The PDL Process 2011

the applicationAppendix P1

the change requestAppendix P2

the reportAppendix P3

Appendices P1, P2, P3

available at

http://hr.fhda.edu/forms

http://fa.fhda.edu

Article 17:Professional

Development Leave

(http://fa.fhda.edu)

The Application:

Appendix P1

Appendix P1 –Deadlines

Faculty are solely responsible for delivering application by deadline to District Office of Human Resources. Late applications will not be reviewed by PDL Committee (17.9).

• by OCTOBER 10 (or 5 days prior to submitting application) consult with Dean; get signature/comment (17.11).

If Dean believes plan will not benefit the District/students, faculty may proceed with, amend, or withdraw application.

• by OCTOBER 17, 4:30 p.m. (October 15 is a Saturday) submit Appendix P1 plus 2 copies to District Office of Human Resources get “Tear Sheet” (p.2) signed, dated by the District Office of Human Resources

submit 1 copy to President

Appendix P1–Approval

17.13 The PDL Committee … shall approve* an application only if satisfied

that the faculty employee is eligible for the leave and that he or

she shall, during the leave, engage in study, research, or travel

that will:

17.13.1 Substantially benefit the District and its students; and

17.13.2 Enhance the faculty employee’s job performance and professional growth; and

17.13.3 Relate significantly to the faculty employee’s profession, assignment, or planned assignments.

* PDL Committee recommends approval to the Board

Appendix P1–Key Components

OBJECTIVES: 17.10.1 Set forth objectives for the study, research or travel so as to demonstrate that the leave will enhance the job performance and professional growth of the faculty employee;

ACTIVITIES: 17.10.2 Include a plan of appropriate substance and duration which is proportionate to the length of the leave requested for meeting the stated objectives and an anticipated calendar or timetable for carrying out the various activities.

VERIFICATION: 17.10.3 Include the means by which a faculty member will report on or verify the objectives were achieved.

Appendix P1–Section I Objectives

OBJECTIVE = general goal/purpose of leave; when achieved, results in enhanced job

performance and professional growth.

OBJECTIVE = broad

more than 1 activity could be selected to achieve it

if activity becomes unavailable, alternate can be substituted.

OBJECTIVE can’t be revised or replaced.

Sample Objectives

CREATE/DEVELOP new product/document [e.g., music, art,

website, manual, textbook, report, course, program]

EXPAND KNOWLEDGE: develop expertise, improve effectiveness, learn to integrate/use new technology/strategy

OUTREACH/NETWORK

PREPARE TO TEACH/PROVIDE SERVICE in new area(s)

DO RESEARCH/SELF-STUDY in area(s)

REVISE/UPDATE existing material

Appendix P1–Section II Activities

ACTIVITY = specific action completed during a PDL quarter to achieve objective(s).

ACTIVITY can be changed

submit and get prior approval of Appendix P2: Request for Change in PDL Plan.

For ACTIVITY likely to change/become unavailable (class, conference),

best to propose multiple options: take 3 semester units at SFSU in English Literature (see attached list)

attend two 8-hour conferences on Student Success (see attached list)

Sample Activities

attend workshop/conference» include description of event, number of days, number of hours per day

conduct interview/survey» describe activity, submit sample questions

create or revise material» describe new material or outline of revisions

do literature review» include number of sources, method of review (summary, application, etc.)

take course/earn a certificate» include number and type of units (quarter/semester/CEU), name of institution

undertake self-study» describe process, end product; include hours per week/quarter

volunteer/intern» include description of work, hours per week/quarter; verify unpaid status

Tips on Describing Activities

Avoid “indeterminate” verbs, vague numbers: I’d like to take classes in Culinary Arts I hope to visit a few colleges I plan to begin to develop a course in Culinary Arts I will look at conferences offered by UCSC Extension, UC Berkeley Extension I will review some courses at UC Santa Cruz, UCLA, and CAL Tech

Avoid vague dates: I will take two classes one quarter of my leave.

Avoid a range: I will visit 5-10 colleges. I will read and annotate between 10 and 20 texts.

Avoid single option: I will enroll in the Philosophy master’s program at UC Berkeley. what if you are not accepted? I will take Philosophy 25 in Spring 2011.

what if class cancels?

Appendix P1–Section III Verification

VERIFICATION = product (hard-copy/URL) that demonstrates

activity was completed, objective was met

VERIFICATION required for each activity

VERIFICATION submitted to PDL Committee at the end of completed PDL with Appendix P3 PDL Report

Note: a verification can’t occur after Appendix P3 PDL Report is submitted: e.g., giving a presentation or submitting an article for publication at a subsequent date

Sample Verifications

conference/workshop: program + summary/notes/intended application of relevant sessions

course, enrolled: official sealed transcript

course, audited / volunteer work: signed letter verifying attendance/ hours

interview/survey: questionnaires, responses, summary/conclusions

literature review: citation + summary of relevance/intended application

new document/product: hard-copy of item or URL

revised document: before/after outline or revised document with changes noted

self-study: log of hours, report of findings, hard-copy of item or URL

Appendix P1–Section Focus

Section I–– how you will be affected by the PDL

Section II–– what you will do each quarter of the PDL

Section III–– how you will verify the PDL

Section IV–– how you will use the PDL

Section V–– how students/District will be impacted by the PDL

The Change Request:Appendix P2

Appendix P2–Deadline

Things happen.

To change dates or activity of PDL quarter, prior to quarter, submit Appendix P2: Request for Change in PDL Plan to District Office of Human Resources and await approval of PDL Committee.

NOTE: Appendix P2 requires Dean signature

Appendix P2–Approval

A request for change to PDL quarter date or activity isusually approved by PDL committee if

request (Appendix P2) submitted prior to change new date–within PDL timeframe (3 years) new activity–equal duration/substance as original activity

new activity–supports original objective(s)

Appendix P2– Key Components

If changing DATES, indicate• original and new quarter/year• reason for change

If changing ACTIVITY, indicate • original approved activity• new activity • how new activity supports original objective(s)• how new activity will be verified

The ReportAppendix P3:

Appendix P3–Deadline

17.16 Within 30 days following return from completed PDL,

faculty submit

Appendix P3 PDL Report to District Office of Human

Resources with material that verifies completion of

each activity

copy of Appendix P3 to Dean

Appendix P3– Key Components

on Appendix P3, restate• original objective(s)• original activities/verification

with Appendix P3, submit • hard-copy/URL of material(s) to verify

completion of each activity

Appendix P3–Approval

If Report matches activities/verifications in original application, PDL committee recommends approval of Report to Board; faculty receive confirmation letter.

If unable to reconcile Report with original application, PDL committee will contact faculty for clarification.

If unable to establish objectives were met or activities were successfully completed as approved, PDL committee refers Report to College President for review/action.

Helpful Tips

Helpful Tips1. Read Article 17–twice

2. In filling out the application Spend sufficient time pondering PDL objectives that will enhance job performance, provide professional growth.

Check objectives are expressed as broad goals/aims, not specific activities.

Check Check activities are listed by each quarter of leave (a “calendar” format not a long narrative).

Think of verification from PDL Committee’s point of view: what item they will expect to see to confirm each activity was completed.

3. Meet 3 contractual deadlines: by Oct 10 confer with Dean;

by Oct 17 4:30 p.m. submit Appendix P1 in triplicate to District Office of Human Resources.

30 days after return from completed PDL, submit Appendix P3 and relevant materials to District Office of Human Resources.

Helpful Tips

4. When turning in application, get “Tear Sheet” (Appendix P1, p. 2) signed, dated by District Human Resources personnel [not Dean]–keep secure place.

5. Do not rely on someone else–helpful colleague/Dean–to turn in application.

6. Get approval from PDL committee before changing PDL date or activity: submit Appendix P2 to District Office of Human Resources.

7. Ignore advice from helpful colleague or Dean to follow different PDL procedure than in Article 17 or to use different form than Appendix P1, P2, P3.

8. When unclear on any PDL procedure, ask FA or District Office of Human Resources for clarification.

Q & A

QUESTIONS?

on Article 17?

on Appendix P1?

on Appendix P2?

on Appendix P3?

on anything PDL related?