THE ENERGY OF KUWAIT. © KOC 2014 1 Pre-Qualification of Manufacturer Pre-Qualification of Manufacturer Instructions & Procedure. (How to Submit a Good

THE ENERGY OF KUWAIT

THE ENERGY OF KUWAIT

THE ENERGY OF KUWAIT ©

KO

C 2

01

4

Pre-Qualification of Manufacturer

Instructions & Procedure. (How to Submit a Good PQ File)


KO

C 2

01

4

The following slides will be a guidance to prepare & submit a proper PQ application

PQ Application is consist of following parts:

• Application form (Cover Page)

• Declaration-Physical Plant Address.

• Specific Instructions to Manufacturer.

• Part I - Commercial & Financial

• Part II - Quality Assurance/HSE (Based on Products)

• Part III - Technical Section (Based on Products)


KO

C 2

01

4

Plant Name & Physical Plant Address:

Ensure to provide the Plant Name & Physical Plant address of manufacturing plant (Not P.O.Box address) in:• Application form (Cover Page )• Declaration-Physical Plant Address form.• PQ-Questionnaire PART-I-clause 1.4.

PQ Application is valid for “Single Manufacturing facility only”.

We have noticed that lot of manufacturers tend to write more than one plant address, which leads to a rejection of their application. Hence kindly ensure to provide only the exact sought plant address. If Applicants has more than one facility then separate PQ application shall be submitted for each category in each plant. (for each application payment shall be made separately).

Application form (Cover Page) & Declaration form


KO

C 2

01

4

Application form (Cover Page) - Cont’d

KUWAIT OIL COMPANY (K.S.C.) PRE-QUALIFICATION OF MANUFACTURERS

APPLICATION FORM (To be Completed by Respective Manufacturer Only)

1.01- CATEGORY : COMPRESSORS

MANUFACTURER’S NAME:______________________________________________

FULL ADDRESS OF THE MANUFACTURING FACILITY FOR WHICH PRE-QUALIFICATION IS SOUGHT (SINGLE ADDRESS ONLY)

Note: This Application Form is valid for a “Single Manufacturing Facility” only. If more than one facility of the above mentioned manufacturer is required to be pre-qualified, separate Application Form/s and Pre-Qualification documents should be submitted for each additional facility-accordingly all information & supporting documents shall pertain to that particular factory only for which Pre Qualification (PQ) is sought.

Attachments:

1. Original Receipt for payment of fee for application / YES [ ] NO [ ] Questionnaires enclosed.

2. Questionnaires(Parts I, II & III) enclosed-duly supported YES [ ] NO [ ]

With evidences for the answer against each question.

3. Audited Fin. Statements as per Part-I, clause 2.3 enclosed YES [ ] NO [ ]

4. QMS Manual and ISO-9001 Certificate enclosed YES [ ] NO [ ]

5. HSE Manual and ISO-14001 & OHSA-18001 YES [ ] NO [ ] Certificates enclosed

6. Original printed product Catalogue(s) enclosed YES [ ] NO [ ]

7. Detailed Factory fire insurance certificate enclosed YES [ ] NO [ ]

8. Specify below other documents submitted:-

a b c d

This Application MUST be submitted within THREE(3) MONTHS from the date of Download.

KOC – Office Use

Application Reference Number Notes

Application Received Date

Application Fee Paid Date

Bank Name / Country

Enter LEGAL NAME Manufacturing Plant, for which Approval is Required

Enter the Physical Address of Manufacturing Facility/Plant.(Note :- P.O. Box. address is NOT acceptable).

Manufacture has to Tick (), relevant documents attached along with this form.


KO

C 2

01

4

Part I - Commercial & Financial

To complete all questions with correct & specific answer.

Against clause 1.4, ensure to Provide Only one Physical Plant address for which PQ is sought.

Against clause 2.3 regarding requirement of AFS(Audited Financial Statements) manufacturer has to provide AFS for most recent three(3) years and the below required documents to KOC along with the application, in electronic and physical format (soft copy & Hard Copy): as required per PQ questionnaire Part-I, clause 2.3.From the below link please download below 3 Files for further working. http://www.kockw.com/Downloads/PQModule.aspx

(a) KOC_FIN_MANUFACTURES(b) Letter of Authentication 2014(c) Parent Company Guarantee 2014

MUST To provide AFS details of Applicant(Manufacturer) OR its PARENT company.

http://www.kockw.com/Downloads/PQModule.aspx

http://www.kockw.com/Downloads/PQModule.aspx


KO

C 2

01

4

Part I - Commercial & Financial - contd

If you (manufacturer) want to submit AFS of Applicant company (That is own AFS of manufacturer) then please Gather the below detailed audited AFS for most recent three(3) years-which shall include:-

• Evidence of ownership• Income statement• Cash flow statement • Notes of accounts• Independent auditors’ report• Balance sheet.

Fill up the excel sheet form “KOC_FIN_MANUFACTURES”(All given figures MUST tally with Figures available in the AFS ).Do not convert Excel sheet form in to PDF/any other format.

Fill up the “Letter of Authentication 2014” letter (1 page).

Submit HARD copy & Soft Copy of all above in a CD along with Part-I file.


KO

C 2

01

4

Part I - Commercial & Financial [Cont’d]Letter of Authentication: Applicant has to fill only the area highlighted with red colour in the given letter and any modification or change in the wording or format will not be acceptable for evaluation.


KO

C 2

01

4

Part I - Commercial & Financial - contdIf vendor (manufacturer) want to submit AFS of PARENT company (In this case Parent company should own >51% stake) then please Gather the below detailed audited AFS of Parent Co. for most recent three(3) years-which shall include:-

• Evidence of ownership• Income statement• Cash flow statement • Notes of accounts• Independent auditors’ report• Balance sheet.

Fill up the excel sheet form “KOC_FIN_MANUFACTURES”(All given figures MUST tally with Figures available in the AFS ).Do not convert Excel sheet form in to PDF/any other format.

Fill up the “Parent Company Guarantee 2014.” Letter.(2 pages).

Submit HARD copy & Soft Copy of all above in a CD along with Part-I file.


KO

C 2

01

4

Part I - Commercial & Financial [Contd.]Letter of Authentication from Parent company: Parent company has to fill only the area highlighted with red colour in the given letter and any modification or change in the wording or format will not be acceptable for evaluation.


KO

C 2

01

4

Part I - Commercial & Financial [Contd.]

Letter of Support from their Parent company: Parent company has to fill only the area highlighted with red colour in the given letter and any modification or change in the wording or format will not be acceptable for evaluation.


KO

C 2

01

4

Part II - Quality Assurance/HSE (Based on Products)

This part of Questionnaire covers for the respective MAIN category & its Subcategories (if any) as applicable.

Carefully to read the questionnaire and ensure to provide the correct, specific & precise answer to each of the questions.

Do not provide vague answer / Do not simply mark as N/A / Do not leave blank / etc.

For each given answer - kindly provide supporting documents to substantiate the furnished answer in the same order of Questionnaire.

Provide supporting documents with Index & file separator for quick reference.

All certificates/documents are to be in English(or Translated in English).

All certificates/documents should reflect Manufacturer Name / Plant address forwhich PQ is required/sought.

If ISO certificate(s) is issued on Head office address, then it should bear an ANNEXURE indicating applicability of this ISO certificate(s) to various plant’s plant name & address.


KO

C 2

01

4

Part II - Quality Assurance/HSE – contd.

Kindly ensure to submit the following certifications/documents as minimumBUT not limited to:-

Supporting documents to substantiate all the given answers.

ISO-9001 / 14001 & OHSAS 18001 certificates.

Plant’s fire insurance policy details.

ASME/API/BS/ATEX/KEMA / Like wise applicable to respective category.

Type approval Certificate & Reports ( Both)

Quality Assurance Manual & HSE Manual.

Latest Audit reports of ISO/API/ASME with NCR's & corrective actions taken (if any).

• QA/QC organization chart showing key positions pertains to PQ sought facility only.

• Details of membership of manufacturers associations and participation on standards committees.

• Design capabilities with , software details, sample design calculation.


KO

C 2

01

4

Part II - Quality Assurance/HSE - contd.

• List & Details of bought-out items &subcontracted works and its vendor details/their

accreditation.

• MTCs(Material Test certificates of recently executed orders) – witnessed by any reputed third

party/clients.

• Manufacturing process flow chart.

• Plant layout/General arrangement drawings showing various departments/areas.

• List & Details of Inspection/Testing Instruments with calibration details.

• Details of quality control for incoming materials/PMI (Positive Material Identification).

• Inspection & Test plan (ITP) certified by any reputed TPIA/Client.

• Painting Procedure/Details.

• Packing Methods/Details.

Note : Self Certified documents by the Manufacturer is NOT ACCEPATABLE


KO

C 2

01

4

Part III - Technical Section (Based on Products)

Carefully to read the PQ questionnaire and ensure to provide the correct, specific & precise answer to each of the questions. Do not provide vague answer / Do not simply mark as N/A / Do not leave blank / etc.

For each given answer - kindly provide supporting documents to substantiate the furnished answer in the same order of Questionnaire.

Provide supporting documents with Index & file separator for quick reference.

All certificates/documents are to be in English(or Translated in English).

All certificates/documents should reflect Manufacturer Name / Plant address for which PQ is required/sought.


KO

C 2

01

4

Part III - Technical Section – contd.

Kindly ensure to submit the following certifications/documents as minimumBUT not limited to:-

• Design, Detail Engineering, Manufacturing, Inspection&Testing capabilities available in house towards subject category of products.• Client reference list / Track record (domestic & overseas separately) for most recent

five(5) years as per the given format (TS Part-III). with complete details such as : Year, Client/End user Name & Country, Types(wise), Size(wise), Rating(wise), brief specifications of items, quantity, standards/codes, application/Service etc.

• Production range & Production flow chart.• Type of Material / welding details.• Details of codes & standard to which products are being manufactured.• Compliance statement to the given KOC STANDARD-pointwise compliance is

required (for applicable categories).• Plant’s general arrangement drawing showing various manufacturing & testing

equipments and associated service areas.


KO

C 2

01

4

Part III - Technical Section – contd. • Manufacturer has to submit un-priced Purchase order copies (at least 5 Nos. per each

year covering most recent five(5) years. • Supporting Detailed Technical documents to demonstrate proven manufacturing

experience-such as : Client approved drawings / MDR-Manufacturers Data Record / Project Documents(executed) /

• Approval/registration letters from other oil & Gas companies.• MTCs(Material Test certificates of recently executed orders) – witnessed by any

reputed third party/clients.• Manufacturer has to submit performance feedbacks from the clients (if available).• Original Technical Product catalogue(in booklet form)-showing manufacturer name , plant address. ( Printed loose sheets are NOT Acceptable).• Documentary evidences to demonstrate NACE/Sour Service experience(MTCs)/ P.O.Copies at least 3 nos. per each year, covering for most recent five(5) years.


KO

C 2

01

4

Part III - Technical Section – contd.

• Details of facilities available in-house towards manufacturing, inspection& Testing Of subject category products.

• Provide list of items/components manufactured in-house & brought from out side duly with respective sub-supplier details.

• To furnish details of Local Support & availability of spares in Kuwait/GCC countries.

• To submit Plant’s general arrangement drawing showing various manufacturing & testing equipments and associated service areas.

• To submit Photographs of all the units in manufacturing facilities including Design &Engineering facilities & Offices, Manufacturing/ fabrication, production lines, assembly/integration/packaging, testing, Inspection & Laboratories (chemical & Physical), Stacking, Stores, Painting & Packing etc.

• To submit any other supporting documents-which can boost/demonstrate manufacturing capability on the subject category items at the plant to which PQ is sought/required.


KO

C 2

01

4

Compiling - PQ File

• Please prepare PQ files as detailed in the “ Specific Instruction to

Manufacturer” .

• Ensure all documents are arranged in a professional way with Index /

Tabulation / File Separators for easy & Quick references.

• Attach the BANK issued Payment Proof as applicable to Local-Kuwaiti /

International / Joint Venture Manufacturer. with each application.

• Ensure to submit in BOX Type files as detailed in the Specific Instruction.

• Do not MIX up the documents from other/various plants & categories.


KO

C 2

01

4

Completed PQ application can be submitted to:

By Post(Mail) / By Courier / Through local agent to.

Team Leader – SRM, Commercial Support Group. KOC – Office Complex,. Building-B1-Ground Floor Office # 101105. Kuwait Oil Company (K.S.C.) P.O. Box 9758 Ahmadi - 61008 / KUWAIT. Fax No.:(+965) 2398 0429

Where to Submit

© K

OC

20

14

Thank You