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The Baseline Review
Training of Trainers
Workshop Freiburg, 20.-22.10.09
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Overview
Objectives
Steps
Climate Issues
Mapping exercise
Summary
Objective
To support understanding of function, structure and set up of a Baseline Review process and guide the adequate support to local and regional governments in carrying out a Climate Baseline Review
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Cyclical Integrated Management
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Cyclical Integrated Management
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Integrated perspective
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Indicator Set Indicator Set Indicator Set Indicator Set Indicator Set Indicator Set
Annual Municipal
Budget
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Example: Ludwigsburg / Germany
4 Obj4 Obj7 Obj8 Obj7 Obj5 Obj8 Obj4 Obj8 Obj5 Obj7 Obj
6 Ind2 Ind6 Ind3 Ind3 Ind4 Ind4 Ind8 Ind7 Ind6 Ind5 Ind
11 Themes
with strategic objectives
Indicators for each
of the themes
Unit 1Unit 2Unit 3Unit 4Unit 5Unit 6Unit 7Unit 8Unit 9
Unit 10Unit 11
Admin structure according to themes
Plan 1Plan 2Plan 3Plan 4Plan 5Plan 6Plan 7Plan 8Plan 9
Plan 10Plan 11
Master Plans
for each theme
Budget 1Budget 2Budget 3Budget 4Budget 5Budget 6Budget 7Budget 8Budget 9
Budget 10Budget 11
Budget line for each Master
Plan
measure success
monitor develop and
implement
finances
67 objectives 54 indicators 11 units 11 plans 1 annual city budget
Steps to perform a Baseline Review• Planning the Baseline Review
– Structure according to Aalborg Commitments ?
– Structure according to Municipal Services ?
– SWOT – Analysis
– Involve the right people - appropriately
• Map the local situation– Legal requirements
– Political priorities & commitments
– Data regarding all significant aspects
– Responsibilities and organisational set-up
– Stakeholder landscape
– Existing instruments and systems
– Vulnerabilities & risks
– Emerging issues and trends
• Evaluate the local situation
• Present the findings
The 'Climate Baseline Review'• Review issues from the perspective of
climate mitigation and adaptation
• For relevant issues or priorities perform sectorial inventories as part of the Aalborg Commitment Baseline Review– eg. Baseline Energy Inventory– eg. Climate Vulnerability Inventory– eg. Carbon Inventory
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Local Actionfor Health
Responsible Consumption,
Lifestyle Choices
Local to Global
Cross-cuttingIssue:
Climate ChangeMitigation & Adaptation
Social Equity &
Justice
Better Mobility, Less Traffic
Governance &
Management
Vibrant & Sustainable
Local Economy
Natural Common
Goods
Planning&
Design
Climate Change Response and Aalborg Commitments
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TransportAnd
MobilityWater
Biodiversity
Cross-cuttingIssue:
Climate Change Mitigation & Adaptation
Housing
Soil & Land-use
Energy
Waste Procurement
Economy &Tourism
Climate Change Response and Municipal Services
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1) BASELINE REVIEW
• Conduct Baseline Emissions Inventory*• Energy Status Report (energy sources, energy needs)
• Adaptation Assessment• Establish a vision* (overall direction e.g. to 2020)
Climate Baseline Review
* Considered in Covenant of Mayors template (only CO2 at this stage)
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Baseline Review
Key results of Baseline Emissions Inventory(source: Draft SEAP guidance for Covenant Signatories)
A. Final energy consumption and corresponding CO2 emissions
Categories
- Municipal buildings and facilities
- Private and public buildings and facilities for services
- Residential buildings
- Municipal public lighting
- Industries
- Road transportation (municipal fleet, public, private & commercial transport)
(recommended to add: waste and water sectors)
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Baseline ReviewKey results of the Baseline Emissions Inventory
(source: Draft SEAP guidance for Covenant Signatories)
B. Local electricity production and corresponding CO2 emissions
Local electricity generation
Wind
Photovoltaic (PV)
Combined heat and power (CHP) (also called co-generation)
C. Local heating/cooling generation and corresponding CO2 emissions
Local heating /cooling generation
Waste incineration plant
District heating plant, CHP
Solar thermal energy, geothermal energy,..
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Who is responsible?Aged Services
Emergency Management
Urban Planning/Development
Asset Management
Engineering Services
Procurement
Building Certification
Environment/ Sustainability
Project Management
Children & Family Services
Events
Properties/Property Development
Civic Services/Governance
Executives
Quality Systems
Communications/Public Relations
Finance
Regional Planning
Community & Cultural Development
Governance
Risk Management
Community Engagement
Health & Safety
Tourism
Corporate Planning
Human Resources
Transport
Customer Service
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Sustainability
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People
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Housing
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Planning & Design
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Land-use and City development
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Mobility
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Consumption & Lifestyle
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Sites & Risks
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Vulnerabilities
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Waste
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ANALYTICAL TOOLS &
PLANNING
CRITERIA AND
STANDARDS
MANAGEMENT TOOLS
CHECKS & ACT
REPORT AND COMMU-
NICATION
Environmental & Social Impact Sustainability Assessment
Sectoral sustainabilityp
erformance targets
EMAS, ISO 14000, ISO
9000 ecoBUDGET
Sustainability management
Environmental & social
monitoring & Measurement
Environmental & social reporting
Triple Bottom Line GRI
Strategic Assessment
ISO 14001 family of
management standards
EMAS
Cleaner technology
Inspection, analysis and
records
Environmental & social
communication
Risk Assessment SA 8000 Social
accountability IPPC & W M
Environmental & social auditing
State of the environment & society reports
Environmental social &
economic planning
AA 1000 Accountability
Pollution prevention
Improvement Management
Public participation
Disaster planning Corporate
social responsibility
Disaster management
plans
Sustainabiity Indicators
Life Cycle Assessment
Triple Bottom Line GRI
Conflict management
Instruments
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Baseline Review = first important stepTo analyse in which condition the environment /sustainability in the municipality is at present
Regularly repeating part of every EMS/ SUM = continuous and dynamic process Getting started although some information will still be missing
It is no obstacle if the data can not be completed within the first run. Based on the information and data available the first sustainability programme (management plan) can be drawn up
Necessary to define measures that refer to the creation of reference data and indicators that are not available at this point
Important to renew the “assessment of the local situation” on a current basis and to add new information regularly
Baseline Review
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Baseline ReviewThe assessment of the current situation should be structured (*) in:
Definition of the scope of the “assessment of the local situation” = whole functional urban area
Content of the “assessment of the local situation”= Definition of all relevant environmental /sustainability aspects
Mapping the legal requirements
Selection of the methodology to elaborate “assessment of the local situation”
Overview of departments involved, superior authorities, and private stakeholders
Collection of information and (key)data and /or indicators
Evaluation of the current situation
(*1) in compliance with EMAS II and ISO 14.001
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Definition of the scope
= whole functional urban area
all relevant impacts on sustainable development of the municipality are to be considered:
impacts within the municipality’s responsibility (involving the private economy and citizens)
as well as the impact of activities of all actors (municipality and stakeholders) on neighbouring municipalities and cities
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Definition of contents: Possible Structure /red line
According to Aalborg Commitments = ten fields of action and 50 key activities for municipal sustainable development
According to typical” organisational structure of a municipality = municipality services and responsabilities
Direct and indirect aspects of sustainability (Environment, Society, Economy)
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Mapping the legal requirements
• The Baseline Review serves to determine how the requirements set in current legislation are implemented. Every municipality department /service should elaborate an index of relevant legislation that the community is obliged to fulfil or to take into account.
• The Baseline Review should describe the current structure implemented to make sure that relevant legislation is accessible for all staff and that is updated at regular intervals.
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SWOT-AnalysisThe SWOT-Analysis as a method for the implementation of the Baseline Review
Collection of information and (key)data:
As a basis for a solid and comprehensible evaluation in context of the SWOT-Analysis, the municipality should draw up a chart of the current reference data and indicators on the environment/sustainability
Participants of the Baseline Review: For comprehending the “assessment of the local situation” the municipality needs all information and estimation of all relevant stakeholders
Evaluation of the current situation and priority setting regarding continual improvement
Examples and Internet-Adresses and sources
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Internal Audit Baseline Review
• Questionnaire/check-list
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Presentation of results, eg. Adaptation
1. Introduction
2. Adapting to the Impacts of Climate Change in [Insert council name]?
3. The Regional Context
4. Impacts of Climate Change in [Insert council name]
5. List of Impacts
6. The Impacts
7. Existing Climate Change Initiatives by [Insert council name]
8. The Costs of Climate Change
9. [Insert council name]’s Assumptions
Baseline Review
Do's• Work thoroughly• Set clear time-
frame and scope
• Involve relevant persons/groups
• Work on priorities
Don'ts• Don't
exaggerate• Be not to loose
or rigid• Appropriately
involve• Don't work on
project histories
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Further Information / Queries ?
Union of the Baltic Cities - Commission of Environment,Pekka Salminen, [email protected]+358 44 9075999
Esther Kreutz,[email protected]+358 44 9075980
ICLEI - Local Governments for SustainabilityHolger [email protected]+49 761 368920
Resources at www.localmanagement.eu
