Texas Department - Moritz College of Lawmoritzlaw.osu.edu/electionlaw/litigation/documents/Veasey84116.pdf · acceptable form of photo identification Currently there are 79 ... REMEMBER

Texas Department of Public Safety

Election Identification Certificate

The Office of the Texas Secretary of State and the Texas Department of Public Safety have joined in

partnership to offer Election Identification Certificates EIC to eligible voters that do not have an

acceptable form of photo identification Currently there are 79 counties that do not have DPS driver

license office To accommodate the citizens in those counties the Secretary of State has offered them

the opportunity to partner with DPS and has provided the equipment necessary to accomodate all

eligible voters with an EIC

The County Clerks will collect necessary information to issue a temporary Election Identification

Certificate to eligible applicants The EIC data will be transported via a state or county representative to

a driver license office to complete the transactions in the Driver License System DLS The driver license

office will receive the EIC data which has been uploaded to a designated flashdrive the original EIC

applications DL14CCS signature cards and aTexas County EIC Tracking Sheet They will use this

information to complete the transactions on the offices Home Bound DLS workstation There will be a

County Clerk contact list provided to your driver license office for any questions you may have regarding

the EIC data uploaded to the flashdrive

SAMPLESTATE OF TEXAS

ELECTION CERTIFICATE

EC 12345678

Date of Birth

10301986Expiration Date

10302014

LASTNAMEWXXUUEXXUUEXXUUEXXUUFIRSTNAMEMIDDLENAMESUFFIXWXX

FOR ELECTION PURPOSES ONLYCANNOT BE USED AS IDENTIFICATION

Texas Election Identification Certificate Page 1

TEX0579026

Case 2:13-cv-00193 Document 783-15 Filed in TXSD on 11/19/14 Page 1 of 9

2:13-cv-193 09/02/2014

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STEPS TO TRANSFER EIC DATA TO HOME BOUND DESKTOP

Step 1 Insert the flashdrive into USB port on a DLS Home Bound workstation

Step 2 Open Windows Explorer and navigate to Removable Disk E drive and double click on

BitLockerToGoexeFigure 1

EmFile Edit View Favorites Tools Help

Back

acre iv E

11 Search Folders

Folders

4 Desktop

+ j My Documents

S My Computer

Local Disk C

x Name

arSA BitLockerToGo exe mui

autoruninf

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m BitLockerTo0oexe

COV 0000 BL

COV 0000 ER

csCZBitLockerToGoexemui

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PAD 0000 NG

+ s tjtjzz• on Virtual erver Home directory Hgimss00e

+ view on view M+ Applications on Virtual Server FIle Server for Headqua

+ Public on Virtual Server Flle Server For Headquarter F

+ Control Panel

kk• Network Connections

My Network Places

Recycle Bin

Documents

L3 Pictures

ED Receipts

Texas Election Identification Certificate

v j Go

Size Type Date P

9 KB MUI File 711312

1 KB Setup Information 611012


251 KB Application 711312

32 KB System File 912012

1951008 KB System file 912012




















0 KB System file 912012

Page 2

Fig 1

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Step 3 Enter fIashdrive password Monday01 into screen then click Unlock button Figure 2

Type your password to unlock this drive

000000000

❑ Show password characters

I Forgot my password

What is the BitLocker To Go Reader

UnlockI

Cancel Fig 2

Step 4 Select the documents pictures and receipt folders

Which files do you want to use

Uj

Drag and drop files to this computer to view them

• E Name Date modified Type

documents

pictures

Li r

r

•

•N

receiptsr r

® 6 urDrive

jurDrive 81912010 4 5254 PM File Folder

4autoruninf 41412010 05430 PM Setup Information

Jerase Flashdrivehat 92312013 4640 PM MSDOS Batch File

erase Laptop bat 92312013 112606 AM M5DOS Batch File

Temp Card TEMPLATE Final 92412013 103804 AM Microsoft Office Excel Mac

JunInstaller exe 412012010 64850 PM Application

upload toFlashdrivehat 912312013 112422 AM MSDOS Batch File

JurDriveexe 41712010 34926 PM Application

How do I use the BitLocker To Go Reader

Fig 3


TEX0579028


Step 5 Drag the document pictures and receipt folders to Desktop It will be necessary to print out the

applicants documents and receipt to scan during the EIC application process in DLS

FMkm

U

Fig 4

Step 6 Log into DLS and search for an existing DL or ID on record If an existing DL or ID if found

a The application will be rejected Record the reason for the rejection on the EIC application

iecustomer has an acceptable for of IDb Record DL or ID number on EIC application

c Repeat this process and search for an exisiting EIC If one is found annotate the existing EIC

on DL14CCSd All records found ineligible should also be annotated on the Texas EIC County Tracking Sheet

If no record is found begin the Election Identification Certificate process Enter the required information

from the EIC application into the system Under Other Information check the Home Bound indicator

boxFigure 5

Other Information

Ii Fig 5

NOTE If you have any questions regarding the EIC data uploaded to the flashdrive please refer to the

County Clerk contact list provided to your driver license office


YES v

Page 4

TEX0579029


Step 7 To capture the EIC applicants signature insert the signed signature card into the signature card

reader tissue box and select the Capture button After the signature is captured select the Nextbutton Figure 6

Fig 6

Step 8 To capture the portrait from the photograph taken with the digital camera into the EIC record

a Select the Open File button from the Portrait page

File Configuration Tools Help

CLO

Capture Software

WJ

Rte Image

signature Capture

MEMEMEMEMEM

Capture Tower 698d1sc 01 c Back

Have the applicant stand in

front of the backdrop and

look at the blue focusbulluri

Press Capture to capturerho portrait

Open File Next >


TEX0579030


b On the desktop select the Pictures folder and click on the Open button

Look in Desktop

My Recent

Documents

VDesktop

My Documents

I

My Computer

j My Documents

my computer

•My Network Places

jpictures Lr

File name

My Network Files of type JFEG

AFJPG

AIFJPG

BLONDWFJPG

BMJPG

HMJPG

c Select the JPG file with the name of the applicant currently being processed and select the

Open button The image will appear in the Portrait capture screen

Look in j pictures

My Recent

Documents

Desktop

My Documents

My Computer

v

Open

Cancel

WMJPG

YBMJPG

File name WFJPG v Open

My Network Files of type JPEG


v Cancel

Page 6

TEX0579031


d If necessary resize the portrait to ensure a quality image is captured Select the Next button

to proceed to the next page

File Configuration Tools Help

CO r G I MA RCCapture Software I Flag ♦ HAPPY 33001523

J Signature Capture

Frozen Image

Rotate Image

Portrait Capture

Captured Image

Next >

Step 9 Review the images and select the Accept button Figure 7 and Refresh the images on the next

page Not shown

Capture Software

Peceprwe Signature


III

Fig 7

Page 7

In the Frozen Image makesure the applicants face is

framed by the dottedbox

Move the box by pressing

the left mouse button and

dragging the box

Resize the box by pressing

the right mouse button and

dragging the box

TEX0579032


Step 10 After capturing the signature and photograph in DLS record the EIC number on the application

Scan all documents ID documents and receipt into DLS Select the Continue button and proceed to

the next screen Figure 8

SCAN DOCUMENTS

REMEMBER All Identification documents niuist be scanned at

this point

Fig 8

Step 11 The CSR will NOT print the Temporary Election Identification Certificate and will proceed to

the next page

Step 12 Review the record on the Summary Page for accuracy and click DLS to Bridge Out of the

transaction

Step 13 On the EIC tracking sheet locate the applicants name under the Remarks section on the right

side of the form and record the EIC number assigned to the applicant The EIC tracking sheet will be

provided to the office supervisor once all transactions are completed to be included in the weekly EIC

report

Step 14 Fax all EIC applications and the cover sheet to License Record Services at 512 4245948

Customer Support will mail a letter to ineligible applicants informing them of their status The EIC

application will be held for 72 hours and then destroyed Copies of other documents ie ID documents

signature card will be destroyed after the EIC application process has been completed

Step 15 Once all transactions are complete and applications have been faxed shred all applicant

documents

Step 16 Keep the EIC flashdrive in a secure location until a county representative returns to transport it

back the County Clerks Office


TEX0579033


TEXAS DEPARTMENT OF PUBLIC SAFTEY


TO License and Record Service

FAX 5124245948

NOTESCOMMENTS

Processed EIC Application Transmission

Office Location Region

Employee

PHONE

DATE SENT NUMBER OF PAGES INCLIUDING COVERSHEET


TEX0579034
