What’s New in EPICS

This is for

students returning

to EPICS

New EPICS

Students should

be in PHYS 114.

Carla Zoltowski, Ph.D.

What’s New in EPICS

This is for

students returning

to EPICS

New EPICS

Students should

be in ARMS 1109.

Carla Zoltowski, Ph.D.

Schedule Changes

Final Design Reviews

Fall = Week 13/14

Spring = Week 14

Team Culture survey = Week 15

Spring Course Deliverables/Assignments

Deliverable(s) Due Date

Team/

Individual

Assignment

Lab Safety Awareness form and Model

Release form (for new students only) Week 2 (1/20-1/24) Individual

Semester Plan Week 3 (1/27-1/31) Team

Individual Evaluation Rubric Week 4 (2/3-2/7) Individual

Team Website Week 5 (2/10-2/14) Team

Design Documentation (posted for

reviewers with one page overview) Week 6 (2/17-2/21) Team

Design Review Presentation Week 7 (2/24-2/28) Team

Individual Evaluation Rubric

Week 8 (3/3-3/7) Individual Individual Documentation

Peer Evaluation

Project Evaluation Rubric Week 8 (3/3-3/7) Team

Individual Evaluation Rubric Week 12 (4/7-4/11)-

Optional Individual

Design Documentation (posted for

reviewers with one page overview) Week 13 (4/14-4/18) Team

If delivering, Delivery Checklist Week 13/14 (4/14-4/25) Team

Design Review Presentation Week 14 (4/21-4/25) Team

Team Culture Survey

Week 15 (4/28-5/2) Individual

Individual Evaluation Rubric

Individual Documentation

Peer Evaluation

Purdue Course Evaluations

Final Reflection

Project Evaluation Rubric Week 15 (4/28-5/2) Team

Lab and lecture attendance Weeks 1 - 15 Individual

Current Website Weeks 5 and 14 Team/

Webmaster

Milestones Schedule

Provides Objectives and Strategies for

the Assignments

Making sure you are meeting the

objectives of the activities versus just

completing the assignment.

E.g. Transition Checklist

Can use as a guide, but simply going

through to check off each box is not the

point!

New version of myEPICS

New link too!

https://engineering.purdue.edu/MyEPICS

New Lab Manager

Andrew Pierce

Former EPICS student (SVAT)

BSBME and MSBME from Purdue

Has been designing prosthetic devices

for the past several years

Starts January 29th

Part of instructional team

Expect to see him in the lab, stopping

by your team.

Lectures/Skill Sessions: Most skill sessions for semester will be

posted in next week

Recommend to PLAN what lectures/skill sessions you will be participating in

Guide new members if needed for projects

Let us know if need skill session not on list

Leadership Track: Newly sponsored by GM!

Will receive extra credit for outside work (e.g., Four sessions + outside work = 8 credits)

Expected that you participate in ALL sessions

Lectures: Special note for 5:30 Only 4:30 lectures held regularly

The 5:30 Lecture will only meet for the

first week.

Rest of lectures will be completed online

Watch Video:

https://engineering.purdue.edu/EPICS/Re

sources/Lectures

Submit attendance in myEPICS by date

listed on Lecture Schedule (usually 2

weeks)

Lectures: Special note for 5:30

For new students: only in PHYS 114 for the first 5 lectures

Lecture schedule is posted on web

Advisor can approve events that count (fill out “Advisor Approved Activity” form to count – within two weeks!)

Special Meetings

Senior Design = Required meeting

Tuesday, January 21st

5:30 – 6:30 pm

ARMS 1098C

Team Leader Meeting (Recommended)

Monday, January 27th

5:30 – 6:30 pm

ARMS 1098C

Pizza provided

Budgeting/Financial

Can still spend up to $200 without budget

Annual budget

Don’t need to submit one this semester unless budget

changes

Service-learning grants available:

http://www.purdue.edu/servicelearning/Students/fundin

g.html

Due: Wednesday, February 19, 2014

Last year, these grants provided almost $16,000

toward project expenses

NO Personal Reimbursements!!!!!!

Before First Lab Meeting Find old notebooks

Review prior semester’s

documentation/transition report

Prepare agenda

Prepare introduction to projects Identify new projects if needed

Identify/prepare needed training

First Lab Meeting Agenda Team introductions (use name tags)

Icebreaker (Wallet Exercise)

Introduction to projects

Have one page summary of each project

Team members should be assigned to project teams

Have students provide basic info and preferences, then “assign”

Identify appropriate training module(s) or skill sessions for individuals

Give copies of design documentation/transition report

Team positions should be assigned and updated in myEPICS

Team Leader or TA?

Hand out Transition Checklist to new students. Pair new students with

returning students (usually within same project team).

Check access (myEPICS, sharepoint, Lab)

Discuss/schedule project partner visit or meeting. If before next

week, arrange rides to the project partner if meeting, if needed.

Opportunity for Advisor(s) to discuss expectations

What else?

Your TA will:

Provide information sheet and copies of handouts from

week 1 lecture for any students who did not attend.

Collect Model Release and Lab Safety forms if they were not

turned in during 1st lecture.

Facilitate Wallet Exercise if doing

Take attendance

Identify any lecture and/or lab conflicts and enter lecture

conflicts in myEPICS.

Enter team roles into myEPICS or make sure TL does.

Make sure webmaster has skills or is aware of skill

session.

Help develop or identify training module(s) your team

requires

Documentation

How important is having good

documentation for your project?

What are strategies to help teams do a

better job with their documentation?

New role: Project Manager Document the intended progress during the

semester

GANTT charts updated throughout the semester to

accurately reflect what has been accomplished

Identify all constraints as they are understood

by the current team

Including design constraints that were added to the

project during the project partner meeting of the

current semester.

Capture key decisions made during the

semester and the rationale for why they were

made

New role: Project Manager Record all upgrades or changes to underlying

hardware or software

E.g., server upgrades, software upgrades

Note any external documentation used

For understanding or developing the project

Provide sufficient information so that others could

find and access it themselves

Document all problems that are uncovered in

the course of the semester by members of their

team

List any solutions that were identified, even those

that were found to be unsuccessful.

New role: Project Manager Develop a list of all outstanding problems

Include in transition documentation

Include any reference materials relevant to fixing the

problems

Encourage the development of a long term

planning approach in their team towards

developing documents

E.g., creating testing plans and user documentation

throughout the project.

Project Manager:

What it is not…

Doesn’t direct the technical aspects of the

design

Not responsible for creating all of the

documentation

Skills needed:

Interviewing and active listening

Good written communication

High level perspective

Personable but persistent

Will have two skill sessions this semester

Reminder for 5:30 Lecture

The 5:30 Lecture will only meet for the

first week.

Rest of lectures will be completed

online

Watch Video:

https://engineering.purdue.edu/EPICS/Re

sources/Lectures

Submit attendance in myEPICS by date

listed on Lecture Schedule (usually 2

weeks)

Parting Words for today…. If you have friends who want to join

EPICS—it is not too late!

See how EPICS counts

Attendance Form

Fill in name and 10-digit PU ID

“T” for Question 1

It takes approximately two weeks from the

date of the lecture to update myEPICS with

your attendance.

Have a great semester!