The Story of Patumahoe Hill Community Summit Proposal

8/12/2019 The Story of Patumahoe Hill Community Summit Proposal

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THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...

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point a formal survey will be undertaken and if in favour asubmission on behalf of community will be made toAuckland Council.

Same procedures will be followed as with existing owner.

Will be invited to Thriving Communities event whenscheduledWill be asked to support mound proposal if/when formalsurvey indicates community support.

framework.

PROSPECTIVE OWNER OF BUFFER ZONERESERVEAs above, , a formal survey of support for thesummit proposal will be undertaken at thistime and if community in favour, PVI will takea strong advocacy role in getting itimplemented using best options availablefrom Thriving Communities Action Planframework.

REPRESENTATIVESWill be kept informedWill be asked to support the proposal (usingthe Thriving Communities if the final formalsurvey indictes that is what the communitywants

Ongoing contactStill trying to arrange a day for presentation to selectedrepresentatives of both Ngati te Ata, and Ngati Tamaoho

LOCAL IWIOngoing contact

LOCAL GOVERNMENTContacted:Bill Cashmore CouncillorAndy Baker - Franklin Local Board chairmanAlan Cole - Local Board representativePVI contacted asking for their support of

Patumahoe to be included in the VillagePlanning programmeAnd for use of framework to help implementcommunity defined projects and priorities infuture.

14 May 2014 THRIVING COMMUNITIES ACTIONPLAN LAUNCHED AND ACTIVE

This initiative by Auckland Council provides a concreteframework to local government to use to implement andsupport many of the initiatives previously contained in theDraft Structure Plan and accompanying outcomes.

It also contains a commitment to grassroots village

planning - aligned with previous work by PVI andcommunity.

The document also contains commitment to implementdifferent community design, implementation andownership models for community spaces, facilities andreserves.

OPEN COMMUNITYAdvised of release of plan via website, PVIemail listCopy of action plan posted online

Dec 2013-14 March 2014 Ongoing consultation withcommunity in order to ascertain Contact and information sharing continues.Attended 14/3/2014 open community meeting and raised PATUMAHOE HILL LANDOWNERSContinued information and design sharing,


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order to verify accuracy.

PVI was contacted by Andy Baker, and stated thatFranklin Local Board was not against UNESCOcertification of Franklins volcanoes. We thanked him forhis input, and were pleased to edit that Franklin LocalBoard were in favour of volcanoes recognition. Contactedagain, we received the following wording which we repeatfor accuracy here:" Just want to update you on my investigations into the UNESCO / LocalBoard issue raised. I appreciate you have pulled any reference to it fromyour presentation and hope if it is discussed at all this evening that thefacts are very clearly put.There is absolutely no recordwithin our minutes, agendas or

workshop notes of the Franklin Local Board ever considering or

discussing our position re the UNESCO sites. Likewise I have beenunable to find within the archives of my emails any mention whatsoever.So the staff member who advised you that we as a board had given aview and chosen to not submit anything is completely and totally wrongand had no right in giving you that advice as far as we can ascertain. Ifound information about the Council undertaking a study of volcanic

cones with reference to the UNESCO thing, but that is all I could find."

At the March 14 2013 meeting, Bill Cashmore advisedthat no further possiblity of community involvement existed

now the application process had been finalised.Alan Cole reiterated this.

Both representatives receive a draft post giving them oneweek's right of reply before online posting showing thatdecision documents DO provide for continued communityinvolvement with current landowner, developer and/orAuckland Council. No corrections were received and theclarifications were posted online.

Alan Cole attends next PVI meeting and concedes he wasunaware of the removal of the words regarding theviewing summit, and in fact agrees that this may haveremoved the option for community access altogether.

It is reiterated that the community meetinga are aninformation sharing and discussion activity to gaugecommunity support for proposal.

There is no harm in continuing this so that when evidential

correct inaccuracies before posting onlineAlan Cole attends next PVI committeemeeting


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remove the words "Potential Summit viewing" was to beundertaken.

Notification of decision was distributed to PVI email loop

and those who had indicated an ongoing interest

OPEN COMMUNITY

Informed via of decision via online post andemail loop

PVI presents history of process and itemises the reasonswhy Patumahoe Hill summit is significant:EcologicalGeographical,

Cultural (native reserve)Volcanic cone

rural and village aesthetics

Includes recent research uncovering native reserve - butas this site is not onthe FDC register it cannot beconsidered during this hearing.

Applicants planners demur when asked if they wereaware of this history

Commissioners ask applicant planners, and currentowners if there is any reason why the mound proposalcould not be achieved after the decision was given.

Both applicant planners and current owners indicated

that they were willing to discuss options in the future.

LOCAL GOVERNMENTPresentation at regulatory hearingContacted regarding various items of researchand enquiry for accuracy of information

Sept 2013 Regulatory Hearing for PPC 373 day hearing at the CouncilChambers in Pukekohe

Notice and content of presentaion in line with existingcommunity support and input is related by email to PVIloop and interested parties.

OPEN COMMUNITYKept informed via online toolsDirect contact with come of the interestedcommunity members that had indicatedongoing interest in outcome of application

Asked for input into mound proposal.As local iwi groups were already involved in submissions,this was an extra requirement of their time and attention,so a decision of full and frank disclosure of any designs orconsiderations was decided upon.As a first point, local iwi did not want the development togo ahead, and were reluctant to even consider any furtherdetrimental changes to the Patumahoe Hill summit.

LOCAL IWIIn regular contact after discovery ofsignificance of Patumahoe Hill summit to localiwi,

Late 2011-March2012

Application for PPC 37 - PatumahoeHill Structure Plan accepted byAuckland CouncilFormal notification period forPrivate Plan Change takes place

Ongoing interaction with local staff and representatives, inorder to collate accurate information to try and determine

LOCAL GOVERNMENTInformation regarding this process and


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the property for a set figure and will have theresponsibility of ongoing maintence in perpetuity.

In the case of Patumahoe Hill the following items arerelevant:

Due to a flawed calculation process, but one thatdictates Auckland Council spending, Patumahoe isconsidered to have an over- allocation of Parks &Reserves,

Any agreement to allow a new reserve on the PPCfurther diminishes any chance of other reserves beingprovided,

Auckland Council then is committed to purchasing,taking ownership after completion of development, and

paying for maintenance in perpetuity, Value of subdivided property increases with the

provision of a reserve,

The end result was the inclusion of a reserve in thesubdivision, a linked access to summit, a proposedcommunity access along the buffer zone that includedthe summit location.

Planning advice indicated that previous local and regional

government identification of Patumahoe as a "growthnode", and Auckland Council's recognition of same, alongwith the inclusion of half the proposed property in the FDCDistrict Growth Strategy would indicate a favouraloutcome for the applicant when the process wascompleted.Emphasis should go to attaining community access tosummit while still undeveloped, and getting communityinput on a design that would have the best long term

outcome and recognition of the opportunity to have avalued community asset.

PROFESSIONAL PLANNING ADVICE AND

INPUT- low impact design planner advice stillaccessed- advice from Auckland Council communityspace planner- participation in Flaxroots village planningprogramme which included Auckland Councilspatial planning advice

It is a prerequisite for making anapplication for a Private PlanChange (PPC).A PPC changes the existing zoningon a property - in this case fromRural to Residential.

Engagement with community resulted in more than oneopen community meeting, with feedback mostly againstthe development occuring at all.As our purpose dictates this feedback was related to theplanners.However, in recognition of likelihood of planning beingapproved - mitigation proposals were made and

discussed.The proposal with overwhelming support was the one with

OPEN COMMUNITYWebsite postings,Community newsletters,Open Community meetings,Email conversations and information sharing


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everyone who wishes to participate an equal say.Find methods to allow ongoing feedback and comments tooccurPromote honest and robust discussion and invite allfeedback, as addressing criticisms and concerns arevaluable ways of providing best solutions.

2010 Once upon a time.... FRANKLIN DISTRICT & AUCKLAND REGIONALCOUNCILParks & Reserves staff held an open meeting to discusssituation of lack of reserve monies and options forPatumahoe and suggest a community effort to coordinatesports groups and clubs to work together as money will

not be available in the short or long term for a continuationof building, renovation and maintainance of individualcommunity facilities.This meeting was arranged by the need for PatumahoeBowling Club to upgrade their greens and facilities.At this time FDC staff advised that all development moniescollected from Patumahoe go into central fund, and asPatumahoe (using flawed calculation model) was currentlyoversupplied - none of this development contributionswould be spent in mitigating the effects of increasedresidential development in the area.(At that time, up to $2 million dollars was to be contributedby the development in the next few years)Advised that community needed to come together toimprove long-term outcomes to be able to validatenumbers, usage and priorities and advocate for change.

Provided information and support regarding populationstatistics, maps as visual aids, and encouragement ofgetting as much community involved as possible.

Existing local councillors reiterated that for support fromcouncil, community needed to be brought together toidentify priorities and support

Existing representative pointed out that if a legal entitycould be formed, a grant and planning support would beavailable to help consult, inform and engage community

After quick formation of PVI, and LIDIG grant was applied

LOCAL GOVERNMENTFRANKLIN DISTRICT COUNCILParks & reserves staff

PLANNING STAFF

LOCAL REPRESENTATIVESDes Morrison, Dianne Glenn, Andy Baker(AT),

Were invited and attended firstOpen community meeting on 31 August 2010

AUCKLAND REGIONAL COUNCIL


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for and this money has been used to do the above. Low Impact Design grantInitial meeting held to identify if community had aspirationsthey wanted to pursue, concerns, or values they wanted toenhance throughout this period of transition.Overwhelmingly there was support for the formation ofsome kind of programme that would inform and effectivelyconsult with community and a starting list of priorities tobegin consultation with.

OPEN COMMUNITYMeeting held in 31 August 2010 aftersuggestions from local councillor DesMorrision, Andy Baker (AT) and FDC staff.

Documents

The Story of Patumahoe Hill Community Summit Proposal