monitoring developmental activity in your areas of influence
meeting with your manager to discuss internally filled positions and the success of the employees
working in those positions
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT B
Individual Learning Plan
Directions Use this Individual Learning Plan to help develop the skills for higher-level positions Work with your manager to reach
agreement on objectives strategies etc
Employeersquos Name__________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Managerrsquos Name___________________________________ Job Title________________________________
Department_______________________________________ Years in Position_________________________
Todayrsquos Date _____________________________________ Plan Covering __________ to __________
Below list the competencies activities responsibilities duties tasks or essential job functions for a higher-level position in which you
have developmental needs and to which you aspire
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT B
Learning Objective Methods and strategies
to meet the Objectives
Resources needed to
achieve objective
(information money
training equipment
time etc)
Deadline or
Benchmark Dates
How success of each
learning objective will
be measured
Verified
YesNo
Example
I want to learn more
about the budget
process including
preparation and
presentation
I will participate in the
budget process
interview the Director
of Finance and attend
department budget
meetings
Time to attend budget
meetings (no fee)
6 months to go through
entire budget cycle
including department
preparation budget
reviews and BOD
approval
I will meet with the
department head after
budget cycle to discuss
and evaluate
Next year I will make
a department budget
presentation at the
department staff
meeting
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT C
Succession Management Evaluation Form
Name ______________________Department_____________________
To aid you in assessing the appropriate grade for your department managers should
review and discuss the following questions
1 How successful has my department been in developing staff in the skill areas of higher level
positions What evidence do I have of this development
2 Has staff expressed an interest in competing for future higher level position openings If not
why not What can I do about this
3 In the next five years who in my department may be eligible to retire or might leave for
reasons other than retirement
4 What knowledge skills and abilities is my department in danger of losing What is the
importance of this knowledge What can I do about this
5 Does my department have unique circumstances such as no seniorlead positions How can I
still develop others for higher level positions given these challenges
6 Are there potential viable candidates in positions not reporting directly to an upper manager
(lower level employees) What can I do to help these employees develop How can I ensure
fairness and equity for other employees at the same level who might not be viable candidates for
upper management positions
On the following pages you are asked to assess your departmentrsquos succession management
readiness by giving your department a grade of A B C D or F Be honest There is an
expectation that there will be few if any ldquoArdquo grades among departments The purpose of this
readiness assessment is to develop strategies that will yield viable internal candidates for all
upper management positions not to create false competition between departments or their
leaders Regardless of the grade you assign your department be prepared to back up this grade
with evidence of development in higher‐level management areas andor of interest among
managers in moving into those higher‐level positions
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT C
Instructions Review the criteria then place a check next to grade that most closely fits your
departmentrsquos situation
______ A Grade of ldquoArdquo fits the following criteria
1048710 You have identified viable internal candidates for all key positions for succession in your
department
1048710 These candidates for have expressed an interest in upward mobility
1048710 These candidates have developed in the competency and skill areas necessary for the position
1048710 You have strategies in place in the event the viable candidates are unable to move into the
position(s)
Comments
______ A Grade of ldquoBrdquo fits the following criteria
1048710 You have identified viable internal candidates for some key positions for succession in your
department but not all
1048710 Those viable candidates have expressed an interest in upward mobility but they are not yet
developed to the level where they could move into the position OR
1048710 Those viable candidates have developed (or are rapidly developing) in the competency and
skill areas necessary for the position but are unsure of their interest in the position
1048710 You have implemented strategies to address the concerns above
Comments
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT C
______ A Grade of ldquoCrdquo fits the following criteria
1048710 You have identified only a few viable internal candidates for some key positions for
succession in your department
1048710 You have some candidates at the early stages of development yet they are unsure of their
interest in a position AND
1048710 You have candidates who have expressed an interest in a position but who are unlikely to
develop in the competency and skill areas necessary for the position
1048710 You have begun to implement a plan to address the concerns above
Comments
______ A Grade of ldquoDrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have begun development in the competency and skill areas
necessary for a position
1048710 You have begun to formulate strategies to address the concerns above but have not begun to
implement those strategies
Comments
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
ATTACHMENT C
______ A Grade of ldquoFrdquo fits the following criteria
1048710 There are no viable internal candidates for any key positions for succession in your
department
1048710 You have no viable candidates who are interested in upward mobility
1048710 You have no viable candidates who have developed in the competency and skill areas
necessary for the position
1048710 You have no strategies developed to address the concerns above
Comments
If your grade is ldquoBrdquo or below describe below the specific steps you will take in the next year to
address the areas of concern
If your grade is ldquoArdquo describe the steps you have taken to get your department to this superior
level of readiness for succession (This information can be used to assist other departments)
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 1 of 3 Item 4 ndash Self-Funding Program
Report to the Executive Committee
ITEM NO 4
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Self-Funding Programs and Services Report
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff recommends forwarding item to the Board of Directors for information
STRATEGIC PLAN RELATIONSHIP
The recommended action helps support the goal Reduce Landfill Disposal Fee
Dependence Through Self-Funded Programs and New Revenue Sources by ensuring that
programs produce enough revenue to support the processing required to divert it from the
landfill without relying on landfill fees
DISCUSSION amp ANALYSIS
Staff has reviewed the actual cost for FY 2016-17 of three programs related to this goal
Franchise Transportation Surcharge Green Waste Disposal Fees and Construction and
Demolition (CampD)
Franchise Transportation Services Surcharge
In order to calculate the fees for franchise transportation services staff used the cost of
transporting trash only This includes the cost of the transfer trucks loader staff fuel site
supervision and overhead The total cost at the Sun Street Transfer Station is $1926878
Staff transferred 114449 tons to Johnson Canyon Landfill for an average cost of $1684 per
ton However due to tonnage permit constraints SVR paid Waste Management $2145
per ton to transfer excess Salinas Franchise Waste from the Madison Lane Transfer Station
When you weigh the two costs together SVR spends an average of $1779 per ton to
transfer Salinas Franchise Waste to Johnson Canyon Landfill The current Franchise
Transportation Surcharge is $1750 per ton
Tons Per Ton Rate Total Cost
78377 1684$ 1319572$
20523 2145 440275
98900 1779$ 1759846$
Salinas Franchise Waste Transportation Cost Analysis
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 2 of 3 Item 4 ndash Self-Funding Program
Green Waste Disposal Fees
Vision Recycling charges SVR $2465 per ton to process Green Waste at Johnson Canyon
Landfill After accounting for transportation of self-haul green waste from the transfer
stations site maintenance operations administration and overhead allocation our cost
totals an average of $3456 per ton to process green waste The current tipping fee is set
at $3350 per ton However Republic gets a discounted rate of $1805 for green waste
delivered directly to Johnson Canyon based on an old 2005 agreement that remains in
effect though the term of their franchise agreement or until mutual agreement between
the City of Salinas Republic Services and SVR is reached to pass-through the full cost of
greenwaste processing to Salinas ratepayers
Construction and Demolition (CampD)
SVR spends $1500 per ton to grind CampD at Johnson Canyon Landfill The material is used
as alternative daily cover (ADC) at the landfill After accounting for transportation of self-
haul CampD from the transfer stations site maintenance operations administration and
overhead allocation our cost totals an average of $3067 per ton to process CampD The
current tipping fee is set at $5800 per ton The additional revenues from CampD processing
are used to partially offset the subsidy for Republic Services discounted green waste
processing costs discussed above
Staff has an opportunity to use the additional revenue from CampD to find a better use for
this material by sorting wood waste and other recyclable materials out of the CampD stream
thereby reducing the amount used for ADC Improving diversion of CampD materials is a
requirement of the CalGreen Building Code that requires 65 diversion Staff has
previously presented options for further processing of CampD materials either at SVR facilities
or through the Monterey Regional Waste Management District facilities Both options will
increase the cost of this State mandated diversion program in the future and eliminate the
excess funds used to offset Republic Services discounted green waste processing costs
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
410-Green (Yard) Waste 2768045 2465$ 68232312$
411-JCL Organics 564475 2465 13914309
412-SS Organics 134093 2465 3305392
414-Greenwaste - Jolon Road 30121 2465 742483
86194496
Site Maintenance 1000000
Transportation 918100 1684$ 15457267
102651763
Ops Admin Allocation 41 4208722
106860485
Overhead Allocation 131 13998724
Grand Total 120859209
Actual Cost Per Ton 3496734 3456$
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 3 of 3 Item 4 ndash Self-Funding Program
BACKGROUND
During the July 13 2016 Board directed staff to review programs to ensure that programs
produce enough revenue to support the processing required to divert it from the landfill
without relying on landfill fees
ATTACHMENT(S)
None
Row Labels
2016-17 Grand
Total
Processing
Rate Total Cost
121-Construction amp Demolition 865394 1500$ 12980910$
12980910
Site Maintenance 1000000
Transportation 508453 1684$ 8562355
22543265
Ops Admin Allocation 41 924274
23467539
Overhead Allocation 131 3074248
Grand Total 26541787
Actual Cost Per Ton 865394 3067$
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 1 of 2 Item 5 ndash Soil Disposal Fees
Report to the Executive Committee
ITEM NO 5
Finance ManagerController-Treasurer
Date December 7 2017
From C Ray Hendricks Finance and Administration
Manager
Title Discussion to Adjust Soil Disposal Fees
General ManagerCAO
NA General Counsel
RECOMMENDATION
Staff requests that the Executive Committee support bringing this forward to the Board for
discussion
STRATEGIC PLAN RELATIONSHIP
This is a routine operational item It does not directly relate to the Boardrsquos Strategic Plan
FISCAL IMPACT
Approval of this item will result in an increase of the Clean Fill Dirt rate from $14 per ton to
$28 per ton
DISCUSSION amp ANALYSIS
Johnson Canyon has a surplus of clean fill dirt The tipping fee for clean dirt was increased
from $10 per ton to $12 per ton in FY 2016-17 then again to $14 per ton in FY 2017-18
Since this has not typically been a large revenue source for SVR staff intended to
gradually increase the tip fee to $28 per ton which is the same rate charged for other
cover material at the site However tonnage has not decreased and an increase of this
fee may reduce the amount of soil staff must handle during its operations of the landfill
and curtail over accumulation of excess soil going forward Following is a summary of tons
of soil accepted by fiscal year
Fiscal Year Tons Received
FY 2010-11 561
FY 2011-12 864
FY 2012-13 515
FY 2013-14 916
FY 2014-15 5924
FY 2015-16 12873
FY 2016-17 23406
FY 2017-18 (As of November 29) 22950
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
Page 2 of 2 Item 5 ndash Soil Disposal Fees
BACKGROUND
The FY 2017-18 rates were approved by the Board on March 16 2017 Due to an
unanticipated increased delivery of Clean Soil which the landfill has a surplus of staff is
bringing this item forward for Board consideration A Public Hearing will be scheduled for
January 18 2018 meeting to consider the proposed rate change
ATTACHMENT(S)
None
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
1-Dec Jan Feb Mar Apr May
A Election of Officers
1 Minutes Minutes Minutes Minutes Minutes Minutes
2ClaimsFinancials
(EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
ClaimsFinancials (EC)
3Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
Member Agencies
Activities Report
4 Strategic Plan UpdateQTE December
Cash amp InvestmentsNew Strategic Plan Strategic Plan Update Strategic Plan Update Strategic Plan Update
5Annual County Used
Oil Report
QTE Dec
Facilities Customer
Survey
4th Qtr
Tonnage amp Diversion
Report
Public Hearing
Fee Sched Amend
LTFN EIR Qtrly
Update (sp)
1st Qtr
Tonnage amp Diversion
Report
6Updated Succession
Plan (EC) (sp)
LTFN EIR Qtrly
Update (sp)
FY Preliminary
Operating amp CIP
Budget (EC)
New FY 18-19
Budget
QTE March
Cash amp Investments
FY Investment Policy (EC)
7
Amendment No 2
BC Lab
Lab Analytical
Services
Election of Officers
CampD Recycling
Program
(EC) (sp)
Board Policy
Updates (EC)
1st Qtr
Facilities Customer
Survey
NewExt Agreements
amp Contracts
8
Expand Emergency
Preparedness Plan -
All Staff (sp)
Board Member Public
Outreach Participation (sp)
9Replacement Walking
Floor Trailer
Mid-Year Budget
Adjustments (EC)
10 Surplus Property
Public Hearing
2nd Reading amp
Adoption of Ord 10
11Self-Funding
Programs (EC) (sp)
4th Qtr
Facilities Customer
Survey
12Update on Recycling
Markets
Annual Employee
Survey Results
13 Real Property Market Research Study
Results (sp)
14 GM EvaluationFY 18-19 Budget
Direction (EC)
15 MOUS (EC)
STRATEGIC PLAN
UPDATE amp 6-MONTH
OBJECTIVES
16
RFP Selection of PR
Firm for Second
Phase Public
Outreach Plan (sp)
17
18
19
SVR Agenda Items - View Ahead 2017-18Item No 6
