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LSTA Annual Training Meeting, April 18, 2017Lisa M. Frehill and Matt Birnbaum
Office of Impact Assessment and Learning
The Grants to States Portfolio:FY 2014-FY 2015
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Methodology‐‐ Summary
Analysis– Descriptive statistics– GIS (Beta)
Comparisons• Focal areas• States/territories
FY 2014 – FY 2015
2
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NewSPRAnalyticalCapabilities
Rolling up
14 Intents
14 Intents
38 Subjects
6 Focal Areas
Activities Projects States/Territories
Levels of Analysis
Drilling down
3
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SLAAGroupings
10 States (620 Projects; 1,323 Activities)
AZ, CA, FL, IL, NC, OH, PA, TX, VA, WA
10 States (620 Projects; 1,323 Activities)
AZ, CA, FL, IL, NC, OH, PA, TX, VA, WA
20 States/territories(898 Projects; 1,876 Activities)
AK, AL, CO, CT, DC, IN, KS, KY, MA, MD, MN, MO, MS, NV, OR, PR, SC, SD, UT, WI
20 States/territories(898 Projects; 1,876 Activities)
AK, AL, CO, CT, DC, IN, KS, KY, MA, MD, MN, MO, MS, NV, OR, PR, SC, SD, UT, WI
17 States/territories(129 Projects; 285 Activities)
AS, DE, GU, HI, ID, ME, MT, NE, NH, NM, ND, NoM, RI, VT, VI, WV, WY
17 States/territories(129 Projects; 285 Activities)
AS, DE, GU, HI, ID, ME, MT, NE, NH, NM, ND, NoM, RI, VT, VI, WV, WY
9 States(121 Projects; 331 Activities)
AR, GA, IA, LA, MI, NJ, NY, OK, TN
9 States(121 Projects; 331 Activities)
AR, GA, IA, LA, MI, NJ, NY, OK, TN
Rel
ativ
e A
llotm
ent
Siz
eR
elat
ive
Allo
tmen
t S
ize
“Sm
alle
r”“L
arg
er”
Predominant Grantee TypePredominant Grantee Type
Predominantly Subgrants Predominantly SLAA
4
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The“BigPicture”:StateProjectReportsDataSnapshot
97% of FY15 projects had ONE intent
72% of FY15 projects had 1-2 activities
FY 2015 are not final data
Number of states/territoriesNumber of projectsNumber of activitiesActivities per project Number Percent Number Percent
1 ‐ 2 1,288 73% 1,114 72%3 ‐ 5 405 23% 367 24%6 ‐ 8 36 2% 46 3%9 or more 29 2% 23 1%
Intents per project1 1,685 96% 1,490 97%2 68 4% 46 3%3 5 0% 3 0%
Budget per projectAverage total budget Median total budgetAverage LSTA fundsMedian LSTA funds
FY 2014 FY 2015
$209,979$23,681$84,329$15,000
$239,596$26,923$90,324$17,882
531,7583,815
561,5393,308
5
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DescribingProfile
How much (budget) Why (Intents, focal areas) Who (Grantees, partners, beneficiaries) What (Subjects and project tags) Where (Locales) How (Activities) What do we get? …
– Outcomes/Outputs/Results Afternoon discussion
6
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Howmuch?‐ LevelofProjectBudgets,FY2014andFY2015
N % N % N % N %Under $7,500 369 21% 510 29% 326 21% 450 29%$7,500 - $24,999 532 30% 541 31% 418 27% 409 27%$25,000 - $49,999 231 13% 195 11% 186 12% 181 12%$50,000 - $99,999 208 12% 203 12% 208 14% 197 13%$100,000 - $249,999 187 11% 162 9% 172 11% 168 11%$250,000 - $999,999 170 10% 127 7% 169 11% 119 8%$1 M or more 61 3% 20 1% 60 4% 15 1%
TOTAL 1758 Projects 1539 Projects
FY 2014 FY 2015Total Budget LSTA Funds Total Budget LSTA Funds
7
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Howmuch?TotalBudgetbyStateGroup
Subgrants SLAAs Subgrants SLAAs Subgrants SLAAs Subgrants SLAAsUnder $7,500 28% 12% 15% 7% 29% 9% 16% 7%$7,500 - $24,999 38% 12% 27% 7% 32% 19% 26% 10%$25,000 - $49,999 10% 13% 17% 16% 12% 8% 13% 11%$50,000 - $99,999 9% 14% 16% 15% 8% 21% 18% 16%$100,000 - $249,999 7% 21% 13% 12% 8% 15% 13% 16%$250,000 - $999,999 6% 26% 9% 31% 7% 24% 10% 24%$1 M or more 2% 3% 3% 13% 3% 3% 3% 17%Number of Projects 898 129 620 121 738 143 549 109
Small Allotments Large Allotments Small Allotments Large AllotmentsFY 2014 FY 2015
8
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Why? ‐ ProjectsinEachFocalArea,FY2014‐FY2015
Note: About 3% of projects have more than one focal area. 9
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Why? NumberofStateswithActivitiesinEachFocalArea,FY2015
10
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Average Project Budget by Focal Area
Information Access $351,599Institutional Capacity $294,871
Economic Development $87,993Lifelong learning $74,544Civic Engagement $68,779Human Services $59,212
HowMuch&Why?TotalBudgetbyNumberofProjectsforEachFocalArea,FY2014&FY2015(Combined)
11
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12
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
0 100 200 300 400 500 600 700
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Small Subgrants
Averag
e = 278.8 projects
Average = $57.4M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
0 20 40 60 80 100
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large SLAAs
Averag
e = 39.3 projects
Average = $20.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic EngagementEconomic
Development$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
0 20 40 60 80 100 120 140
Total Bud
get, FY14+FY15 ($M)
Number of Projects (Small SLAAs)Av
erag
e = 48
.3 projects
Average = $10.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
0 50 100 150 200 250 300 350 400 450
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large Subgrants
Averag
e = 201.8projects
Average = $37.7MLAR
GE
SM
ALL
Predom. Subgrants Predom. SLAAsN = 10
N = 17
N = 20
N = 9
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13
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
0 100 200 300 400 500 600 700
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Small Subgrants
Averag
e = 278.8 projects
Average = $57.4M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
0 20 40 60 80 100
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large SLAAs
Averag
e = 39.3 projects
Average = $20.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic EngagementEconomic
Development$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
0 20 40 60 80 100 120 140
Total Bud
get, FY14+FY15 ($M)
Number of Projects (Small SLAAs)Av
erag
e = 48
.3 projects
Average = $10.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
0 50 100 150 200 250 300 350 400 450
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large Subgrants
Averag
e = 201.8projects
Average = $37.7MLAR
GE
SM
ALL
Predom. Subgrants Predom. SLAAsN = 10
N = 17
N = 20
N = 9
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14
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
0 100 200 300 400 500 600 700
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Small Subgrants
Averag
e = 278.8 projects
Average = $57.4M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
0 20 40 60 80 100
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large SLAAs
Averag
e = 39.3 projects
Average = $20.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic EngagementEconomic
Development$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
0 20 40 60 80 100 120 140
Total Bud
get, FY14+FY15 ($M)
Number of Projects (Small SLAAs)Av
erag
e = 48
.3 projects
Average = $10.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
0 50 100 150 200 250 300 350 400 450
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large Subgrants
Averag
e = 201.8projects
Average = $37.7MLAR
GE
SM
ALL
Predom. Subgrants Predom. SLAAsN = 10
N = 17
N = 20
N = 9
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15
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
0 100 200 300 400 500 600 700
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Small Subgrants
Averag
e = 278.8 projects
Average = $57.4M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
0 20 40 60 80 100
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large SLAAs
Averag
e = 39.3 projects
Average = $20.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic EngagementEconomic
Development$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
0 20 40 60 80 100 120 140
Total Bud
get, FY14+FY15 ($M)
Number of Projects (Small SLAAs)Av
erag
e = 48
.3 projects
Average = $10.5M
Lifelong learning
Information Access
Institutional Capacity
Human Services
Civic Engagement
Economic Development
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
0 50 100 150 200 250 300 350 400 450
Total Bud
get, FY14+FY15 ($M)
Number of Projects ‐ Large Subgrants
Averag
e = 201.8projects
Average = $37.7MLAR
GE
SM
ALL
Predom. Subgrants Predom. SLAAsN = 10
N = 17
N = 20
N = 9
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SPRProjectLevelDataFY2014– FY2015• Who? Grantee Types• What? Subjects & Project Tags• Where? Locales
16
14 Intents
38 Subjects
Drilling down
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Who?Grantees
Academic5%
Consortia5%
Other2%
Public51%
School3%
SLAA33%
Special1%
FY 2014(n = 1,758)
Academic4% Consortia
5%Other3%
Public46%
School3%
SLAA38%
Special1%
FY 2015 (n = 1,539)
Slightly greater percentage of public libraries in FY 2014 and slightly greater percentage of SLAAs in FY 2015 17
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Who – Partners&Beneficiaries
Beneficiaries
Beneficiary FY 2014 FY 2015
Library Workforce 31% 33%Public 69% 67%Among Public:General 48% 48%Targeted Segment(s) 52% 52%
Level FY 2014 FY 2015Libraries 40% 40%
Museums, Historical Societies, Archives,Cultural Heritage Orgs.
14% 13%
Schools 12% 12%
Human ServiceOrganizations
6% 6%
Adult Education 4% 5%
Preschools 2% 3%
Other 9% 10%
Partners
18Year-on-year – highly consistent
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What? Subjects(seeHandout)
Arts, Culture & Humanities Health & Wellness Library Infrastructure & CapacityBusiness & Finance Parenting & family skills Broadband adoption
Employment Personal/Family health & wellness Buildings & facilitiesPersonal Finance History CertificationSmall Business Languages Collection development & management
Civic Affairs Literacy Continuing education & staff developmentCommunity concerns Adult literacy Disaster preparednessGovernment Digital literacy Library skills
Education Early literacy Outreach & partnershipsAfter‐school activities Programming & event planningCurriculum support Research & statistics
Environment Summer reading program Systems & technologiesGeneral (select only for electronic databases or other data sources)
Science, Technology, Engineering, & Math (STEM)
Other
Reading program (not summer reading)
19
• Up to two subjects can be entered for each intent• Up to three intents can be entered for each project• Most common (FY15): Library Infrastructure & Capacity (447
projects, 8.1% of all)
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What?ProjectTags
Number of Tags # Projects % of Projects # Unique Tags # Projects % of Projects # Unique Tags
0 447 25.3% 372 24.2%
1 423 23.9% 714 405 26.3% 663
2 451 25.5% 532 325 21.1% 483
3 447 25.3% 272 437 28.4% 292
Total 1,768 1,539
FY 2014 FY 2015
Issue: Free-form entry difficulty with interpretationExample “Maker” activities:• 12 variations in FY14, • 20 variations in FY 15,• Used in combination with other terms once each year.
(Difficult to see – leading spaces in some entries.)
1 Maker2 maker space3 makers4 makerspace5 Makerspace6 MakerSpace7 making8 Making9 MakerSpaces10 makerspaces11 Makerspaces12 Maker13 Maker kits14 Maker Space15 MakerPlay16 makerspace17 Makerspace18 MakerSpace
19makerspace; entrepreneurship; job search
20 makerspaces21 Making22 making 20
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What?FY2015ProjectTags
21
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Where?MappingOurTerrain,WorkinProgress
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Where?Example– LocaleMappingR
elat
ive
Allo
tmen
t S
ize
Rel
ativ
e A
llotm
ent
Siz
e
“Sm
alle
r”“L
arg
er”
Predominant Grantee TypePredominant Grantee Type
Predominantly Subgrants Predominantly SLAA
23
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SPRActivityLevelData,FY2014andFY2015How? Activities
24
Projects
Activities
Drilling down … further still
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How?NumberofActivities– SimilarDistributionsinFY2014andFY2015
0
100
200
300
400
500
600
700
800
900
0 5 10 15 20 25 30 35
Num
ber o
f Projects
Number of Activities
FY 2014 (n=1,758) FY 2015 (n=1,539)
3.7% of FY 2014 and 3.8% of FY 2015 projects reported 6 or more activities.
FY14 FY151 ‐ 2 1,288 1,1143 ‐ 5 405 3676 ‐ 8 36 46
9 or more 29 23
# Activities per Project
25
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How?TypesofActivities,FY14‐FY15
42%, 1,612 44%, 1,284
50%, 1,902 49%, 1,442
4%, 162 5%, 1424%, 152 2%, 50
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY 2014(n = 3,828)
FY 2015(n = 2,918)
Percen
t of A
ctivities
Procurement
Planning &Evaluation
Instruction
Content
26
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How&Why?FY2015ActivityTypebyFocalArea
Note: All Procurement activities were, by definition, in the Institutional Capacity Focal Area. 27
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Questions/Discussion
Which of the data “stories” shared capture issues that are most relevant to you in your state/territory? What tools would be useful to make use of the data at the state/territory level to inform assessment of outcomes? What support do you need from IMLS to do what you want to do with the data?
28
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Q&A
Contact information:• Matt Birnbaum [email protected]• Lisa M. Frehill [email protected] 29
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