The NDLTD and a History of ETDs Gail McMillan Director, Digital Library and Archives Virginia Tech OETDA, March 28, 2008 Gail McMillan Director, Digital

The NDLTD and a History of ETDs

Gail McMillan

Director, Digital Library and Archives Virginia Tech

OETDA, March 28, 2008

Gail McMillan

Director, Digital Library and Archives Virginia Tech

OETDA, March 28, 2008

The NDLTD http://www.ndltd.org/The NDLTD http://www.ndltd.org/

Since its inception in 1996, the Networked Digital Library of Theses and Dissertations has worked to improve graduate education, increase the availability of student research, empower students and universities, advance digital library technology, and lower the costs of submitting and handling electronic theses and dissertations.

Since its inception in 1996, the Networked Digital Library of Theses and Dissertations has worked to improve graduate education, increase the availability of student research, empower students and universities, advance digital library technology, and lower the costs of submitting and handling electronic theses and dissertations.

Early VT ETD GoalsEarly VT ETD Goals Graduate students

Learn about e-publishing and digital libraries, applying that knowledge as they engage in their research and build and submit their ETDs

Education improves through more effective sharing Universities

Learn about digital libraries, as they collect, catalog, archive, and make ETDs accessible

Learn how to unlock the potential of their intellectual property/products

Technology and knowledge sharing speed up as graduate research results become more readily available

Graduate students Learn about e-publishing and digital libraries, applying that

knowledge as they engage in their research and build and submit their ETDs

Education improves through more effective sharing Universities

Learn about digital libraries, as they collect, catalog, archive, and make ETDs accessible

Learn how to unlock the potential of their intellectual property/products

Technology and knowledge sharing speed up as graduate research results become more readily available

In the beginning…In the beginning…

1987 openly discussed ETDs at UMI meeting

1991 VT ETD initiative

1995 VT Graduate School invites Library to participate

1996 Library brings the players together, creates web site, drafts workflow scripts

1997 VT requires ETDs: CGS&P’s DRSCAP

1998 NDLTD: from National to Networked Digital Library of Theses and Dissertations

1987 openly discussed ETDs at UMI meeting

1991 VT ETD initiative

1995 VT Graduate School invites Library to participate

1996 Library brings the players together, creates web site, drafts workflow scripts

1997 VT requires ETDs: CGS&P’s DRSCAP

1998 NDLTD: from National to Networked Digital Library of Theses and Dissertations

VT ETD FundingVT ETD Funding

Grants SURA: 1994: $30,000; 1996: $91,117 FIPSE, 9/96-8/99: $208,040

Contributions Adobe: donation of software to the first 20 universities

engaged in pilot testing. Support

CNI VTLS

Conference fees support conferences

Grants SURA: 1994: $30,000; 1996: $91,117 FIPSE, 9/96-8/99: $208,040

Contributions Adobe: donation of software to the first 20 universities

engaged in pilot testing. Support

CNI VTLS

Conference fees support conferences

VT ETD: SURA FundingVT ETD: SURA Funding

1993 SURA and SOLINET support Monticello Electronic Library Project. Fox, and Eustis and McMillan attend Atlanta meeting separately.

1994 SURA funds VT workshop to develop plans for ETDs. Attendees select PDF and SGML for representation and archiving.

1996 SURA funds VT implementation, research, development, and dissemination of ETD experience, or develop and disseminate a standard method for making graduate students' final work available online.

1993 SURA and SOLINET support Monticello Electronic Library Project. Fox, and Eustis and McMillan attend Atlanta meeting separately.

1994 SURA funds VT workshop to develop plans for ETDs. Attendees select PDF and SGML for representation and archiving.

1996 SURA funds VT implementation, research, development, and dissemination of ETD experience, or develop and disseminate a standard method for making graduate students' final work available online.

VT ETD: SURA FundingVT ETD: SURA Funding

Grant calls for Fox, Eaton, McMillan to

Develop a system "that people can use" Implement library and user friendly search and

delivery technology, plus programmatic archiving

Document and distribute training materials for this approach for other universities in the Southeast.

Grant calls for Fox, Eaton, McMillan to

Develop a system "that people can use" Implement library and user friendly search and

delivery technology, plus programmatic archiving

Document and distribute training materials for this approach for other universities in the Southeast.

VT ETD Funding: FIPSEVT ETD Funding: FIPSE

Although there are approximately 400,000 master's or doctoral degrees awarded nationally each year, many students are poorly prepared for a career in which electronic publishing and access to networked information systems will

be commonplace. Fox 9/96

Although there are approximately 400,000 master's or doctoral degrees awarded nationally each year, many students are poorly prepared for a career in which electronic publishing and access to networked information systems will

be commonplace. Fox 9/96

Hosted or Visited for ETD SupportHosted or Visited for ETD Support Onsite at: Arizona State University, Georgia Southern,

Brigham Young, Case Western Reserve, College of William and Mary, Cornell, Georgia, Michigan Tech, Pennsylvania State, Worchester Polytechnic, University of Florida, University of North Carolina at Greensboro, University of South Carolina, Vanderbilt, ACRL, ALA, CNI, CAUSE, OCLC, RBMS, SAA...

Hosted: Clemson, Mississippi State, Naval Post Graduate School, Rhodes University (South Africa), SUNY Buffalo, University of New Brunswick, Virginia Commonwealth, Virginia Military Institute, Wake Forest…

Onsite at: Arizona State University, Georgia Southern, Brigham Young, Case Western Reserve, College of William and Mary, Cornell, Georgia, Michigan Tech, Pennsylvania State, Worchester Polytechnic, University of Florida, University of North Carolina at Greensboro, University of South Carolina, Vanderbilt, ACRL, ALA, CNI, CAUSE, OCLC, RBMS, SAA...

Hosted: Clemson, Mississippi State, Naval Post Graduate School, Rhodes University (South Africa), SUNY Buffalo, University of New Brunswick, Virginia Commonwealth, Virginia Military Institute, Wake Forest…

From National to Networked DLTD Mission: Improve Graduate EducationFrom National to Networked DLTD Mission: Improve Graduate Education

Produce ETDs, use digital libraries, understand issues in publishing

Increase availability of student research Lower the cost of processing TDs Empower students to convey a richer message Empower universities to unlock information

resources Advance digital library technology

Produce ETDs, use digital libraries, understand issues in publishing

Increase availability of student research Lower the cost of processing TDs Empower students to convey a richer message Empower universities to unlock information

resources Advance digital library technology

http://scholar.lib.vt.edu/theses/

http://scholar.lib.vt.edu/theses/

NDLTD Membership: 1997-2003NDLTD Membership: 1997-2003

To join send letter of interest from the institution expressing interest in ETDS and NDLTD

No obligations Non-voting 122 US/international universities 16 US/international institutions 3 consortia

To join send letter of interest from the institution expressing interest in ETDS and NDLTD

No obligations Non-voting 122 US/international universities 16 US/international institutions 3 consortia

NDLTD’s Key ConstituenciesNDLTD’s Key Constituencies Faculty-Fox/VT, Moxley/USF, Pavani/PUC-Rio,

etc. Students--Allard/UKy, Edminster/USF Graduate school administrators--Eaton/VT,

Clark/OH Organizations

International: OAS, UNESCO, World Bank, national libraries

US: CNI, ARL; not CGS Librarians: grow information resources, services Companies--Adobe, OCLC, UMI/ProQuest

Faculty-Fox/VT, Moxley/USF, Pavani/PUC-Rio, etc.

Students--Allard/UKy, Edminster/USF Graduate school administrators--Eaton/VT,

Clark/OH Organizations

International: OAS, UNESCO, World Bank, national libraries

US: CNI, ARL; not CGS Librarians: grow information resources, services Companies--Adobe, OCLC, UMI/ProQuest

NDTLD Governance: 1997-2003NDTLD Governance: 1997-2003

Informal, voluntary, advisory Director: Ed Fox, VT professor of computer science Steering Committee

~30 members, met twice a year International organizations National libraries Publishers Technology companies Consortia Higher education institutions

Working groups: ETD MS, Strategic Planning

Informal, voluntary, advisory Director: Ed Fox, VT professor of computer science Steering Committee

~30 members, met twice a year International organizations National libraries Publishers Technology companies Consortia Higher education institutions

Working groups: ETD MS, Strategic Planning

NDLTD Program PrioritiesNDLTD Program Priorities Standards and metadata Promotion, education, outreach

Annual conferences Institutional representatives new to ETD initiative Institutional representatives experienced with ETDs Sponsors

Awards: innovation and leadership Incorporation and non-profit status Develop measures of success

Membership Open access to ETDs

Standards and metadata Promotion, education, outreach

Annual conferences Institutional representatives new to ETD initiative Institutional representatives experienced with ETDs Sponsors

Awards: innovation and leadership Incorporation and non-profit status Develop measures of success

Membership Open access to ETDs

http://www.ndltd.org/standards/metadata/current.html

http://www.ndltd.org/standards/metadata/current.html

NDLTD: 501(c)(3)NDLTD: 501(c)(3)

In order to better serve its membership, in May 2003 the NDTLD was duly formed as a nonstock corporation for worldwide charitable and educational purposes within the meaning of US the Internal Revenue Code. NDLTD is now headed by a Board of Directors, working with members on various committees to further the aims of the organization.

In order to better serve its membership, in May 2003 the NDTLD was duly formed as a nonstock corporation for worldwide charitable and educational purposes within the meaning of US the Internal Revenue Code. NDLTD is now headed by a Board of Directors, working with members on various committees to further the aims of the organization.

NDLTD Bylaws: Board of DirectorsNDLTD Bylaws: Board of Directors

3-35 persons with demonstrated interest in, concern for, ability to decide and address issues

Any national origin, sex, sexual orientation, religious affiliation, race, creed, color, profession

3 year terms; 1/3 elected each year Meet at annual meetings, at least Quorum is a majority Chair committees

3-35 persons with demonstrated interest in, concern for, ability to decide and address issues

Any national origin, sex, sexual orientation, religious affiliation, race, creed, color, profession

3 year terms; 1/3 elected each year Meet at annual meetings, at least Quorum is a majority Chair committees

NDLTD Bylaws: OfficersNDLTD Bylaws: Officers Executive Director

Operations manager See that policies, orders, resolutions carried out Ex officio member of all committees

Secretary Attend all meetings of BoD Prepare and maintain custody of minutes Keep a true and complete record of the proceedings of all meetings

Treasurer Keep correct and complete records of the financial condition; furnish at

BoD meetings Legal custodian of all monies, notes, securities, valuables Immediately deposit all funds in some reliable bank/depository

Such other officers, agents as necessary

Executive Director Operations manager See that policies, orders, resolutions carried out Ex officio member of all committees

Secretary Attend all meetings of BoD Prepare and maintain custody of minutes Keep a true and complete record of the proceedings of all meetings

Treasurer Keep correct and complete records of the financial condition; furnish at

BoD meetings Legal custodian of all monies, notes, securities, valuables Immediately deposit all funds in some reliable bank/depository

Such other officers, agents as necessary

NDLTD Board of Directors 2008NDLTD Board of Directors 2008Ellen Wagner Vinod Chachra Edward A. Fox Joseph Moxley Jude Edminster Suzie Allard William A. T. Clark Eric F. Van de Velde Gail McMillan John H. Hagen Denise A. D. Bedford Joan K. Lippincott Julia C. Blixrud Thomas B. Hickey

Ellen Wagner Vinod Chachra Edward A. Fox Joseph Moxley Jude Edminster Suzie Allard William A. T. Clark Eric F. Van de Velde Gail McMillan John H. Hagen Denise A. D. Bedford Joan K. Lippincott Julia C. Blixrud Thomas B. Hickey

Tony Cargnelutti Ana Pavani Hussein Suleman José Luis Borbinha Peter Schirmbacher Shalini R. Urs Christine Jewell Eva Müller Samson Soong Sharon Reeves Susan Copeland Xiaolin Zhang Austin McLean

Tony Cargnelutti Ana Pavani Hussein Suleman José Luis Borbinha Peter Schirmbacher Shalini R. Urs Christine Jewell Eva Müller Samson Soong Sharon Reeves Susan Copeland Xiaolin Zhang Austin McLean

NDLTD CommitteesNDLTD Committees Conference Planning Services and Standards Awards (Adobe and NDLTD), 2004 to date

Innovative ETD Innovating Learning through ETDs Leadership

Development (w/international subcommittees) Implementation Public Relations Governance: Executive, Finance, Nominating, Membership ETD Guide: U of So. Florida, UNESCO Union Catalog of ETDS: VTLS, OCLC

Conference Planning Services and Standards Awards (Adobe and NDLTD), 2004 to date

Innovative ETD Innovating Learning through ETDs Leadership

Development (w/international subcommittees) Implementation Public Relations Governance: Executive, Finance, Nominating, Membership ETD Guide: U of So. Florida, UNESCO Union Catalog of ETDS: VTLS, OCLC

http://www.ndltd.org/awards/awardscall2008.en.html

http://www.etdguide.org/

http://www.ndltd.org/awards/awardscall2008.en.html

http://www.etdguide.org/

The NDLTD Bylaws: MembersThe NDLTD Bylaws: Members

Categories Universities Consortia Supporting organizations Individuals

No voting rights Primary interest of the Board Expected to be actively involved in the

conferences and committee activities

Categories Universities Consortia Supporting organizations Individuals

No voting rights Primary interest of the Board Expected to be actively involved in the

conferences and committee activities

Benefits of NDLTD MembershipBenefits of NDLTD Membership Eligible to be aided by a Mentoring Program Discounts on conference registration fees Discounts on exhibits/displays at the Annual

Conference Support for harvesting into the Union Catalog Eligibility for NDLTD awards May serve on Committees and Board of Directors Access to member address (when shared) NEW: Preservation Network Join ETD-L: Send mail to [email protected].

Eligible to be aided by a Mentoring Program Discounts on conference registration fees Discounts on exhibits/displays at the Annual

Conference Support for harvesting into the Union Catalog Eligibility for NDLTD awards May serve on Committees and Board of Directors Access to member address (when shared) NEW: Preservation Network Join ETD-L: Send mail to [email protected].

NDLTD Membership Fee Structurehttp://www.ndltd.org/join.en.html

NDLTD Membership Fee Structurehttp://www.ndltd.org/join.en.html

$25: Individuals $100-$300: Single degree-granting or

supporting institution Consortium or Multicampus University

System: $200-$2,600: Category II-III (up to 50

members) $600-$7,800: Category I (up to 50 members)

$25: Individuals $100-$300: Single degree-granting or

supporting institution Consortium or Multicampus University

System: $200-$2,600: Category II-III (up to 50

members) $600-$7,800: Category I (up to 50 members)

The NDTLD Bylaws: ConferencesThe NDTLD Bylaws: Conferences

Annual Provide a forum for members and guests

Hear papers Promote discussions Other appropriate activities

Technical demonstrations Exhibits

Annual Provide a forum for members and guests

Hear papers Promote discussions Other appropriate activities

Technical demonstrations Exhibits

NDLTD ConferencesNDLTD Conferences 2009: University of Pittsburgh/West Virginia University 2008: Robert Gordon University, Aberdeen, Scotland 2007: Uppsala University, Sweden 2006: Bibliothèque de l'Université Laval, Quebec, Canada 2005: University of New South Wales, Sydney, Australia 2004: University of Kentucky, Lexington 2003: Humboldt-University, Berlin, Germany 2002: Brigham Young University, Provo, Utah 2001: California Institute of Technology, Pasadena 2000: University of South Florida, St. Petersburg 1999: Virginia Tech, Blacksburg 1998: MECCA - ITEC Conference, Tennessee

2009: University of Pittsburgh/West Virginia University 2008: Robert Gordon University, Aberdeen, Scotland 2007: Uppsala University, Sweden 2006: Bibliothèque de l'Université Laval, Quebec, Canada 2005: University of New South Wales, Sydney, Australia 2004: University of Kentucky, Lexington 2003: Humboldt-University, Berlin, Germany 2002: Brigham Young University, Provo, Utah 2001: California Institute of Technology, Pasadena 2000: University of South Florida, St. Petersburg 1999: Virginia Tech, Blacksburg 1998: MECCA - ITEC Conference, Tennessee

Availability of VT ETDsAvailability of VT ETDs

0

1000

2000

3000

4000

5000

6000

7000

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

WORLDWIDE

VT-ONLY

MIXED

NONE

0

1000

2000

3000

4000

5000

6000

7000

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

WORLDWIDE

VT-ONLY

MIXED

NONE

Increasing Availability of VT ETDsIncreasing Availability of VT ETDs

1999 2000 2003 2004 2005 2006

WORLDWIDE 886 47% 1277 54% 2693 58% 3488 63% 4383 68% 5868 73%VT-ONLY 585 31% 592 25% 1157 25% 1304 24% 1443 23% 1707 21%

MIXED 36 2% 61 3% 119 3% 137 2% 146 2% 149 2%NONE 374 20% 444 19% 646 14% 614 11% 429 7% 358 4%

1881 2374 4615 5543 6401 8082

VT ETD Author Survey 2007/08VT ETD Author Survey 2007/08

While preparing your ETD, where did you find answers to your questions? 60% VT ETD web site 18% Friends 12% My committee

Was this web site useful? 4% No 32% Somewhat 59% Useful - very useful

While preparing your ETD, where did you find answers to your questions? 60% VT ETD web site 18% Friends 12% My committee

Was this web site useful? 4% No 32% Somewhat 59% Useful - very useful


Compared to what you expected, how difficult was it to create a PDF file? 14 % More difficult 57% Less difficult 30% neutral

Compared to what you expected, how difficult was it to create a PDF file? 14 % More difficult 57% Less difficult 30% neutral


Where were you when you submitted? 35 % Off campus residence 25 % Campus office 13 % Off campus workplace

Where were you when you submitted? 35 % Off campus residence 25 % Campus office 13 % Off campus workplace


Compared to what you expected, how difficult was it to submit your ETD? 15 % more difficult 64 % less difficult 22 % neutral

Compared to what you expected, how difficult was it to submit your ETD? 15 % more difficult 64 % less difficult 22 % neutral


Within the next 1-2 years, what do you intend to publish from your ETD? 51% article 18% conference proceedings 4% book 3% chapter 4% nothing 17% don’t know

Within the next 1-2 years, what do you intend to publish from your ETD? 51% article 18% conference proceedings 4% book 3% chapter 4% nothing 17% don’t know


If you restricted access to your VT ETD, on what did you base this decision? 46% Advice of faculty 25% Personal choice 20% Other 4% Advice of others 3% Patent pending 3% Advice of publisher

If you restricted access to your VT ETD, on what did you base this decision? 46% Advice of faculty 25% Personal choice 20% Other 4% Advice of others 3% Patent pending 3% Advice of publisher

VT ETD User Survey 2007/08VT ETD User Survey 2007/08

If you are with a university, does it accept ETDs? 80% Yes 10% No 10% not from a university

If your university does not accept ETDs, do you think it should? 58% Yes 28% No opinion 14% No

If you are with a university, does it accept ETDs? 80% Yes 10% No 10% not from a university

If your university does not accept ETDs, do you think it should? 58% Yes 28% No opinion 14% No


Have you submitted an ETD? 69% No 31% Yes

What is your reason for using this digital library? 85% Research 7% Personal interest 5% Learn about ETDs 2% Job related

Have you submitted an ETD? 69% No 31% Yes

What is your reason for using this digital library? 85% Research 7% Personal interest 5% Learn about ETDs 2% Job related


If you searched for an ETD, how fast was the response to your search request? 6% Slow 84% Fairly fast, fast, very fast 9% didn’t search

If you downloaded any ETDs, how easy was it to find what you were looking for? 10% Difficult 90% Fairly easy, easy, very easy

If you searched for an ETD, how fast was the response to your search request? 6% Slow 84% Fairly fast, fast, very fast 9% didn’t search

If you downloaded any ETDs, how easy was it to find what you were looking for? 10% Difficult 90% Fairly easy, easy, very easy

Publishers’ surveys 1999-2002http://lumiere.lib.vt.edu/surveys/

Publishers’ surveys 1999-2002http://lumiere.lib.vt.edu/surveys/

According to the editorial policy, [OA/university-only] constitutes prior publication:

Open access ETDs 9% science publishers 14% social science publishers 15% humanities publishers

University-only accessible ETDs 1% science publishers 4% social science publishers 6% humanities publishers

According to the editorial policy, [OA/university-only] constitutes prior publication:

Open access ETDs 9% science publishers 14% social science publishers 15% humanities publishers

University-only accessible ETDs 1% science publishers 4% social science publishers 6% humanities publishers

NDLTD and Preservation of ETDsNDLTD and Preservation of ETDs

Primary concern for early initiatives Paper seen as more enduring Commercial alternatives: OCLC, ProQuest MetaArchive survey 2008

75% no formal preservation plan 92% interested in NDLTD preservation strategy Workshop at 2008 conference, Aberdeen

Primary concern for early initiatives Paper seen as more enduring Commercial alternatives: OCLC, ProQuest MetaArchive survey 2008

75% no formal preservation plan 92% interested in NDLTD preservation strategy Workshop at 2008 conference, Aberdeen

Digital preservation?Digital preservation?

The systematic management of digital works over an indefinite period of time.

Unlike traditional preservation, digital works demand ongoing attention--constant input of effort, time, and money. Technological and organizational change is the stumbling block for preserving digital information beyond a few years.

Digital preservation is processes and activities that ensure the continued access to works existing in digital formats.

The systematic management of digital works over an indefinite period of time.

Unlike traditional preservation, digital works demand ongoing attention--constant input of effort, time, and money. Technological and organizational change is the stumbling block for preserving digital information beyond a few years.

Digital preservation is processes and activities that ensure the continued access to works existing in digital formats.

Backup/IRs vs. Digital PreservationBackup/IRs vs. Digital Preservation

Backups are tactical measures--typically stored in a single location (often nearby or collocated with the servers backed up) and performed only periodically. Backups address short-term data loss via minimal investment of money and staff time resources. Backups are not a comprehensive solution to the problem of preserving information over time.

Digital preservation is strategic--a geographically dispersed set of secure caches of critical information. A true digital preservation program requires multi-institutional collaboration and at least some ongoing investment to realistically address the issues involved in preserving information over time.

Backups are tactical measures--typically stored in a single location (often nearby or collocated with the servers backed up) and performed only periodically. Backups address short-term data loss via minimal investment of money and staff time resources. Backups are not a comprehensive solution to the problem of preserving information over time.

Digital preservation is strategic--a geographically dispersed set of secure caches of critical information. A true digital preservation program requires multi-institutional collaboration and at least some ongoing investment to realistically address the issues involved in preserving information over time.

MetaArchive MetaArchive

A distributed digital preservation cooperative for digital archives

Established under the auspices of and with funding from the National Digital Information and Infrastructure Preservation Program (NDIIPP) of the Library of Congress

Sustained by cooperative fee memberships and LC contracts

Provides training and models for other groups to establish similar distributed digital preservation networks

Fosters broader awareness of digital preservation issues

A distributed digital preservation cooperative for digital archives

Established under the auspices of and with funding from the National Digital Information and Infrastructure Preservation Program (NDIIPP) of the Library of Congress

Sustained by cooperative fee memberships and LC contracts

Provides training and models for other groups to establish similar distributed digital preservation networks

Fosters broader awareness of digital preservation issues

Distributed Digital Preservation NetworkDistributed Digital Preservation Network

Effective preservation succeeds by replicating copies of content in secure, distributed locations over time.

Security reduces the likelihood that any single cache will be compromised.

Distribution reduces the likelihood that the loss of any single cache will lead to a loss of the preserved content.

A single organization is unlikely to have the capability to operate several geographically dispersed and securely maintained servers

Inter-institutional agreements will ensure commitment to act in concert over time.

Effective preservation succeeds by replicating copies of content in secure, distributed locations over time.

Security reduces the likelihood that any single cache will be compromised.

Distribution reduces the likelihood that the loss of any single cache will lead to a loss of the preserved content.

A single organization is unlikely to have the capability to operate several geographically dispersed and securely maintained servers

Inter-institutional agreements will ensure commitment to act in concert over time.

MetaArchive: Distributed Digital Preservation Networks Across the World, a Region, a State:MetaArchive: Distributed Digital Preservation Networks Across the World, a Region, a State:

Programmatically collects content from a host Preserves content among partners’ servers

Low cost to administer and run Standard hardware, free software Audits content and repairs as needed from host or partners

Disseminates content to only the appropriate users Host library’s clientele see the content from host’s site Unless it isn’t available from there Provide copies to partners only to audit and repair

Dark archive only

Programmatically collects content from a host Preserves content among partners’ servers

Low cost to administer and run Standard hardware, free software Audits content and repairs as needed from host or partners

Disseminates content to only the appropriate users Host library’s clientele see the content from host’s site Unless it isn’t available from there Provide copies to partners only to audit and repair

Dark archive only

Key Features of the MetaArchiveKey Features of the MetaArchive

Distributed preservation strategy Flexible organizational model Formal content selection process Capability for migrating archives Dark archiving strategy Low cost to deployment Self-sustaining incentives Simple exchange mechanisms

Distributed preservation strategy Flexible organizational model Formal content selection process Capability for migrating archives Dark archiving strategy Low cost to deployment Self-sustaining incentives Simple exchange mechanisms

Successful Disaster Recovery TestSuccessful Disaster Recovery Test Focused on: Hardware, Content, Network

Simulated and experienced crashing primary node Intentionally damaged content (truncate files) Disabled access to plug-ins Ran routine tests for “bad disk,” cache manager, conspectus

database, yum repository, kickstart script, xml configuration file, etc.

Reconstructed primary node, resurrected network, reconstructed content

Documentation

Focused on: Hardware, Content, Network

Simulated and experienced crashing primary node Intentionally damaged content (truncate files) Disabled access to plug-ins Ran routine tests for “bad disk,” cache manager, conspectus

database, yum repository, kickstart script, xml configuration file, etc.

Reconstructed primary node, resurrected network, reconstructed content

Documentation

ETD Preservation SurveyETD Preservation Survey

Help gauge the digital library community’s interest in establishing an ETD-specific preservation network.

14 multiple choice and short answer questions

95 responses Jan.-Feb. 2008

Help gauge the digital library community’s interest in establishing an ETD-specific preservation network.

14 multiple choice and short answer questions

95 responses Jan.-Feb. 2008


How did you learn about this survey?

17% ARL: Association of Research Libraries

15% ASERL: Association of Southeastern Research Libraries

16% CGS: Council of Graduate Schools

13% DLF: Digital Library Federation

39% NDLTD: Networked Digital Library of Theses and Dissertations

How did you learn about this survey?

17% ARL: Association of Research Libraries

15% ASERL: Association of Southeastern Research Libraries

16% CGS: Council of Graduate Schools

13% DLF: Digital Library Federation

39% NDLTD: Networked Digital Library of Theses and Dissertations


Does your institution accept ETDs? 20% NO 80% YES

If so, does your institution accept only electronic versions?

61% NO 39% YES

Does your institution accept ETDs? 20% NO 80% YES

If so, does your institution accept only electronic versions?

61% NO 39% YES

ETD Preservation SurveyETD Preservation SurveyEstimate the number of

ETDs added to your collection annually. 5-10 6% 20-50 15% 100-199 28% 200-299 8% 300-399 13% 500-599 7% 600-699 4% 700-799 6% 800-900 6% 1,000 7%

Estimate the number of ETDs added to your collection annually. 5-10 6% 20-50 15% 100-199 28% 200-299 8% 300-399 13% 500-599 7% 600-699 4% 700-799 6% 800-900 6% 1,000 7%

Estimate the number of ETDs in your collection. >100 27% 100-199 10% 200-499 14% 500-999 17% 1000-1999 13% 2000-4999 11% 10,000-20,180 7%

Estimate the number of ETDs in your collection. >100 27% 100-199 10% 200-499 14% 500-999 17% 1000-1999 13% 2000-4999 11% 10,000-20,180 7%

ETD Preservation SurveyETD Preservation Survey.pdf 21%.jpg 7%.wav 7%Other formats 7%.gif 6%.html 5%.mov 5%Any format 5%.avi 5%.mp3 5%.tif 5%.mpg 4%.doc 4%.xml 4%.png 3%.ppt 2%.aif 2%.qt 2%

.pdf 21%.jpg 7%.wav 7%Other formats 7%.gif 6%.html 5%.mov 5%Any format 5%.avi 5%.mp3 5%.tif 5%.mpg 4%.doc 4%.xml 4%.png 3%.ppt 2%.aif 2%.qt 2%

.aif 2% .avi 5% .doc 4% .gif 6% .html 5% .jpg 7% .mov 5% .mp3 5% .mpg 4% .pdf 21% .png 3% .ppt 2% .qt 2% .tif 5% .wav 7% .xml 4% Any format 5% Other formats 7%

.aif 2% .avi 5% .doc 4% .gif 6% .html 5% .jpg 7% .mov 5% .mp3 5% .mpg 4% .pdf 21% .png 3% .ppt 2% .qt 2% .tif 5% .wav 7% .xml 4% Any format 5% Other formats 7%


Does your institution have a formalized preservation plan for its ETDs?

73.68% NO (70/95 responses)

26.32% YES (25/95 responses)

97.94% of the people who took this survey (95/97) answered this question.

Does your institution have a formalized preservation plan for its ETDs?





Do you have experience with or knowledge of LOCKSS-based preservation networks?




Do you have experience with or knowledge of LOCKSS-based preservation networks?





Would your institution be interested in participating in an ETD-specific LOCKSS-based collaborative distributed digital archive sponsored by the NDLTD?

49.47% MAYBE (47/95 responses)42.11% YES (40/95 responses)8.42% NO (8/95 responses)


Would your institution be interested in participating in an ETD-specific LOCKSS-based collaborative distributed digital archive sponsored by the NDLTD?

49.47% MAYBE (47/95 responses)42.11% YES (40/95 responses)8.42% NO (8/95 responses)



If yes, would there be a preference for 17.95% Dark archiving (14/78

responses)

41.03% Public archive (32/78 responses)

41.03% Dim archiving (32/78 responses)


If yes, would there be a preference for 17.95% Dark archiving (14/78

responses)

41.03% Public archive (32/78 responses)

41.03% Dim archiving (32/78 responses)



What would be the level of participation for your institution in participating in the NDLTD distributed digital preservation archive?

45.95% Contributing

29.73% Preservation

24.32% Sustaining

What would be the level of participation for your institution in participating in the NDLTD distributed digital preservation archive?

45.95% Contributing

29.73% Preservation

24.32% Sustaining


What platform or repository structure are you using to collect, disseminate, and store your ETDs?

10% ETDdb

1% Eprints

2% Fedora

19% DSpace

22% In-house solution

46% Other platform or repository (1-3: CONTENTdm, Digital Commons, DigiTool, OhioLink, ProQuest, …)

What platform or repository structure are you using to collect, disseminate, and store your ETDs?

10% ETDdb

1% Eprints

2% Fedora

19% DSpace

22% In-house solution

46% Other platform or repository (1-3: CONTENTdm, Digital Commons, DigiTool, OhioLink, ProQuest, …)


What information would your institution need to participate in an ETD DDPN?

Costs: 38 Staffing: 16 Technical issues: 12 Expectations, responsibilities: 12 Hardware: 9 Long term goals, sustainability: 6 Access: 6 Procedures: 4 Agreement, legal terms: 4

What information would your institution need to participate in an ETD DDPN?

Costs: 38 Staffing: 16 Technical issues: 12 Expectations, responsibilities: 12 Hardware: 9 Long term goals, sustainability: 6 Access: 6 Procedures: 4 Agreement, legal terms: 4


Comments/concerns, particularly the distributed model that the MetaArchive Cooperative is considering for ETDs

A welcome opportunity: 8 Still not enough: 5 Migration? 3 Confidential ETDs? 2 Not a priority: 2 Using CDs: 2

Comments/concerns, particularly the distributed model that the MetaArchive Cooperative is considering for ETDs

A welcome opportunity: 8 Still not enough: 5 Migration? 3 Confidential ETDs? 2 Not a priority: 2 Using CDs: 2

NDLTD Distributed Preservation Workshop

June 4, 2008

11th International ETD Conference

Aberdeen, Scotland: Robert Gordon University

http://scholar.lib.vt.edu/theses/DDPNWorkshop200806.pdf

June 4, 2008

11th International ETD Conference

Aberdeen, Scotland: Robert Gordon University

http://scholar.lib.vt.edu/theses/DDPNWorkshop200806.pdf

Documents

The NDLTD and a History of ETDs Gail McMillan Director, Digital Library and Archives Virginia Tech OETDA, March 28, 2008 Gail McMillan Director, Digital