THE BIOSKETCH FORMAT, SCIENCV AND THE PAPER FORM

Thomas Zucker-Scharff

January 26, 2015

Albert Einstein Cancer Center

Why is the new Biosketch format better?

• Any researcher may register

• Leverages data from existing systems

• Data is owned by the researcher

• Researcher controls what data is public

• Researcher edits and maintains information

• Researcher provides own data to describe research outcomes

• Researcher has ultimate control over data in biosketch

When must you use the new NIH biosketch format?

On December 5, 2014, the NIH issued NOT-OD-15-032, which shifted the mandatory deadline for utilizing the new biosketch format from January 25, 2015 to May 25, 2015.

The new biosketch format will be required for all applications submitted on or after May 25, 2015.

Using the SciENcv system to save yourself work

• Create an online biosketch from your eRA Commons data and your My Bibliography references

• This will fill automatically – the first part of the biosketch

– Section B – Positions and Honors

– Section D – Research Support

• Section A – Personal Statement – you will need to write this yourself and it should change for each grant

• Section C – Contribution to Science – will work correctly if you choose the New NIH Biosketch option

SciENcv Section 1Fill this part out as you normally would. Most of it should be filled in automatically from your eRA Commons account.

SciENcv – Personal Statement (Section A)

• Fill out this section and tell the granting agency why you are the best person in the role for which you are applying using some or all of the following– Training– Previous work– Technical expertise– Collaborations– Past performance in this or related field– Up to 4 peer reviewed publications that highlight

your qualifications and experience for the project– Impediments to past productivity (optional)

SciENcv – Positions and Honors (Section B)

• List chronologically (newest first)

• List all positions

• List any honors

• Include membership on any Federal Government public advisory committees

SciENcv – Contribution to Science (Section C)

• historical background that frames the scientific problem• central finding(s)• influence of the finding(s) on the progress of science or the

application of those finding(s) to health or technology• your specific role

• reference up to four peer-reviewed publications or other non-publication research products for each contribution

• description of each contribution should be no longer than one half page including figures and citations

• URL to a full list of your published work (you can use the checkbox supplied)– publicly available digital database

• SciENcv• My Bibliography

Briefly describe up to five of your most significant contributions to science

SciENcv – Research Support (Section D)

• Selected ongoing projects for past 3 years

• Selected completed projects for past 3 years

• Begin with projects most relevant to proposed

• Indicate overall goals and responsibilities of key personnel

• Do not include – Number of person months

– Direct costs

SciENcv – web form

• In your browser navigate to pubmed.gov• You can either sign in here or replace the word PubMed

with SciENcv and press enter• If you chose the latter option, you should the screen below• If you chose the option to log into MyNCBI, click the button

below or wait until the presenter gets to the part about SciENcv creation

SciENcv – logging in• Click the big green button in the middle of the

page

If you see the screen asking you to login. Login using the eRA Commons button

If you are already logged in, either skip to “Using SciENcv” by clicking the button below, or wait until the presenter reaches that point.

Using SciENcv

SciENcv – logging in continuedLog into the iTrust page using your eRA Commons name and password, then press ENTER

SciENcv – logged in to MyNCBI• Once you have logged in you should see the screen

below.• Click on the MyNCBI link to access your My

Bibliography (how to use and create a My Bibliography) page.

SciENcv – My Bibliography HomePage• The very bottom of

your My Bibliography Page has a link to SciENcv

• If you have already created some CVs they will appear here

• Otherwise click the “Manage SciENcv” link

Using SciENcv• There are two things to do on this page• First create/edit your Mini Bio (the gray box)• Second, You should create your CV • To create a biosketch, click the

link

SciENcv - Mini Profile

SciENcv – Creating a new profile• This is the page you will see when you click the

link.• Note that there are 3 options to create a new biosketch• If you would like to save a lot of time and are satisfied that the

information you have in eRA Commons is accurate and complete, choose the second tab

• The second tab brings in information from an outside source, as of 1/26/15 only eRA Commons, The National Science Foundation and ORCID (if you are unfamiliar with ORCID see next slide) are supported.

ORCID (Open Researcher and Contributor ID)

What is ORCID?

ORCID provides a persistent digital identifier that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized (from the ORCID.org homepage).

SciENcv – using an external source• Once you have clicked the tab to use an external source you should see this

screen• Give the profile a name (usually a derivative of your own name)• The name should be something that is easily identifiable to you• Choose the type of Profile (best to use the New NIH Biosketch format)• Choose the external source (eRA Commons, unless you have a well

developed ORCID account)• Decide whether you want the profile to be public or private (this can be

easily changed later)• Then click the create button.

• Once you click the create button, a prepopulated biosketch should appear, the first part should be like the one pictured on this slide

• There are several items to note• The profile name will be displayed on top and you can change it as well as other

items in the blue box (the Profile type and link will change depending on the choice you made in the previous screen)

• You can change your name or add your ORCID profile by clicking edit in the second box

• You can edit how your education and training appear• Section A is the Personal Statement, please create one specific to the grant for which

you are applying

SciENcv – Created profile

• Click Show/Hide citations to edit the citations you wish to show for the personal statement (maximum of 4)

SciENcv – Created profile• Section B is Positions and Honors. Information about these

should have been imported from the external source you used. If all the information is not there use the add another entry or show/hide entries to adjust what is shown.

• Section C - “Contribution to Science”. You can import selected publications from your My Bibliography or ORCID (ORCID import may still be having problems). Don’t forget to check the box to include a link to all your published work in your My Bibliography.

SciENcv – Created profile

• Section D is your list of Research Support (grant awards). If the Grant you want listed is not already here, so you can just check it, you can either put in a grant number or PI name to search for it in the NIH database.

SciENcv - downloading

• When you are finished editing, you will need to download the form to incorporate it as part of the grant you are submitting

• At the top of the page there are download links for three different formats

• At this time the best format to download is the “Word” format, since you will need to edit the biosketch

SciENcv – Downloading Continued

• Click the “Word” link to download a version of the biosketch in doc format.

• You will see a dialog box that will show the progress of preparing your download

Downloading Continued

• When it is finished you will see a dialog (depending on your browser) asking if you want to save the file or open with Microsoft Word

• The suggestion is to save the file, just in case you have difficulties later on.

• In the worse case scenario, you loose the document, you can re-download it.

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Editing or Deleting a Profile• Click the SciENcv link at the top left of the page

• You should now be back at the main SciENcv page with a list of your profiles

• By simply putting your mouse over the profile, you will be given the choice to Delete or Edit (if you don’t see these options, you will either need to use a different browser or install IETAB)

• To edit you can also just click on the name of the profile.

SciENcv – Deleting a profile• If you click the Delete link next to a profile

(see last slide), you will receive another dialog box

• This box is querying you on whether you are sure you wish to delete the profile

• If you click “OK” it will delete the profile

• If you click “Cancel” you will be taken back to the SciENcv page with the list of profiles

Adding a delegate for SciENcv• You add a delegate in the same way you add a

delegate for My Bibliography (How to add delegates)

• The only difference is that now you can designate which items (My Bibliography and/or SciENcv) you wish the person to be a delegate for

• If the person who is a delegate for My Bibliography is going to be a delegate for your SciENcv, then all you need to do is check the box under SciENcv

Things to watch out for

• Make sure your eRA Commons is linked to your My NCBI account (click here for instructions)

• No grants will appear in an RPPR if you have not linked them to the grant in question in My Bibliography (how to link awards to publications)

• How come my publications from ORCID won’t import and what can I do? Currently there is a problem importing publications from ORCID to SciENcv. Your best bet is to import from your My Bibliography instead.

The Changes• The page limit has changed from 4 pages to

5. If your download from SciENcv says four at the top, just change it to five.

• Section C is now called Contribution to Science. If you use the online utility,and do not use the new format, you will need to change this.

• The manner in which the first part’s lines are drawn are slightly different – don’t worry about that.

Summary

• Create appropriate accounts– NCBI and link it to your eRA Commons account

• Make sure all your publications are in your My Bibliography or your ORCID account– A Delegate can take care of your publications if you designate them

as a delegate in MyNCBI (different from eRA Commons delegate)

• Link your publications to funding sources

• Make sure all your NIH funded, peer reviewed publications published after April of 2008 are compliant with the NIH Public Access Policy (see Making your publications compliantif you do not know how to do this)

Resources for SciENcv• Library Resources for SciENcv

– Des Moines University

– University of Washington

– University of Pittsburgh

– Brown University ORCID LibGuide

– Fox Chase Cancer Center

• Official Notice (NOT-OD-15-032) from the NIH• Official SciENcv help pages: Youtube Video, Background Information,

FAQs, Feedback (email)• Presentations from the NIH SciENcv page• Penn State SciENcv info guide• Washington University School of Medicine SciENcv guide• Einstein Guide to SciENcv

QUESTIONS?