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The Roles of Department Heads and Program Directors in the GRCC Faculty Evaluation System. Suggested Faculty Professional Development “Sequence” for DH/PD. Learning Objectives for this Session. After completing this session you should be able to… - PowerPoint PPT Presentation
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The Roles of Department Heads and Program Directors in the GRCC
Faculty Evaluation System
Suggested Faculty Professional Development “Sequence” for DH/PD
Roles of DH/PDs in GRCC’s Faculty Evaluation System
Developing FPE Plans & Reports
Developing Substantive Projects
Understanding Teaching and
Assessment Projects in the GRCC Faculty Evaluation System
Learning Objectives for this Session
After completing this session you should be able to…1. Articulate the philosophy behind the faculty evaluation
system2. Describe the components of the system3. Describe the Satisfactory Standards of Employment (SSE) and
Yearly Distribution Requirements (YDR)4. Describe the basic requirements for tenure, promotion and
merit
Learning Objectives (continued)
After completing this session you should be able to…5. Describe the timeline for annual documentation and the
multi-year timeline for merit increases and promotion6. Identify the responsibilities of PD/DH in the evaluation
process7. Identify characteristics of a strong substantive project8. Identify the characteristics of properly written FPE Plans and
Reports
Learning Objectives (continued)
After completing this session you should be able to…9. Identify the behaviors that characterize effective instruction 10. Deliver feedback in a constructive, appropriate manner 11. Properly complete a Faculty Observation Report Form 12. Describe the proportional requirements for merit and rank
for 2013-2014
Philosophy
• Recruit and retain highly qualified faculty• Reward exemplary faculty• Improve student learning• Promote excellence in teaching and learning• Allow for collegiality• Improve institutional quality
Satisfactory Standards of Employment (SSE)*SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE:
• Must be met every year• Are used for those full-time tenured faculty not seeking rank or merit increases• Must be indicated on Faculty Performance Evaluation plan (FPE) form
*Refer to p.2 in MOU, Faculty Evaluation System
Yearly Distribution Requirements (YDR)*Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR:
• Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank.
• Is followed by those faculty seeking rank and/or merit increases; for non-tenure FT faculty; for FT temporary faculty
• Must be indicated on Faculty Performance Evaluation plan (FPE) form
*refer to p.3 in MOU, Faculty Evaluation System
Components of Faculty Evaluation System
Teaching
Student Service
Community Service
(optional)
Professional Developmen
t
College Service
TeachingYearly Distribution
Requirements*
• All teaching observations completed
• All student evaluations completed
• One project to assess student learning
• One project to improve teaching effectiveness
* refer to p 4 in MOU, Faculty Evaluation System
Satisfactory Standards of Employment*
• All teaching observations completed
• All student evaluations completed
• One project to assess student learning
* refer to p 2 in MOU, Faculty Evaluation System
College ServiceYearly Distribution
Requirements
• 30 clock hours of service / year• Can do in summer…..• …but not required to do in
summer• Must include:
o 1 departmental level activity
o and 1 interdepartmental activity
*refer to p 4 in MOU, Faculty Evaluation System
Satisfactory Standards of Employment
• 15 clock hours of service / year
• Can do in summer….• …but not required to do in
summer
*refer to p 2 in MOU, Faculty Evaluation System
Professional DevelopmentYearly Distribution
Requirements
• 9 clock hours per academic years
• Can do in summer but…. • …not required to do in
summer
*refer to p 4 in MOU, Faculty Evaluation System
Satisfactory Standards of Employment
• 9 clock hours per academic years
• Can do in summer but….• …not required to do in
summer
*refer to p 2 in MOU,Faculty Evaluation System
Student ServiceYearly Distribution
Requirements
• Participation in departmental advising plan
• Can do in summer but….…not required to do in summer
*refer to p 4 in MOU, Faculty Evaluation System
Satisfactory Standards of Employment
• Participation in departmental advising plan
• Can do in summer but….• …not required to do in
summer
*refer to p 2 in MOU, Faculty Evaluation System
Additional Responsibilities*
These are the same for both SSE and YDR
*refer to pages 2 & 4 in MOU, Faculty Evaluation System
Decision-Making Process*Review of the Faculty Performance Evaluation Plan…
Review of Portfolios…
*refer to pages 16 & 17 in MOU, Faculty Evaluation System
Faculty member creates FPE Plan
Plan is reviewed by DH/PD. Once approved…
…it goes to the appropriate
Associate Dean for Hiring and
Evaluation for approval
Faculty member assembles portfolio
Portfolio is reviewed by committee (including DH/PD)
Portfolio is reviewed by the
appropriate Dean
Portfolio is reviewed by the
Provost who makes the final
decision
Online DocumentationThis is a screenshot from the PeopleSoft form…
Faculty Evaluation System 2013-2014 Calendar
Fall Semester 2013
September 12th Faculty submit Faculty Performance Evaluation (FPE) Plan to Department Head (DH)/Program Director (PD) & Associate Dean (AD) for approval
September 19th DH/PD & AD approve FPE or return to faculty for clarification
September 26th Faculty submit revised FPE plans to DH/PD & AD if needed
September 30th Faculty notified of final approval of FPE plan
December 7th Rank and Tenure committees are finalized
September 19th through November 25th
Classroom observation must be completed during this time
Faculty Evaluation System 2013-2014 Calendar (continued)
Winter Semester 2014
April 4th
Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviewsFaculty Performance Evaluation (FPE) Reports are due for all faculty
April 18th Rank and Tenure committee’s submit recommendations to Dean
April 25th
Dean’s recommendations completed on rank and tenure applications
May 2nd
Provost’s decisions completed on rank and tenure applications
January 27th through April 14th
Classroom observation must be completed during this time2
June 13th Faculty will be notified of decisions regarding merit and merit midpoint
Requirements for Tenure, Rank, and Merit
Proportional Work
During the 2013-2014 AY and the 2014-2015 AY, requirements will be based on proportional work. Specifically, this will include:• Meeting the Yearly Distribution Requirements• Completion of one Substantive Project• Completion of one Additional Activity
Requirements for Tenure
Completion of the Yearly Distribution Requirements each year
Completion of two additional substantive projects from at least two of the five evaluation categories
Completion of an additional activity in two of the four required categories – documentation only – no
approval needed
Completion of the NFI, OHCC, and any additional trainings specified by the College
Requirements for Associate Professor
Completion of the Yearly Distribution Requirements each
year
Completion of four additional substantive projects from at least
two of the five evaluation categories
Completion of an additional activity in three
of the four required categories – documentation only – no approval needed
Requirements for Professor
Completion of the Yearly Distribution Requirements each
year
Completion of four additional substantive projects from at least
two of the five evaluation categories
Completion of an additional activity in each
of the four required categories – documentation only – no approval needed
Requirements for Merit Increases
Completion of the Yearly Distribution Requirements each
year
Completion of an additional substantive
project from at least one of the five evaluation
categories
Completion of an additional activity in each of the four
required categories – documentation AND
approval needed (in FPE)
Requirements for Merit Midpoint Increases
Completion of the Yearly
Distribution Requirements
each year
Completion of at least one substantive
project
Requirements for Temporary Full-Time Faculty
Completion of the Yearly
Distribution
Requirements each
year
Definitions, Explanations, and Additional Information
Substantive ProjectsMore details will be provided in the session “Developing
Substantive Projects”
Substantive Projects
A “Substantive Project” is defined as one…
• …taking a minimum of 15 hours per year to complete
• …having a clear outcome or product that results from the project
• …meeting a clear need of the Department, College, or individual’s professional growth
• …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)
Characteristics of a Strong Substantive Project
• Responds to an institutional need• Makes a tangible, positive impact• Establishes the faculty member’s professional identity• Demonstrates mastery of a concept or set of skills relevant to
teaching and learning
Faculty Performance Plans and Reports
More details will be provided in the session “Developing FPE Plans and Reports”
Characteristics of Strong FPE Plans and Reports
• Thoughtful; complete• Balanced• Each effort can stand on its own• The contributions represent the faculty member as an
authentic educator and learner• The completed Report could be used as an exemplary guide
for a new faculty
Information for Classroom Observations
More details on this topic will be provided in the session “Classroom Observation Training”
What is Effective Instruction?
Effective instruction involves…• …creating an environment conducive to learning • …use of effective instructional strategies • …facilitation of positive, engaging classroom interaction • …engaging multiple learning styles• …classroom management
Delivering Constructive Feedback
• Focuses on process of teaching and learning• Expresses empathy• Refers to specific behaviors• Includes time for reflection and discussion• Solution-focused, rather than “problem-seeking”• Offers opportunity for follow-up
Tracking Your Professional Development Participation
Viewing Your Training Summary…
In order to access your training summary, follow these steps…
1. Visit www.grcc.edu/cwis2. Click “Login to CS9PROD”3. Log-in using your username and password4. In PeopleSoft, click “Self-Service”5. Select “Learning and Development”6. Select “Training Summary”
Screenshot from PeopleSoft
Questions?
