World NITCAA Meet – 2013

Bangalore16th & 17th August, 2013

ARRANGEMENTS FOR STAY OF PARTICIPANTS

The WNM – 2013 venue is at Clarks Exotica Resort, about 9 kms from Bangalore International Airport, Devanahalli. The resort is around 2 kms from the Bangalore-Hyderabad highway before taking the detour to the airport. Contract has already been signed with Clarks for the arrangements after hectic negotiations on the rates including room tariff. We have got a fairly good deal.

Around 120 rooms have been blocked in Clarks Exotica. There are three types of rooms in Clarks:

Type No of Room

s

Normal Tariff & basis

Special rate for NITCAA

Single Double Single Double

Presidential suite

2 30000 30000 14000 14000

Executive suite 1 15000 16000 9000 9000

Executive room

117 7000 8000 4500 5000Notes: The charges are on European Plan ie. does not include breakfast or meals. However, Clarks have agreed t0 provide a simple breakfast, free of charge. Extra bed will be charged at Rs. 1000/- per bed per day.

Clarks Exotica

The rooms are spread over three buildings and three villas. The villas are slightly away from the resort. The distribution is given below:

I. The old building next to the swimming pool :1 Executive suite 18 Executive rooms

These rooms are going to be renovated shortly. As it is, they are in good shape. II. Olympus Block opposite to the Old building:

2 Presidential suites16 Deluxe Luxury rooms with kitchen and hall14 2 Bedroom/Hall/Kitchen units – This is counted as 28

double bed roomsIII. New Block containing reception:

18 Luxury rooms with king bed and balcony28 Luxury rooms with twin bed, no balcony

IV. Villas1 Villa with 6 bed rooms } The villas have kitchen,

common hall etc.2 Villas with 3 bed rooms}

Presidential Suite – Olympus Block

No. of suites – 2Tariff – Rs. 14,000 per day

Executive suite – Old block

No. of rooms - 1Tariff : Single occupancy – Rs. 9000/- per dayDouble occupancy – Rs. 9000/- per day

Executive luxury rooms - New Block

Luxury room with Hall, King bed and balconyNo. of rooms – 18

Luxury room with Hall, Twin bed, no balconyNo. of rooms - 38

Tariff for both types: Single occupancy – Rs. 4500/- per dayDouble occupancy – Rs. 5000/- per day

Deluxe luxury rooms with hall and kitchen - Olympus Block

1 BHK suites have King Bed2 BHK suites have one bed room with King Bed and the other with Twin BedNo. of 1 BHK Units – 16No of 2 BHK Units – 14 ( counted as 28 Double rooms)Tariff for both types: Single occupancy – Rs. 4500/- per dayDouble occupancy – Rs. 5000/- per day

Other hotels – Hotel PresidencyHotel Presidency, 2 kms from Clarks and close to the

Bangalore-Hyderabad HighwayTotal No. of rooms – 20 Double bedTariff – Rs 4200/- per day all inclusive with breakfast

Note : Transportation will be provided by the WNM committee for morning pick up and night drop to and from Clarks Exotica.

Other hotels – California Resort• Ramanashree California Resort, 12 kms from Clarks• Total no. of rooms planned to be blocked – 40 executive• Tariff – Rs. 3000/- per day all inclusive with breakfast• Extra bed will cost Rs. 700.

Note : Transportation will be provided by the WNM committee for morning pick up and night drop to and from Clarks Exotica.

ProposalThose who are desirous of booking rooms in any of the

three hotels should inform one of the persons given on next page or mail to NITCAAB immediately giving the choice of rooms, no. of days, no. of persons, probable check-in and check out time. At Clarks, the check-in and check out are on 24 hour basis, preferably from 1200 to 1200 hrs. Grace period of a maximum 2 hours will be permitted when room is booked for a minimum of 2 days. Beyond 2 hours, 50 % rent will be charged.

Rooms will be reserved on first-cum-first -served basis.Payment of 25% of total tariff will have to be made before

16th July, 2013 since the WNM-2013 committee has to guarantee occupancy. If cancellation is done after this date, the advance will have to be foregone.

The balance payment will have to be made by the members at check-out time.

We will be surrendering the blocked rooms not confirmed by 16th July, 2013 to the respective hotels.

The following meals are organised by the WNM- 2013 committee for all participants and family who have registered: Tea/ coffee with cookies on 16th August evening Dinner on 16th night (Beverages will be on chargeable basis) Breakfast on 17th August morning Lunch on 17th August Tea/coffee with cookies in the forenoon and afternoon Cocktail and dinner on 17th night (Beverages will be on chargeable

basis)Those who are staying at Clarks will be provided a simple

breakfast on their days of stay.Those who are staying at Hotel Presidency and California Resort

will be provided with regular buffet breakfast by the hotels.Children above 12 years will be considered as adults for no. of

pax.

Proposal (contd.)

Persons to be contacted for room reservations :

MK Pavithran +91 9741535373 pavithran.marayankandy@gmail.comKS Sudhakaran +91 98450 40253

sudhakaran@sanpar.comKT Ramachandran +919663397628

shalram_99@yahoo.comP Suresh Kumar +91 98450 40218psuresh.bangalore@gmail.com

Name Phone email id