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POWERED BY TYLER TECHNOLOGIES TexFile Overview Attorneys and Legal Professionals

POWERED BY TYLER TECHNOLOGIES TexFile Overview Attorneys and Legal Professionals

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POWERED BY TYLER TECHNOLOGIES

TexFile Overview

Attorneys and Legal Professionals

www.texfile.com | © TexFile 20122

POWERED BY TYLER TECHNOLOGIES

Agenda

TexFile Overview

Filing Mechanics

Timeline

www.texfile.com | © TexFile 20123

POWERED BY TYLER TECHNOLOGIES

Agenda

TexFile Overview

Filing Mechanics

Timeline

www.texfile.com | © TexFile 20124

POWERED BY TYLER TECHNOLOGIES

TexFile

• New e-filing manager for Texas

• Administered by the Office of Court Administration

• Powered by Tyler Technologies

www.texfile.com | © TexFile 20125

POWERED BY TYLER TECHNOLOGIES

E-Filing Today Dallam

Sherm

an

Hansfo

rd

Och

iltree

Lipsc

omb

Hartley

Oldham

Deaf Smith

Moo

re

Hutch

inson

Rober

ts

Hemph

ill

Potte

r

Carso

n

Gra

y

Whe

eler

Randa

ll

Armst

rong

Donley

Collings-worth

Parm

er

Lam

bHale

Floyd

Mot

ley

Cottle

Har

dem

an

Bailey

Castro

Swisher

Brisco

e

Hall

Dicken

s

Crosb

y

Lubb

ock

Hockle

y

Cochr

an

Foard

Wilb

arge

r

Wic

hita

KingKno

xBay

lor

Arche

r

Youn

g

Throc

k-

mor

ton

Haske

ll

Stone

wall

Kent

Gar

zaLy

nnTe

rry

Yoak

um

Gaines

Dawso

n

Borde

n

Scurry

Fisher

Jone

s

Shack

el-

ford Ste

phen

s

Palo P

into

Jack

Wise

Parke

r

Cla

y

Mon

tagu

e

Coo

ke

Dento

n

Collin

Gra

yson

Fan

nin

Lam

ar

Red

Riv

er

Bowie

Cass

Marion

Harrison

Mor

risTitu

s

Fra

nklin

Delta

Hopkin

s

Hun

t

Rains

Wood

Camp

Upshu

rGregg

Panola

Rus

k

Tarra

nt

Dallas

Rock-

wall

Kaufm

an

Van

Zandt

Henderson

Ellis Smith Cherokee

AndersonNavarroHillJo

hnso

n

Hood

Somer-vell

Shelby

Sabine

Newton

Orange

Jefferson

Chambers

Galveston

Brazoria

Matagorda

Calhoun

Aransas

Nueces

Kleberg

San Patricio

Ken

edy

Willacy

Cameron

Hidalgo

Starr

Zap

ata

Jim

Hog

g

Bro

oks

Duv

al

Webb La S

alle

McM

ulle

n

BeeDimmit

FrioZavala

Mav

eric

k

Kinney

Uvalde

Med

ina

Jim

Wel

lsLi

ve O

ak

Goliad

Vic

toria

Jackson

Wharton

DeWitt

Karne

sWils

on

Atascosa

Bexar

Refug

io

Val Verde

Edwar

dsReal

Terrell

Sutton Kimble

Bandera

KerrKendall

Comal

Guadalupe

Hays

Brewster

Presidio

PecosJeff Davis

Reeves

Cul

bers

on

Hud

spet

h

El P

aso

Cro

cket

t

Schleicher

Men

ard

Andrews

Mar

tin

Howar

d

Mitc

hell

Nolan

Irion

Tom

Gre

en

Reaga

n

UptonCra

ne

Ward Glas

scoc

k

Midl

and

Ector

Wink

lerLoving

Sterlin

gCok

e

Runne

ls

Taylo

r

Callah

an

Eastla

ndEarthComanche

Colem

an

Brown

Conch

o

McCull

och

SanSaba

Lampasas

Mills

Hamilton

Burne

t

Llano

Mas

on

Bla

nco

Gille

spie

Williamson

Travis

Milam

Lee

Bastrop

Caldwell

Gon

zalesLavaca

Colorado

Austin

Washington

Burleson

Fayette

Waller

Brazos

Gri

mes

MadisonRobertson

Leon

Housto

n

Trini

tyPolkTyler Jasper

San

Aug

ust

ine

Angelina

SanJacinto

Walker

Montgomery

Libe

rty

Hardin

HarrisFort Bend

Bosque

CoryellMcLennan

Bell

Falls

Childr

ess

Freestone

Limestone

Nacogdoches

Summary

• In use since 2003

• 52 of 254 counties

• 10 of 16 appellate courts

• 80% of population, but less than 10% of total filing volume

Catalysts for Change

1. New E-Filing system from Tyler Technologies

2. Supreme Court mandate

www.texfile.com | © TexFile 20126

POWERED BY TYLER TECHNOLOGIES

Supreme Court Mandate

Pop. 500k+

Jan 2014Pop. 2

00k+

Jul 2014 Pop. 1

00k+

Jan 2015Pop. 5

0k+

Jul 2015 Pop. 2

0k+

Jan 2016 Pop. 0+

Jul 2016

December 2012: Supreme Court Mandates Civil E-Filing through TexFile

http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf

www.texfile.com | © TexFile 20127

POWERED BY TYLER TECHNOLOGIES

Top 10: 1/1/2014 Dallam

Sherm

an

Hansfo

rd

Och

iltree

Lipsc

omb

Hartley

Oldham

Deaf Smith

Moo

re

Hutch

inson

Rober

ts

Hemph

ill

Potte

r

Carso

n

Gra

y

Whe

eler

Randa

ll

Armst

rong

Donley

Collings-worth

Parm

er

Lam

bHale

Floyd

Mot

ley

Cottle

Har

dem

an

Bailey

Castro

Swisher

Brisco

e

Hall

Dicken

s

Crosb

y

Lubb

ock

Hockle

y

Cochr

an

Foard

Wilb

arge

r

Wic

hita

KingKno

xBay

lor

Arche

r

Youn

g

Throc

k-

mor

ton

Haske

ll

Stone

wall

Kent

Gar

zaLy

nnTe

rry

Yoak

um

Gaines

Dawso

n

Borde

n

Scurry

Fisher

Jone

s

Shack

el-

ford Ste

phen

s

Palo P

into

Jack

Wise

Parke

r

Cla

y

Mon

tagu

e

Coo

ke

Dento

n

Collin

Gra

yson

Fan

nin

Lam

ar

Red

Riv

er

Bowie

Cass

Marion

Harrison

Mor

risTitu

s

Fra

nklin

Delta

Hopkin

s

Hun

t

Rains

Wood

Camp

Upshu

rGregg

Panola

Rus

k

Tarra

nt

Dallas

Rock-

wall

Kaufm

an

Van

Zandt

Henderson

Ellis Smith Cherokee

AndersonNavarroHillJo

hnso

n

Hood

Somer-vell

Shelby

Sabine

Newton

Orange

Jefferson

Chambers

Galveston

Brazoria

Matagorda

Calhoun

Aransas

Nueces

Kleberg

San Patricio

Ken

edy

Willacy

Cameron

Hidalgo

Starr

Zap

ata

Jim

Hog

g

Bro

oks

Duv

al

Webb La S

alle

McM

ulle

n

BeeDimmit

FrioZavala

Mav

eric

k

Kinney

Uvalde

Med

ina

Jim

Wel

lsLi

ve O

ak

Goliad

Vic

toria

Jackson

Wharton

DeWitt

Karne

sWils

on

Atascosa

Bexar

Refug

io

Val Verde

Edwar

dsReal

Terrell

Sutton Kimble

Bandera

KerrKendall

Comal

Guadalupe

Hays

Brewster

Presidio

PecosJeff Davis

Reeves

Cul

bers

on

Hud

spet

h

El P

aso

Cro

cket

t

Schleicher

Men

ard

Andrews

Mar

tin

Howar

d

Mitc

hell

Nolan

Irion

Tom

Gre

en

Reaga

n

UptonCra

ne

Ward Glas

scoc

k

Midl

and

Ector

Wink

lerLoving

Sterlin

gCok

e

Runne

ls

Taylo

r

Callah

an

Eastla

ndEarthComanche

Colem

an

Brown

Conch

o

McCull

och

SanSaba

Lampasas

Mills

Hamilton

Burne

t

Llano

Mas

on

Bla

nco

Gille

spie

Williamson

Travis

Milam

Lee

Bastrop

Caldwell

Gon

zalesLavaca

Colorado

Austin

Washington

Burleson

Fayette

Waller

Brazos

Gri

mes

MadisonRobertson

Leon

Housto

n

Trini

tyPolkTyler Jasper

San

Aug

ust

ine

Angelina

SanJacinto

Walker

Montgomery

Libe

rty

Hardin

HarrisFort Bend

Bosque

CoryellMcLennan

Bell

Falls

Childr

ess

Freestone

Limestone

Nacogdoches

County County Seat Population Mandatory Date

Harris Houston 4,092,459 1/1/2014

Dallas Dallas 2,368,139 1/1/2014

Tarrant Fort Worth 1,809,034 1/1/2014

Bexar San Antonio 1,714,773 1/1/2014

Travis Austin 1,024,266 1/1/2014

El Paso El Paso 800,647 1/1/2014

Collin McKinney 782,341 1/1/2014

Hidalgo Edinburg 774,769 1/1/2014

Denton Denton 662,614 1/1/2014

Fort Bend Richmond 585,375 1/1/2014

Williamson Georgetown 422,679 7/1/2014

Cameron Brownsville 406,220 7/1/2014

Nueces Corpus Christi 340,223 7/1/2014

Brazoria Angleton 313,166 7/1/2014

Bell Belton 310,235 7/1/2014

Galveston Galveston 291,309 7/1/2014

Lubbock Lubbock 278,831 7/1/2014

Webb Laredo 250,304 7/1/2014

McLennan Waco 234,906 7/1/2014

Smith Tyler 209,714 7/1/2014

Brazos Bryan 194,851 1/1/2015

Hays San Marcos 157,107 1/1/2015

Johnson Cleburne 150,934 1/1/2015

Midland Midland 136,872 1/1/2015

Guadalupe Seguin 131,533 1/1/2015

Potter Amarillo 121,073 1/1/2015

Grayson Sherman 120,877 1/1/2015

Randall Canyon 120,725 1/1/2015

Tom Green San Angelo 110,224 1/1/2015

Comal New Braunfels 108,472 1/1/2015

Victoria Victoria 86,793 7/1/2015

Henderson Athens 78,532 7/1/2015

Liberty Liberty 75,643 7/1/2015

San Patricio Sinton 64,804 7/1/2015

Hood Granbury 51,182 7/1/2015

Kerr Kerrville 49,625 1/1/2016

Waller Hempstead 43,205 1/1/2016

Wilson Floresville 42,918 1/1/2016

Burnet Burnet 42,750 1/1/2016

Hale Plainview 36,273 1/1/2016

Chambers Anahuac 35,096 1/1/2016

Bee Beeville 31,861 1/1/2016

Cass Linden 30,464 1/1/2016

Austin Bellville 28,417 1/1/2016

Fayette La Grange 24,554 1/1/2016

Moore Dumas 21,904 1/1/2016

Bandera Bandera 20,485 1/1/2016

DeWitt Cuero 20,097 1/1/2016

Jackson Edna 14,075 7/1/2016

Brooks Falfurrias 7,223 7/1/2016

Goliad Goliad 7,210 7/1/2016

Upton Rankin 3,355 7/1/2016

www.texfile.com | © TexFile 20128

POWERED BY TYLER TECHNOLOGIES

TexFile Overview

Filer Prepares Documents

24X7 Submission to

EFSP of Choice

Filing Prepared for Clerk Review

Clerk Accepts or Rejects

Stamped Documents

Passed to CMS and Filer

www.texfile.com | © TexFile 20129

POWERED BY TYLER TECHNOLOGIES

EFSP Landscape

OrganizationNew or

EstablishedAMCAD NewCourt File America EstablishedEasyServe NeweLawServices EstablishedFile&ServeXpress EstablishedFileTime NewGreenFiling NewiDocket NewMyFileRunner EstablishedOneLegal EstablishedPCPUSA NewProDoc EstablishedServiceDocs NewTexas Low Cost eFile NewTexFile NewTristar Software New

Summary

• 16 Organizations• 6 Established• 9 New

• All existing providers expected to remain

• Each organization must apply and undergo certification

www.texfile.com | © TexFile 201210

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Agenda

TexFile Overview

Filing Mechanics

Timeline

www.texfile.com | © TexFile 201211

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Example E-Filing Process

• EFSP Registration

• Payment Account Setup

Prerequisite Setup

• Location

• Category

• Type

• Attorney

• Payment Account

Case Information

Eviction

1

• Required Parties

• Contact Information

• Additional Parties

Parties

2

• Filing Codes

• Upload Documents

Filings

3

• Verify Location

• Verify Data Entry

Review

5

• Select Service Contacts

E-Service

4

www.texfile.com | © TexFile 201212

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Cost Detail: E-Filing Fees

EFSP

EFM

County

E-Filing Fees

$0.00To? $0.00

$0.00 to

$2.00

$0.00To?

EFSP

EFM

County

E-Filing Fees

$3.25 to

$16.50 $10.50

$13.75 to

$29.00

$0.00 to

$2.00

Reduced

www.texfile.com | © TexFile 201213

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Cost Comparison

HB2302CaseFees

Case

Fees

Filings

E-Filin

g Fees

$0.00 - $16.50Divorce

$20+$275

$295.00To

$460.00

Case

Fees

Filings

E-Filin

g Fees

$13.75 - $29.00

$412.50To

$565.00

Divorce $275 10

10

http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm

Old

New

-$117.50

www.texfile.com | © TexFile 201214

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TexFile.com

Summary

• Central portal for TexFile news and information

• Links to available EFSP’s

• Point of entry for review process

www.texfile.com | © Tyler Technologies 2013

15

E-Filing Process

www.texfile.com | © Tyler Technologies 2013

16

Common Rejection Reasons

UnsignedDocument

• “/s/ John Smith” acceptable

• Must retain original copy if signature is scanned

Incorrect Case Number

Incorrect Document Type

Case no. on filing ≠ case no. on document

• Searchable PDF

• 8.5 X 11

• Properly rotated

www.texfile.com | © Tyler Technologies 2013

17

Additional Processes

CaseManagement &

Scheduling

In-CourtActivity

FinancialManagement

Paper Files Mailed Notices &Calendars

Cash Payments

Signed Documents

With e-filing, business begins electronically.

Self RepresentedLitigants

Attorneys

Intake andDocketing

But as work progresses, many processes still force an exit to paper.

Justice partners must collaborate to re-think

process flow in an electronic environment

www.texfile.com | © Tyler Technologies 2013

18

Agenda

TexFile Overview

Filing Mechanics

Timeline

www.texfile.com | © TexFile 201219

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Statewide Project Timeline

2013 2014 2015 2016

Two Distinct Phases:

Current Courts

Jan 2013 – Mar 2014

New CourtsMar 2014 – Jul 2016

www.texfile.com | © TexFile 201220

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Example Court Transition Timeline

• EFSP Fair

• Technical Training Provided by EFSP’s

• Process Training Provided by Courts

2013 Jan Mar May Jul Sep Nov Jan2014 2014

Permissive Go-Live9/16/2013

Mandatory Go-Live

1/1/2014

Mandatory Go-Live

Permissive Go-Live

Testing

Training

Configuratio

n

Kick Off

www.texfile.com | © TexFile 201221

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Recommended Next Steps

Now: Familiarize yourself with current e-filing mechanics

Fall: Review new rules, procedures, and operators

End of Year:Exercise the system in preparation for the January 2014 mandate

www.texfile.com | © TexFile 201222

POWERED BY TYLER TECHNOLOGIES

Questions

POWERED BY TYLER TECHNOLOGIES

Appendix

www.texfile.com | © TexFile 201224

POWERED BY TYLER TECHNOLOGIES

Existing Installations of TexFile

Detroit and Oakland Cos.

State ofOregon

Las Vegas, NV(Clark Co.)

State of MD

State ofNew Mexico

Midland County

State of MNState of SD

State of ND

LehighPA

MI Court of Appeals

Will Co, IL

www.texfile.com | © TexFile 201225

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Statewide Overview: Current Filers

2013 Jan Mar May Jul Sep Nov Jan2014 2014

Deliver Production System

6/6/2013

Begin Transition Go-Lives

9/1/2013

Begin Pilot Go-Lives6/24/2013

Complete Transition Activities2/28/2014

Top 10 TX Counties Mandatory

1/1/2014

Infrastructure Assembly1/1/2013 4/26/2013

Pilot Court Onboarding4/8/2013 8/20/2013

Transition Current E-Filing Courts9/1/2013 2/28/2014

www.texfile.com | © TexFile 201226

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Texas E-Filing History

E-Filing Began

TX contracts for e-Filing system

2003 Jul2012

Aug2012

Sept2012

Oct2012

Nov2012

Dec2012

Original Contract Extended

Contract extended 18 months, through 2/28/2014, to keep operation afloat

New Contract Awarded

TX awards Tyler Technologies with new e-Filing contract; “TexFile” selected as program moniker

e-Filing Mandated

TX Supreme Court issues order mandating e-Filing in civil cases beginning 1/1/2014

Contract Expired

Contract with existing vendor expired 8/31/2012

www.texfile.com | © TexFile 201227

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Contact Information

• E-Mail: [email protected]

• Phone: 972-713-3770

• Web: www.TexFile.com