THE FALL SEMESTER HOW PRIVATE COLLEGES CAN PREPARE FOR THE

RETURN TO CAMPUS

AGENDA

Brenda Rice Higher Education

Risk Control Advisor

PANELISTS

Blake WellsHigher

Education Practice Lead

bull IMA Team amp Resources

bull Insurance amp Risk Management Outlook

bull Considerations in Returning to Campus

bull Additional Resources

IMA HIGHER EDUCATION TEAM COVID-19 TASK FORCE

2

Tina CoxClaims amp Crisis Management

Blake WellsVice President Practice

Strategy Director

Sean JacksonManaging Director

Global Risk

Ryan ArcherClient Services

Director Account Executive

Debbie BrevikCommercial Lines

Team Leader

Brenda RiceRisk Control Advisor

Tim BurkeDirector Cyber Risk

KC RippsteinCompliance Practice

Leader

Jill DiGrappaDirector Employee

and Student Wellness

Todd LewisEmployee Benefits

Team Leader

Blake Wells ndash blakewellsimacorpcom (m) 316-371-1859Brenda Rice ndash Brendariceimacorpcom (m) 913-912-2932

httpsimacorpcomhigher-education-program httpsimacorpcombusinessalert-center-coronavirus

AGENDA

Brenda Rice Higher Education

Risk Control Advisor

PANELISTS

Blake WellsHigher

Education Practice Lead

bull IMA Team amp Resources

bull Insurance amp Risk Management Outlook

bull Considerations in Returning to Campus

bull Additional Resources

IMA HIGHER EDUCATION TEAM COVID-19 TASK FORCE

2

Tina CoxClaims amp Crisis Management

Blake WellsVice President Practice

Strategy Director

Sean JacksonManaging Director

Global Risk

Ryan ArcherClient Services

Director Account Executive

Debbie BrevikCommercial Lines

Team Leader

Brenda RiceRisk Control Advisor

Tim BurkeDirector Cyber Risk

KC RippsteinCompliance Practice

Leader

Jill DiGrappaDirector Employee

and Student Wellness

Todd LewisEmployee Benefits

Team Leader

Blake Wells ndash blakewellsimacorpcom (m) 316-371-1859Brenda Rice ndash Brendariceimacorpcom (m) 913-912-2932

httpsimacorpcomhigher-education-program httpsimacorpcombusinessalert-center-coronavirus

IMA HIGHER EDUCATION TEAM COVID-19 TASK FORCE

2

Tina CoxClaims amp Crisis Management

Blake WellsVice President Practice

Strategy Director

Sean JacksonManaging Director

Global Risk

Ryan ArcherClient Services

Director Account Executive

Debbie BrevikCommercial Lines

Team Leader

Brenda RiceRisk Control Advisor

Tim BurkeDirector Cyber Risk

KC RippsteinCompliance Practice

Leader

Jill DiGrappaDirector Employee

and Student Wellness

Todd LewisEmployee Benefits

Team Leader

Blake Wells ndash blakewellsimacorpcom (m) 316-371-1859Brenda Rice ndash Brendariceimacorpcom (m) 913-912-2932

httpsimacorpcomhigher-education-program httpsimacorpcombusinessalert-center-coronavirus

IMArsquoS RESPONSE TO COVID-19

Created by the IMA COVID-19 Response Team

Set up a Client Alert Center with dozens of updates alerts and pieces of guidance bull Weekly webinars to provide updates and answer client questions in real-time

3

Higher Education Resources

ACHA ndash (American College Health Association) Link HERE

URMIA ndash (University Risk Mgt amp Insurance Association)

HEMHA ndash (Higher Education Mental Health Alliance)

ACE ndash (American Council on Education)

NACUBO - (Nat Assoc of College amp Univ Business Officers)

Inside Higher Ed

AGB ndash (Association of Governing Boards)

httpsimacorpcombusinessalert-center-coronavirus

WHAT COMES NEXT FROM AN INSURANCE PERSPECTIVE

4

ldquoBuyers insurers call for

911 type fund to relieve

COVID-19 impactrdquo

Business Insurance Magazine

ldquoCyber emerges as top

Risk Concern according

to recent surveyrdquo

Allianz Insurance

ldquoGrowing number of students

suing colleges that moved classes

online amid pandemicrdquo

USA Today

ldquoInsurers Worry Virus-

Linked Costs May Reach

$383 Billion a Monthrdquo

Bloomberg

ldquoAs collegesrsquo coronavirus

costs rise insurance

coverage still unclearrdquo

Education Dive

REOPENING HIGHER EDUCATION

RISK CONTROL

RISK CONTROL CONSIDERATIONS

Disclaimer All requirements are constantly changing so although these are suggestive precautions or measures to take today they may change tomorrow or next week Therefore ensure you do your own research to be as up to date as possible on guidelines

6

Workplace Readiness

Prepare the Building

Prepare the Workforce

Preparedness for Positive Cases

Communicate

Create a Social Distancing Plan

PREPARE THE BUILDING

7

Cleaning plans pre-return inspections building system checks

bull Safety of all workers and students

bull Ready mechanical and water systems HVAC and FireLife Safety Systems

bull Clean with products from approved lists from governing authorities

bull Stock up on cleaning supplies

bull Review and prepare plans regarding changes to cleaning scope or any additional services

bull Engage vendors in back to school plan

DISINFECTING AND CHEMICAL SAFETY

1 Only use cleaning and disinfecting products that are identified on EPA List N Disinfectants registered with the Environmental Protection Agency (EPA) against SARS-CoV-2 which is the virus that causes COVID-19 httpswwwepagovpesticide-registrationlist-n-disinfectants-use-against-sars-cov-2

2 Obtain and review Safety Data Sheets for each product being considered to ensure that any product hazards and controls such as PPE are acceptable and that products are compatible with your propertyrsquos surfaces fixtures fabrics etc

3 Determine the need for specific tools and secondary containers for proper use of the product to ensure that sprays and other methods of application are performed correctly safely and per the manufacturerrsquos recommendations

4 Consider alternative product application equipment such as pressurized spray containers and electrostatic sprayers and ensure that whatever application equipment is used does not compromise the effectiveness of the sanitizer or disinfectant on the surfaces applied

5 Test samples of surfaces and fabrics throughout the property to ensure that products do not damage or stain surfaces and fabrics

6 Determine cleaning product vendorrsquos ability to assist in training employees in the correct mixturedilution (if necessary) use of appropriate secondary containers and labeling and use of cleaning product(s)

8

REOPENING HIGHER EDUCATION

RISK CONTROL

RISK CONTROL CONSIDERATIONS

Disclaimer All requirements are constantly changing so although these are suggestive precautions or measures to take today they may change tomorrow or next week Therefore ensure you do your own research to be as up to date as possible on guidelines

6

Workplace Readiness

Prepare the Building

Prepare the Workforce

Preparedness for Positive Cases

Communicate

Create a Social Distancing Plan

PREPARE THE BUILDING

7

Cleaning plans pre-return inspections building system checks

bull Safety of all workers and students

bull Ready mechanical and water systems HVAC and FireLife Safety Systems

bull Clean with products from approved lists from governing authorities

bull Stock up on cleaning supplies

bull Review and prepare plans regarding changes to cleaning scope or any additional services

bull Engage vendors in back to school plan

DISINFECTING AND CHEMICAL SAFETY

1 Only use cleaning and disinfecting products that are identified on EPA List N Disinfectants registered with the Environmental Protection Agency (EPA) against SARS-CoV-2 which is the virus that causes COVID-19 httpswwwepagovpesticide-registrationlist-n-disinfectants-use-against-sars-cov-2

2 Obtain and review Safety Data Sheets for each product being considered to ensure that any product hazards and controls such as PPE are acceptable and that products are compatible with your propertyrsquos surfaces fixtures fabrics etc

3 Determine the need for specific tools and secondary containers for proper use of the product to ensure that sprays and other methods of application are performed correctly safely and per the manufacturerrsquos recommendations

4 Consider alternative product application equipment such as pressurized spray containers and electrostatic sprayers and ensure that whatever application equipment is used does not compromise the effectiveness of the sanitizer or disinfectant on the surfaces applied

5 Test samples of surfaces and fabrics throughout the property to ensure that products do not damage or stain surfaces and fabrics

6 Determine cleaning product vendorrsquos ability to assist in training employees in the correct mixturedilution (if necessary) use of appropriate secondary containers and labeling and use of cleaning product(s)

8

RISK CONTROL CONSIDERATIONS

Disclaimer All requirements are constantly changing so although these are suggestive precautions or measures to take today they may change tomorrow or next week Therefore ensure you do your own research to be as up to date as possible on guidelines

6

Workplace Readiness

Prepare the Building

Prepare the Workforce

Preparedness for Positive Cases

Communicate

Create a Social Distancing Plan

PREPARE THE BUILDING

7

Cleaning plans pre-return inspections building system checks

bull Safety of all workers and students

bull Ready mechanical and water systems HVAC and FireLife Safety Systems

bull Clean with products from approved lists from governing authorities

bull Stock up on cleaning supplies

bull Review and prepare plans regarding changes to cleaning scope or any additional services

bull Engage vendors in back to school plan

DISINFECTING AND CHEMICAL SAFETY

1 Only use cleaning and disinfecting products that are identified on EPA List N Disinfectants registered with the Environmental Protection Agency (EPA) against SARS-CoV-2 which is the virus that causes COVID-19 httpswwwepagovpesticide-registrationlist-n-disinfectants-use-against-sars-cov-2

2 Obtain and review Safety Data Sheets for each product being considered to ensure that any product hazards and controls such as PPE are acceptable and that products are compatible with your propertyrsquos surfaces fixtures fabrics etc

3 Determine the need for specific tools and secondary containers for proper use of the product to ensure that sprays and other methods of application are performed correctly safely and per the manufacturerrsquos recommendations

4 Consider alternative product application equipment such as pressurized spray containers and electrostatic sprayers and ensure that whatever application equipment is used does not compromise the effectiveness of the sanitizer or disinfectant on the surfaces applied

5 Test samples of surfaces and fabrics throughout the property to ensure that products do not damage or stain surfaces and fabrics

6 Determine cleaning product vendorrsquos ability to assist in training employees in the correct mixturedilution (if necessary) use of appropriate secondary containers and labeling and use of cleaning product(s)

8

PREPARE THE BUILDING

7

Cleaning plans pre-return inspections building system checks

bull Safety of all workers and students

bull Ready mechanical and water systems HVAC and FireLife Safety Systems

bull Clean with products from approved lists from governing authorities

bull Stock up on cleaning supplies

bull Review and prepare plans regarding changes to cleaning scope or any additional services

bull Engage vendors in back to school plan

DISINFECTING AND CHEMICAL SAFETY

1 Only use cleaning and disinfecting products that are identified on EPA List N Disinfectants registered with the Environmental Protection Agency (EPA) against SARS-CoV-2 which is the virus that causes COVID-19 httpswwwepagovpesticide-registrationlist-n-disinfectants-use-against-sars-cov-2

2 Obtain and review Safety Data Sheets for each product being considered to ensure that any product hazards and controls such as PPE are acceptable and that products are compatible with your propertyrsquos surfaces fixtures fabrics etc

3 Determine the need for specific tools and secondary containers for proper use of the product to ensure that sprays and other methods of application are performed correctly safely and per the manufacturerrsquos recommendations

4 Consider alternative product application equipment such as pressurized spray containers and electrostatic sprayers and ensure that whatever application equipment is used does not compromise the effectiveness of the sanitizer or disinfectant on the surfaces applied

5 Test samples of surfaces and fabrics throughout the property to ensure that products do not damage or stain surfaces and fabrics

6 Determine cleaning product vendorrsquos ability to assist in training employees in the correct mixturedilution (if necessary) use of appropriate secondary containers and labeling and use of cleaning product(s)

8

DISINFECTING AND CHEMICAL SAFETY

1 Only use cleaning and disinfecting products that are identified on EPA List N Disinfectants registered with the Environmental Protection Agency (EPA) against SARS-CoV-2 which is the virus that causes COVID-19 httpswwwepagovpesticide-registrationlist-n-disinfectants-use-against-sars-cov-2

2 Obtain and review Safety Data Sheets for each product being considered to ensure that any product hazards and controls such as PPE are acceptable and that products are compatible with your propertyrsquos surfaces fixtures fabrics etc

3 Determine the need for specific tools and secondary containers for proper use of the product to ensure that sprays and other methods of application are performed correctly safely and per the manufacturerrsquos recommendations

4 Consider alternative product application equipment such as pressurized spray containers and electrostatic sprayers and ensure that whatever application equipment is used does not compromise the effectiveness of the sanitizer or disinfectant on the surfaces applied

5 Test samples of surfaces and fabrics throughout the property to ensure that products do not damage or stain surfaces and fabrics

6 Determine cleaning product vendorrsquos ability to assist in training employees in the correct mixturedilution (if necessary) use of appropriate secondary containers and labeling and use of cleaning product(s)

8

CLEANING METHODS

Ultra-Low Volume (ULV) Fogging Scope

Non therm al ULV fogging is a disinfecting method that sprays micro particles of disinfectant anti-viral solution It spreads throughout the room clinging to all surfaces porous non-porous vents and air handling systems ULV fogging will treat and disinfect areas that are impossible to reach with traditional deep cleaning alone

Electrostatic Spraying Scope

Electrostatic spray surface cleaning is the process of spraying an electrostatically charged mist onto surfaces and objects Electrostatic spray uses a specialized solution that is combined with air and atomized by an electrode inside the sprayer Subsequently the spray contains positively charged particles that can aggressively adhere to surfaces and objects Because the particles in the spray are positively charged they cling to and coat any surface

Deep Clean Scope

EPA-approved disinfectant can be applied to surfaces with saturated towels or sponges for germs parasites pathogens fungi and other infectious agents Completely wet pre-cleaned hard non-porous surfaces with EPA-approved disinfectant and allow to remain wet for 5+ minutes dwell time (refer to product label) Wipe area clean with a towel or sponge

9

httpwwwfacilityprozcomEPA Evaluation of Electrostatic SprayersfileCUsersBKRDownloadsEVALUATION20OF20ELECTROSTATIC20SPRAYERSPDF

CONTINUED CLEANING FOCUS

bull Tables

bull Doorknobs

bull Light switches

bull Countertops

bull Handles

bull Desks

10

bull Phones

bull Keyboards

bull Toilets

bull Faucets and sinks water fountains water

coolers

bull Touch screens

bull ATM machines

Examples of frequently touched surfaces and objects that will need routine disinfection following reopening are

PREPARE THE WORKFORCE

Planning

bull Ensure strategic policies are in place for who returns to Campus and when

bull Focus on gradual and phased in process based on local public health conditions and campus staffing

bull Modify and create policies Update based on evolving hazards and community exposure

Training

bull Train faculty staff and students on preventing Covid-19 transfer along with safe practices to mitigate the spread based on CDC Hygiene Guidelines

bull Mitigate workforce anxiety

bull Execute detailed pandemic recover policies with all faculty and staff to provide them with an understanding of what could be a quickly changing environment

11

COVID-19 SAFE PRACTICES

12

Hand Washing amp Sanitation

bull Promote good hygiene

bull Provide frequent breaks for handwashing

bull Supplying hand sanitizer and disinfecting products

bull CDC Guidance (released May 5 2020)

o Using EPA-approved disinfectant or alternatives

o Removing or storing soft and porous materials

o Leave certain doors open

COVID-19 SAFE PRACTICES

Personal Protective Equipment (PPE)

bull OSHA General Duty Clause

bull OSHA Standard 1910132 (for general industry)

bull Where is PPE required

bull What is the employers responsibility

bull What about those who cannot wear a mask due to a medical condition

bull Proper discarding of PPE

13

ASKING ABOUT SYMPTOMS

Asking about a specific confirmation of COVID-19 may be a gray are involving privacy but asking about the symptoms may be a less intrusive method

IMA Risk Control has provided a separate questionnaire screening document that may be utilized by clients

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

PREPARE THE WORKFORCE

Planning

bull Ensure strategic policies are in place for who returns to Campus and when

bull Focus on gradual and phased in process based on local public health conditions and campus staffing

bull Modify and create policies Update based on evolving hazards and community exposure

Training

bull Train faculty staff and students on preventing Covid-19 transfer along with safe practices to mitigate the spread based on CDC Hygiene Guidelines

bull Mitigate workforce anxiety

bull Execute detailed pandemic recover policies with all faculty and staff to provide them with an understanding of what could be a quickly changing environment

11

COVID-19 SAFE PRACTICES

12

Hand Washing amp Sanitation

bull Promote good hygiene

bull Provide frequent breaks for handwashing

bull Supplying hand sanitizer and disinfecting products

bull CDC Guidance (released May 5 2020)

o Using EPA-approved disinfectant or alternatives

o Removing or storing soft and porous materials

o Leave certain doors open

COVID-19 SAFE PRACTICES

Personal Protective Equipment (PPE)

bull OSHA General Duty Clause

bull OSHA Standard 1910132 (for general industry)

bull Where is PPE required

bull What is the employers responsibility

bull What about those who cannot wear a mask due to a medical condition

bull Proper discarding of PPE

13

ASKING ABOUT SYMPTOMS

Asking about a specific confirmation of COVID-19 may be a gray are involving privacy but asking about the symptoms may be a less intrusive method

IMA Risk Control has provided a separate questionnaire screening document that may be utilized by clients

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

COVID-19 SAFE PRACTICES

12

Hand Washing amp Sanitation

bull Promote good hygiene

bull Provide frequent breaks for handwashing

bull Supplying hand sanitizer and disinfecting products

bull CDC Guidance (released May 5 2020)

o Using EPA-approved disinfectant or alternatives

o Removing or storing soft and porous materials

o Leave certain doors open

COVID-19 SAFE PRACTICES

Personal Protective Equipment (PPE)

bull OSHA General Duty Clause

bull OSHA Standard 1910132 (for general industry)

bull Where is PPE required

bull What is the employers responsibility

bull What about those who cannot wear a mask due to a medical condition

bull Proper discarding of PPE

13

ASKING ABOUT SYMPTOMS

Asking about a specific confirmation of COVID-19 may be a gray are involving privacy but asking about the symptoms may be a less intrusive method

IMA Risk Control has provided a separate questionnaire screening document that may be utilized by clients

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

COVID-19 SAFE PRACTICES

Personal Protective Equipment (PPE)

bull OSHA General Duty Clause

bull OSHA Standard 1910132 (for general industry)

bull Where is PPE required

bull What is the employers responsibility

bull What about those who cannot wear a mask due to a medical condition

bull Proper discarding of PPE

13

ASKING ABOUT SYMPTOMS

Asking about a specific confirmation of COVID-19 may be a gray are involving privacy but asking about the symptoms may be a less intrusive method

IMA Risk Control has provided a separate questionnaire screening document that may be utilized by clients

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

ASKING ABOUT SYMPTOMS

Asking about a specific confirmation of COVID-19 may be a gray are involving privacy but asking about the symptoms may be a less intrusive method

IMA Risk Control has provided a separate questionnaire screening document that may be utilized by clients

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

COVID-19 SCREENING MEASURES

15

Temperature Screening

bull Non-touch thermometers (infrared)

bull Consider using a 3rd party or train the employee(s) on methods of temperature taking or use a kiosk

bull Comply with HIPAA regulations

bull Social distancing while waiting to be screened

bull Be consistent on who is screened

bull What to do in the event of a refusal

bull Guests visitors or customers

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

PREPAREDNESS PHASES

Current Phase

Communities with little to no transmission are now following the ldquophase - in processrdquo given by our White House and your local Governors to reopen Focus on reinforcing Health Practices among students staff and faculty

Pandemic Phase

As the global outbreaks evolve Higher Education should be prepared for the possibility of a community level outbreak and the need to handle a COVID-19 situation on campus

16

IHE Roundtable

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

CDC GUIDE TO HIGHER EDUCATION

According to the CDC Institutes for Higher Education any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus

17

CDC Interim Guidance for Administrators of US Institutions of Higher Education

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

PLANS FOR A POSITIVE CASE IN COMMUNITY LIVING

The guidelines provided by the CDC and the ACHA for a positive COVID-19 caseexposure on campusbull Contact the local public health office for guidance Work with them to implement any short-term

procedures for building closures communications etc

bull Temporary housing arrangements needed- for those potentially exposed to COVID-19 quarantine and monitored for 14 days- for those with positive COVID-19 that will need care provided

bull Maintain all positive case students in the community or on campus- recommend versus sending them home This focus is to attempt to mitigate the spread to other communities

- Availability for family members pick up their student to take home for care (parent request)

bull Ensure all staff remaining to support students on campus housing receive training to protect themselves and other students from the spread of COVID-19

bull The ACHA provides a thoroughly guideline for preparing to handling a positive COVID-19 case within student population The link will be provided on the resource page for this presentation

18

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

COMMUNICATION

bull Work with local health officials to communicate dismissal decisions and the possible COVID-19 case

bull Strategies for sharing information with staff students and faculty without increasing fear and stigma

bull Keep community informed with accurate information to counter the spread of mis-information

bull Strategies to communicate steps being taken by the campus for future classes schedules functions etc

bull Maintain confidentiality of student and staff as required by the ADA and Family Education Rights amp Privacy Act

bull Strategies to communicate how members can protect themselves from COVID-19

19

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

SOCIAL DISTANCING PLAN

20

Control Occupancy

bull Maintain at least 6 feet between workstationsworkers Place plexiglass or other barriers in workspaces where people must face each other or unable to be 6 feet apart

bull Consider installing plexiglass barriers at high-visited areas such as reception desks and check-in points

bull Place appropriate signage at entrances indicating how to proceed

bull Remove chairs and desks to ensure proper physical distancing in conference and waiting rooms Identify allowable occupancy in order to control workflow andor establish maximum attendance

bull Post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

SOCIAL DISTANCING PLAN

Academic considerations

bull Prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually such as performance laboratory and clinical experiences

bull Implementation of a hybrid mode of instruction for the foreseeable future

bull Limitation of the number of attendees for in-person coursessections

bull Implementation of close monitoring and tracking of in-person attendance and seating arrangements to facilitate contact tracing in the event of an exposure

21

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

FOOD SERVICE - SOCIAL DISTANCING

22

Help everyone maintain good infection control and social distancing by

bull Limit seating to maintain 6 feet distance between tables

bull Discontinuing operations such as salad bars buffets Consider single use condiment use items versus bottles on the tables

bull Finding ways to encourage spacing between customers while in line for service in accordance with the applicable State or localrequirements

bull Between seating clean and sanitize tables chairs condiment bottles digital ordering etc

bull Any single use items left on table should be discarded

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23

COVID-19 RESOURCESCollege Based Resources

bull American College Health AssociationhttpswwwachaorgCOVID-19httpswwwachaorgdocumentsresourcesguidelinesACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020pdf

bull Urmiawwwurmiaorg

bull American Council on Educationwwwacenetedu

bull State Resource Guidehttpswwwhuschblackwellcomstate-by-state-covid-19-guidance

bull Sample COVID 19 preparedness plan and templatehttpswwwdlimngovsitesdefaultfilespdfCOVID_19_business_plan_templatepdf

bull CDC Cleaning and disinfection httpswwwcdcgovcoronavirus2019-ncovcommunityreopen-guidancehtml

bull CDC General Resources for posterssafety material for Covid-19httpswwwcdcgovcoronavirus2019-ncovcommunicationindexhtml

bull IMArsquos recorded webinars and resourceshttpswwwoshagovSLTCcovid-19standardshtml

bull KDHE Travel GuidelineshttpswwwcoronaviruskdheksgovDocumentCenterView135Travel-Related-Quarantine-Table-PDF---4-30-20

bull OSHA GuidancehttpswwwoshagovSLTCcovid-19standardshtml 23