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The emerging role of Institutional CRIS in facilitating Open Scholarship
Anna Clements, Assistant Director (Digital Research)Jackie Proven, Repository & Open Access Services Manager
University Library, University of St Andrews
Henry Legg
2
Definition of a CRIS
‘… any informational tool dedicated to provide access to and disseminate research information’ www.eurocris.org
‘… a database or other information system to store and manage data about research conducted at an institution’http://en.wikipedia.org/wiki/Current_research_information_system
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
3
Why do we need a CRIS
REF will require at least as much data collection by Universities
RAE/REF determines a third of research income in UK .. £1.5/2billion
The pain of RAE2008
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
REF 2014
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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2007 2008 2009 2010 2011 2012 2013 2014
RAE REF
CRIS delivered on REF
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
6LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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2007 2008 2009 2010 2011 2012 2013 2014 2015
RAE REF
ImpactEPSRC Roadmap
EPSRC RDM policy
ROS Rfish
RCUK OA
HEFCEOA
2007 2008 2009 2010 2011 2012 2013 2014
RAE REF
ImpactEPSRC Roadmap
ROS Rfish
RCUK OA
HEFCEOA
But what else has happened?
2007 2008 2009 2010 2011 2012
RAE
ImpactEPSRC Roadmap
ROS
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
2007 2008 2009 2010 2011 2012 2013
RAE
ImpactEPSRC Roadmap
ROS
RCUK OA
Fees
8LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
No interoperability with our Institutional Systems?
You canNOT be serious*#!!#*
9
Institutional Strategic need
• Research strategy – REF2020• Asset exploitation – Open Access, RDM, Impact• Promotion and reputation - benchmarking• Research income
– demand management & compliance
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Role of the Library
• We can deliver against these strategic priorities for the Institution
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Activities
Publications
St AndrewsPURE CRIS
Fed Out
REF, RCUK
SFC, HESA
HEI – Strategic
Planning, Benchmarking
Public, Media Recognition / Impact
Industry / SME’s
Interface
Collaborations
Research Pools
Pulled InStaff Records
[HR]
Student Records [Registry]
University Structure [HR]
Projects, Grants, KT
[Finance]
Manual
Input
Entered
WoS, arXiv, PubMed, Scopus…
Harve
sted
Full TextRepository
Open Access
Linke
d
Bibtex, Refman
Uploaded
Award/ recognition
Dissemination// Engagement
Ent
ered
Linked & held
Research data sets(multiple locations and
formats)
Entered
Impact
Indicators
Measures
Case Studies
Anna Clements
New Digital Research DivisionLibrary
13
Digital Research Services : what we do
• REF2020* Outputs * Evidencing impact
• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
14ReCon2015, Edinburgh June 19Anna Clements
15
• REF* Outputs * Evidencing impact
• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
Digital Research Services : what we do
16LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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• REF* Outputs * Evidencing impact
• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
Digital Research Services : what we do
18ReCon2015, Edinburgh June 19Anna Clements
19
• REF* Outputs * Evidencing impact
• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
Digital Research Services : what we do
20ReCon2015, Edinburgh June 19Anna Clements
21
• REF* Outputs * Evidencing impact
• Open Access• Research Data Management• Research Outcomes Reporting• Benchmarking and KPIs
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
Digital Research Services : what we do
22LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Digital Research Services : what we do
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
• What do I have to do?• Can I please use one system?• Great … I can reuse the
information• Great … I can see all my stuff
together• Wow.. It’s been downloaded
how many times?• Yes - please can I have a DOI
for my paper’s data
24
• Stewardship of research outputs• Discovery, reuse and impact• Partnership in the research process• Agent for change in research culture
Digital Research Services : facilitating open scholarship
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
SCHOLARSHIP
25LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Workflows for data entry
• Collecting metadata earlier and collaboratively• Different skills and roles• Flexible approach – discipline specific• Chemistry – decentralised ‘pathfinder’ model• Physics, Medicine using ArXiv or PubMed APIs• Humanities carefully crafting and uploading
revised manuscriptsLIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Workflows for data entry
Title of paperAuthor name(s)Journal titleYear of publicationDate of acceptanceAccepted manuscript
This is the minimum we need from you:
Link any grants supporting the workLIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Advice on data managementLIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Lean exercise: process mapping
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
30LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
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Pure deposits validated 2014/15
Changing culture
LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
32LIBER 2015, London, June 24-26
Changing culture
Anna Clements/Jackie Proven
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CRIS as ‘lightning conductor’
• Attitudes to copyright and ownership• Complexities in the publication process• Data on research activity previously unseen• Visible trends eg changing deposit culture• Dialogue on compliance v benefits• Standards, tools and expectations of
interoperabilityLIBER 2015, London, June 24-26Anna Clements/Jackie Proven
Thank you for [email protected]@[email protected]@jackieproven
CRIS2016 St Andrews, June 15-17 2016