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This School Re-opening Plan should be read in conjunction with The Dean Trust Risk Assessment which applies directly to Dean Trust Ardwick
School Re-opening for Dean Trust Ardwick
The plan for a phased reopening is over 3phases and is subject to change and review following either national or Trust guidance and direction. This is a working document.
Contents of this document:
Page Numbers
Content
Dean Trust Ardwick re-opening action plan
A-J Phase 1
K-P Phase 2 Pupil induction meetings
R Phase 3 Curriculum provision
S SLT sub groups
T-V Phase 1,2,3 provisional plans
W Trust Risk Assessment
Phase 1
Staff Induction
parent contact
w/c 1st June
Phase 2
Pupil induction meetings
w/c 15th June
Phase 3
Curriculum Provision
w/c 22nd June
Objective (underpinned by area of risk Identified in Trust Risk Assessment)
Action Required
SLT
Timescale
Government direction and guidance
A School community is
cognisant of the latest
national and trust
instruction or guidance.
Stakeholders including
parents are fully informed
of any and all provision
opportunities.
➢ Headteacher to ensure daily checks are made with Government and Trust
➢ Any updates will be communicated immediately, or in a timely manner, on a ‘need to know basis’ to appropriate stakeholders (including pupils, parents, staff, governors, trustees and members.
➢ Website information is updated in a similarly timely manner by communications from Executive Team and Headteacher.
➢ Risk Assessment (Reopening plan) to be shared with governors, staff and parents, and updated as necessary
➢ In the case of a local lockdown, all parents will be informed about any school closure in accordance with government guidance.
SUF
Daily
As required
As required
29th May and ongoing
Health and Safety
B School is adequately
prepared to safely
accommodate the
planned number of staff
and pupils for each phase
of pupil admission leading
to a full cohort return.
Physical preparation of site
➢ Pre-opening meeting with Estates team to discuss Health and Safety arrangements for reopening the school.
➢ Pre-opening site Health & Safety checks led by Senior Safety Consultant, Headteacher, Estates and Executive Team.
➢ Trust Heath & safety and school’s social distancing policy adhered to
➢ Signage making clear arrival and departure zones for pupils, parents, visitors and staff encouraging social distancing guidelines.
STW
This section by 15yj June
➢ Queuing and movement physical indicators and signage reinforcing behaviour and social
distancing expectations, starting with entrance to school site.
➢ Barriers and makers to ensure correct one-way route is followed in and out of classrooms
and school.
➢ Building restricted to essential use only :designated classrooms, toilets and workspaces for
staff.
➢ Separate entrance through reception for designated areas for pupils of key workers and
vulnerable pupils in order to stay separated in their bubble. All other pupils to enter at
staggered times, with supervision, through inclusion doors and exit with supervision,
through dining hall. Staff enter through dining hall and exit through dining hall. Barriers and
markers in place.
➢ Covid-19 safe practice posters displayed in all entrances, teaching areas and key points.
➢ Fire evacuation plan and lockdown procedures drill updated and shared with all staff and pupils via induction training. -------------------------------------------------------------------------------------------------------------------------- Classrooms
➢ Ensure maximum class sizes of 10 pupils and 1 teacher per 56m2. Remove furniture to make expected social distancing obvious. Seal off the classrooms out of use.
➢ Use of only ground and second floor (due to work on first floor).
➢ Hand sanitisers in every classroom. Hand sanitiser issued to any pupils who prefer to handwash
➢ Deep clean of classrooms after every use.
➢ Doors and windows open at all times to ensure ventilation including in poor weather.
➢ Bookshelves turned to wall and any unnecessary exposed equipment eg books, trays etc. to be removed from sight to avoid pupils/ staff touching them.
STW this section
This section ready for 15th June
➢ Pupils assigned to one classroom which they will use each time. No other pupils will use
that room.
➢ Pupils assigned to one desk which they will sit at each time.
➢ Pupils provided with a work pack, designated for their use only, including book and
stationery which school will provide. This stays on their desk.
➢ After use pack will be cleansed with disinfected wipe from cleaner and put back on desk for
that same pupil use.
➢ Teachers will be provided with a resource pack for use in the classroom containing their
own board markers and pens. Laptops will also be provided in each classroom for staff.
➢ Sanitising of the teachers’ desks and laptop will take place between each lesson
changeover by cleaner
➢ Teacher to leave nothing in classroom e.g. books, paper, board markers. Anything left in
room will be disposed of.
----------------------------------------------------------------------------------------------------------------------------------- Medical room ‘safe room’ (G10) and PPE storage
➢ ‘Safe room’ (G10) used for pupils who are unwell with displaying Covid related symptoms
only
➢ Medical room used for pupils displaying any form of illness
➢ Tables in G10 stored away and chair in centre of room for pupil
➢ Windows open and door closed when pupil inside
➢ Flip bin for PPE disposal in G10
➢ Hand sanitiser in G10 room to use after doffing PPE
➢ PPE stored in Meeting room 1 and used for donning of PPE.
➢ PPE donning and doffing posters in G10, Meeting room 1, Medical room
-
LIH for this section
-
Ready by
12th June
➢ Flip bin for PPE disposal in medical room
➢ Hand sanitiser in medical room to use after doffing PPE
➢ PPE stored in Meeting room1 and used for donning of PPE.
➢ PPE donning and doffing posters in G10, Meeting room 1, Medical room
➢ Flip bin for PPE disposal in medical room
➢ Thermometers stored in Mtg Rm 1
➢ G10, Mtg Rm 1 and Medical room, deep cleaned and ‘Fogger’ applied after use.
------------------------------------------------------------------------------------------------------------------------------------ Toilets and showers
➢ Toilets on ground and 2nd floor for staff use, and designated pupil toilets identified.
➢ All other toilets to be locked or blocked off, except toilets by HT office for use by PA, HR, IT
team, Exec team and governors in order to reduce the use of other designated toilets.
➢ Identified ground floor toilets to be used for staff w/c 8th June
➢ All communal toilet areas are safe due to floor to ceiling walls
➢ Red and green signs on outside toilet doors. Staff must ensure red sign is visible to others
and must communicate with estates team that the toilet needs cleaning.
➢ Washing hands after toilet use in communal toilets ensures 2 m distancing by way of
isolating every other tap.
➢ After deep cleaning, sign to be turned to green by cleaner.
➢ Neither staff nor pupils must use toilet that is showing red sign.
➢ Pupils will be encouraged to use toilet at home before coming to school.
➢ Pupils with a toilet pass identified and notified to staff
➢ Pupils needing to use toilet, will be alerted by SLT ‘on call’ and escorted to toilet, walking 2
metres behind pupil.
-
STW for this section
-----------------
From 8th June for staff
And from 15th June for pupils
➢ Sanitary bins in all toilets
➢ Showers for identified staff will be allocated a numbered shower
➢ Staff member allocated a shower which they will solely use in the male and female changing
rooms
➢ Staff should not change in the toilet cubicles
➢ Staff will be allocated a shower number and that shower will not be used again until it has
been cleaned at the end of the day.
➢ After deep cleaning, sign to be turned to green by cleaner.
Administration office and reception
➢ Only three desks to be made available for use in the admin office
➢ All paperwork put away on admin desks
➢ No unnecessary photocopying. No paper resources to be issued to the pupils to minimise
the risk of contamination.
➢ Photocopier in admin office to be used by admin staff only to send the paper scan of the
register to DfE. Glass panel and areas touched to be cleaned after by admin staff with
cleaning product.
➢ SLT to use photocopier / printer in their offices.
➢ Admin office area to be cleaned daily.
➢ Visor screen at reception and table in from of reception desk to ensure visitor/ parent does not breach 2m rule. 2m markers on floor in foyer outside reception
Staffroom
➢ Not in use. Staff can bring own refreshments and catering will provide a lunch if required
and refreshments if required. (see section below)
Staff work rooms for phone calls home
➢ Communal spaces with phones to remain locked (e.g. staffroom, reprographics and work
rooms).
➢ The individuals using phones as part of their job role will be allocated a space either via the
rota or via estates. These areas, including the phones, will be sanitised at the end of each
day.
➢ Teachers wishing to communicate messages to pupils should continue to use the
communication log.
--------------------------------------------------------------------------------------------------------------------------------------
Cleaning
➢ Source appropriate stocks of soap, sanitiser, wipes and tissues and establish sanitising
stations in each classroom, at each entry/exit point to the school and outside toilet areas as a minimum with safe waste disposal.
➢ Carry out daily checks to ensure sanitising stations and hygiene equipment are well maintained.
➢ School in receipt of Risk Assessment from Bulloughs
➢ Schools to follow most recent current scientific recommendations on Personal Protective
Equipment for pupils and/or staff. Ensuring PPE for medical room and hygiene room.
➢ Robust Health & Safety checks on all services, utilities and equipment
➢ ‘Deep-cleaning’ immediately prior to opening and SLAs with cleaning contractors that incorporate more regular cleaning practices to minimise risk of contaminated services. (including reception areas, classrooms, offices, first-aid room, G10, MTG R1, hall, dining hall, toilets, kitchens, showers.)
➢ Rooms not being used will be locked to ensure only allocated rooms are used, in order to minimise risk of rooms that are used not being cleaned.
➢ Use of ‘fogger’ after use in G10, medical room or PPE room (Mtg Rm 1) if there is a
suspected case of Covid-19.
➢ Site-managers use cleaning products, and ensure cleaning contractors are using approved cleaning products.
STW for this section
8th June
➢ Ensure that all suppliers to the school are able to fulfil their duties as normal, are following safe working practices and are equipped to be flexible to changes in government direction and circumstances.
➢ Toilets deep clean including sinks splash backs, mirrors, seats and cisterns after each use
-------------------------------------------------------------------------------------------------------------------------------------- Catering
➢ School in receipt of Risk Assessment from Mellors catering.
➢ Water fountains turned off. Pupils and staff must bring own water in a bottle that should not be shared
➢ Ensure that catering teams are fully staffed, versed in safe working practices and understand new school systems and practices that will affect their way of working and provision.
➢ Tea, coffee and water provided by caterer in hall for staff at the start of day and between sessions in hall. Social distancing measures ensured by chairs placed at least 2m distance from each other. Poured by caterer and cup held only by staff member. Cups placed on trolley when finished. Staff who wish to have a hot / cold meal shall be served by caterer and plate held only by staff member. Cold food served in disposable bags. Staff to eat in main hall to ensure social distancing (dining hall is used by KW&V pupils)
➢ No hot or cold food provided for wider year 10 cohort due to timings of sessions and
receiving of FSM vouchers. ➢
A classroom break will be provided where pupils can bring their own water and healthy snack. There can be no lunch or snack bags or boxes, only disposable. Any snack will be consumed at their desk in the classroom. All waste must be placed in the bin which will then be collected and sealed by way of double bagging.
➢ Lunch for key workers and vulnerable pupils will be provided in the dining hall which will be set up in sections for bubbles and table layout will maintain social distancing.
STW this section
8th June
➢ Used plates and cutlery to be placed onto tray in dining hall for catering team to remove and cleaned.
➢ Cleaners to clean the dining hall tables and seats after use.
STW
8th June
Supplies and
Services
C Contractors / suppliers of
goods and services are
able to fulfil their
contracts/business
agreements/service level
agreements
➢ Secure stocks of non-perishables e.g. soap, sanitiser, wipes, tissues, cleaning products etc.
➢ Monitor and maintain stock of PPE and thermometers
➢ Request supplier / contractor emergency plans to provide assurance of continuity of business
➢ Emergency response contacts for failure of essential services.
STW
By 12th June
➢ Consider spreading risk over several suppliers / contractors across the Trust
➢ Review liability cover for failure to fulfil service level agreements
➢ Utilise instant electronic messaging for circulating messages that require action from stakeholders, including parents/carers, due to services being affected which adversely impacts on the business model affecting health, safety and wellbeing of pupils and staff.
➢ Ensure that all suppliers to the school are able to fulfil their duties as normal, are following safe working practices and are equipped to be flexible to changes in government direction and circumstances.
Finance and regulations
D School is financially
secure despite cost
pressures
➢ Budget forecasts updated incorporating impact of additional costs and/or lost revenue streams.
➢ Assessment as to whether schools in the Trust are eligible for financial support from ESFA e.g. for exceptional cost incurred.
➢ Assessment on impact on reserves and review reserves policy if appropriate.
➢ Assessment of impact on three-year financial strategy.
➢ Review all finance related policies and procedures to determine whether any fixed-term amendments need to be made.
SUF/ (ND)
For this section
27th May
Human Resources
E Governors and Staff are
adequately prepared to
understand risk
management, and
adapted systems,
structures, practices and
➢ Headteacher to share Risk Assessment with all Governors, staff and parents.
➢ Headteacher to gain approval from governors for Risk Assessment and reopening.
➢ Staff given opportunity for staff to contribute to Risk Assessment, and sent to staff when finalized once approved by Trust H&S consultant.
➢ Risk Assessment to be shared with parents and placed on website once approved by Trust H&S consultant
SUF this section
29th May
29th May
By 12th June
expected behaviours for
each phase of pupil
admission leading to a full
cohort return.
➢ Governors and Staff meeting schedule to continue as normal subject to social distancing guidelines.
➢ Health & Safety Policy (Trust) Child Protection and Safeguarding Policy (school), Attendance Policy (school), Behaviour Policy (Trust) Exclusions Policy(school) all reviewed and updated in light of coronavirus pandemic and placed on website
➢ Staff induction to include training on health and safety compliance, changes to system and practice, and opportunity for questions. All staff to attend, whether in school or online.
➢ Staff to receive copy of training information plus answers to questions raised in the induction sessions.
➢ Additional First-Aid training via eLearning to be undertaken by all First-Aid trained staff
LIH
By 12th June
By LGB 4th July
w/c 1st June
w/c 1st June
w/c 8th June
12th June
F All vacancies are filled for
September and staffing is
robust.
➢ Recruitment process continues following the most current government guidelines. At the time of writing this involves following strict social distancing guidelines. As a result, interviews are conducted remotely.
➢ Safeguarding and employment checks continue in accordance with new Government guidance.
➢ Maintain strong relationships with teaching and other employment agencies.
➢ Where any teaching posts are unable to be filled due to late resignations, we shall ensure they are temporarily covered within school by cover supervisor, under, allocated teachers and through external agencies for first term.
SUF this section
Daily until 29th May.
As required
As required
By end of term
G Staff capacity matches
pupil provision and allows
school to open.
➢ Staff audit to determine the numbers who are not able to physically return to work e.g. due to self-isolation, clinically / extremely clinically vulnerable, showing symptoms etc. Clarify trust approach.
➢ Those staff who do not fall into the following categories are expected to be in school:
o need to self-isolate due to Covid-19 symptoms
o self-isolation if live with family member who has symptoms
o NHS Test and Trace service alert re self-isolation due to contact with someone who has
tested positive for Covid-19
o Clinically vulnerable group*
o Extremely clinically vulnerable group
o Living with someone in the extremely clinically vulnerable group **
-* work from home unless wishes to be in school or cannot work from home. Safest on-
site roles to be offered. If decide to take a role working within 2 m distance (1st aid) then
assessment and discussion needed.
-**should only attend school if stringent SD measures can be achieved. Otherwise work
from home.
Those staff needing to work from home must continue to support the distance learning
of pupils.
➢ Staff with anxieties for whatever reason about returning should contact HR.
➢ Determine staffing requirements to open the school safely for the number of pupils expected.
➢ Alternative arrangements for staff and pupils not able to attend school.
➢ Normal risk-assessments apply (those applied to an ‘exceptional circumstance’ which risks the full or partial closure to a school) to ensure that we can fulfil statutory duties to provide a safe environment with an approved staff to pupil ratio.
➢ Ensure staff union guidelines are considered with Headteacher keeping local reps abreast of provision and staffing.
SUF this section
29th May
By 5th June
1st June
By 29th May
weekly
Staff Wellbeing
H Support is provided for
staff mental health,
wellbeing and
professional development
needs to address any
personal and professional
anxieties and/or
challenges.
➢ To provide forums for staff to ask questions, share anxieties and confirm their roles and responsibilities after this extended period of lockdown. Information will be used within strict HR guidelines on a ‘need to know basis’.
➢ Staff will continue to be signposted to external agencies that can support them with their mental health and wellbeing.
➢ Consideration is given to BAME staff who may have anxieties about returning. An individual Risk Assessment to be offered involving consultation about how best to alleviate anxieties about increased risk from 15th June. Regular contact from HR maintained.
➢ Schools to operate daily opportunities for staff after each morning or afternoon session to be able to share their views and anxieties arisen from the day, positives and challenges, and to present ideas to improve systems and practice.
➢ Risk Assessment to be updated accordingly in response to staff voice
➢ Regular opportunities such as end of session’ staff debrief’ and health and well-being questionnaires provided to help improve provision where needed.
➢ Headteachers to work closely with Staff Voice and Union reps to keep abreast of staff feeling by way of weekly meetings with school representatives.
➢ Staff CPD issued by DSL on how to support children who have experienced trauma in the classroom.
SUF this section
From w/c 1st June
I Support is provided for
staff members who
cannot return to work.
➢ The school communicates with the Trust to ensure there is a consistent and sensitive approach regarding staff absences.
➢ School HR to stay in regular contact with individual staff discussing how best school can support them, and ensure they can successfully work from home, including effective communication with colleagues, and remain involved with school life.
SUF this section
w/c 1st June
J Support is provided for
vulnerable staff and pupils
who are exposed to
illness or develop
symptoms and steps are
in place to minimize
➢ Ensure all staff know the symptoms of COVID-19 through staff induction
➢ Risk-assessments devised for vulnerable staff with key recommendations for working
expectations.
➢ Pupils will be taught in ‘bubbles’ to minimise transmission of infection
➢ If pupil shows symptoms of covid-19:
SUF this section
w/c 1st June
w/c 1st June
exposure to virus in
school.
➢ Staff alert on call via sims
➢ Slt to escort pupil to G10 (following pupil 2m behind)
➢ 1st aider called and PPE donned.
➢ Door in G10 closed and window open
➢ Bottle of water available for pupil
➢ Pupil asked to use the forehead thermometer and first-aider to check results
➢ Parent called immediately to collect pupil. First aider remains in G10 with door closed until
parent arrives.
➢ Pupil stays at home until test result.
➢ Staff and pupils in bubble remain in school until test result.
➢ If -ve, pupil return to school and bubble remains in school.
➢ If +ve, pupil self isolates (along with family) and staff and pupil in ‘bubble’, and anyone else
the pupil has been in contact with that day, go home and self- isolates for 14 days.
➢ If staff shows symptoms whilst in school:
➢ Staff member goes home immediately, alerting an SLT member, and awaits test results.
Staff member does not use their pass on the shared device and to leave via dining hall exit
to avoid touching handles
➢ Informs school of result.
➢ If -ve, staff member returns to school and bubble remains in school.
➢ If +ve, staff member self isolates for 7 days. Pupils in ‘bubble’, and anyone else the staff
member has been in contact with that day, go home and self- isolate for 14 days
➢ Letters will be sent to relevant parents/carers and staff as per the symptoms flowcharts
------------------------------------------------------------------------------------------------------------------------
Vulnerable pupils
➢ Health care plans are updated and instruction from GPs followed. Personalised phone calls to support each pupil not able to return to school due to medical conditions and support with remote learning alongside the individual’s welfare.
➢ All ICHPs checked and Clinically Extremely Vulnerable Pupils not invited into school and to be informed of this decision via a personal telephone consultation to explain why. Work to continue to be provided and welfare checks for these pupils.
➢ Medical toilet passes to be checked and information sent to the teaching staff and pastoral staff on rota.
LIH & REB this section
from 15th June
By 12th June
➢ Vulnerable pupils with social worker to continue to attend school each day. Key worker and
Vulnerable bubbles to remain as KS3 and KS4 groupings therefore enabling staff to offer tailored KS4 provision by staff on duty.
➢ Vulnerable pupils with social worker to continue to attend school each day. In order to access the provision made for other Y10 pupils, those pupils would need to be taught in their own ‘bubble’ along with Y10 children of key workers. Alternatively, to continue as normal in the daily provision provided since March.
➢ Vulnerable pupils and key worker provision to be conducted in G40 and 44 for Ks3 and KS4 in library to minimise risk of mixing with other pupils
➢ SEND pupils are to be included in the bubbles and will benefit from the teachings of a specialist teacher over the next few weeks. If this causes concerns then a bubble would need to be created within SEND room
➢ Additional individual Risk Assessment in place for individual pupil returning with ICHP and Disabilities.
Pupil Wellbeing
K Support is provided for
pupil wellbeing, including
their mental health, and
the possible anxieties that
they, and their parents,
may have on returning to
school.
➢ Pastoral teams to conduct pre-return communication with parents/carers to ascertain pupils’ health, wellbeing and any change in circumstances.
➢ Develop a ‘Reconnect and Recover’ approach for the pupil inductions including gathering information via pupil voice to inform ongoing provision and support.
➢ Staff to be aware of trauma informed strategies as per DSL guidance to identify and recognize pupils who may need further support.
➢ Pupils have been identified for 1-2-1 meetings and will have health and safety triage meetings via the telephone with a HOY or PSM before entry into the school. Parents have to agree to safety measures before meeting can take place.
➢ Pupils are encouraged to join the online Google Classroom ‘Getting advice’ to be signposted to external support offered to them within their community
KIM/ (CHS)
w/c 8th June
➢ School nurse, Art therapist and Manchester Mind staff to offer internal support to identified
pupils
➢ Risk assessment publicly available on the Trust and Schools websites and parents actively encouraged to read it and have a forum to raise questions.
L All pupils, are supported,
including disadvantaged
and vulnerable, and those
with barriers to access,
learning and /or a safe
environment.
➢ Continually track and audit pupil access to home learning ensuring all pupils have access to provision.
➢ Continue to support pupils and their families via the National Free School Meal Voucher Scheme or Local Authority equivalent. Provision of food and resource packs to families who are struggling financially.
➢ No in-school lunch provision for pupils. FSM vouchers to be continued to be issued to families based on Gov direction.
➢ Continue to track and ensure all pre-lockdown identified vulnerable pupils are regularly contacted, within a multi-agency approach, to ensure their safety and wellbeing.
➢ Financial support for families who need support with the purchase of new / additional uniform.
➢ Pastoral staff to offer funding towards the purchase of energy tokens /gas cards to aid hardship. Funded by MUF donation.
➢ Support for female pupils whose families may be struggling to purchase essential items such as sanitary products.
KIM (CHS)
LIH
LIH
LIH
LIH
LIH
LIH
Weekly
As req
Daily
Daily
Daily
As req
As req
M Parents and pupils are
adequately prepared to
understand risk
management, and
adapted systems,
structures, practices and
expected behaviours for
each phase of pupil
admission leading to a full
cohort return.
➢ Pupils to receive face-to-face induction regarding safe practices. Updates provided on daily basis as necessary.
➢ Behaviour expectations clearly explained to pupils.
➢ Enable phased arrival to school and departure from school areas and routines to reduce the risk.
➢ Pupils must arrive to school on time and must not be late, as this would impact on the safe movement of pupils into the building and classrooms, whilst adhering to social distancing.
➢ Queuing and movement physical indicators and signage reinforcing behaviour and social
distancing expectations.
➢ SLT, estates and support staff to supervise outside school, on corridors and stairs to ensure
2m rule is applied by all.
➢ Parents of year 10 will be encouraged to contact via telephone in the first instance in order to limit the risk of parents coming onto the school site.
KIM / (CHS)
this section
KIM/ (CHS)
w/c 15th June for rest of section
N Support is provided for
the most vulnerable pupils
e.g. with high learning
and/or social needs who
do not want to return due
to anxiety.
➢ Key staff in school, under the direction of the Designated Safeguarding Lead and SENDCo, work remotely with the families and pupil.
➢ Pupils identified to be seen via wellbeing return to school meetings with SENDCO/Assistant/ Key Worker if available
➢ DfE Guidance on working with children with SEND and guidance on risk assessment referenced.
➢ Identify if pupils who are SEND with an EHCP are returning to school. Update the current SEND Risk Assessment and consider support needed to year 10 SEND pupils during their time in school in line with DF E guidance
➢ Promote internal and wider agencies/services to support parents and pupils.
➢ Continue to offer weekly provision of the Art therapist, Drama therapist and Manchester Mind to identified pupils on their timetables.
LIH / REB
REB
REB
REB
LIH
REB
Daily / As req
Daily / As req
Daily / As req
By 1st June
Daily / As req
Daily / As req
O Guidelines are in place and are
followed by pupils in school.
➢ Responsibility of all staff to actively encourage and educate on safe behaviours such as ‘catch it, bin it, kill it’.
➢ Revised behaviour policy adhered to by all staff. Staff to alert on call if support is required.
➢ Staff to receive guidance and instruction document
➢ Pupils made aware of the posters and signage around the school.
➢ Coronavirus information is on the school website and updates sent to parents/carers via electronic school comms systems.
SLT for this section
From 15th June
P Provision is in place for pupils who
develop illness or have an accident
➢ Flow chart written on expectations following either exposure or contraction of virus for pupils
and staff. (including advice on when siblings report as unwell)
First Aiders
➢ First- Aiders trained by Trust and video training to be able to support staff and pupils in the
first instance.
➢ Staff operate on a rota to ensure that first-aid provision can be provided each day.
➢ Medical room to be used for injuries. First aid staff to judge whether 2m distance can be
kept or if not whilst administering first aid. PPE must be donned if staff need to break 2m
distance rule.
➢ Public Health England ‘how to guide’ posters to be placed in the medical room for staff reference.
➢ The correct PPE to be supplied as per the DfE guidance which includes:
o fluid-resistant surgical face masks and visors
o disposable gloves
o disposable plastic aprons
o eye protection (face visor provided by Trust)
➢ Staff who are in the following situations should wear PPE in line with DfE guidance and ‘Safe Working in Education Settings and the use of PPE’:
o Pupils who receive intimate care needs
o If a pupil is displaying coronavirus symptoms (attended to in G10)
o Pupils in need of First Aid or in G10 where First aider cannot keep 2m distance
LIH this section
12th June
Q Phase 2 pupil induction
processes are in place.
➢ Induction timetable in place with small groups (‘bubbles’) of maximum10 pupils, (see plan
below)
➢ Pupils are placed in small groups and will remain in this group and their allocated room as
much as possible.
➢ Staff will deliver induction to pupils, focusing on h&s, behaviour expectations, health and well- being and some pupil voice
STW
STW
KIM/ CHS
12th June this section
Curriculum, teaching
and learning
R Curriculum provision
(phase 3)
Support is provided for
pupils with acquired
knowledge deficits
through loss of learning,
in addition to the
consideration of those
pupils who may have
advanced in their learning
in particular subject
➢ Second week timetable increases capacity up to 25% of pupils in attendance in each
session. No more than 10 per group. Time is factored in for safe changeover of groups
between sessions.
➢ Pupils will receive one full day a week provision split across two sessions with capacity for
pupils to be brought in for additional F2F time to bridge any gaps on Fridays.
➢ Friday provision will be for pupils invited to attend smaller group teaching of MFL, History
and Geography where pupils from each bubble will be attending a 1 hour session still within
their designated groups. No mixing of bubbles will occur.
➢ Core subjects prioritised where each group will be assigned a Maths, English and Science
subject specialist to remain constant with the group for the entirety of timetabled provision
SLT
STW/ SAW/ FRC
SAW/ FRC
KIM (CHS)
FRC/KIM/
22nd June
22nd June
15th June
From 8th June
S
areas, whilst working at
home.
➢ EBACC and non-core subjects’ provision will continue remotely but F2F sessions to include
modelling sessions on how to access and effectively engage with remote learning to ensure
full curriculum entitlement for all pupils
➢ Opportunity to increase capacity of pupils in timetable without mixing/adding to established
bubbles should more pupils’ ‘opt-in’.
➢ Groups will stay in the same classroom for every session attended with no mixing of groups
at any time.
➢ All equipment and resources will be provided for each individual pupil and will not be mixed
or removed from classroom
➢ Identify disadvantaged/at risk of engagement pupils for one-to-one/small group withdrawal academic ‘catch-up’ sessions for pupils on site during Fridays keeping to established classrooms.
SLT Sub-groups
Leadership Group 1 – STW
SAW, FRC
Leadership Group 2 – SUF
LIH, KIM, ROO
HR review inc staff available Health and Safety of pupils
Timetable and curriculum offer Pupil provision on and off site (school and home learning) inc pupil
tasks for phase 1
Estates including signage, exits, entrances, roomings Well-being and support
Health and Safety of staff inc risk assessments First Aid and training (room needed)
Key messages to parents Vulnerable pupils
Key messages to staff Key messages to pupils including timetables
Training for staff Training for pupils
Staff voice Pupil voice
Cleaning, dining hall, catering Form tutor preparation and training
Signage Covid Flowchart (staff / pupil exposure to virus)
T
Phase 1: Staff Health and Safety Induction and Training
8:30am-10:00am 11:00am-12:30pm 13:30pm-3:00pm
Monday 1st June SLT
Tuesday 2ND June Group A
(14 staff from English and PE)
Group B
(14 staff from Maths and Science)
Group C
(13 staff from Humanities, Technology and Art)
Wednesday 3rd June Group D
(12 staff from MFL, Performing Arts, Computer Science, Business studies and SENDCO’s)
Group E
(13 support staff from, TA’S, PSM’s, careers advisor, Welfare and admin)
Group F
(13 support staff from, TA’S, PSM’s, careers advisor, Welfare and admin)
Thursday 4th June Group G
(13 support staff from, TA’S, PSM’s, careers advisor, Welfare and admin)
Group H
(13 support staff from, TA’S, PSM’s, careers advisor, Welfare and admin)
➢ Maximum of 15 staff per session.
➢ Training led by SLT in the main hall
➢ 90 minutes session from staff entering site to leaving.
➢ 30 minutes presentation by SLT.
➢ Social distancing adhered to at all times from staff arrival, during the training and upon exit
U Phase 2: Year 10 Pupil induction meetings
➢ Pupil take up secured by 29th May.
➢ Pastoral seminars to lead by Y10 tutors if available. Year 11 ones if not. Supported by a pastoral support member of staff (PSM or
TA).
➢ All groups have 10 pupils maximum. 40 Y10 pupils on site at one time.
➢ Time designated for safe exit and change over.
➢ Welcome back meetings to take place in the designated rooms on the ground floor and second floor and will be deep cleaned
daily.
➢ Identified SEND pupils to be extracted for sessions with SEND Keyworker or SENDCO/Assistant
➢ Identified pupils whom have been identified as needing additional pastoral support will be invited in on Friday to see specialist
staff. LIH
V Phase 3: Year 10 Curriculum provision
➢ Core subjects prioritised.
➢ Session 1 – English literature and English language
➢ Session 2 –Science and Maths
➢ Tuesday/Thursday pm and Friday – Small Group Provision – targeted the most disadvantaged pupils in MFL, History and
Geography
➢ EBACC and non-core to have allocated time to give specific messages to support remote learning
➢ Groupings based on behaviour and English attainment as priority and consistent with pastoral groupings WC 15/06/20
W
The Dean Trust School Risk Assessment – Coronavirus
IDENTIFYING, EVALUATING AND MANAGING RISKS
This School Risk Assessment Plan has been written with the understanding that ‘risk’ can be mitigated but not eliminated. The Trust will continue to, as
defined in the Health and Safety at Work Act 1974, do ‘what is reasonably practicable to do’ to safeguard our staff and pupils.
GUIDANCE FOR EVALUATING THE RISK MATRIX:
To establish the risk rating, it is necessary to multiply the perceived consequence (or impact) of the risk (score 1 - 5) with the perceived likelihood (or probability) of that risk occurring (score 1-5). Please see tables below for guidance on risk rating scores.
Impact (or Consequence)
Description Indicators
5
(Major) The risk has a major impact if realised
4
(Significant) The risk has a significant impact if realised
3 (Moderate) The risk has a moderate impact if realised
2 (Minor) The risk has a minor impact if realised
1
(No consequence) The risk has no consequence impact if realised
Pro bability (or Likelihood)
Description Indicators
5
(Very Likely)
The risk will emerge
4
(Likely)
The risk should emerge
3
(Unlikely)
The risk could emerge
2
(Very Unlikely) The risk is unlikely to emerge
1
(Impossible) The risk will not emerge
LEGEND
I Impact
P Probability
I x P Risk Rating
Score Risk Description Action Required
25 Extreme Risk Immediate escalation to Headteacher for risk control activities
20 - 15 High Risk Risk to be actively managed with appropriate risk control activities
12 - 6 Medium Risk Take appropriate action to manage the risk
5 and below Low Risk Risk to be removed from register with monitoring activity to assess changes in risk rating
Risk Description I P Risk Rating
Risk Control(s) Lead for Risk
Control
Activities
Government Direction and Guidance
The Trust, and schools
within, are not cognisant
of the latest national
instruction or guidance
from central government
through Department for
Education releases.
5 2 10 ➢ Operations Director and Headteacher to ensure daily checks are made with Government updates by subscribing to the DfE Coronavirus Update Service and by referring regularly to the CST (Confederation of Schools Trusts) updates and ASCL Coronavirus updates and FAQs
➢ Any updates will be communicated immediately, or in a timely manner, on a ‘need to know basis’ to appropriate stakeholders (including pupils, parents, staff, governors, trustees and members.
➢ Website information is updated in a similarly timely manner.
➢ Decisions regarding increasing phased returns of pupils or scaling back provision in any, or all, of our Trust schools will be made by The Trust Board in consultation with the Executive Team.
As a result: The school community has the most recent information from the government, and this is distributed throughout the school community
Operations Director Headteacher
Exec Team Headteacher
Trust Board Exec Team
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
Health and Safety
School Sites
The sites at each Trust
School have not been
adequately prepared to
safely accommodate the
planned number of staff
and pupils for each phase
of pupil admission leading
to a full cohort return.
5 2 10 ➢ Pre-opening site Health & Safety evaluations with the Trust Health & Safety Consultant, Operations Director, Academies Director, Headteacher and Estates Manager.
➢ Arrival and departure zones for pupils, parents, visitors and staff encouraging social distancing guidelines.
➢ Signage and safety barriers both within and outside school buildings reinforcing behaviour and social distancing expectations.
➢ Specified doors can remain open, without creating alternative risks e.g. fire retention zones, to limit the risk of virus transmission through opening and closing doors.
➢ Queuing and movement physical indicators e.g. display and floor tape indicating recommended social distancing (2m at the time of writing) including outside classrooms, toilets and for access to catering provision; one-way routes around the school; school entry and exit points; safe distancing recreational areas etc.
➢ Remove furniture in classrooms, where possible, to make expected social distancing more obvious. Work to a maximum class sizes of 15 pupils and 1 teacher per 56m2 per learning space.
➢ Source appropriate stocks of soap, sanitiser, wipes and tissues and establish sanitising stations in each classroom, at each entry/exit point to the school and outside toilet areas as a minimum with safe waste disposal.
➢ Schools to follow most recent current scientific recommendations on Personal Protective Equipment for pupils and/or staff.
➢ Robust Health & Safety checks on all services, utilities and equipment
➢ ‘Deep-cleaning’ immediately prior to opening and SLAs with cleaning contractors that incorporate more regular cleaning practices to minimise risk of contaminated services. (including reception areas, classrooms, offices, first-aid room, communal areas, toilets, kitchens etc.)
➢ Site-managers use cleaning products, and ensure cleaning contractors are using cleaning products, recommended by the Trust Health & Safety Consultant.
➢ Minimise the use of ‘shared resources’, e.g. toys, Lego, plastic geometric shapes etc. at Primary Schools, and have strict washing regimes where shared resources are being used.
➢ Ensure that catering teams are fully staffed, versed in safe working practices and understand new school systems and practices that will affect their way of working and provision.
Operations Director
Academies Director
Headteacher
Site Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
➢ Ensure that all suppliers to the school are able to fulfil their duties as normal, are following safe working practices and are equipped to be flexible to changes in government direction and circumstances.
➢ Review, amend where necessary and practice Fire/Emergency Evacuation and Lockdown procedures.
As a result: Everything that is reasonably practical to do has been done to prepare the site for the safe transition back to school for staff, pupils and visitors.
Supplies and Services
Contractors / Suppliers of
goods and services are
not able to fulfil their
contracts/business
agreements/service level
agreements e.g. due to
reduced staffing, supply
chain issues etc.
4 2 8 ➢ Secure stocks of non-perishables e.g. soap, sanitiser, wipes, tissues, cleaning products etc.
➢ Request supplier / contractor emergency plans to provide assurance of continuity of business
➢ Emergency response contacts for failure of essential services.
➢ Consider spreading risk over several suppliers / contractors across the Trust
➢ Review liability cover for failure to fulfil service level agreements
➢ Utilise instant electronic messaging for circulating messages that require action from stakeholders, including parents/carers, due to services being affected which adversely impacts on the business model affecting health, safety and wellbeing of pupils and staff.
Chief finance Officer
Site Manager
Headteacher
Finance and Regulations
Additional cost pressures
due to lockdown have put
our schools’ finances at
risk
4 2 8 ➢ Budget forecasts updated incorporating impact of additional costs and/or lost revenue streams.
➢ Assessment as to whether schools in the Trust are eligible for financial support from ESFA e.g. for exceptional cost incurred.
➢ Assessment on impact on reserves and review reserves policy if appropriate.
➢ Assessment of impact on three-year financial strategy.
➢ Review all finance related policies and procedures to determine whether any fixed-term amendments need to be made.
As a result: All Trust schools are financially secure.
Chief Finance Officer
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
The Trust is not DfE and
ESFA compliant.
4 2 8 ➢ Reference and follow the ESFAs Chief Education and Accounting Officer direction and requirements regarding financial governance and audit returns.
➢ Internal scrutiny.
➢ External audit.
➢ Meet reviewed statutory timescales for reporting. As a result: The Trust remains compliant.
CEO
Chief Finance Officer
Human Resources
The Members, Trustees,
Governors and Staff have
not been adequately
prepared to understand
risk management, and
adapted systems,
structures, practices and
expected behaviours for
each phase of pupil
admission leading to a full
cohort return.
5 2 10 ➢ CEO to share Risk Assessment with all Members, Trustees, Governors and Staff.
➢ CEO updates on government direction and Trust developments, practice and impact.
➢ Members, Trustees, Governors and Staff meeting schedules to continue as normal subject to social distancing guidelines.
➢ Review and amend, where necessary, schemes of delegation for a specified period.
➢ Social Distancing Policy (to be written), Health & Safety Policy, Child Protection and Safeguarding Policy, Attendance Policy, Behaviour Policy, Exclusions Policy all reviewed and updated in light of coronavirus pandemic.
➢ Staff bulletins and ‘pre-opening’ and ‘return to work’ staff induction meetings and training conducted by the Headteacher or SLT to ensure understanding and compliance to changes to systems and practice.
CEO
Academies Director /
Headteacher
CEO
Exec Team
Headteacher
Headteacher
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
We have not been able to
recruit to fill vacancies. As
a result, we do not have a
full complement of subject
specialists and support
staff.
3 3 9 ➢ Recruitment process continues following the most current government guidelines. At the time of writing this involves following strict social distancing guidelines. As a result, interviews are conducted remotely.
➢ Safeguarding and employment checks continue potentially using relaxed processes in accordance with new Government guidance.
➢ Cross-Trust collaborative solutions implemented where appropriate.
➢ Maintain strong relationships with teaching and other employment agencies.
Trust Group HR Manager
School HR Assistants
Headteacher
Governing Body
We do not have enough
staff fit enough to open
the school
4 2 8 ➢ Staff audit to determine the numbers who are not able to physically return to work e.g. due to self-isolation, clinically / extremely clinically vulnerable, showing symptoms etc.
➢ Trust approach to staff with childcare commitments who are otherwise fit for work.
➢ Determine staffing requirements to open the school safely for the number of pupils expected.
➢ Alternative arrangements for staff and pupils not able to attend school.
➢ Normal risk-assessments apply (those applied to an ‘exceptional circumstance’ which risks the full or partial closure to a school) to ensure that we can fulfil statutory duties to provide a safe environment with an approved staff to pupil ratio.
Trust group HR Manager
Headteacher
Operations / Academies Director
Headteacher
Staff Wellbeing
There has been no
appropriate consideration
and subsequent provision
planned to support staff
4 2 8 ➢ To provide forums for staff to ask questions, share anxieties and confirm their roles and responsibilities after this extended period of lockdown. Information will be used within strict HR guidelines on a ‘need to know basis’.
➢ Staff will continue to be signposted to external agencies that can support them with their mental health and wellbeing.
➢ Schools to operate daily ‘end of the day’ opportunities for staff to be able to share ‘what went well’, ‘what was a challenge’ and to present ideas to improve systems and practice.
Trust Group HR Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
mental health, wellbeing
and professional
development needs to
address any personal and
professional anxieties
and/or challenges.
➢ Headteachers to work closely with Staff Voice representatives to be informed of staff feeling.
As a result: staff feel that they are valued and supported and that their personal and professional circumstances and/or opinions have been taken into consideration by their Headteacher.
School HR Assistant
Headteacher
A member of staff has
informed the school that
they cannot return to
work.
3 3 9 ➢ The Trust develops a consistent approach which involves sensitively establishing the reason e.g.
- They have their own child(ren) of a relevant year group but does not want to send them to school due to a lack of confidence in their school’s ability to safeguard their child(ren) at this time and they therefore need to be at home due to childcare.
- They have Primary aged children and their school is not accepting them. - They live and/or care for an extremely vulnerable or vulnerable person. - Because they feel anxious about returning and/or don’t feel safe. - Because they have been instructed by their union not to do so.
etc. and referring to a consistent Trust-wide response for each scenario.
This will involve determining whether the reason: has been identified as supported by
government health guidance; is the staff member electing not to attend their workplace
for an unsupported reason; would put that staff member or someone they cared for at
risk in terms of their health and/or wellbeing; and whether alternative arrangements
could be made by either that staff member or the school to rectify that situation or
accommodate a temporary alternative working arrangement.
➢ Sharing the school’s risk assessment plan strategies to provide reassurance. ➢ Our school leaders would always seek to work compassionately and cooperatively with staff
to reach a resolution which best serves our staff and pupils.
As a result: Staff feel listened to and supported so that they can return to work and/or fulfil duties commensurate of their position at a time agreed with the Headteacher.
Trust Group HR Manager
School HR Assistants
Headteacher
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
Vulnerable staff are
exposed to illness.
5 3 15 ➢ All staff understand the symptoms of COVID-19 and report to Headteacher or member of the leadership team.
➢ Risk-assessments made for vulnerable staff with key recommendations for working expectations.
➢ Clinically vulnerable: over 70, pre-existing conditions, pregnant women: no need to shield but stay home as much as possible’ and restrict contact.
➢ Clinically extremely vulnerable: letter from NHS, shield, likely beyond June.
➢ Clinically extremely vulnerable staff who are shielding are not expected to attend work and should work from home.
➢ Clinically vulnerable remain working from home.
➢ Staff who live with clinically vulnerable attend as normal.
➢ Staff who live with extremely clinically vulnerable only attend if stringent social distancing can be achieved. Should be supported to work at home if stringent social distancing cannot be achieved.
➢ Protective measures put in place for staff As a result: vulnerable staff’s exposure to illness is minimised.
Headteacher
Trust Group HR Manager
School HR Assistants
A member of staff
develops Coronavirus
symptoms whilst on site.
3 3 9 ➢ All staff understand the symptoms of COVID-19 and report to Headteacher or member of the leadership team
➢ First- Aiders all trained to be able to support this staff member in the first instance. ➢ Headteacher, or SLT member with delegated responsibility, will direct that staff member to
go home, and will support with contacting next-of-kin and arranging transport, should they not be in a fit state to get themselves home. The most current Government health guidance will be adhered to e.g. 7 days isolation within the first instance and ask the staff member to have a coronavirus check. If the result is positive then the parents of any pupils that have been working with that staff member will be informed that their child should self-isolate for 14 days.
➢ Site Manager: Advice on rubbish which may have been contaminated and all waste that has been in contact with the staff member – including tissues placed in a plastic bag and tied, then placed in another plastic bag and tied. The bag is marked and stored in a safe place until results are available. If the test results are negative – to be put with normal waste. If positive, follow Public Health England advice. https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
➢ Return to work health meeting’ to ensure that the staff member is fit for work (physically and emotionally) and presents no risk to themselves or others.
Headteacher
Site Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
As a result: Staff are fully informed of COVID-19 symptoms and understand reporting and supporting procedures so that risk of transmission is mitigated.
A member of staff does not report that a member of their household has been confirmed positive for coronavirus
5 2 10 ➢ All staff understand the symptoms of COVID-19 and importance of reporting cases to the Headteacher or member of the leadership team.
➢ Remind staff about the importance of following national guidelines
➢ Reissue and remind staff to follow the sickness policy
➢ Site Manager to remind contractors to follow guidelines in accordance with Public Health England
AS a result: The risk of staff transmitting virus reduced.
Headteacher
Trust Group HR Manager
Pupil Wellbeing
There has been no
appropriate consideration,
and subsequent
provision, for the mental
health of pupils and the
possible anxieties that
they, and their parents,
may have on returning to
school.
4 2 8 ➢ Pastoral teams, including tutors, to conduct pre-return direct contact with parents/carers to ascertain pupils’ health, wellbeing, anxieties, family developments (including possible loss of family members), other challenges and/or positive developments (e.g. social or academic progress) since lockdown. Information will be shared on a ‘need to know basis’ within strict safeguarding guidelines.
➢ Create a pre-return opportunity for pupils (e.g. letter, essay or PowerPoint Presentation) to share their lockdown experience with their tutors. Pupils will be encouraged to share their achievements e.g. related school work, developing a new skill, researching an area of interest, helping around the house or with a sibling etc. They will also be encouraged to ask questions, share any anxieties and highlight what they hope to achieve on their return to school. This ‘intelligence’ will be used by form tutors and the school on a ‘need to know basis’ to inform curriculum delivery, pedagogical approach, and social, health and/or wellbeing targeted support and intervention.
As a result: No pupil has physical, social, emotional or wellbeing barriers to accessing learning and a return to school.
Headteacher
Designated Safeguarding Lead
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
Disadvantaged pupils,
and others who may have
subsequently fallen into
that category due to
parents losing
employment / being
furloughed, have barriers
to access, learning and/or
a safe environment.
3 2 6 ➢ All pupils, particularly in key groups e.g. Care leavers, Pupils with a social worker and year 10 disadvantaged pupils, are given a laptop and fast internet access to access online learning resources using either the government national digital device scheme or a Trust loan scheme.
➢ All families of Trust pupils have been subscribed to the National Free School Voucher Scheme or Local Authority equivalent.
➢ All pre-lockdown identified vulnerable pupils are regularly contacted, within a multi-agency approach, to ensure their safety and wellbeing.
➢ Financial support for families who need support with the purchase of new / additional uniform.
➢ Provision of food and resource packs to families who are struggling financially.
➢ Support for female pupils whose families may be struggling to purchase essential items such as sanitary products.
As a result: No pupil has physical, social, emotional or wellbeing barriers to accessing learning and a return to school.
Headteacher
Designated Safeguarding Lead
The Parents and Pupils
have not been adequately
prepared to understand
risk management, and
adapted systems,
structures, practices and
expected behaviours for
each phase of pupil
admission leading to a full
cohort return.
4 2 8 ➢ Risk assessment publicly available on the Trust and Schools websites and parents actively encouraged to read it and have a forum to raise questions.
➢ The Trust develops a Parents FAQ for the Trust and Schools website which is routinely updated.
➢ Phased arrival to school and departure from school areas and routines to reduce the risk of pupils and parents not adhering to social distancing recommendations.
➢ Queuing and movement routines e.g. floor tape indicating recommended social distancing (2m at the time of writing) including outside classrooms, toilets and for access to catering provision; one-way routes around the school; school entry and exit points; safe distancing recreational areas etc.
➢ Maximum class sizes of 15 pupils and 1 teacher per 56m2. Where possible remove furniture to make expected social distancing more obvious.
➢ Minimise the sharing of materials and resources and where this must occur then have regular cleaning routines to minimise the risk of virus transmission. Encourage or provide personal pupil stationery and work packs.
➢ Sanitising stations in each classroom and at each entry/exit point to the school.
➢ Reduced pupil movement by: maximising the number of lessons that fixed-groups will have in the same room; creating ‘double lessons’ for particular subjects; teachers moving classrooms where possible rather than pupils for different subjects.
➢ Reduced pupil movement by ‘staggering’ arrival, any lesson changeover, break time, lunchtime and departure.
➢ Encourage parents not to come into school but to limit communications with the school to telephone and electronic communications.
Academies Director
Operations Director
Headteacher
Site Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
➢ Encourage, and where appropriate financially support, parents to purchase additional items of uniform so that pupils can change and wash their clothes regularly.
➢ Advise parents on the most up to date current recommendations on Personal Protective Equipment.
As a result: All pupils and all staff working with pupils are adhering to current advice.
Siblings at another school report
unwell and family are confused as to
the appropriate action they should
take
4 3 12 ➢ Schools have the most recent government guidance, and this is distributed throughout the
school community
➢ Updated advice from Public Health England can be sought and the family informed
immediately
➢ Communicate with families and reiterate the message of gaining advice from NHS 111
As a result: families are clear and confident about what action to take.
Exec Team
Headteacher
The most vulnerable
pupils e.g. with high
learning and/or social
needs do not want to
return due to anxiety.
3 3 9 ➢ Key staff in school, under the direction and supervision of the Designated Safeguarding Lead and SENDCo, work remotely with the family and pupil to listen to concerns, answer questions and alleviate fears leading to a phased re-orientation programme starting with one-to-one/small group support.
➢ Risk assessments in place. Re-introduction learning and support plans produced in collaboration with the pupil and their parent/carer.
➢ DfE Guidance on working with children with SEND and guidance on risk assessment referenced.
➢ Promote internal and wider agencies/services to support parents and pupils. As a result: Vulnerable pupils’ anxiety reduced and reach a level of confidence that they can return to school.
Designated Safeguarding Lead
SENDCO
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
Vulnerable pupils are
exposed to illness.
5 3 15 ➢ School communicate appropriately with their most vulnerable pupils. ➢ Health care plans are updated and instruction from GPs followed. ➢ Pastoral Team identify the most vulnerable pupils from current medical information. ➢ All staff understand the symptoms of COVID-19 and report to Headteacher or member of
the leadership team should they suspect that a pupil has COVID-19 symptoms. ➢ Risk-assessments made for vulnerable pupils. ➢ Pupils strongly encouraged to attend unless shielding concerns. ➢ Pupils who live with clinically vulnerable attend as normal. ➢ Pupils who live with extremely clinically vulnerable only attend if stringent social distancing
can be achieved. If not, they should be supported to work at home ➢ Protective measures put in place for pupils
As a result: The risk of contracting coronavirus is reduced.
Headteacher
Designated Safeguarding Lead
SENDCO
Guidelines in place but are not
being followed by pupils in school
4 3 12 ➢ Responsibility of all staff, particularly the leadership team, to be ‘Coronavirus Ambassadors’ i.e. to actively encourage and ‘reward’ safe behaviours and practice and challenge and educate unsafe behaviours and practice.
➢ Posters and signage around the school as a constant conscious and unconscious reminder of expected behaviours and practice.
➢ Sanitising stations in each classroom, at each entry/exit point to the school and outside toilet areas as a minimum with safe waste disposal.
➢ Teachers reiterate expectations, e.g. ‘Catch it, Bin it, Kill it’ (for coughing and sneezing) and avoiding touching face with unwashed/un-sanitised hands, at the start of each learning session and directly before break and lunchtime.
➢ Coronavirus information is on the school website and updates sent to parents/carers via electronic school comms systems.
➢ Consult with pupil leadership groups to develop strategies that create greater consistency in safe behaviours and practice.
As a result: All pupils and all staff working with pupils are adhering to current advice.
Headteacher
Site Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
A pupil develops
Coronavirus symptoms
whilst on site.
A pupil has an accident
on site.
3 3 9 ➢ All staff understand the symptoms of COVID-19 and report to Headteacher or member of the leadership team
➢ First-Aider called and all First- Aiders trained to be able to support this pupil in the first instance.
➢ The Head of Year, Pupil Support Manager or nominated adult will contact the pupil’s parent/carer to inform them of their child’s condition and ask them to come to collect them. The parent/carer will be advised to follow the most current Government health guidance e.g. 7 days isolation within the first instance and to take their child to have a coronavirus check. If the result is positive then the parents of any pupils that have been working within the same group as that child will be informed and asked that their child self-isolates for 14 days.
➢ Pupil moved to a nominated clean and ventilated safety room (First-Aid room or similar) until collected and 2 metre distance maintained from all other staff and pupils.
➢ Social distancing may need to be breached in the case of an emergency which requires close proximity assistance or contact. First-aider trained and supplied with PPE in this circumstance.
➢ Deep clean of safety room once evacuated.
➢ Site Manager: Advice on rubbish which may have been contaminated and all waste that has been in contact with the pupil – including tissues placed in a plastic bag and tied, then
placed in another plastic bag and tied. The bag is marked and stored in a safe place until results are available. If the test results are negative – to be put with normal waste. If
positive, follow Public Health England advice.
As a result: The risk of transmitting virus is reduced
Headteacher
Site Manager
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
There has been no
appropriate consideration
and provision to support
pupils to return to formal
structures and behaviours
following an extended
period out of school. This
is particularly pertinent to
the most vulnerable
pupils.
3 2
6 ➢ Pastoral teams, including tutors, to conduct pre-return direct contact with parents/carers to ascertain pupils’ health, wellbeing, anxieties, family developments (including possible loss of family members), other challenges and/or positive developments (e.g. social or academic progress) since lockdown. Information will be shared on a ‘need to know basis’ within strict safeguarding guidelines.
➢ Create a pre-return opportunity for pupils (e.g. letter, essay or PowerPoint Presentation) to share their lockdown experience with their tutors. Pupils will be encouraged to share their achievements e.g. related schoolwork, developing a new skill, researching an area of interest, helping around the house or with a sibling etc. They will also be encouraged to ask questions, share any anxieties and highlight what they hope to achieve on their return to school. This ‘intelligence’ will be used by form tutors and the school on a ‘need to know basis’ to inform curriculum delivery, pedagogical approach, and social, health and/or wellbeing targeted support and intervention.
As a result: Pupils are cooperative, understand and practice safe behaviours. Pupils know that they are valued and that their achievements and anxieties have been listened to.
Headteacher
Designated Safeguarding Lead
SENDCO
Curriculum / Teaching & Learning
The school (secondary)
cannot facilitate the
delivery of the full
curriculum due to the ratio
of subject specialists to
pupils needed for safe
practice to take place
3 4 12 ➢ Timetable and staffing plan in place for each school including special arrangements e.g. phased arrival to school, transitions, break, lunchtime and departure from school.
➢ Built around a core curriculum offer of English, Maths and Science in secondary schools (taken by all pupils and therefore having the highest number of subject specialists in each school), timetable other subjects that will allow safe practices to be observed, effectively utilises available subject specialists and allows for as broad an educational diet for pupils as is practically possible.
Operations Director
Academies Director
Headteacher
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
There has been no
appropriate consideration
and planned provision to
support pupils with
acquired knowledge
deficits through loss of
learning, in addition to the
consideration of those
pupils who may have
advanced in their learning
in particular subject
areas, whilst working at
home.
3 3 9 ➢ Pastoral teams, including tutors, to conduct pre-return direct contact with parents/carers to ascertain pupils’ health, wellbeing, anxieties, family developments (including possible loss of family members), other challenges and/or positive developments (e.g. social or academic progress) since lockdown. Information will be shared on a ‘need to know basis’ within strict safeguarding guidelines.
➢ Once initial induction to the school has taken place, to re-baseline pupils in terms of knowledge and skill retention in each subject in order to inform teaching and learning provision and intervention. This is particularly pertinent to disadvantaged pupils and vulnerable pupils who were already progressing at a slower pace than their peers prior to lockdown.
➢ One-to-one/small group withdrawal academic ‘catch-up’ sessions for pupils on site.
➢ Targeted online support for pupils identified at risk of engagement with online resources.
➢ Increased use of secure remote access to ‘live’ and/or ‘pre-recorded’ teaching. As a result: Teachers are able to deliver a recovery curriculum to bridge acquired learning deficits whilst being mindful and planning for pupils who have made significant progress in their remote learning and require further challenge.
Headteacher
Useful DfE website links:
Coronavirus (COVID-19): guidance for schools and other educational settings https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings
Coronavirus (COVID-19): implementing protective measures in education and childcare settings https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings
Actions for education and childcare settings to prepare for wider opening from 1 June 2020 https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/actions-for-education-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020
Risk Description I P Risk
Rating Risk Control(s) Lead for
Risk
Control
Activities
COVID-19: cleaning in non-healthcare settings https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
Coronavirus (COVID-19): attendance recording for educational settings https://www.gov.uk/government/publications/coronavirus-covid-19-attendance-recording-for-educational-settings
Coronavirus (COVID-19): financial support for schools https://www.gov.uk/government/publications/coronavirus-covid-19-financial-support-for-schools
Opening schools and educational settings to more pupils from 1 June: guidance for parents and carers https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers/reopening-schools-and-other-educational-settings-from-1-june
Supporting vulnerable children and young people During the coronavirus (COVID-19) outbreak - action for educational providers and other partners
https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-vulnerable-children-and-young-people/coronavirus-covid-19-guidance-on-vulnerable-children-and-young-people
Actions for schools during the coronavirus outbreak https://www.gov.uk/government/publications/covid-19-school-closures/guidance-for-schools-about-temporarily-closing
