TexFile Overview

POWERED BY TYLER TECHNOLOGIES

TexFile OverviewAttorneys and Legal ProfessionalsCourse Number: 901271114

2 Course Number: 901271114 | www.texfile.com | © Tyler Technologies 2012


Agenda

TexFile Overview

Filing Mechanics

Timeline



Agenda

TexFile Overview

Filing Mechanics

Timeline



TexFile

• New e-filing manager for Texas

• Administered by the Office of Court Administration

• Powered by Tyler Technologies



E-Filing Today Dallam

Sherm

an

Hansfo

rd

Ochiltr

ee

Lipsc

omb

Hartley

Oldham

Deaf Smith

Moore

Hutchin

son

Robert

s

Hemph

ill

Potter

Carson

Gray

Whe

eler

Randa

ll

Armstr

ong

Donley

Collings-worth

Parmer

Lamb

Hale Floyd

Motley

Cottle H

arde

man

Bailey

Castro

Swisher

Brisco

eHall

Dicken

s

Crosby

Lubb

ock

Hockle

y

Cochr

an

Foard

Wilb

arge

r

Wic

hita

KingKno

xBay

lor

Archer

Youn

gThro

ck-

morton

Haske

ll

Stonew

all

Kent

Garza

Lynn

Terry

Yoak

um

Gaines

Dawso

n

Borde

n

Scurry

Fisher

Jone

s

Shack

el-

ford Step

hens

Palo P

into

Jack

Wise

Parke

r

Cla

y

Mon

tagu

e

Coo

ke

Denton

Collin

Gra

yson

Fann

in

Lam

ar

Red

Riv

er

Bowie

Cass

Marion

Harrison

Mor

risTitu

s

Fran

klin

Delta

Hopkin

s

Hun

t

Rains

Wood

Camp

Upshu

rGregg

Panola

Rus

k

Tarra

nt

Dallas

Rock-

wall

Kaufm

an

VanZan

dt

Henderson

Ellis Smith Cherokee

AndersonNavarroHillJo

hnso

n

HoodSomer-vell

Shelby

Sabine

Newton

Orange

Jefferson

Chambers

Galveston

Brazoria

Matagorda

Calhoun

Aransas

Nueces

Kleberg

San Patricio

Ken

edy

Willacy

CameronHidalgo

StarrZapa

ta

Jim

Hog

g

Bro

oks

Duv

al

Webb La S

alle

McM

ulle

n

BeeDimmit

FrioZavala

Mav

eric

k

Kinney

Uvalde

Medina

Jim

Wel

lsLi

ve O

ak

Goliad

Vic

toria

Jackson

Wharton

DeWitt

KarnesW

ilson

Atascosa

Bexar

Refugio

Val Verde

Edwar

dsReal

Terrell

Sutton Kimble

Bandera

KerrKendall

Comal

Guadalupe

Hays

Brewster

Presidio

PecosJeff Davis

Reeves

Cul

bers

on

Hud

spet

h

El P

aso

Cro

cket

t

Schleicher

Menard

Andrews

Martin

Howard

Mitche

ll

Nolan

Irion

Tom G

reen

Reaga

n

UptonCran

e

Ward Glassc

ock

Midlan

dEcto

r

Wink

lerLoving

Sterlin

gCok

e

Runne

ls

Taylo

r

Callah

an

Eastla

nd EarthComanche

Coleman

Brown

Conch

o

McCull

och

SanSaba Lampasas

Mills

Hamilton

Burnet

Llano

Mason

Bla

nco

Gillesp

ie

Williamson

Travis

Milam

Lee

Bastrop

Caldwell

Gonza

lesLavaca

Colorado

Austin

Washington

Burleson

Fayette

Waller

Brazos

Grim

es

MadisonRobertson

Leon

Housto

n

Trinit

yPolk Tyler Jasper

San

Aug

ustin

e

Angelina

SanJacinto

Walker

Montgomery

Libe

rty

Hardin

HarrisFort Bend

Bosque

CoryellMcLennan

Bell

Falls

Childre

ss

Freestone

Limestone

Nacogdoches

Summary• In use since 2003• 52 of 254 counties• 10 of 16 appellate

courts• 80% of population, but

less than 10% of total filing volume

Catalysts for Change1. New E-Filing system

from Tyler Technologies2. Supreme Court

mandate



Supreme Court Mandate

Pop. 500k+

Jan 2014 Pop. 200k+

Jul 2014 Pop. 100k+

Jan 2015 Pop. 50k+

Jul 2015 Pop. 20k+

Jan 2016 Pop. 0+

Jul 2016

December 2012: Supreme Court Mandates Civil E-Filing through TexFile

http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf




TexFile Overview

Filer Prepares Documents

24X7 Submission to

EFSP of Choice

Filing Prepared for Clerk Review

Clerk Accepts or Rejects

Stamped Documents

Passed to CMS and Filer



EFSP Landscape

Summary

• 23 Organizations• 6 Established• 17 New

• All existing providers expected to remain

• Each organization must apply and undergo certification

• 4 Certified to-date (bold)

OrganizationNew or

EstablishedABC Legal NewAMCAD NewCFI Delivery NewCourt File America EstablishedEasyServe NeweLawServices EstablishedEmpire Legal NewEZMessenger NewFile&ServeXpress EstablishedFileTime NewGreenFiling NewiDocket NewIntresys (TurboCourt) NewJSC Legal NewMyFileRunner EstablishedNationwide Eviction NewOneLegal EstablishedPCPUSA NewProDoc EstablishedServiceDocs NewTexas Low Cost eFile NewTexFile NewTristar Software New



Agenda

TexFile Overview

Filing Mechanics

Timeline



Example E-Filing Process

• EFSP Registration

• Payment Account Setup

Prerequisite Setup

• Location

• Category

• Type

• Attorney

• Payment Account

Case Information

Eviction

1

• Required Parties

• Contact Information

• Additional Parties

Parties

2

• Filing Codes

• Upload Documents

Filings

3

• Verify Location

• Verify Data Entry

Review

5

• Select Service Contacts

E-Service

4



Cost Detail: E-Filing Fees

EFSP EFM County E-Filing Fees

$0.00To?

$0.00$0.00

to $2.00

$0.00To?

EFSP EFM County E-Filing Fees

$3.25 to

$16.50$10.50

$13.75 to

$29.00

$0.00 to

$2.00

Reduced



Cost Comparison

HB2302CaseFees

Case Fees Filings E-Filing

Fees

$0.00 - $16.50Divorce

$20+$275 $295.00

To$460.00

Case Fees Filings E-Filing

Fees

$13.75 - $29.00$412.50

To$565.00

Divorce $275 10

10

http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm

Old

New

-$117.50





TexFile.comSummary

• Central portal for TexFile news and information

• Information on certified EFSP’s

• Links to pertinent State web sites, such JCIT

• Point of entry for review process



E-Filing Process



Common Rejection ReasonsUnsignedDocument

• “/s/ John Smith” acceptable

• Must retain original copy if signature is scanned

Incorrect Case Number

Incorrect Document Type

Case no. on filing ≠ case no. on document

• Searchable PDF

• 8.5 X 11

• Properly rotated



Additional Processes

CaseManagement &

Scheduling

In-CourtActivity

FinancialManagement

Paper Files Mailed Notices &Calendars

Cash Payments

Signed Documents

With e-filing, business begins electronically.

Self RepresentedLitigants

Attorneys

Intake andDocketing

But as work progresses, many processes still force an exit to paper.

Justice partners must collaborate to re-think

process flow in an electronic environment

http://www.google.com/url?sa=i&rct=j&q=courthouse+illustration&source=images&cd=&cad=rja&docid=5pnUpvH4iNZKEM&tbnid=5xG4qqO2gsN_zM:&ved=0CAUQjRw&url=http://www.behance.net/gallery/Courthouse/6910313&ei=vg5ZUeCsM43c9QSu_4GQDQ&bvm=bv.44442042,d.dmg&psig=AFQjCNECp3MjmDobEfawovVGX25f88BnMg&ust=1364877358080732

http://www.google.com/url?sa=i&rct=j&q=paper+file+icon&source=images&cd=&cad=rja&docid=0Yh5bRvwHCKuNM&tbnid=rQ93WlxoyGJPXM:&ved=0CAUQjRw&url=http://findicons.com/icon/35515/documents&ei=QJpZUbKlIoqC9QS7oYHwBA&psig=AFQjCNHw-MOpAu0qHCuvEcs9fBZiYU4fmA&ust=1364913062889849

http://www.google.com/url?sa=i&rct=j&q=paper+file+icon&source=images&cd=&cad=rja&docid=0Yh5bRvwHCKuNM&tbnid=rQ93WlxoyGJPXM:&ved=0CAUQjRw&url=http://findicons.com/icon/35515/documents&ei=QJpZUbKlIoqC9QS7oYHwBA&psig=AFQjCNHw-MOpAu0qHCuvEcs9fBZiYU4fmA&ust=1364913062889849

http://www.google.com/url?sa=i&rct=j&q=letters+mail&source=images&cd=&cad=rja&docid=Jw3K30tJzT9qpM&tbnid=8wTSdU_eWiU1iM:&ved=0CAUQjRw&url=http://www.bendigoweekly.com.au/Default.aspx?PageID=5204246&A=WebApp&CCID=6661&Page=3&Items=20&ei=aZlZUdW-L4q09QTZmYCAAw&psig=AFQjCNFXh3OE0JeKIV7sJerrsRq6McMDkA&ust=1364912785938891

http://www.google.com/url?sa=i&rct=j&q=letters+mail&source=images&cd=&cad=rja&docid=Jw3K30tJzT9qpM&tbnid=8wTSdU_eWiU1iM:&ved=0CAUQjRw&url=http://www.bendigoweekly.com.au/Default.aspx?PageID=5204246&A=WebApp&CCID=6661&Page=3&Items=20&ei=aZlZUdW-L4q09QTZmYCAAw&psig=AFQjCNFXh3OE0JeKIV7sJerrsRq6McMDkA&ust=1364912785938891

http://www.google.com/url?sa=i&rct=j&q=cash+register+icon&source=images&cd=&cad=rja&docid=wbe7T1QQTIVjbM&tbnid=Ny6z1XL54cYWxM:&ved=0CAUQjRw&url=http://www.iconarchive.com/show/finance-icons-by-visualpharm/cash-register-icon.html&ei=xJlZUdfoHY-m8gTAlIHYDg&psig=AFQjCNHzDSOsFMS-uzXnPKHsm4MMN5PQFA&ust=1364912946082853



http://www.google.com/url?sa=i&rct=j&q=paper+icon&source=images&cd=&cad=rja&docid=cnquTinMX8qrMM&tbnid=KLH0A3IwFA67jM:&ved=0CAUQjRw&url=http://www.agilx.com/news/the-pen-paper-merchant/&ei=EZRZUa6bL4mI9QSCqIGADg&bvm=bv.44442042,d.dmg&psig=AFQjCNGiVCqhgUEEO3QiozIelZUJjsbX6Q&ust=1364911472134522





Statewide E-Filing Rules

Summary

• Updated Rules of Civil and Appellate Procedure

• Effective 1/1/2014

• Public comments closed on 10/30/2013

• Expect final order in December





Agenda

TexFile Overview

Filing Mechanics

Timeline



Statewide Project Timeline

2013 2014 2015 2016

Two Distinct Phases:

Current Courts

Jan 2013 – Mar 2014

New CourtsMar 2014 – Jul 2016



Example Court Transition Timeline

Technical Training Provided by EFSP’s

2013 Jan Mar May Jul Sep Nov Jan2014 2014

Permissive Go-Live11/30/2013

Mandatory Go-Live

1/1/2014

Mandatory Go-Live

Permissive Go-LiveTestingTrainingConfigurati

onKick Off



Recommended Next Steps

Fall: Review new rules, procedures, and operators

End of Year:Exercise the system in preparation for the January 2014 mandate



Q&A


Appendix



Texas E-Filing History

E-Filing BeganTX contracts for e-Filing system

2003 Jul2012

Aug2012

Sept2012

Oct2012

Nov2012

Dec2012

Original Contract ExtendedContract extended 18 months, through 2/28/2014, to keep operation afloat

New Contract AwardedTX awards Tyler Technologies with new e-Filing contract; “TexFile” selected as program moniker

e-Filing Mandated

TX Supreme Court issues order mandating e-Filing in civil cases beginning 1/1/2014

Contract ExpiredContract with existing vendor expired 8/31/2012



Existing Installations of TexFile

Detroit and Oakland Cos.

State ofOregon

Las Vegas, NV(Clark Co.)

State of MD

State ofNew Mexico

Midland County

State of MNState of SD

State of ND

LehighPA

MI Court of AppealsWill Co, IL



Top 10: 1/1/2014 Dallam

Sherm

an

Hansfo

rd

Ochiltr

ee

Lipsc

omb

Hartley

Oldham

Deaf Smith

Moore

Hutchin

son

Robert

s

Hemph

ill

Potter

Carson

Gray

Whe

eler

Randa

ll

Armstr

ong

Donley

Collings-worth

Parmer

Lamb

Hale Floyd

Motley

Cottle H

arde

man

Bailey

Castro

Swisher

Brisco

eHall

Dicken

s

Crosby

Lubb

ock

Hockle

y

Cochr

an

Foard

Wilb

arge

r

Wic

hita

KingKno

xBay

lor

Archer

Youn

gThro

ck-

morton

Haske

ll

Stonew

all

Kent

Garza

Lynn

Terry

Yoak

um

Gaines

Dawso

n

Borde

n

Scurry

Fisher

Jone

s

Shack

el-

ford Step

hens

Palo P

into

Jack

Wise

Parke

r

Cla

y

Mon

tagu

e

Coo

ke

Denton

Collin

Gra

yson

Fann

in

Lam

ar

Red

Riv

er

Bowie

Cass

Marion

Harrison

Mor

risTitu

s

Fran

klin

Delta

Hopkin

s

Hun

t

Rains

Wood

Camp

Upshu

rGregg

Panola

Rus

k

Tarra

nt

Dallas

Rock-

wall

Kaufm

an

VanZan

dt

Henderson

Ellis Smith Cherokee

AndersonNavarroHillJo

hnso

n

HoodSomer-vell

Shelby

Sabine

Newton

Orange

Jefferson

Chambers

Galveston

Brazoria

Matagorda

Calhoun

Aransas

Nueces

Kleberg

San Patricio

Ken

edy

Willacy

CameronHidalgo

StarrZapa

ta

Jim

Hog

g

Bro

oks

Duv

al

Webb La S

alle

McM

ulle

n

BeeDimmit

FrioZavala

Mav

eric

k

Kinney

Uvalde

Medina

Jim

Wel

lsLi

ve O

ak

Goliad

Vic

toria

Jackson

Wharton

DeWitt

KarnesW

ilson

Atascosa

Bexar

Refugio

Val Verde

Edwar

dsReal

Terrell

Sutton Kimble

Bandera

KerrKendall

Comal

Guadalupe

Hays

Brewster

Presidio

PecosJeff Davis

Reeves

Cul

bers

on

Hud

spet

h

El P

aso

Cro

cket

t

Schleicher

Menard

Andrews

Martin

Howard

Mitche

ll

Nolan

Irion

Tom G

reen

Reaga

n

UptonCran

e

Ward Glassc

ock

Midlan

dEcto

r

Wink

lerLoving

Sterlin

gCok

e

Runne

ls

Taylo

r

Callah

an

Eastla

nd EarthComanche

Coleman

Brown

Conch

o

McCull

och

SanSaba Lampasas

Mills

Hamilton

Burnet

Llano

Mason

Bla

nco

Gillesp

ie

Williamson

Travis

Milam

Lee

Bastrop

Caldwell

Gonza

lesLavaca

Colorado

Austin

Washington

Burleson

Fayette

Waller

Brazos

Grim

es

MadisonRobertson

Leon

Housto

n

Trinit

yPolk Tyler Jasper

San

Aug

ustin

e

Angelina

SanJacinto

Walker

Montgomery

Libe

rty

Hardin

HarrisFort Bend

Bosque

CoryellMcLennan

Bell

Falls

Childre

ss

Freestone

Limestone

Nacogdoches

County County Seat Population Mandatory Date

Harris Houston 4,092,459 1/1/2014Dallas Dallas 2,368,139 1/1/2014Tarrant Fort Worth 1,809,034 1/1/2014Bexar San Antonio 1,714,773 1/1/2014Travis Austin 1,024,266 1/1/2014El Paso El Paso 800,647 1/1/2014Collin McKinney 782,341 1/1/2014Hidalgo Edinburg 774,769 1/1/2014Denton Denton 662,614 1/1/2014Fort Bend Richmond 585,375 1/1/2014Williamson Georgetown 422,679 7/1/2014Cameron Brownsville 406,220 7/1/2014Nueces Corpus Christi 340,223 7/1/2014Brazoria Angleton 313,166 7/1/2014Bell Belton 310,235 7/1/2014Galveston Galveston 291,309 7/1/2014Lubbock Lubbock 278,831 7/1/2014Webb Laredo 250,304 7/1/2014McLennan Waco 234,906 7/1/2014Smith Tyler 209,714 7/1/2014Brazos Bryan 194,851 1/1/2015Hays San Marcos 157,107 1/1/2015Johnson Cleburne 150,934 1/1/2015Midland Midland 136,872 1/1/2015Guadalupe Seguin 131,533 1/1/2015Potter Amarillo 121,073 1/1/2015Grayson Sherman 120,877 1/1/2015Randall Canyon 120,725 1/1/2015Tom Green San Angelo 110,224 1/1/2015Comal New Braunfels 108,472 1/1/2015Victoria Victoria 86,793 7/1/2015Henderson Athens 78,532 7/1/2015Liberty Liberty 75,643 7/1/2015San Patricio Sinton 64,804 7/1/2015Hood Granbury 51,182 7/1/2015Kerr Kerrville 49,625 1/1/2016Waller Hempstead 43,205 1/1/2016Wilson Floresville 42,918 1/1/2016Burnet Burnet 42,750 1/1/2016Hale Plainview 36,273 1/1/2016Chambers Anahuac 35,096 1/1/2016Bee Beeville 31,861 1/1/2016Cass Linden 30,464 1/1/2016Austin Bellville 28,417 1/1/2016Fayette La Grange 24,554 1/1/2016Moore Dumas 21,904 1/1/2016Bandera Bandera 20,485 1/1/2016DeWitt Cuero 20,097 1/1/2016Jackson Edna 14,075 7/1/2016

Brooks Falfurrias 7,223 7/1/2016

Goliad Goliad 7,210 7/1/2016

Upton Rankin 3,355 7/1/2016



Contact Information• E-Mail: [email protected]• Phone: 972-713-3770• Web: www.TexFile.com

mailto:[email protected]

http://www.texfile.com/