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THE WORKSPACE CONSULTANTS LLP
‘Blending creativity and project management to
optimise workspace productivity’
August 2015
contents
Although you can select individual services to suppliment skills and expertise in your organisation,
this brochure is designed to show how we can support the whole workflow of a potential relocation
or expansion of your workspace.
Topic Page
About us Return on investment 4Design Enhancing moral, productivity and well being 7Specification and budgeting Eliminating risk 12Furniture Understanding the market 19Tender evaluation Cost-effective procurement 24Project management Preventing issues and reducing timelines 30Contract administration Controlling expenditure 37Fee structure Flexible approach 38Founders Who we are 41 Past projects Happy clients 42
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about us
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The Workspace Consultants is a team of interior design and project management experts who
can help support the relocation or refurbishment of your workspace. Our three senior partners
have a combined experience exceeding 60 years working both within the UK and mainland
Europe. Projects completed range from start-up offices to global administration centres,
warehouses and laboratories.
Our combined design & project management approach delivers efficiencies and financial
returns to clients through:
- creating designs to excite staff, optimise productivity and respect your budget
- tender evaluation and contract administration to control costs without compromising quality
- procurement to ensure maximum value
- reducing the costs of dilapidations
We can offer most help when engaged early in the relocation/refurbishment process.
Telling us about your business and its vision for the future provides all we need to start working on
your behalf.
We design spaces to increase your employees’ productivity, morale and wellbeing.
We will present compliant innovative designs, provide digital visuals and co-ordinate finishes and
furniture whilst working closely with our project managers to ensure that the design is delivered
on time and within budget.
Attention to detail is fundamental to delivering the best design and collaboration with all
contractors to ensure this fastidiousness is a key part of the process.
Our interiors are designed to last and will continue optimising your workforce and financial returns,
well into the future.
design
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monitise createlondon
98
three crownslondon
10 11
Detailed specification of design without our level of experience can cause both costs and
time lines to spiral out of control, this in turn is likely to impact on the quality of finish. Our
specification and budgeting service prevents this and forms the solid foundation on which your
workspace can be realised with confidence.
We strongly recommend that our clients do not progress projects without completing this phase
of the project early on in the process. We have a detailed knowledge of the building industry
allowing us to meticulously follow the right processes and make the calculations to produce
accurate specifications and reliable budgets to support any scheme.
specification & budget
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conninglondon
14 15
monitiselondon
16 17
Furniture selection is a fundamental part of your workspace design. It directly impacts employee
productivity and morale as well as supporting and enhancing the day to day functions of your
office.
We have more than 60 years experience in the commercial office sector, a very clear
understanding of the furniture market and a detailed knowledge of how to optimise your
budget.
We are very proficient at selecting the right product to support the design and budget and will
also make sure choice is part of the process. We will produce quantified specifications, generate
cost comparisons and negotiate prices on your behalf.
furniture
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icarehealth haverhill
20 21
milton hall cambridge
2322
Evaluating tenders flows naturally from specification and budgeting into the project management
phase. Organisations who process tenders in house also sometimes need a second opinion to
finalise budgets before embarking on the build phase of a project.
Understanding and comparing tender responses is rarely straightforward and can be incredibly
time-consuming. If required, we can take ownership of the process. Starting with inviting
companies to register their interest, filling in pre-qualification questionnaires, through to producing
a final report to enable you to make a well-informed decision.
A well managed tender evaluation will produce an unambiguous fixed price from which to carry
out works. Production of an outline schedule during this process will also inform the project team
of potential time scales thereby supporting the internal planning of your project.
tender evaluation
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la doriast ives
26 27
beam group cambridge
28 29
project management
Health and safety
CDM regulations
Fire strategy
Statutory approvals
Achieving expectations, budgets and deadlines are fundamental to a successful business.
Efficient project management whilst relocating or refurbishing your offices is central to its success
and an in depth, professional knowledge of the process is key. The cost of resourcing this
function in-house is often an underestimated drain on resources and any lack of experience may
encourage contractors to take advantage.
Our expertise includes a detailed knowledge of the following::
Co-ordination of client contractors
Quality of workmanship
Practical completion
Snagging and final handover
Contract set-up meetings
Site set-up meetings
Regular site progress meetings
Progress reports
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booking.com cambridge
32 33
velocixcambridge
34 35
contract administration
Contract administration helps to avoid legal disputes and unforeseen expense and ensures
that works are completed to an expected level of finish and to programme.
Once employed we would ensure that you only pay for works completed at each stage of the
project. We will carry out valuations on the percentage of works complete and issue valuation
certificates to cross reference with supplier invoices thereby protecting you from unnecessary
expenditure.
Contract administrators can also control the cost of dilapidations when you are vacating
existing premises. We will negotiate costs down by ensuring value for money. Landlords can
choose to reduce their initial offer or we can guide you through the works to ensure the lowest
value to the works.
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fee structure
Through considered design, competitive tendering and contract management, we expect our clients to
recover the cost of our fees many times over.
By estimating the time a project will take, we are happy to provide a fixed fee quotation or work on an
agreed daily rate if preferred.
Tel: 01223 656111
38 39
“The employment of the right professional to design your workspace is key to its
eventual success. I have been instrumental in producing innovative and inspiring
workspaces for over 20 years. A successful project always begins with a strong
knowledge of your business, I need to understand how your processes affect
each other, how you expect to grow and what the key drivers are to excite and
attract potential staff.”
Carol Chinn Interior Design Partner
“I have over 20 years of experience working with commercial property
agents and end users, facilitating business change and development through real
estate. I aim to help identify suitable buildings to support a multitude of business
functions. Once buildings have been selected the detailed processes of Design
and Project Management can proceed as required.”
Vince Marino Business Development Partner
“My strength is to turn concept designs into buildable projects and produce
detailed schedules of work with accurate prices helping you to fix your budgets.
With over 20 years experience in the construction industry I am able to set-up and
evaluate a tender process leading to a well managed contract. My architectural
training also ensures a good eye for detail and quality of workmanship. I enjoy
working as part of the client team and delivering a successful project.”
Mike Bird Projects Partner
founders
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clients
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technologyBango - Cambridge
Clear-com - Cambridge
Comar Optics - Cambridge
CRFS - Cambridge
DisplayLink - Cambridge
Elektron - Cambridge
Horizon - Cambridge
iCheque - Cambridge
Mindray - Huntingdon
Michelson Diagnostics - Maidstone
PCME - St. Ives
S2 Partnership Ltd - Cambridge
Smart Holograms - Cambridge
Solid Works - Cambridge
Spiral Software - Cambridge
educationBell College - Cambridge
Herts For Learning - Stevenage
Ridley Hall - Cambridge
Royal College of Optometrists - London
businessA.A.A.S. - Cambridge
Beam Group - Cambridge
Booking.com - Cambridge
Booking.com - London
Booking.com - Berlin
Capitol Air Services - Oxford
Certis UK - Cambridge
Crafted Media - Ipswich
GMSL - Cambridge
Hollister - Wokingham
iCareHealth - Haverhill
Kelway - Peterborough
La Doria - St Ives
Medtronic - Watford
Milton Hall Estates Ltd - Cambridge
Monitise Create - London
NARS Cosmetics - London
One Housing Group - London
Security Industry Authority - London
Seacourt Properties Ltd - Ipswich
Seadrill - London
Synthomer - Harlow
finance & insuranceBeacon Wealth Management - Cambridge
Conning Asset Management - London
IFM - London
Monitise - Cardiff
Monitise - London
NRI - London
Nordea Bank - London
Shard Capital - London
Veritas Investment Management - London
legal
Hewitsons - Cambridge
Three Crowns - London
Three Crowns - Paris
Fasken Martinaeu - London
consultantsAspect Ltd - London
BSPB - Ely
Simon Kucher & Partners - London
The Carbon Trust - London
Ware Anthony Rust - Cambridge
