Upload
palakhartikeyan
View
215
Download
0
Embed Size (px)
Citation preview
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 1/29
The Project Management Process
Groups: A Case Study
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 2/29
PROJECT MANAGEMENT
PROCESS GROUPSProject management can be viewed as anumber of interlinked processes
The project management process groups include
initiating processes
planning processes
executing processes
controlling processesclosing processes
2
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 3/29
PROCESS GROUPSOUTCOMES
Initiating processes
The organization recognizes that a new project exists – completionof a business case and project charter
Planning processes
Completing the WBS and scope statement, project schedule andcost estimate
Executing processes
Performing actions necessary to complete the work described inthe planning activities
Monitoring and controlling processes Measuring progress toward the project objectives, monitoringdeviation from the plan and taking corrective action to matchprogress with the plan
Closing processes
Formal acceptance of the work and creation of closing documents3
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 4/29
MAPPING THE PROCESSGROUPS
TO THE KNOWLEDGE AREAS
You can map the main activities of each PM processgroup into the nine knowledge areas using the
PMBOK® Guide 2004Note that there are activities from each knowledgearea under the planning and monitoring andcontrolling process groups
All initiating activities are part of the projectintegration management knowledge area
4
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 5/29
RELATIONSHIPS AMONG PROCESSGROUPS AND KNOWLEDGE AREAS
(PMBOK® GUIDE 2000)
5
O S S O G
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 6/29
RELATIONSHIPS AMONGPROCESS GROUPS AND
KNOWLEDGE AREAS (2)
6
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 7/29
OVERLAP OF PROCESS GROUPS IN APHASE (PMBOK® GUIDE 2000)
7
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 8/29
THE 5 PMI PROCESS GROUPS
1. Initiating2. Planning
3. Executing
4. Controlling5. Closing
Note: these can be repeated for each phase
Each process is described by: Inputs
Tools & Techniques
Outputs
8
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 9/29
PMI PHASE
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 10/29
PMI PHASEINTERACTIONS
10
Initiating
Processes
Planning
Processes
Controlling
Processes
Executing
Processes
Closing
Processes
Design Phase
InitiatingProcesses
PlanningProcesses
Controlling
Processes
Executing
Processes
Closing
Processes
Implementation Phase
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 11/29
PMI: INITIATING PROCESS
Inputs Product Description
Strategic plan
Project Selection Criteria Historical Information
Outputs Project charter
Project Manager assigned
Key stakeholders identified Business case completed
11
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 12/29
PMI: PLANNING PROCESS
Scope Planning
Scope Definition Activity Definition
Activity Sequencing
Activity Duration Estimating
Resource Planning
Cost Estimating
Cost Budgeting
Risk Planning
Schedule DevelopmentQuality Planning
Communications Planning
Organization Planning
Staff Acquisition
Procurement Planning
Project Plan Development
12
Devising and maintaining a workable scheme to accomplish the
business need that the project was undertaken to address
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 13/29
PMI: EXECUTINGPROCESS
Project Plan Execution
Scope VerificationQuality Assurance
Team Development
Information Distribution
Solicitation
Source Selection
Contract Administration
13
Coordinating people and other resources to carry out the plan
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 14/29
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 15/29
PMI: CLOSING PROCESS
Administrative Closure
Contract Close-out
15
Formalizing acceptance of the project or phaseand bringing it to an orderly end
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 16/29
CASE STUDY: JWDCONSULTING’S PROJECTMANAGEMENT INTRANET
SITEThis case study provides an example of what’s involved in initiating, planning, executing, controlling,and closing an IT project
You can download templates for creating your ownproject management documents from the companionWeb site for this text
Note: This case study provides a big picture view of
managing a project. Later chapters provide detailedinformation on each knowledge area.
16
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 17/29
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 18/29
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 19/29
PROJECT INITIATION:
BUSINESS CASE Introduction/ background
Business objective
Current situation and problem/opportunitystatement
Critical assumptions and constraints
Analysis of options and recommendations
Preliminary project requirements
Budget estimate and financial analysis
Schedule estimate
Potential risks
Exhibits19
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 20/29
JWD’S PROJECTCHARTER
20
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 21/29
JWD’S PROJECTCHARTER
21
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 22/29
PROJECT PLANNING
The main purpose of project planning is to guideexecution
Every knowledge area includes planning information
Key outputs include: A team contract
A scope statement
A work breakdown structure (WBS)
A project schedule, in the form of a Gantt chart with alldependencies and resources entered
A list of prioritized risks
22
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 23/29
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 24/29
JWD’S LIST OF
PRIORITIZED RISKS
24
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 25/29
PROJECT EXECUTING
Usually takes the most time and resources to performproject execution
Project managers must use their leadership skills tohandle the many challenges that occur during projectexecution
A milestone report can help focus on completing major
milestones
25
PART OF MILESTONE
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 26/29
PART OF MILESTONEREPORT
26
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 27/29
PROJECT CONTROLLINGInvolves measuring progress toward project objectives,monitoring deviation from the plan, and taking correctionactions
Affects all other process groups and occurs during allphases of the project life cycle
Outputs include performance reports, requestedchanges, and updates to various plans
27
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 28/29
PROJECT CLOSINGInvolves gaining stakeholder and customer acceptanceof the final products and services
Even if projects are not completed, they should be closed
out to learn from the pastOutputs include project archives and lessons learned,part of organizational process assets
Most projects also include a final report and presentation
to the sponsor/senior management
28
8/12/2019 The Project Management Process Groups: A Case Study
http://slidepdf.com/reader/full/the-project-management-process-groups-a-case-study 29/29
POST-PROJECT
FOLLOW-UPMany organizations have realized that it’s important toreview the results of projects a year or so after they havebeen completed
Many projects project potential savings, so it’s importantto review the financial estimates and help learn from thepast in preparing new estimates
29