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The 21 st Century Lit GUIDE to WRITING COLLABORATION USING GOOGLE DOCS

The 21 st Century Lit GUIDE to WRITING COLLABORATION USING GOOGLE DOCS

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Page 1: The 21 st Century Lit GUIDE to WRITING COLLABORATION USING GOOGLE DOCS

The 21st Century Lit GUIDE

toWRITING

COLLABORATION USING

GOOGLE DOCS

Page 2: The 21 st Century Lit GUIDE to WRITING COLLABORATION USING GOOGLE DOCS

21st Century Literacy 2

WHY YOU SHOULD USE DOCS FOR YOUR WRITING Number one reason: It makes peer collaboration very easy

– You can make comments– You can actually write on the paper– All edits are tracked in the Revision History– Revision History shows exactly who added

what to the paper(Detailed explanations to follow)

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Another reason to use Docs

You can collaborate on editing easily

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EVEN MORE REASONS TO USE DOCS

• Never lose another document (saves automatically every 20 seconds)

• Easy access from any computer worldwide (it is saved online)

• Easy to have a portfolio of all your work

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GETTING STARTED

• Sign up for a Google Account (that is NOT a

Gmail account, but you can sign up for a Gmail account if you want, but it is not required} Use any email account. Tip: use the same user name & password so you will remember them.

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SIGNING UP IS EASY

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NEXT GO TO DOCS.GOOGLE.COM

• Sign in using your Google account user name & password. Also watch the movie “Google Docs @ Work”

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IN DOCS, YOU CAN…

Create documents from scratch or

Upload or Download documents from any of these formats

• Word• OpenOffice, • RTF, • HTML • Text files

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IN DOCS, Size Limits Are High

• Each Doc can have a maximum size of 500K, plus up to 2MB per embedded image.

• That should give you plenty of storage to write long documents

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Easy to Add Stuff to a DOC

• Image, Drawing, Link, Table, Comment, Footnote….

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TO OPEN A NEW DOC

• Go to New Document

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SELECTING THE VIEW

• Docs has two choices: • Fixed-width page view• Normal view

Suggestion: Best to use Fixed-width page view

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TO START A DOCUMENT, THE OPENING PAGE WILL LOOK LIKE THIS

• Notice the toolbar

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Understanding the toolbar

Save Print Undo Redo Headings Fonts Bold Italics Underline Text Color

Highlighter

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Understanding the rest of the toolbar

• Add Link Numbering Bullets Decrease/ Increase Indent

Left Justify Center Right Justify Spell Check

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Collaboration Options

• Collaborators can either write directly on the essay. If you choose to write directly on the essay, then each person should pick a color

and stick with itOr

• Collaborators can insert comments

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WRITING DIRECTLY ON THE DOC

Best if you choose another color for your type so it is easy to see right away

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INSERTING A COMMENT

• Click where you want to place the comment and then a space will appear where you can type. Your user name will appear near your comment so everyone can see who made the comment

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See the changes

• Users can easily see the changes that have been added by going to Revisions History on the File Menu

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COMMENTS ARE EASY TO SEE

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STICK TO ONE COLOR FOR ALL OF YOUR COMMENTS

• Choices are yellow, orange, pink, blue, green and purple

• That way if you have multiple collaborators you can easily find whose comment it is….even though their name is there

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You can Invite Others by Email to View or Edit Your Document

Click on Share

Then add the email addresses of viewers or collaborators. Editors can make changes, but viewers cannot.

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When Sharing

• Users can work on a document simultaneously or separately

• You will see who else is editing at the same time (box at bottom right)

• Up to 10 people can share editing a document

• You can have up to 200 viewers

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CHANGING YOUR COMMENTS

To change a comment, click on the comment and a menu will

appear allowing you to change the background color, delete

the comment, or incorporate the text into your document.

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Deleting Comments is Easy

• Click on the comment and this dialogue box appears

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Three people commented on this text; each person picks a different color

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WHAT HAPPENS TO COMMENTS?

• The comments remain intact in the Docs document, and will continue to

be visible until you delete them.

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Docs Keeps All Your RevisionsYou can easily see who added what and when

Go to Revision History Under File Menu

• Teachers can see exactly what was revised, by whom, and when

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If you want to highlight a portion of an essay

• Just click on that portion of the text and then go to the highlight button.

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KEEPING A PERSONAL PORTFOLIO

• It is easy to separate your documents into folders by class name or topic name

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Adding Footnotes to a DocAdding Footnotes to a Doc

• First click on the place where you want the footnote to appear

• Next Go to Insert Menu Footnote

• A dialogue box will appear. Type in your footnote

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More about Footnotes

• Your footnote will appear at the bottom of the page

• To check, go to Print Preview under File Menu to see the actual page

• To delete Footnote, click on arrow in upper right corner of box

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Print Preview under File Menu

Footnote at bottom of page

USE PRINT PREVIEW TO SEE FOOTNOTE

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How to Upload Existing Files

• Click on Upload button

Why Upload? So you can access files from any computer, collaborate, and have it all in one place

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Easy to Publish to Web or Blog

Just click on Publish or on Post to Blog

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Publish to the WebTo publish to the web,

Open the doc you'd like to publish.Click the Share drop-down menu on the top right

of the page and select Publish to the Web....

Click the Start publishing button. A link to the published doc appears in the publishing dialog.

Send this link to anyone you'd like to access your doc.

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Ctrl+P

Choose File Menu & Print

Print Button on Toolbar

File Menu

MULTIPLE WAYS TO PRINT

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100’S OF TEMPLATES

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Support Videos for Docsavailable on YouTube

• http://www.youtube.com/user/DocsSupport

• http://www.youtube.com/

GoogleDocsCommunity

http://www.youtube.com/user/DocsSupport
http://www.youtube.com/user/DocsSupport
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One of the best aspects of Docs is being able to SEARCH effectively

Each Account has its own custom search bar in Docs to help find documents

FINDING YOUR DOCUMENTS

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WORKING WITH GOOGLE SITES

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WHY USE SITES?•To make information easily accessible from any computer by large groups

•To create a web SITE where people can work together from any location

•To create a web space to publish your Docs, Calendar, YouTube videos, photos.

Its FUN and EASY

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Even more reasons to use Google Sites

To create a site for special occasions

To create a classroom site

To create a site about a trip

To create a birthday site

To create a site for a business

To create a school site

To create a site for a conference

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Having a Google Account Makes Access to Sites Easy

From your Gmail Account, you can find Sites here

From your Web view, you can see Sites here

WEB VIEW

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Another way: Click on Sites or go to Sites.Google.com

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You will get a dialogue box like this to fill out. Pick a name, add a description

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Next, your screen will look like this in the upper right corner. Click on Edit Page

HOW TO EDIT THE PAGE

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If you do not see Edit Page, then click on Save and the Edit Page view will appear

Note: This view also enables you to go to More Actions (more info coming)

FINDING EDIT PAGE

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When you click on Save, new options appear: Create Page, Edit Page, More Actions

FINDING “CREATE PAGE”

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In Edit Page, you will see the same toolbar as in Docs.

SITES TOOLBAR SAME AS DOCS

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On the right side in Edit Page, you will see INSERT, FORMAT, TABLE, LAYOUT--that will help you create your site

EDIT PAGE

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Menus from INSERT, FORMAT, TABLE, LAYOUT

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More Actions enables you to select more options including Manage Site

Go to More Actions to find Manage Site

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Manage Site: option allows for modifications including

SHARING options

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With Manage Site: You Can Change Site Layout

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Manage Site: Change Themes as Often as You Like

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Manage Site: You Can Change the Colors and Fonts

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•Write a Personality Feature

•Write a News Story

•Write a Review

•Write a Book Review

•Working together is more fun, more productive, and more effective

Using Docs and Sites,you can create collaborative workspaces to---

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Create an online portfolio using Google Sites. Post your presentations, your class notes, your essays, etc. Keep track of your accomplishments throughout the years and keep your projects on-hand for college applications.

Create a Course Website to share syllabus, lecture notes, and supplemental material. Students can leave comments and ideas on the site as well

IDEAS FOR USING SITES

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Host forms (quizzes, elections, surveys) then use web address to give it an easy to remember location (example: survey.your-domain-name.com).

More Ideas for Using Sites

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A teacher can create a Site with a different page for each student. At parent-teacher meetings, the teacher can share each student's progress easily using videos, photos, examples of their work.

EVEN MORE IDEAS

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•Make a site in lieu of writing a traditional research paper

•Have a group project and let each person prepare a page

Wow, so many IDEAS :)

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An example of a Ski Club website

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An example of a Teacher Website

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http://www.youtube.com/watch?v=fD-4FRTzxkI

http://www.youtube.com/watch?v=X_KnC2EIS5w&feature=channel(copy and paste them into your address bar)

Short videos about Sites on YouTube

http://www.youtube.com/watch?v=fD-4FRTzxkI
http://www.youtube.com/watch?v=X_KnC2EIS5w&feature=channel
http://www.youtube.com/watch?v=X_KnC2EIS5w&feature=channel
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ONLINE SUPPORT IS EASY TO FIND

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USING GOOGLE DOCS & SITES MAKES LEARNING A

GREAT EXPERIENCE

SHARING INFORMATION

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YOUR LEARNING

AND NEW EXPERIENCES

WITH FRIENDS,

ENJOY SHARING

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INDEX TO SLIDES1. Introduction2. Table of Contents3. Why you should use Docs for your writing4. Another reason to use Docs5. Even more reasons to use Docs6. Getting Started7. Signing up is easy8. Next go to Docs.Google.com9. In Docs, you can...10. In Docs, size limits are high11.Easy to add stuff to a Doc12.To open a new Doc13.Selecting the View14.To start a document, the opening page will look like this15.Understanding the toolbar16.Understanding the rest of the toolbar17.Collaboration Options18.Writing directly on the Doc19. Inserting a comment20.See the changes21.Comments are easy to see22.Stick to one color for all of your comments

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23. Understanding how to edit a page24. Toolbar in Sites25. Insert, Format, Table, Layout in Sites26. Sites Menus explained27. More Actions explained28. Manage Site explained29. Changing your layout30. Changing your theme31. Ideas for using sites32. More ideas for using sites33. Even more ideas for using sites34. Wow, so many ideas35. Example of Ski Club website36. Example of a teachers website37. Short videos showing how to use Sites38. Where to find online support39. Sharing with Sites is fun40. Using templates41. Videos supporting Docs42. Working with Sites43. Why to use Sites44. More reasons to use Sites45. Even more reasons to use Sites46. Getting a Sites account is easy47. Setting up your Sites account

INDEX CONTINUED

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END OF INDEX

48. How to set up the Sites account

49. Editing a page

50. More on editing a page

51. Understanding how to edit a page

52. Using the Toolbar in Sites

53. Using Insert, Format, Table & Layout

54. Sites Menus explained

55. More Actions explained

56. Manage Site explained

57. Changing your layout

58. Changing your theme

59. Changing your colors

60. Creating a collaborative workspace

61. Ideas for using Sites

62. More ideas for using Sites

63. Even more ideas for using Sites

64. Wow, so many ideas

65. Example of Ski Club Site

66. Example of Teacher’s website

67. Short videos showing how to use Sites

68. Where to find online support

69. Sharing with Sites is great


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