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Think it. Plan it. Do it.
Time ManagementVersusSelf Management
4 Critical Factors of Time Management & Productivity
1. Focus2. Time3. Energy4. Tools
FOCUS! FOCUS! FOCUS! FOCUS! FOCUS!
FOCUS- #1 CRITAL FACTOR OF TIME MANAGEMENT
Break it down….
Planning• what do I want to accomplish?
•What are the benefits of doing this•What are the consequences of not doing this?
•Yearly•Monthly•Weekly•Daily
THE PARETO PRINCIPLE
Scheduling your tasks• Prepare daily• What results do I want?• What tasks does that require?• Benefits & Consequences• Schedule them with realistic
time allowances• WRITE IT DOWN! Focus
increases with hand to brain activity
Scheduling your tasks• The TO DO list• Have a master list• For everything you do, there’s
something else you give up• Categorize – projects, ideas
collaborations, etc
What do you want?• Post your main
objectives where you can see them
• Important versus urgent
• Eat that Frog!
TIME
Time
• Think of time as a container
• There’s only so much that can go in it
• Be realistic!!!
• Protect your time
PRIORITIZE
Schedule the Important stuff first!
• PERSONAL (HEALTH, SPIRITUAL, FAMILY, ETC)
• VACATION• PLANNING• THINKING• REVIEW• COLLABORATION
Prioritize• What have I promised?• What has a deadline?• What is going to make me $$?• What results do I want?• What is the reward based on
my effort?• Does this fit with my
objectives?• Saying NO! Or No • Making pre-decisions• Batch your work• Put a time to EVERYTHING!!!
Time Suckers• Figure out what time suckers
affect you and then manage them
DO, DELEGATE, DEFER, DELETE
Time Duration Activity Description When Work Type Rev Gen? Del E Del S Del L Me Automate
Observations
MULTITASKING TEST
I AM A GREAT MULTITASKER
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
MEETINGS!!!• Making meetings effective
• Before – know your mtgobjectives & agenda
• During – stay on taskand on time
• After – have an actionplan with timelinesbased on results of the meeting
ENERGY
Managing Your Energy•Sleep
•Nutrition/Food
•Exercise•Reading/Listening/ Viewing•Where you hang out
•Giving Back•Gratitude•Meditation
•Spiritual•Joy
Managing Your Energy•Sleep
•Nutrition/Food
•Exercise•Reading/Listening/ Viewing•Where you hang out
•Giving Back•Gratitude•Meditation
•Spiritual•Joy
Benefits of Managing Your Energy•it gives you real physical energy
•it reduces stress•it increases creativity•it lessens oodles of diseases•it adds years to your life….and life
to your years•it improves self esteem
What about your environment?????
WHAT DO YOU NEED TO DO TO BE THE BEST YOU?
• Start your morning in a positive way
• Schedule breaks, take lunch• Move!!!!• How is your energy affecting
others?• Do your most important work
when your energy is highest
TOOLS
Tools & Resources for Your Business•Email•Phone•Computer•Processes•Automated systems•Human•Equipment•Tools
Client Database Technology•Customer Relationship Management (CRM)•Point of Sale System (POS)
Marketing•Email marketing•Social media•Webinar platforms•Google analytics•Content creation•Presentation tools•Video•Writing•Online course platforms•Customer contact systems•……and a zillion more
Sales•CRM•Telephone Landline•Google Alerts•Workflow system•Presentation Tools•Templates•Email Management
Operations•Collaboration tools•Document organization•Work flow •Meeting platforms•Financial
What goes wrong!!!• Definition of “insanity”• Lack of planning• Lack of systems• Control issues• Procrastination• “busy work”• Bad habits• Perfection paralysis• Lack of accountability• Tech, or social “addict”• We all need a “not to do” list