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March 2016
To: All Churchwardens in the Cheltenham Archdeaconry
PLEASE SHARE THIS LETTER WITH YOUR FELLOW WARDEN
Only one copy is being sent to each parish
Dear Churchwardens
The Visitation Service
I am looking forward very much to seeing you at one of this year’s Visitation Services details of
which are on the enclosed notice from the Registrar. There are two copies, one for each
Churchwarden.
Churchwardens are required to attend so as to be sworn into office for the next year. Ideally it
would be best if you can attend the service in your deanery but if this is not possible please do
come to one of the others. It would help in the planning of the service if you could let my office
know if you are doing this. I enclose the Attendance Slip which you are asked to bring to this
service to register your attendance.
Once again I will be asking the incumbents of each benefice (or an assistant or the Area Dean
when the parish is in Vacancy) to come and present the churchwardens from their benefice to me
immediately after being admitted to office. You will be asked to sign in on arrival at the church to
ensure all names are read out and presented and the Diocesan Registrar will be overseeing this
part of the proceedings. Arrangements will be made to include those attending from outside the
deanery in which the service is being held. I am still expecting the service to last no more than an
hour at the most. There will be refreshments at the end.
I do hope that those who are retiring as Churchwardens will also be able to attend as there will
be an opportunity in the service to express thanks for your ministry. Do please pass on this
invitation as appropriate.
Cont/d ……
The Venerable Robert Springett Archdeacon of Cheltenham
Archdeacons’ Office
2 College Green, Gloucester, GL1 2LY
Mobile: 07962 273544
Tel: 01452 410022 ext 294
Information Gathering - To be completed and returned by Thursday, 5 May 2016
Enclosed with this letter are the following documents, which I would be grateful if you could now
ensure are completed:
The Articles of Enquiry – which you should complete.
The Vote of the Vestry Meeting – to be completed and signed by the chair of the Annual
Meeting.
The Church Electoral Roll Certificate 2016 - to be completed and signed by the chair of the
Annual Meeting.
Confirmation of Parish Officers – A copy of the parish information currently held on our
database, to be checked, amended and updated as necessary, and signed by the chair of the Annual
Meeting.
Once the above documents have been completed please ensure they are returned to you, placed
in the enclosed envelope and returned to your Deanery by Thursday 5 May 2016.
Hard copies of the annual report and accounts are no longer required; however an electronic
version should be emailed to [email protected]. If you are unable to provide an
electronic copy, please include one hard copy in the envelope to your Deanery.
Could I remind you that the 2015 Statistics for Mission return, including the details of Sunday
attendance in October and Christmas and Easter attendance, were due by the end of January
2016. If you have not yet submitted your return, you can do this now on the website
http://parishreturns.churchofengland.org/. The forms are also available to download from the website. If you require any assistance with submitting your return online or to set up a user
account please contact Helen Crawford on 01452 410022.
Please be aware that the parish returns website should also be used by your treasurer to submit
the Return for Parish Finance which they should have received details about. Should they need
any assistance to log into the system, they should also contact Helen Crawford.
Finally there will be the annual Churchwardens’ workshops in the autumn – Archdeacon Jackie
and I are still finalising details but we will be offering a choice of times and venues.
I am of course always available to meet with you if there is any matter you wish to raise with me – do please be in touch.
I am enormously grateful for all you do in your ministry as Wardens and I look forward to seeing
you at the Visitation Service.
With my very best wishes.
Yours sincerely
The Venerable Robert Springett
Archdeacon of Cheltenham
Diocese of Gloucester
ARCHDEACON’S VISITATION 2016
To: All Clergy and Churchwardens in the Archdeaconry of Cheltenham
BY VIRTUE of a Citation under the hand and Seal of The Venerable Robert Springett, Archdeacon
of Cheltenham, I HEREBY CITE YOU to appear before The Archdeacon and to attend the
Visitation according to ancient custom at one of the locations identified on the Schedule below.
THE ARCHDEACON will deliver his Charge within an act of worship and churchwardens will be
admitted to their office. Retiring Wardens, Families, Sidesmen and other PCC members are also
invited.
You are asked to return your Record of Attendance at this service
Dated this first day of March in the year of our Lord 2016
Jos Moule Diocesan Registrar
c/o 2 College Green
GLOUCESTER GL1 2LR
Schedule of Visitations
Tuesday, 3 May 2016 at 7pm, Tewkesbury Abbey, Church Street, Tewkesbury, GL20 5RZ
Wednesday, 4 May 2016 at 7pm, St Nicolas, Swindon Lane, Cheltenham, GL50 4PA
Sunday, 8 May 2016 at 3pm, St Lawrence, Market Square, High Street, Lechlade, GL7 3AB
Wednesday, 18 May 2016 at 7pm, Holy Ascension, Lower Oddington, GL56 0XA
Light refreshments will be served after the service.
Area Deans are requested to robe; other clergy attending the Visitation are requested
to sit in the congregation with their churchwardens
Diocese of Gloucester
ARCHDEACON’S VISITATION 2016
To: All Clergy and Churchwardens in the Archdeaconry of Cheltenham
BY VIRTUE of a Citation under the hand and Seal of The Venerable Robert Springett, Archdeacon
of Cheltenham, I HEREBY CITE YOU to appear before The Archdeacon and to attend the
Visitation according to ancient custom at one of the locations identified on the Schedule below.
THE ARCHDEACON will deliver his Charge within an act of worship and churchwardens will be
admitted to their office. Retiring Wardens, Families, Sidesmen and other PCC members are also
invited.
You are asked to return your Record of Attendance at this service
Dated this first day of March in the year of our Lord 2016
Jos Moule Diocesan Registrar
c/o 2 College Green
GLOUCESTER GL1 2LR
Schedule of Visitations
Tuesday, 3 May 2016 at 7pm, Tewkesbury Abbey, Church Street, Tewkesbury, GL20 5RZ
Wednesday, 4 May 2016 at 7pm, St Nicolas, Swindon Lane, Cheltenham, GL50 4PA
Sunday, 8 May 2016 at 3pm, St Lawrence, Market Square, High Street, Lechlade, GL7 3AB
Wednesday, 18 May 2016 at 7pm, Holy Ascension, Lower Oddington, GL56 0XA
Light refreshments will be served after the service.
Area Deans are requested to robe; other clergy attending the Visitation are requested
to sit in the congregation with their churchwardens
ARCHDEACON’S VISITATION 2016
ARCHDEACONRY OF CHELTENHAM
ARCHDEACONRY OF GLOUCESTER
RECORD OF ATTENDANCE
Deanery …………………………………………………………………………………………
Parish ……………………………………………….……………………..…………………..
Churchwarden/Priest ………………………………………...………………………………………
(Please delete as appropriate and sign)
Name: …………………………………………………………………………………………
(In BLOCK CAPITALS please)
To be placed in the box provided at the Visitation and NOT to be returned beforehand
ARCHDEACON’S VISITATION 2016
ARCHDEACONRY OF CHELTENHAM
ARCHDEACONRY OF GLOUCESTER
RECORD OF ATTENDANCE
Deanery …………………………………………………………………………………………
Parish ……………………………………………….……………………..…………………..
Churchwarden/Priest ………………………………………...………………………………………
(Please delete as appropriate and sign)
Name: …………………………………………………………………………………………
(In BLOCK CAPITALS please)
To be placed in the box provided at the Visitation and NOT to be returned beforehand
Archdeacons Visitation/2016/Articles of Enquiry All the details in these replies will be used for internal
purposes only and will not be passed to any external parties 1
Archdeacon’s Visitation 2016
Articles of Enquiry
Parish …….……………………………………………………………………………………………
Deanery …….……………………………………………………………………………………………
This form should be completed by the Churchwardens and returned via the Area Dean in the enclosed
envelope Thank you for your time.
1. Vision
How will your parish be participating in Bishop Rachel’s call to prayer as we prepare for the next stage
of the Diocesan Vision ‘Journeying Together’? Please detail at least one activity you will be undertaking,
ideally beyond the usual Sunday Service.
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
2. Safeguarding
In terms of PCC meetings, is Safeguarding a regular reporting item? YES/NO
Have you revisited your parish checklist to check where your Safeguarding priorities YES/NO
are for the coming year?
Do you have a Nominated Person who is linked to the diocesan network of nominated YES/NO
people?
Who are they? ………………………………………………………………………………………….
In terms of confidence in safeguarding issues what else could the diocesan central HR and Safeguarding
Department do to help or support you?
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
……………………………………………………………………………………………………………....
Archdeacons Visitation/2016/Articles of Enquiry All the details in these replies will be used for internal
purposes only and will not be passed to any external parties 2
3. Website
Do you have a parish website? YES/NO
If so please give the name ……….……………………………………………………………………...
4. Does your parish have a presence on Facebook, Twitter or any other social media? YES/NO
If yes, please state which social media: …………………………………………………………………….
………………………………………………………………………………………………………………
If yes, what do you use social media for? ………………………………………………………………….
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
5. Other Issues
Are there any other issues you wish to raise with your Archdeacons?
(Please note we cannot necessarily respond to every issue raised but it helps us to be aware of matters of
concern to you. If you have specific issues relating to your parish or church please do not hesitate to contact us
directly).
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
Signed: ………………………………………… Signed: ………………………………...……….……
Warden 1 ……………………………………… Warden 2 ……………………………….…………
(Surname in block capitals please)
Date ……………………………………...
The Articles will be analysed and this analysis shared with diocesan staff and with you.
ARCHDEACONRY OF CHELTENHAM
ARCHDEACONRY OF GLOUCESTER
VOTE OF VESTRY 2016
The Parish of: …………………………………………….……… Benefice No: ..…………..………
I certify that the following were elected Churchwardens for the ensuing year at the Easter Vestry 2016.
Warden 1 Name: (elected/re-elected) ………………………………………………………………
Address: ………………………………………………………………………………………………
…………………………………………………………………………………………………………………...
…………………………………………………………………………………………………………………...
Tel No: ……………………………….. E-mail: ...…………………….…………………....……
Warden 2 Name: (elected/re-elected) …………………………………………………………..…..
Address: ……………………………………………………………………………………….………
…………………………………………………………………………………………………………………...
…………………………………………………………………………………………………………………...
Tel No: ……………………………….. E-mail: ...…………………….…………………....……
Signed by the Chair:
Note to the Chair of the Meeting: Please will you complete in BLOCK CAPITALS return to your Churchwardens.
Note to Churchwardens: Once completed please return this form with the Articles of Enquiry
etc in the envelope provided via the Area Dean.
Synodical Government Measure 1969
CHURCH ELECTORAL ROLL
CERTIFICATE 2016
Deanery of:
Parish of:
I hereby certify that the number of electors upon the Church Electoral Roll of the above Parish, as
revised in preparation for the Annual Meeting in the year 2016, was ______________________
Date __________2016 Signed _____________________ Position*___________________
To be completed and signed by the chair of the Annual Meeting: Once completed
please return this form with the Articles of Enquiry etc in the envelope provided via
the Area Dean.
Note that under Rule 4 of the Church Representation Rules:
(1) *This certificate should be signed by the Chair, Vice Chair, Secretary or Church Electoral Roll
Officer of the Parochial Church Council (state which)
(2) Certificates must be sent to the Secretary of the Diocesan Synod not later than 31st May in a year in which certification is due
(3) At the time of sending these, a further copy must be affixed, for a period of not less that 14 days, at or near the principal door of every church
or building licensed for public worship
