THE LIFE OF A TRANSACTIONTHE LIFE OF A TRANSACTIONDay 1Day 1

Transaction Received in Accounts Payable

Clocked & Sorted (Invoices referencing Purchase Orders, ok2pays, Petty Cash, Advances, Wire Transfers & Check Requests)

Ok2pay and PO invoices are counted by processing unit and batched and mailed for Invoice Processing Services (IPS) (50 transactions per Batch)

Check Request, Petty Cash, Advances are reviewed and counted by Team Lead and batched for Processors.

THE LIFE OF A TRANSACTION THE LIFE OF A TRANSACTION Day 2Day 2

Processors pick up Transactions in folders and Count them to verify 35 and sign them out.

Process Transactions into Oracle

The Processors bring their work back at the end of day with their invoice register and check it in with Team Lead.

Processors label and prepare their batches for imaging and file in AP for 1 month upon which time they are sent to the IPS.

THE LIFE OF A TRANSACTION THE LIFE OF A TRANSACTION

Transaction was approved/passed validation.

Yes

No

Transaction is placed on hold.

Transaction is paid according to invoice terms.

Transaction is reviewed & researched.

Invoice is placed on the department’s Invoice Work list for review, approval, PTAEO.

Transaction is paid according to invoice terms

Day 4-9

Day 3

Data EntryData Entry

Accounts Payable Accounts Payable Check Request – Tax and International Check Request – Tax and International

TransactionsTransactions Petty Cash ReplenishmentPetty Cash Replenishment Advance RequestAdvance Request

Invoice Processing ServiceInvoice Processing Service OK2Pay InvoicesOK2Pay Invoices Invoices Referencing Purchase OrdersInvoices Referencing Purchase Orders Check Requests (Domestic Check Requests (Domestic

Reimbursements)Reimbursements)

Accounts Payable Service Level Agreements

(Based on Business Days)

Vendor Set UpVendor Set Up 2-3 Days Turn around Time2-3 Days Turn around Time

Invoices (Pos & OK2Pay)Invoices (Pos & OK2Pay) 3-5 Days Turn around Time3-5 Days Turn around Time

Check Requests, Petty Cash, Advances, WiresCheck Requests, Petty Cash, Advances, Wires 2-3 Days Turn Around Time2-3 Days Turn Around Time

Invoices on HoldInvoices on Hold 3-5 Days Turn Around Time3-5 Days Turn Around Time