Student Guide 2012produced by the

Division of Student Services

Disclaimer

This Student Guide is a general information publication only. It is not a statement of official policy of the Texas A&M Health Science Center (TAMHSC). The provisions of this Student Guide do not constitute a contract, expressed or implied, between any applicant, student, or faculty member and The Texas A&M University System. The TAMHSC reserves the right to change course offerings, fees, tuition, academic calendars, curricula, degree requirements, graduation procedures and any other requirement affecting students. Changes will become effective whenever the proper authorities so determine and will apply to both prospective students and those already enrolled. Updates and changes are made annually to the guide. Anyone with suggestions for amending or changing any of the information in this guide should make those suggestions in writing to the Division of Student Services office. The TAMHSC reserves the right to make changes to policies and procedures without notice as necessitated by governing authorities or administrative needs. Detailed instructions on processes related to the Offices of the Registrar, International Services, Student Business Services and Student Financial Aid can be obtained by contacting the respective office. Again, this guide is meant to be a quick reference tool to assist you with “general” processing information.

Welcome to Student Services Welcome to Texas A&M Health Science (TAMHSC) Center Division of Student Services. It is our goal to provide you with all the information you need to help you succeed in your academic endeavors and prepare you for a professional health-related career.

This Student Guide does not replace the official school Catalog, which contains policies and regulations pertaining to admission, progressing, grading and curriculum. This Guide should be used only as a supplement to other Health Science Center publications, such as the:

Texas A&M Health Science Center Catalog Available at http://www.tamhsc.edu/education/catalog/2009-11/)

Baylor College of Dentistry Student Handbook (only available through the TAMHSC’s intranet, myHSC)

College of Medicine Student Handbook Available at http://medicine.tamhsc.edu/student-affairs/pdf/handbook.pdf

College of Nursing Student Handbook Available at http://nursing.tamhsc.edu/current/handbook.html

Rangel College of Pharmacy Student Handbook Available at http://pharmacy.tamhsc.edu/current/hsccop-studenthandbook.pdf

School of Graduate Studies Student Handbook Available at http://sgs.tamhsc.edu/studenthandbook.html

School of Rural Public Health Student Handbook (only available through the TAMHSC’s intranet, myHSC)

Division of Student Services Contact Information:

Texas A&M Health Science Center (TAMHSC) Health Professions Education Building (HPEB)

8447 State Highway 47 Bryan, TX 77807-3260

(979) 436-0180 (979) 436-0099 – Fax

Office of the Associate Vice President for Student Services dss@tamhsc.edu

http://www.tamhsc.edu/dss/

Office of International Services Email: intsrvc@tamhsc.edu

http://www.tamhsc.edu/ois/index.html

Office of the Registrar Email: registrar@tamhsc.edu

http://www.tamhsc.edu/education/registrar/index.html

Office of Student Business Services Email: sbs@tamhsc.edu

http://www.tamhsc.edu/education/student/index.html

Office of Student Financial Aid Email: sfa@tamhsc.edu

http://www.tamhsc.edu/education/finaid/index.html

The Texas A&M Health Science Center is a premier assembly of colleges and schools devoted to educating health professionals and researchers who possess extraordinary competence and integrity. As we become the most significant and energetic agent for health care, science and research in Texas, we dedicate ourselves to the principle that all people, regardless of geography, economics or culture, deserve the benefits of compassionate care, superior science and exceptional health education. Our students are our most valuable assets. As you undertake your studies at the Health Science Center, you bring us new ideas, challenges, and prospects for the future. The Student Guide has been provided so that the day-to-day details and processes for students are more easily understood. The Division of Student Services and the Student Affairs Offices of all the TAMHSC academic components stand ready to prepare you for success. I urge you to seek those services as you encounter difficulties with the variety of issues all students face. We are pleased to have you with us and wish you the best in your academic endeavor.

Roderick E. McCallum, Ph.D. Vice President for Academic Affairs

On behalf of the Division of Student Services (DSS), I would like to welcome you to the Texas A&M Health Science Center. Your education and wellbeing are important to us, and we strive to provide the best student services possible to assist you in achieving your academic and personal goals. The DSS falls under the direction of Dr. Roderick E. McCallum, Vice President for Academic Affairs, and serves all students at the TAMHSC. Dr. McCallum and I have formed a collaborative, successful partnership with the student affairs personnel from each TAMHSC component to ensure seamless support services for all students, regardless of location and/or degree program. The primary goal of the DSS is to serve you – our students! Please feel free to contact me should you have any questions, concerns, or suggestions on how we could improve our services.

Linda S. Brannon Associate Vice President for Student Services

TABLE OF CONTENTS

Administration ...................................................................................................................... 1

Accreditation ........................................................................................................................... 1

The texas A&M university System Board of Regents ............................................................. 1

A&M System Administration .................................................................................................. 2

Texas A&M Health Science Center (TAMHSC) Administration ............................................... 2

TAMHSC Mission/Vision ......................................................................................................... 3

Colleges/SchoolS ................................................................................................................... 5

Baylor College of Dentistry ..................................................................................................... 5

College of Medicine ................................................................................................................ 5

College of Nursing ................................................................................................................... 6

School of Graduate Studies ..................................................................................................... 6

Irma Lerma Rangel College of Pharmacy ................................................................................ 7

School of Rural Public Health .................................................................................................. 7

Centers and Institutes............................................................................................................ 8

Coastal Bend Health Education Center ................................................................................... 8

Institute of Biosciences and Technology ................................................................................ 9

Rural and Community Health Institute ................................................................................... 9

National Center for Emergency Medical Preparedness and Response ................................ 10

Cardiovascular Research Institute (COM) ............................................................................. 10

Center for Community Health Development (SRPH) ............................................................ 11

Center for Craniofacial Research & Diagnosis (BCD) ............................................................ 11

Center for Health Organization Transformation (SRPH)....................................................... 11

Center for Microencapsulation & Drug Delivery (COM) ....................................................... 12

Institute of Ocular Pharmacology (COM) ............................................................................. 12

Southwest Rural Health Research Center (SRPH) ................................................................. 12

USA Center for Rural Public Health Preparedness (SRPH).................................................... 13

Locations ............................................................................................................................. 14

Division of Student Services Offices ..................................................................................... 18

Associate Vice President for Student Services (AVPSS) ........................................................ 18

International Services ........................................................................................................... 19

Registrar ................................................................................................................................ 20

Student Business Services ..................................................................................................... 20

Student Financial Aid ............................................................................................................ 20

Academic Life ...................................................................................................................... 22

Enrollment/Registration ....................................................................................................... 22

Equal Educational & Employment Opportunity ................................................................... 27

Financial Aid .......................................................................................................................... 27

Cost of Attendance ............................................................................................................... 29

Disbursement of Financial Aid .............................................................................................. 30

Extenuating/Special Circumstances ...................................................................................... 30

Financial Aid Eligibility .......................................................................................................... 31

Consortium Agreement ........................................................................................................ 35

Withdrawals and Leave of Absence ...................................................................................... 35

Financial Literacy ................................................................................................................... 36

General Academic Information ............................................................................................. 36

Attendance Expectations ...................................................................................................... 37

Calendars .............................................................................................................................. 37

Change of Address ................................................................................................................ 37

Change of Degree Level ........................................................................................................ 37

Conduct & Discipline/Classroom Behavior ........................................................................... 38

courses .................................................................................................................................. 38

Transfers/Degree Programs .................................................................................................. 39

Replacement Diploma ........................................................................................................... 40

Dismissal Procedure .............................................................................................................. 41

Examinations (Preliminary and Final) and Other Graduate Requirements .......................... 41

Grading .................................................................................................................................. 41

Graduation ............................................................................................................................ 43

Rings ...................................................................................................................................... 44

Leave of Absence (LOA) ........................................................................................................ 44

Remediation, Withdrawal and Remedial Courses ................................................................ 45

Suspension and Expulsion Procedure ................................................................................... 45

Transcripts, Request Procedures .......................................................................................... 45

Withdrawal Procedure .......................................................................................................... 46

Identification ......................................................................................................................... 46

Policies Affecting Students ................................................................................................... 47

Records, Student ................................................................................................................... 51

Technology Services .............................................................................................................. 56

Email Access .......................................................................................................................... 58

Supported Software, Hardware and Mobile Devices ........................................................... 60

Textbooks .............................................................................................................................. 61

Tuition and Fees .................................................................................................................... 61

Veteran’s Services ................................................................................................................. 65

Waivers/Exemptions ............................................................................................................. 66

Student Life ......................................................................................................................... 68

Counseling Services by Location ........................................................................................... 68

Disability Services .................................................................................................................. 69

Emergencies .......................................................................................................................... 71

Health Services ...................................................................................................................... 71

Librarys .................................................................................................................................. 73

Parking and Transportation .................................................................................................. 74

Recreation Center ................................................................................................................. 75

Safety and Campus Security ................................................................................................. 75

Fire Safety ............................................................................................................................. 75

Student Government Association (SGA) ............................................................................... 76

Teaching Learning Resource Center (TLRC) .......................................................................... 77

International Students ......................................................................................................... 79

Certificate of Eligibility: Form I-20 or DS-2019 .................................................................... 79

Dependents ........................................................................................................................... 79

Employment .......................................................................................................................... 80

English Proficiency Requirements......................................................................................... 81

Enrollment ............................................................................................................................ 82

Financial Requirements ........................................................................................................ 83

Health Insurance ................................................................................................................... 84

Immigration Acronyms ......................................................................................................... 84

Immigration Advisement ...................................................................................................... 84

Income Taxes ........................................................................................................................ 84

Maintaining Lawful Student Status in the United States ...................................................... 85

National Security Entry-Exit Registration System (NSEERS) ................................................. 85

Proof of Continued Attendance ............................................................................................ 85

Re-entering the United States after Travelling ..................................................................... 86

Renewing an F-1 / J-1 Visa .................................................................................................... 86

Departure from the TAMHSC ................................................................................................ 87

Student and Exchange Visitor Information System .............................................................. 88

Travel ..................................................................................................................................... 88

Violations of Immigration Status .......................................................................................... 89

Other Resources .................................................................................................................. 91

List of Acronyms .................................................................................................................... 91

Directory ............................................................................................................................... 93

Financial Aid .......................................................................................................................... 93

College/School Handbooks ................................................................................................... 93

Telephone Guide ................................................................................................................... 94

INDEX .................................................................................................................................. 95

P a g e | 1

ADMINISTRATION

ACCREDITATION The Texas A&M Health Science Center (TAMHSC) provides the state with health education, outreach and research through campuses in Bryan/College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen. Its six colleges are the Baylor College of Dentistry, College of Medicine, College of Nursing, School of Graduate Studies, Irma Lerma Rangel College of Pharmacy and the School of Rural Public Health. Other units include the Institute of Biosciences and Technology and the Coastal Bend Health Education Center. The TAMHSC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award baccalaureate, masters, doctoral and professional degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 3033-4097 or call 404-679-4500 for questions about the accreditation of TAMHSC. In addition, the TAMHSC colleges and schools are accredited by accrediting organizations specific to their disciplines.

THE TEXAS A&M UNIVERSITY SYSTEM BOARD OF REGENTS The A&M System Board of Regents consists of nine regular voting members and one non-voting student member who are appointed by the governor. The nine voting members are confirmed by the senate; their terms are scheduled for six years and staggered so three members’ terms usually expire on February 1 of odd-numbered years. At that time, regents scheduled to go off the board serve until the governor selects their replacements. The student member is chosen through an application process and appointed June 1 of each year by the governor – serving a one-year term. Student members must be enrolled as an undergraduate or graduate student in either a general academic teaching institution or a medical or dental unit in the university system at the time of appointment and throughout his or her term. The responsibilities of The A&M System Board of Regents are to:

Oversee the administration and set policy direction for the System’s 11 universities, seven state agencies and health science center;

Ensure a quality undergraduate and graduate education experience for all students;

Promote academic research and technology to benefit the state of Texas and the nation;

Disseminate programs of the A&M System across the state through outreach and public service efforts; and

Support the state legislative and higher education leadership to position Texas at the forefront of higher education nationally.

Current Texas A&M University System (TAMUS) Board of Regents’ members include:

Richard A. Box, Austin, Chairman (term expires 02/01/13)

Phil Adams, Bryan/College Station, Vice Chairman (term expires 02/01/15)

P a g e | 2

Morris Foster, Salado (term expires 02/01/13)

Elaine Mendoza, San Antonio (term expires 02/01/17)

Judy Morgan, Texarkana (term expires 02/01/17)

Jim Schwertner, Austin (term expires 02/01/15)

Cliff Thomas, Victoria (term expires 02/01/17)

John D. White, Houston (term expires 02/01/15)

James P. “Jim” Wilson, Sugar Land (term expires 02/01/13)

Fernando Treviño, Jr., Student Regent, Del Rio (term expires 05/31/12)

A&M SYSTEM ADMINISTRATION John S. Sharp, Chancellor

Frank B. Ashley III, Ed.D, Vice Chancellor of Recruitment and Diversity

Brett P. Giroir, M.D., Vice Chancellor for Strategic Initiatives

Steven B. Moore, Vice Chancellor of Marketing and Communications

TEXAS A&M HEALTH SCIENCE CENTER (TAMHSC) ADMINISTRATION Nancy W. Dickey, M.D., President and Vice Chancellor for Health Affairs, The Texas A&M University System

Craig H. Blakely, Ph.D., M.P.H., Dean, School of Rural Public Health

David S. Carlson, Ph.D., Vice President for Research and Dean of the School of Graduate Studies

Lawrence Wolinsky, Dean, Baylor College of Dentistry

Russ A. Gibbs, D.Min., CFRE, Vice President for Institutional Advancement and Communications

Cullen M. “Mike” Godfrey, J.D., Chief Legal Officer

Jenny E. Jones, M.A., Vice President for Governmental Affairs

Roderick E. McCallum, Ph.D., Vice President for Academic Affairs

Barry C. Nelson, Ph.D., Vice President for Finance and Administration

Lee Ann Ray, Ed.D., Chief of Staff and Associate Vice Chancellor for Health Affairs

Indra K. Reddy, Ph.D., Dean, Irma Lerma Rangel College of Pharmacy

T. Samuel Shomaker, M.D., J.D., The Jean and Thomas McMillan Dean of Medicine and Vice President for Clinical Affairs

Sharon A. Wilkerson, Ph.D., R.N., Dean, College of Nursing

P a g e | 3

TAMHSC MISSION/VISION In all we do, we dedicate the full measure of our resources and abilities to advancing the knowledge and technologies of our professions, and to bringing Texans the finest in health education, promotion and care. Because of our work, people’s lives are changed — across our state, around the nation and throughout the world. Our university is a premier assembly of colleges devoted to educating health professionals and researchers of extraordinary competence and integrity. Our faculty, staff and students are united by a belief that all people, regardless of geography, economics or culture, deserve the benefits of compassionate care, superior science and exceptional health education.

P a g e | 5

COLLEGES/SCHOOLS

BAYLOR COLLEGE OF DENTISTRY The Baylor College of Dentistry (BCD) has been a distinguished resource for dental education in Texas for more than 100 years and is dedicated to combining higher education and research with community service. Known internationally for producing excellent clinicians, the college opened in 1905. Since then, it has graduated nearly 8,000 dentists and dental hygienists. Nearly one-third of all dentists in Texas

are Baylor College of Dentistry graduates. The college also graduates the largest number of dental hygienists with bachelor’s degrees in the state. In addition to a doctor of dental surgery and bachelor’s degree in dental hygiene, BCD also offers postdoctoral certificate and degree programs. Today, the college works toward innovative treatments, leading-edge technology and better ways to deliver care. It not only ensures that Texas has qualified generations of dentists, dental hygienists and scientists, but also provides care for patients who have no other access to oral health care.

COLLEGE OF MEDICINE Established to meet the needs of the medically underserved populations, the College of Medicine (COM) was founded in 1977. The college has expanded from a basic science campus in College Station and a clinical campus in Temple to four-year campuses in Bryan/College Station and Temple and clinical campuses in Round Rock and clinical affiliates in Houston. Currently enrolling approximately 540 medical students, it is the only Texas medical school with two four-year campuses. The college pairs medical education and research opportunities through clinical affiliations with private, state and federal health care organizations and

community-based hospitals and clinics. In addition to an M.D. degree, the college offers a combined M.D./Ph.D. degree in clinical medicine and biomedical science, an M.D./M.B.A. degree and an M.D./M.P.H. degree. Throughout the college and its centers, research programs are currently underway in biochemistry, cancer, integrated biology, cell and molecular biology, pathogenesis, and neuroscience.

P a g e | 6

COLLEGE OF NURSING The College of Nursing (CON) provides much-needed education to increase the nursing work force. The college offers the Bachelor of Science in Nursing (B.S.N.) degree through three educational tracks: Generic, Accelerated and RN-to-B.S.N. The generic (B.S.N.) track accepts the first two years of education requirements from an accredited college or university, then requires completion of

upper-division nursing courses at the College of Nursing. The Accelerated B.S.N. accepts a completed bachelor’s degree in studies related to nursing then requires the completion of nursing coursework. The college also offers the opportunity for those with a registered nursing (RN) diploma or associate’s degree in nursing to complete their nursing coursework to obtain a B.S.N. degree. The first 19 graduates in the accelerated program received their B.S.N. degrees in December 2009, and the first graduates of the generic program received their B.S.N. degrees in May 2010.

SCHOOL OF GRADUATE STUDIES Since its inception in 1999, the School of Graduate Studies (SGS) has prepared future faculty and researchers to improve the health of Texans through scientific discovery and education. The school offers master’s and doctoral programs in biomedical, clinical and public health sciences through the College of Medicine, School of Rural Public Health, Institute of Biosciences and Technology and Baylor College of Dentistry.

In support of research and training initiatives, the school works with each Texas A&M Health Science Center academic unit as well as other academic, clinical, private, and community-based health and research institutions.

P a g e | 7

IRMA LERMA RANGEL COLLEGE OF PHARMACY The Irma Lerma Rangel College of Pharmacy (COP), located on the Texas A&M University-Kingsville campus, was established in August 2006 in response to the shortage of pharmacists in South Texas. As the first health-related professional school in South Texas, the college offers the Doctor of Pharmacy program leading to the Pharm.D. degree. Students in this program are exposed to a core professional curriculum including biomedical sciences; pharmaceutical sciences; social, behavioral and administrative pharmacy sciences; and pharmacy practice. The college is the first Texas pharmacy school to implement Introductory Pharmacy Practice Experiences early in the professional program. These experiences include more than 650 pharmacy preceptors (mentors) who help students

apply knowledge learned in the classroom while evaluating each student’s progress. The college is dedicated to producing quality graduates who are highly competent in dealing with the daily demands, challenges and rewards of contemporary pharmacy practice.

SCHOOL OF RURAL PUBLIC HEALTH Founded in 1998 as the first public health school in the nation with a focus on rural and underserved communities, the School of Rural Public Health (SRPH) developed into a nationally ranked, fully accredited public health research, service and training program. After only nine years, U.S. News and World Report ranked the school as a Top 25 Graduate School in Public Health.

Offering classes at the College Station campus as well as other Texas locations through distance education, the school provides public health master’s and/or doctoral programs in several public health disciplines: epidemiology, biostatistics, environmental and occupational health, health administration, social and behavioral health, policy and management as well as border health. In addition to core public health curriculum, the school is home to several centers of research excellence. Providing a forum for future public health leaders, the school builds an array of research strengths and practice skills for rural and urban settings.

P a g e | 8

CENTERS AND INSTITUTES

COASTAL BEND HEALTH EDUCATION CENTER The Coastal Bend Health Education Center (CBHEC), located in Corpus Christi, provides health education for medical professionals and the greater Coastal Bend community. The center maximizes state funds by collaborating with private organizations and sharing

community resources. In delivering health education programs, CBHEC has been successful in regionalizing programs and resources by partnering with colleges, universities and hospital systems. CBHEC’s initiatives address recruitment into health careers, health education and public health issues. In order to alleviate the nursing shortage, CBHEC initiated the Coastal Bend Nursing Recruitment Consortium and has developed Future Nurses Clubs in area high schools. Also successful in recruitment efforts is the Partnership for Primary Care program. This program encourages exceptional high school students to pursue a career in rural medicine by offering early admission to the Texas A&M Health Science Center College of Medicine. The Continuing Medical Education Program provides medical education to both urban and rural physicians. This program is a result of collaboration among hospitals and the Port Industries of Corpus Christi. In partnership with the TAMHSC School of Rural Public Health, CBHEC offers a Master of Public Health degree through a distance learning initiative. CBHEC’s programs address the area's high priority health care issues such as diabetes, asthma and geriatric care. CBHEC’s Diabetes Education program provides intensive two-day curriculum designed to educate health care professionals and the community on reducing the occurrence of Type 2 diabetes. The Asthma Education program provides “peer-to-peer training” to primary care physicians. The center, in conjunction with medical residency programs, has developed clinical training experiences that prepare physicians in the management of diabetes and geriatrics care. A clinical rural site has been developed to encourage physicians to pursue a career in rural medicine. CBHEC was established in 1999 through Senate Bill 590. The service region of the center is the Greater Coastal Bend area of Texas with special emphasis on the medically underserved and rural communities, which includes 19 counties. It has ongoing programs in nine counties in the Coastal Bend Region.

P a g e | 9

INSTITUTE OF BIOSCIENCES AND TECHNOLOGY The Texas A&M Health Science Center Institute of Biosciences and Technology (IBT) is committed to improving the quality of health care through education and advanced and innovative molecular research in bioscience and medicine. Located in the Texas Medical Center in Houston, the institute focuses its research on developing cures and treatments for cancer, heart failure, stroke, birth defects, bacterial infections and hereditary diseases.

Graduate and postdoctoral education is conducted at IBT as part of the School of Graduate Studies. Graduate students pursue a Ph.D. in the medical sciences program. The Institute of Biosciences and Technology provides a bridge between health science center investigators and scientists across the Texas Medical Center as well as to the growing biotechnology sector in Houston. It encourages its scientists to transfer discoveries made in their laboratories to the marketplace so the institute’s research results can help people. Faculty members work with biotech companies. Many licensing agreements are based on the institute’s research, and several new companies have been established.

RURAL AND COMMUNITY HEALTH INSTITUTE In 2003, The Texas A&M University System Board of Regents gave the Texas A&M Health Science Center the authorization to create a powerful new resource for physicians and health care facilities. This resource has been designated the Rural and Community Health Institute (RCHI). Since its inception, RCHI has grown into a robust health extension service that extends across the state of Texas. RCHI has particularly focused on improving the quality and safety of health care in small and rural communities by creating fruitful partnerships with rural and community hospitals, physicians and clinics. As a support center, RCHI provides assistance through the following programs and services:

Health care delivery services, including:

◦ Strategic planning

◦ Surveys

◦ Peer review: physician and nursing

◦ Utilization management

P a g e | 10

◦ Patient safety organization

◦ Adoption, implementation and meaningful use of electronic health records

Continuing education

Data management, data analysis and serving as a data repository

Health care policy research

Medical staff affairs

Practice Based Research Network (PBRN)

More information on the Rural and Community Health Institute is available online.

NATIONAL CENTER FOR EMERGENCY MEDICAL PREPAREDNESS AND RESPONSE The National Center for Emergency Medical Preparedness and Response (NCEMPR) is a unique national asset that combines

the best practices of health sciences and emergency management. The center provides training and technical assistance to the health sector. NCEMPR aligns the strengths of the TAMHSC, the Texas Engineering Extension Service (TEEX) and the Texas Engineering Experiment Station (TEES) to provide the best program capacities in academia. This inaugural configuration of health sciences and engineering programs will capitalize on and service the increasing need for large-scale training and exercise activities at the state and local level.

CARDIOVASCULAR RESEARCH INSTITUTE (COM) The major objective of the Cardiovascular Research Institute (CVRI) in the College of Medicine is to discover and disseminate new knowledge about the heart and blood vessels in normal and disease states. Discovery with an emphasis on human health requires basic and clinical research; therefore, the research team consists of basic scientists and physician/scientists from a wide variety of fields and disciplines. To facilitate research today and for future generations, the CVRI provides an environment for the training of undergraduates, medical students, graduate students, postdoctoral fellows and residents. CVRI scientists have made significant discoveries in the areas of blood vessel and heart function, angiogenesis, exercise biology, heart failure, atherosclerosis, ischemic heart disease, hypertension, and diabetes.

P a g e | 11

CENTER FOR COMMUNITY HEALTH DEVELOPMENT (SRPH) Established in 2001 and subsequently designated as a regents’ approved center in 2005, the Center for Community Health Development (CCHD) is a U.S. Centers for Disease Control and Prevention-funded Prevention Research Center that supports prevention research and training on methods for improving population health status. Building upon community-based participatory research methods and a strategy of community health development, the CCHD goal is to help increase local communities’ capacity to meet the health needs of their residents. The center works with local community organizations through the Brazos Valley Health Partnership to address specific community health issues, such as diabetes self-management and the prevention of obesity. Through its systematic examination and evaluation of community health development strategies, the CCHD contributes to the national research agenda related to population health status improvement, with specific focus on minorities, rural and border residents, and the working poor emphasizing the translation and dissemination of established prevention strategies.

CENTER FOR CRANIOFACIAL RESEARCH & DIAGNOSIS (BCD) The Center for Craniofacial Research and Diagnosis in the Baylor College of Dentistry serves patients with orthodontic, dentofacial orthopedic and craniofacial anomalies. The diagnoses and treatment of these problems are enhanced by a body of knowledge acquired through a network of clinicians and scientists dedicated to research in this field. Together this team effort guides optimal care. The clinical facility of the center is housed within the Department of Orthodontics. It collaborates with other Baylor College of Dentistry clinics, scientists, private practitioners and health professionals and researchers at Dallas medical centers such as Baylor, Children’s, Medical City and The University of Texas Southwestern Medical Center. Through clinical and basic laboratory research, use of current technology and conventional patient care, the center endeavors to establish appropriate reference standards for use in accurate diagnosis and treatment decisions. Measuring the results of treatment and evaluating the effect of treatment on function is another way the center serves as a resource for the practicing community.

CENTER FOR HEALTH ORGANIZATION TRANSFORMATION (SRPH) The School of Rural Public Health and the H. Milton Stewart School of Industrial and Systems Engineering at Georgia Institute of Technology are university sites for a U.S. National Science Foundation (NSF) and health system supported Center for Health

Organizational Transformation (CHOT). A number of progressive health systems from Texas and the Southeast are currently participating.

P a g e | 12

TAMHSC expertise in health care management and information technology combined with industrial engineering and information technology expertise at Texas A&M’s and Georgia Tech’s Colleges of Engineering are at the core of research work with the health systems. The CHOT addresses implementation of information technology, Six Sigma, Toyota’s LEAN, Studer’s Hardwiring Excellence, cultural change, quality and safety, chronic disease management, and possibly other evidence-based management and/or major clinical change initiatives. The universities' research faculty and graduate students team with health system professionals to pursue research projects selected each year by the CHOT health system members who serve as the health transformation leaders on the CHOT advisory board.

CENTER FOR MICROENCAPSULATION & DRUG DELIVERY (COM) The Center for Microencapsulation and Drug Delivery (CMDD) in the College of Medicine is a multidisciplinary faculty group from five colleges with the capability to design and test delivery of pharmaceuticals. Ongoing research includes basic and applied microencapsulation technologies for biomedical use, controlled release drug delivery systems, non-biomedical applications in nanotechnology, molecular biology assay systems, and microcapsule products for petrochemical, agricultural and environmental control industries. Associate members of the CMDD include researchers from other universities; the Institute for Research, Inc., Houston, Texas; and NASA.

INSTITUTE OF OCULAR PHARMACOLOGY (COM) The Institute of Ocular Pharmacology (IOP) in the College of Medicine is a sole institute that differentiates itself from other eye institutes in the nation and in the world. The major functions of the IOP are to invent new drugs for eye diseases, including glaucoma, cataract, ischemic retinopathy, uveitis, dry eyes, myopia and age-related macular degeneration (AMD). The IOP also publishes the Journal of Ocular Pharmacology and Therapeutics, which was the official journal of the Association of Ocular Pharmacology and Therapeutics in 1985 through 2004 and Ophthalmic Toxicology in 1992 and 1999. The IOP is very active in research, inventing new drugs, elucidating drug action mechanisms, improving formulations for better bioavailability of new and old drugs and researching the safety of effective eye drugs. New drugs developed in the IOP include Timolol, dopamine antagonists, serotonin antagonists, carbonic anhydrase inhibitors, and cholinergic drugs for glaucoma treatment, synthetic CK-compounds, as well as natural compounds, such as osthole, matrine, etc., for uveitis and various types of inflammation. The IOP also is developing new drugs for the treatment of dry-AMD, which lacks any drugs available for the treatment at the present time.

SOUTHWEST RURAL HEALTH RESEARCH CENTER (SRPH) The Southwest Rural Health Research Center was established in 2000 as one of only six federally funded research centers by the Health Resources and Services Administration’s Federal Office of Rural Health Policy. The center focuses on conducting policy relevant research on meeting the needs of special rural populations, minority populations and health disparities (including border populations), and rural systems building. Research projects have focused on

P a g e | 13

chronic disease management, mental health and substance abuse services, community health workers (promotora), medical policy, quality differences in rural and urban nursing homes and assisted living centers, professional shortages, mental health and substance abuse services, and the development of “Rural Healthy People 2010,” a companion document to “Healthy People 2010.”

USA CENTER FOR RURAL PUBLIC HEALTH PREPAREDNESS (SRPH) Established in July 2005, the USA Center for Rural Public Health Preparedness is one of 27 U.S. Centers for Disease Control and Prevention-funded Centers for Public Health Preparedness. The CDC programs are designed to ensure public health professionals are able to respond to threats to the nation’s public health. The USA Center at the School of Rural Public Health is the only center with a specific rural focus and is charged with supporting and developing the skills and competencies of emergency responders in rural areas of the United States. The USA Center is one of a number of programs under the Office of Special Programs at the School of Rural Public Health aimed at translating the school’s mission of improving the health of underserved and rural populations into practice by cultivating long-term relationships with public health agencies, communities, and other universities. Specifically, the Office of Special Programs focuses on improving the rural public health infrastructure via building relationships at the local, regional, state, and national level and improving competencies in the public health workforce via training and development.

P a g e | 14

LOCATIONS

The Texas A&M Health Science Center provides health education, outreach and research through its colleges and campuses in Bryan/College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen. Visit us online for maps and driving directions.

P a g e | 15

Bryan/College Station

Home to the Texas A&M Health Science Center’s headquarters, the Bryan-College Station (B-CS) location offers the best of both worlds. With about 170,000 residents, it’s small enough to offer safe and affordable living and just a short drive to three major Texas cities — Houston, Austin and Dallas. Its regional airport provides

commercial flights to neighboring cities. TAMHSC units include central administration, College of Medicine, College of Nursing and School of Rural Public Health. Corpus Christi

Corpus Christi’s location on the Gulf of Mexico makes it a vacation destination for many while providing recreational opportunities such as windsurfing, fishing and boating. Positioned between Houston and Brownsville, the campus is conveniently located near several major Texas cities. The Coastal Bend Health Education Center administrative offices are located on the beautiful island campus of Texas A&M University-Corpus Christi in the Carlos F. Truan Natural Resource Center. Dallas

The eighth-largest city and part of the fourth-largest metropolitan area in the nation, Dallas covers approximately 343 square miles and has a population of about 1,279,910. Dallas is home to the Baylor College of Dentistry, Texas' second oldest dental school. The ultra-modern and sophisticated city attracts worldwide travelers, making the area the No. 1 visitor and leisure destination in Texas. Houston

Houston is the nation’s fourth largest city and an international destination bursting with energy. Known as the energy capital of the world, the city is home to the world's largest medical center, where the Institute of Biosciences and Technology is located. Kingsville

Kingsville is a great place to visit anytime of the year. The average temperature is 72° Fahrenheit, and the winters are extremely moderate, making this a favorite home for many wintering Texans. Kingsville is a predominantly Hispanic community from which Texas’ first Mexican-American female legislator, Irma Lerma Rangel, was elected. The College of Pharmacy, on the campus of Texas A&M University-Kingsville, is named in her honor. McAllen

On the Texas-Mexico border, McAllen is one of the major gateways into the United States from Mexico. That fast growth is one of the reasons the Texas A&M Health Science Center decided to open its McAllen Campus in 2000. At this campus, part of the School of Rural Public Health, the

P a g e | 16

TAMHSC provides comprehensive, accessible health education programs and services to residents of the Lower Rio Grande Valley of Texas. Round Rock

Located north of Austin, Round Rock is the second-fastest growing city in the nation. This growth is what led Texas legislators to provide the funding for the Texas A&M Health Science Center Round Rock Campus. The campus, which opened in 2009, lends itself to helping maintain a high quality of life while contributing to economic growth in Central Texas and adding to the established industry clusters of clean energy, advanced manufacturing, life sciences and computer/software development in the area. Temple

Originally founded in 1881 as a railroad town, Temple was named in honor of Bernard Moore Temple, a railroad employee. This thriving, prosperous community continues to draw families and progressive commercial enterprises with its economic freshness and strong undercurrent of values, ethics and spirit. Temple is the site of one of two major campuses for the College of Medicine, since it is known for its strength as a regional medical center. The TAMHSC is in partnership with Scott & White, the area’s largest employer and hospital. Temple is home to more physicians per capita than any other community in the nation.

P a g e | 18

DIVISION OF STUDENT SERVICES OFFICES

ASSOCIATE VICE PRESIDENT FOR STUDENT SERVICES (AVPSS) The Division of Student Services encompasses the offices of the AVPSS, International Services, Registrar, Student Business Services, and Student Financial Aid. Our staff currently numbers 22 individuals dedicated to providing you with an array of student-centered support services and programs that optimize your learning environment and enhance your educational experience. The Associate Vice President is here to serve and advocate for all TAMHSC students, regardless of college/school or location.

Division of Student Services Office Locations Open Monday thru Friday; 8 AM to 5 PM (except where otherwise noted)

Main Office

Health Professions Education Building 8447 State Highway 47

Bryan, Texas 77807-3260 (979) 436-0180 (888) 523-2905

(979) 436-0099 (FAX)

Satellite Offices

Baylor College of Dentistry 3302 Gaston Avenue, 5th Floor Dallas, TX 75246 (214) 828-8236 (214) 874-4565 (FAX) Monday – Friday; 8 AM to 5 PM

TAMHSC Round Rock Campus 3950 North A.W. Grimes Blvd. Room N403B Round Rock, Texas (512) 341-4957 Fridays – 8:30 AM to 4:30 PM

Alkek Building 2121 W. Holcombe Boulevard, Room 214J Houston, Texas (713) 677-7636 Fridays – 8 AM to 5 PM

P a g e | 19

Mission

Our mission is to serve as a partner in the educational process and promote student success by providing an array of student-centered support services and programs that facilitate academic progression, optimize the environment for learning and enhance student development. Vision

The vision of the Division of Student Services is to be recognized as a leader in the delivery of personalized and innovative student services that promote an atmosphere conducive to the maturation and success of tomorrow’s leaders in health care and the biomedical sciences.

INTERNATIONAL SERVICES The Office of International Services (OIS) is committed to providing an environment in which each individual international student and scholar is able to share his/her own culture with the rest of the TAMHSC community, and through the same process learn to value and respect all cultures of the world. Their presence and integration into academic, community and student life is essential in helping meet the overall mission of the Health Science Center of “advancing the knowledge and technologies of

TAMHSC professions, and to bringing Texans the finest in health education, promotion and care.” Moreover, the OIS strives to ensure that all international students have the opportunity to experience a rich and meaningful experience by providing them with:

comprehensive information regarding federal government regulations that affect their status in the United States

coordination and administration of programs designed to meet those special needs that are not specifically within the province of students’ academic advisor or department staff

socio-cultural and educational opportunities that will ease the adjustment process as well as enhance their learning experience at the TAMHSC

an environment conducive to the scholastic and cultural wellbeing of our international community

opportunities to advance internationalization of the TAMHSC through international events, services and programs

P a g e | 20

REGISTRAR The Office of the Registrar supports student learning and development, and supports the TAMHSC mission by existing to serve students, faculty, staff, administration, alumni and the public by preservation of the integrity of academic records. The Office of the Registrar also supports the mission of the TAMHSC by providing educational services and information regarding academic policies, grading, registration, transcript processing and student data management to all of our constituencies.

The Office of the Registrar is committed to upholding the American Association of Collegiate Registrars and Admissions Officers’ Statement of Professional Ethics and Practice.

STUDENT BUSINESS SERVICES The Office of Student Business Services (SBS) is committed to providing quality financial services to all TAMHSC students. Students should contact SBS for information such as:

student billing inquiries

online bill payment instructions

student tuition and fee rates

internal Revenue Service Form 1098-T Tuition Statement

third party sponsor billing instructions

student refund status

installment plan enrollment (fall/spring only)

Please visit in person or online.

STUDENT FINANCIAL AID The Office of Student Financial Aid (OSFA) serves current and prospective students at TAMHSC locations statewide. Counselors are available for walk-in service and appointments during regular business hours, or by appointment outside normal business hours.

OSFA staff acknowledges and abides by the standards set forth in the Texas A&M University System 07.01 Ethics policy and the National Association of Student Financial Aid Administrators

P a g e | 21

(NASFAA) Statement of Ethical Principles and Code of Conduct for Institutional Financial Aid Professionals. This Guide, in conjunction with the information on our website will provide you with consumer information and financial aid options, resources, regulations and processes, to help you make informed decisions about financing your education. In addition, our staff are here to assist you.

P a g e | 22

ACADEMIC LIFE

Note: This Student Guide is a general information publication only. It is not a statement of official policy of the TAMHSC, nor does it replace information provided to you by your specific college/school.

ENROLLMENT/REGISTRATION Registration Process

Register via myHSC for classes in the College of Nursing, School of Rural Public Health, School of Graduate Studies and the Institute of Biosciences and Technology. For the remainder of the colleges, registration is coordinated by the Office of the Registrar in cooperation with the college/school in which the student enrolls. You must pay all tuition and fees in full at the time you register, unless you have made arrangements with the Office of Student Business Services to accept installment payments. Students (except for continuing students) may not register until they have been officially admitted as a new student and have satisfied all admissions requirements. Any student deemed ineligible due to an academic, administrative or disciplinary sanction or hold is blocked from registration until all sanctions are removed. Only the unit that placed the hold may lift the hold. Students participating in web registration must meet with their advisor in order to plan their schedule. Failure to do so may result in taking unnecessary courses, thus delaying graduation. Once advised, the student should access myHSC in order to register. To avoid late fees, be sure to complete your registration before the registration period closes. The Office of the Registrar registers en masse Colleges of Medicine, Pharmacy, and Dentistry students. These students will receive an email from the Office of the Registrar once registration is complete.

P a g e | 23

Student Business Services notifies the Office of the Registrar to drop for non-payment students who have not paid all tuition and fees by the due date. Students dropped from the rolls for non-payment must apply for reinstatement before they can be posted to class rolls and grade sheets, and receive course credit. Failure to pay by the Census Day (12th class day) causes students to be dropped from the rolls again and they may not re-enroll until they complete a Non-Funded Registration form that is approved by the Associate Vice President for Student Services, Dean, and Department Head, and pay the unfunded-registrant fee. As stated above, the Registrar’s office registers COM students on an annual basis. COM students may also register for electives at no additional charge. However, you must complete and submit an elective registration form prior to the Census Day of the semester that you will take the elective. Students concurrently enrolled at TAMU and TAMHSC may find pertinent information online. Additionally, students receiving financial aid may need to complete a consortium agreement. Registering Late

Late registration is only permitted on publicized late registration dates (see academic calendar for your specific college/school), subject to payment of the appropriate late fee. SBS lists these fees on their website. Students registered at Texas A&M University, Baylor College of Medicine, and the University of Texas Health Science Center in Houston are not registered for courses at the TAMHSC until they complete the TAMHSC registration process. Note: A student registering for TAMHSC classes that also plans to take classes at TAMU must register with TAMU according to its requirements, and likewise for TAMU students registering at the TAMHSC. In other words, completing registration at one institution does not automatically complete the registration process with the neighbor institution. This rule applies to all concurrently enrolled students except those in the Neuroscience joint degree program. Registration Cancellation

Students wishing to cancel registration may do so through the Office of the Registrar without financial penalty as long as they do so before the official first class day. In these situations, it is as if a student never registered. Important note: Students receiving Title IV financial aid must advise the Office of Financial Aid if they cancel their registration. Add/Drop Procedures

A currently enrolled student who wishes to “add” a course (register for an additional class) or “drop” a course (cancel a class after the first day of class) after web registration has closed must obtain an Add/Drop form from the college/school in which enrolled. After completing the form, the student is responsible for securing the required signatures and submitting the form to the Office of the Registrar. Once this form is processed, the appropriate adjustment will be made to the student’s bill for that semester. If a student drops a course prior to the census date for the term, no record of the course is produced.

P a g e | 24

The Office of the Registrar must receive add/drop request forms by the date listed on the TAMHSC Academic Calendar as the “last day to add new courses” or the “last day to drop courses” (whichever is applicable). This process can continue up to the 12th class day. Classes added to the student’s schedule will result in additional charges that are due immediately. Classes dropped prior to the 12th class day will be credited back to the student’s account. Students will not receive a refund for classes dropped after the 12th class day. International students must check with the Office of International Services before adding or dropping classes, as these actions may adversely affect a student’s legal immigration status in the United States. Deferment/Verification Request Procedures

Deferment is defined as the period of time when a borrower, who meets certain criteria, can postpone his or her loan payments. Guidelines for students who wish to defer repayment of student loans vary. The Office of the Registrar processes all deferment requests and verifies that students are eligible for deferment. Students wishing to defer repayment of a loan need to complete a Deferment and Verification request, available on-line. Please note that deferment eligibility cannot be certified until the official Census day of each semester. The Office of Student Financial Aid is notified of all requests for deferment of Perkins loans. Attendance Status

A graduate student is considered full-time if he or she is registered a minimum of: 9 semester credit hours during a fall or spring semester; 6 semester credit hours in a 10-week summer semester; or a combination thereof; or 4 semester credit hours in a seven-week summer semester; or 3 semester credit hours in consecutive five-week summer semesters or a six-week summer semester. A graduate student is considered half-time if he or she is registered for a minimum of: 5 semester credit hours during a fall or spring semester; 3 semester credit hours in a 10-week summer semester; or 2 semester credit hours in a seven-week, six-week, or five-week consecutive summer semester. An undergraduate student is considered full-time if he or she is registered for a minimum of: 12 semester credit hours during a fall or spring semester; 12 semester credit hours in a 10-week summer semester; or 6 semester credit hours in consecutive five-week summer semesters or a six-week summer semester.

P a g e | 25

An undergraduate student is considered half-time if he or she is registered for a minimum of: 6 semester credit hours during a fall or spring semester; 6 semester credit hours in a 10-week summer semester; or 3 semester credit hours in a seven-week, six-week, or five-week consecutive summer semester. Colleges and schools may impose additional semester credit hour requirements for students holding assistantships or fellowships that exceed the minimum hours stated above. Exceptions to the above criteria are rare, but include students enrolled in academic programs where the combination of hours of academic coursework, work, research, or special studies is sufficient to warrant a classification of full-time. These exceptions are specified in the TAMHSC catalog in the applicable program description(s). Continuous Enrollment Requirement

Students in graduate degree programs requiring a thesis, dissertation or internship or record of study who have completed all coursework on their degree plans are required to be in continuous enrollment until completing all requirements for the degree. Failure to maintain continuous enrollment either invalidates previous credits or results in the student’s dismissal by the dean. Registering either “In Absentia” or “In Residence” may satisfy the continuous enrollment requirement. Please consult your specific college/school, as it may have additional or higher requirements. Students attempting to meet continuous enrollment requirements are designated as a full-time student in the final semester of their degree program when registering for only the minimum number of hours necessary to complete their degree. These students are not eligible for financial aid, and must be in residence. Students who register to comply with the continuous enrollment requirement and are not in residence must register and pay for at least one semester hour as an “In Absentia” registrant (see “In Absentia Registration Requirements” below). Registration during the summer term will not be required to fulfill the continuous registration requirement, unless a student plans to take examinations, graduate in the summer, defend a thesis or dissertation, or use any TAMHSC resources (faculty time, library, etc.). A student must be enrolled in the semester in which s/he graduates. To remain in compliance with the Continuous Enrollment Policy, students must be registered for a minimum of one semester credit hour each term. This includes students who are taking only comprehensives, final examinations, or defending the thesis or dissertation. Also, students not in residence while writing a thesis or dissertation but using faculty assistance, TAMHSC services or facilities such as sending chapters to an advisor by mail or email for review, must register in residence for a minimum of one semester credit hour per term. Registration should be for thesis or research or other appropriate college/school designated course.

P a g e | 26

International students and students receiving financial aid or assistantships must consult with each respective office to ensure they meet requirements to maintain eligibility and proper status for these programs.

In-Absentia Registration Requirements

Students in graduate degree programs requiring a thesis, dissertation or internship or record of study, who have completed all coursework on their degree plans, are required to be in continuous enrollment until they have completed all requirements for the degree. Failure to maintain continuous enrollment either invalidates any previous credit or results in the student’s dismissal by the dean. One way to satisfy the continuous enrollment requirement is by registering In Absentia for a course (i.e., internships, problems, etc.) offered on an individual basis, conducted away from TAMHSC campuses. Students who choose this option need to be aware that they will not have access to TAMHSC faculty, staff, student services, or use of facilities at any time during the semester or summer term for which they are enrolled elsewhere, including human resources and services provided by graduate advisory committee members responding to drafts of theses, dissertations or records of study material, etc. Students requesting In Absentia registration should also be aware of the following:

In Absentia status does not extend the degree completion deadline.

Approval of the dean of the college and head of the department offering the course is required.

Students will not be classified as full- or half-time regardless of the number of hours enrolled.

Students holding an assistantship may not register In Absentia. International students and students receiving financial aid or assistantships must consult with each respective office to ensure they meet requirements to maintain eligibility and proper status for these programs.

P a g e | 27

EQUAL EDUCATIONAL & EMPLOYMENT OPPORTUNITY The policy of the TAMHSC is to ensure equal opportunity in all its educational programs and all terms and conditions of employment without regard to race, color, national origin, religion, sex, age, disability or veteran status. Persons with disabilities needing assistance may contact the Division of Student Services office at 888-523-2905.

FINANCIAL AID Application Process

Students who wish to be considered for financial aid must apply annually for student financial aid by completing the Free Application for Federal Student Aid. The new application is available each year on January 1. The OSFA recommends completing your application as early as possible. Please take time to make sure that the data you provide is correct and based on your most recent tax year.

Applicants are required to use their U. S. Department of Education (DOE) Personal Identification Number (PIN) to sign electronically the FAFSA and must request that FAFSA send their information to TAMHSC by adding the TAMHSC Federal school code (004948) to the application. After you complete the application, the U.S. DOE processes and transmits the data to the TAMHSC. The OSFA uses this application and accompanying data to determine eligibility for most types of Federal and State financial assistance. Texas residents ineligible to complete the FAFSA may be eligible for State funds by completing the Texas Application for State Financial Aid (TASFA). Qualified students must be classified by the Office of the Registrar as a Texas resident under House Bill 1403/Senate Bill 1528, and not because in-state tuition is charged due to a scholarship or assistantship. Please contact the Registrar’s office or OSFA if you are unsure of your status. For additional information on how to apply for financial aid, visit our website. Award Process

Once a student has been admitted to the TAMHSC, the OSFA processes the Free Application for Federal Student Aid and all required documents. The initial process may result in the student being awarded aid or a request for additional documentation. Students are awarded (packaged) financial aid depending on eligibility and the availability of funds. Financial aid is usually awarded for the academic year (fall and spring), and split equally between semesters. Due to federal and state allocations and awarding restrictions, many grants are limited to early applicants and awarded on a first-come, first-serve basis. The OSFA’s goal is to use a combination of all aid available to meet students’ cost of attendance.

P a g e | 28

Types of Financial Aid

Financial aid is, in the simplest terms, any financial assistance intended for use in helping students achieve their educational goals. The primary types of aid available at TAMHSC are:

Scholarships (institutional and outside donor)

Grants (federal and state)

Student Loans (Federal Stafford, PLUS and private educational)

Tuition Assistance (institutional and outside sources)

Stipends (departmental)

At TAMHSC, most scholarships and all tuition assistance are administered by the respective college in which the student is enrolled. Please contact the dean’s office in your respective college/school for more information regarding opportunities for financial assistance. state and federal grants, Stafford Loans, and many private student loans require you to first complete the FAFSA. Need-Based Financial Aid Eligibility The federal processor calculates the Expected Family Contribution (EFC) using data that the student provides on the FAFSA. This number reflects the amount (based on student and parent, if applicable, income, assets, household size and other variables) that the student is determined able to contribute to educational expenses for the given year. The student is not obligated to pay the EFC amount; however,this amount is used to determine need-based financial aid.

The Expected Family Contribution (EFC) is subtracted from the Cost of Attendance (COA) to calculate the student’s eligibility for need-based financial assistance. Cost of Attendance – Estimated Family Contribution = Amount of Eligibility for Need-Based Aid

Need-based financial aid is gift-aid (scholarships, grants) and subsidized loans (loans that do not accrue interest while enrolled at least half-time in a degree seeking program). Financial aid that is not considered need-based aid includes unsubsidized Stafford, PLUS and private educational loans. Loan Counseling and Borrower Rights & Responsibilities

Federal regulation requires Stafford loan borrowers to complete Stafford loan counseling prior to the first disbursement (entrance counseling) and before graduation (exit counseling). These counseling sessions are typically required only once during a student’s educational experience unless a student transfers from another institution or Stafford loan borrowing goes inactive for one year or more. Students required to complete Stafford loan counseling will receive email notification, and will receive a link where they can complete the counseling online in myHSC.

P a g e | 29

Stafford Loan repayment normally begins following a six (6) month grace period following a drop in enrollment status to less than half-time, including less than half-time enrollment while in school, withdrawal or leaving school, and after graduation. There is no penalty to a student for early repayment of all or part of a Stafford loan. Repayment options and other important borrower information are reviewed during loan counseling. Standard repayment schedules and more information regarding repayment and borrower rights and responsibilities are available on the OSFA website. Students with private and non-federally guaranteed educational loans should contact the respective lenders and/or refer to promissory notes for information regarding repayment and rights and responsibilities. Student Notification

Students will be notified of their awards and outstanding requirements via email through the TAMHSC student information system. This email will provide students with instructions on how to view and accept or decline their awards online (myHSC, the secure student portal site, at (https://my.tamhsc.edu/cp/home/loginf). If you receive an email about an award, you must “accept” the award before funds can be disbursed to your account to pay outstanding charges.

It is important to read all correspondence and information carefully. Many financial aid awards require that you complete additional requirements prior to disbursement. Verification and Additional Documentation

In addition to the FAFSA results, the Office of Student Financial Aid may request additional documentation from a student. In many cases, tax and W-2 forms and other household information is required to complete the verification process. If you are selected for verification, you will receive an email notification directing you to myHSC for information about completing the process.

COST OF ATTENDANCE Each year the Office of Student Financial Aid prepares a Cost of Attendance (or budget) consisting of estimated expenses for students attending each TAMHSC college/school. The COA is an estimate of costs associated with attending the TAMHSC. The COA, used for financial aid purposes only, includes estimated tuition and fees as well as basic living expenses. When awarding financial aid, TAMHSC takes into account your COA. Per Federal regulation, the combined total of Federal, State and institutional aid cannot exceed the total COA. The COA is updated yearly in accordance with State and Federal guidelines and can be viewed on the OSFA website. If a student feels that he/she has incurred expenses directly related to his/her educational experience that are not incorporated into the COA, he/she may request the OSFA include these

P a g e | 30

costs into his/her annual budget. Such requests must be accompanied by adequate supporting documentation and are reviewed on a case-by-case basis. Approval does not guarantee eligibility for additional financial aid. Please see Extenuating/Special Circumstances section and contact the OSFA for additional information on the process.

DISBURSEMENT OF FINANCIAL AID Students must meet all documentation requirements, be making satisfactory academic progress, and meet any other conditions set by the OSFA for the disbursement of aid funds. Funds are usually disbursed as follows:

Most federal and state financial aid is typically released from the funding source and may begin crediting to a student’s bill no sooner than ten (10) days prior to the first class day. This process then continues regularly throughout the remaining academic period.

Students attending professional programs not defined by semester periods have disbursements scheduled at the beginning and mid-point of the academic year.

Funds originating from their respective college (i.e., tuition assistance), may have different disbursement schedules depending on the administering department.

Disbursement schedules for each college/school are posted on the TAMHSC OSFA website for the current academic year. Each TAMHSC student must sign and submit to OSFA an Authorization to Credit Account (ACA) form giving TAMHSC permission to credit Federal Title IV financial aid to his/her institutional bill. Students who do not submit this form may experience a delay in Federal fund disbursement(s) until their bill is paid in full by alternative means. Please refer to TAMHSC Student Business Services for more information on billing and refunds.

EXTENUATING/SPECIAL CIRCUMSTANCES The Higher Education Act of 1965 gives financial aid administrators the authority to use professional judgment in reviewing requests by students to consider special or extenuating circumstances that are not reflected on the FAFSA. Circumstances that can be considered include, but are not limited to, the following:

recent unemployment or change in income of a family member(s) reported on the FAFSA

unusually high child care costs

substantial changes in assets, household size or student status

out of pocket medical/dental bills not covered by insurance or included in itemized deductions

Roth IRA rollovers included in the respective year’s tax formula

override a student’s dependency status determined by the FAFSA

revise a student’s estimated Cost of Attendance

P a g e | 31

Federal regulation does not allow financial aid administrators to consider the following as extenuating/special circumstances:

vacation expenses

tithing

credit card expenses/debt

standard living expenses such as rent, utilities and allowances Professional Judgment

A request for professional judgment must be submitted with the proper forms and documentation required for verification (see Verification and Additional Documentation) to support the circumstance(s). All requests are reviewed on a case-by-case basis only and the financial aid administrator’s decision is final. Please contact the OSFA if you need more information about this process.

FINANCIAL AID ELIGIBILITY In addition to meeting criteria verified on the FAFSA, TAMHSC is required to monitor other student information to determine eligibility. This information includes enrollment status and qualitative and quantitative criteria to measure Satisfactory Academic Status (SAP). Enrollment

Students must be enrolled at least half-time in a degree-seeking program to be eligible for many types of federal (Stafford and PLUS loans) and state financial aid. As federal and state grants are also awarded on a graduated scale, enrollment hours are reviewed at the time of disbursement and then again on the respective academic period’s census date (12th class day) as established by the TAMHSC Office of the Registrar. Credit hours reported on the census date will determine the final award amount.

MINIMUM STANDARDS FOR ENROLLMENT – CREDIT HOURS

Status Undergraduate Graduate Summer Graduate Professional

Hours for Full-Time Assistance/Year

24 18 N/A N/A

Hours for Full-Time Assistance/Term

12 9 6 N/A

Hours for 3/4-Time Assistance/Year

18 12 N/A N/A

Hours for 3/4-Time Assistance/Term

9 6 N/A N/A

Hours for Half-Time Assistance/Year

12 10 N/A N/A

Hours for Half-Time Assistance/Term

6 3 3 N/A

N/A = not applicable

P a g e | 32

If a student is enrolled in coursework that does not count toward the degree, those credit hours are not used to determine total enrollment as it pertains to financial aid. Exceptions are made for noncredit or remedial courses approved by the respective college/school. Satisfactory Academic Progress

Federal regulations require TAMHSC to establish and apply reasonable standards of satisfactory progress to determine a student’s eligibility to receive financial assistance under the programs authorized by Title IV of the Higher Education Act and require institutions to develop policies regarding satisfactory academic progress (SAP). Each institution must design criteria that outline the definition of student progress toward a degree and the consequences to the student if progress is not achieved. TAMHSC students who wish to be considered for financial aid must maintain satisfactory progress in their selected course of study as set forth in this policy. Students are evaluated on the basis of credit hour completion and maximum time frame limitation (and, in some colleges, grade point average [GPA]). Students receiving financial aid are required to make satisfactory progress toward their degree objectives. The specific definition of satisfactory progress varies from one curriculum to another. Students in each college/school must meet both qualitative and quantitative standards for financial aid eligibility.

Undergraduate Students: SAP will be reviewed at the end of the fall and spring semesters.

Students not making SAP for the first time will be given their next enrolled semester as a probationary period in which financial aid eligibility will continue.

◦ If SAP requirements are met in the next review, eligibility for financial aid will be restored for the following academic period.

◦ If SAP requirements are not met in the next review, eligibility will be discontinued. Student must submit an appeal (see Appeals section) or continue without financial aid funding until SAP is met.

Graduate and Professional Students: SAP is reviewed at the end of each spring term.

Students not making SAP will have Federal and State financial aid suspended and will not be eligible to receive funds for the next enrolled term unless a SAP Appeal (see Appeals section) is submitted and approved by the OSFA.

TAMHSC SAP policy is posted on the TAMHSC Office of Student Financial Aid website. Qualitative Measurement

To receive financial aid, a student must maintain a minimum qualitative measure of progress as listed below or as determined by the designated College Promotions Committee:

P a g e | 33

QUALITATIVE MEASURE – GRADE POINT AVERAGE (CUMULATIVE)

College/Classification Qualitative Measure

College of Medicine Determined by TAMHSC COM Promotions Committee*

Rangel College of Pharmacy

Determined by TAMHSC Rangel COP Promotions Committee*

School of Rural Public Health

3.0 Cumulative TAMHSC GPA

Graduate Studies 3.0 Cumulative TAMHSC GPA

Baylor College of Dentistry Dental

Determined by TAMHSC BCD Promotions Committee*

Baylor College of Dentistry Dental Hygiene

2.0 Cumulative TAMHSC GPA

College of Nursing 2.0 Cumulative TAMHSC GPA

*Please refer to the specific college student handbook policies and procedures section for definitions and criteria for promotions. The TAMHSC Registrar supplies all qualitative measurements used by the OSFA to determine a student’s status in regard to SAP. The TAMHSC Office of the Registrar determines the GPA calculation pursuant to its policies, which include calculations involving incomplete and repeated coursework. Quantitative Measurement

A student will be permitted a time limit of eligibility for financial aid according to the following table:

QUANTITATIVE MEASURE – PERIOD OF TIME TO COMPLETE PROGRAM

Degree Standard (Years) Maximum (Years)

Ph.D. (w/Advanced Degree) 4 8

Ph.D. (w/o Advanced Degree)

5 10

M.D. 4 6

M.D./Ph.D. 7 12

D.D.S. 4 6

D.D.S. (Extended) 5 7

D.D.S./Ph.D. 7 12

Dr. P.H. 4 8

M.S. 2 4

M.H.A. 3 6

M.S.P.H. 3.5 7

M.P.H 3.5 7

B.S. (Dental Hygiene) 2 3

P a g e | 34

QUANTITATIVE MEASURE – PERIOD OF TIME TO COMPLETE PROGRAM

D.H. (Extended) 3 4

Pharm.D. 4 6

Nursing (Generic) 2 3

Nursing (Accelerated) 15 Months 22 Months

A student registering for less than full-time enrollment will be allowed additional time of eligibility based upon a proportion of the actual registered hours since the time of first enrollment, as compared with normal full-time hours for the same time period. A student failing to meet this standard will be suspended from financial aid eligibility. Time spent completing approved transfer credits has been taken into consideration in the determination of the maximum period of time to complete programs at TAMHSC. Due to the nature of some health professions programs, prerequisite coursework from educational institutions other than TAMHSC is required for admission. Thus, transfer credits are not a factor in the college’s calculation of the standard length of time to complete the degree program. Therefore, the timeframes given above are only specific to enrollment at TAMHSC. A student must complete at least 67 percent of the total credit hours enrolled in the respective increment (academic period between SAP evaluations) under review. Incomplete coursework includes receiving failing grades, withdrawals and incompletes. Appeals

Any student denied State and/or Federal Title IV student financial aid due for failing to meet satisfactory academic progress requirements who can prove special circumstances (i.e., illness, injury, family emergency, etc.) pertaining to his/her case may appeal the decision denying aid. Students who wish to appeal their State and Federal Title IV student financial aid eligibility must submit in writing the following:

detailed explanation of their special circumstances;

letter from his/her academic department delineating the student’s academic standing;

supporting documents associated with the appeal (i.e., medical documentation, death notice of family member, etc.); and

pragmatic plan outlining the steps he/she will take to achieve SAP requirements. The OSFA executive director, assistant director, or financial aid counselor will review appeals. Students will be notified of the outcome once the review is complete. If approved, financial aid eligibility will be reinstated for the academic period specified by the reviewer. Students who do not maintain satisfactory academic progress and whose appeal is denied lose eligibility for State and Federal Title IV student financial aid for the entire grading period as defined by the college’s academic division.

P a g e | 35

CONSORTIUM AGREEMENT Classes that TAMHSC students take at another institution, or host institution, in conjunction with an approved consortium agreement may be included in the determination of a student’s enrollment status provided they count toward the degree pursued at TAMHSC. This means that if you are seeking a degree at the TAMHSC, but are enrolled less than half time, hours taken at the other institution may be considered for financial aid eligibility purposes. If you need more information, please contact the OSFA.

WITHDRAWALS AND LEAVE OF ABSENCE Students wishing to withdraw from the TAMHSC need to initiate the process online in myHSC. A student’s academic advisor approves the withdrawal before the request is forwarded to the Division of Student Services. The Office of Student Financial Aid receives notice of a student’s withdrawal after the request is processed by the Office of the Registrar. Title IV funds are awarded under the assumption that a student will attend school for the entire period for which the assistance is awarded. A student begins earning Title IV funds on his or her first day of attendance. Therefore, if a student withdraws after the first day of attendance, the school must, by federal regulation, perform a return of Title IV funds calculation using the number of days the student attended classes. This requirement is separate from the TAMHSC refund policy administered by Student Business Services. Per federal regulation, a student must be enrolled for at least 60 percent of the term in order to keep (earn) all of the financial aid awarded for that time period. Students withdrawing prior to the 60 percent point may need to return Title IV funds. Each withdrawal will be reviewed by the Office of Student Financial Aid to determine if a return of financial aid funds is necessary. If a student is required to return funds, he or she will receive email notification during the withdrawal process. The amount to be returned will also be reflected on the student’s billing statement. Students receiving all F’s for an entire term will be reviewed on a case-by-case basis to determine if a return of Title IV funds is required. A leave of absence (LOA) is defined as a temporary interruption in a program of study. LOA is the specific time period during a program in which classes are held but a student is not in attendance. An LOA must be approved by the Office of the Dean per the college’s/school’s written policy. The Office of Student Financial Aid reviews a student’s financial aid status after receiving notice of a LOA approval from the college/school to determine if the leave meets (approved) or does not meet (unapproved) Federal requirements. Title IV return calculations will be performed for unapproved (not meeting Federal guidelines) LOA requests. Among the federal criteria, a LOA must be no more than one hundred and eighty (180) days to meet Federal approval guidelines. Furthermore, to meet federal guidelines, a student may not be charged additional tuition to

P a g e | 36

complete the coursework in progress when he or she returns. The OSFA will contact a student if a LOA affects his/her financial aid to inform him/her of their status. If the LOA is approved, no additional Title IV financial aid can be awarded until the student completes the coursework enrolled in at the time the LOA was granted. If the LOA was not approved, the student is considered to have withdrawn and a return of Title IV calculation is performed. In this case, a student may apply for additional aid when he/she returns to school. For additional information, visit us online.

FINANCIAL LITERACY Online sessions, workshops and links to useful resources are provided on the OSFA website for students interested in expanding their knowledge of financial management. OSFA counselors are also available to discuss personal financial issues.

GENERAL ACADEMIC INFORMATION Adjustments for Students with Documented Disabilities

According to the Americans with Disabilities Act (ADA) of 1990, students are eligible to receive academic adjustments for documented disabilities. This policy allows certain disabled students to be certified as full-time enrolled without being enrolled in full-time hours. Any student with a disabling condition who is unable to enroll for full-time status in a semester or term that wishes to be certified as full-time must first petition this request through the Department of Disability Services at the TAMU campus.

P a g e | 37

The Department of Disability Services will determine if a student qualifies for full-time certification, and if so, will also indicate the minimum number of semester hours the student needs to enroll in to meet requirements for full-time certification. The Department of Disability Services will notify the TAMHSC Registrar by memorandum when a student is eligible for full-time certification. The memorandum will include the following information:

Student’s complete name and UIN

The semester for which the exemption is granted

The minimum number of hours required to maintain full-time status If a student drops below the minimum number of hours required to be full-time during a term or semester, the student must petition for another exemption through the Department of Disability Services. All information provided on the first exemption will be required on subsequent exemptions during the term or semester. An exemption is valid for one semester only. If the student has applied for financial aid, the Office of the Registrar will forward a copy of the memo to the Office of Financial Aid.

ATTENDANCE EXPECTATIONS Attendance rules are the prerogative of the faculty of the college/school in which you are enrolled.

CALENDARS Calendars for each specific TAMHSC college/school are available online.

CHANGE OF ADDRESS A student’s current mailing address and permanent address must be correctly listed on TAMHSC records, and kept up to date. Please promptly report any change in address online via myHSC. A student will not be excused from penalties on grounds of not receiving communications mailed from the TAMHSC if the student failed to report a change in address.

CHANGE OF DEGREE LEVEL If you wish to change your degree level, you must initiate a Change of Degree in your college/school. It is your responsibility to obtain the appropriate signatures and submit the Change of Degree form to the Office of the Registrar for posting. Change of Major

If you wish to change your major, you must initiate a Change of Major in your college/school and submit the change of major form to the Office of the Registrar for posting.

P a g e | 38

CONDUCT & DISCIPLINE/CLASSROOM BEHAVIOR Each TAMHSC college/school has discretion in determining appropriate conduct, discipline, and/or classroom behavior. Please refer to the Student Handbook for your college/school.

COURSES Course Auditing

Audit students are those who desire to attend class(es) without receiving academic credit. If you are interested in auditing a course, please complete an Audit Permission/Registration Form and submit it to the college/school that offers the course. Once you obtain the appropriate signatures, submit this form to the Office of the Registrar. There is a $50/semester credit hour fee for auditing a course. Maximum Scheduled Hours

Graduate students may enroll for a maximum of 15 hours during a regular semester, 6 hours for a 5-week summer term and 10 hours for a 10-week summer semester. The college/school dean or the dean’s designee must approve any exceptions to this rule. Repeats

Your official transcript lists all attempts of a given course with the grade(s) earned. However, your GPA is calculated using only the grade of the last attempt of a repeated course, except for professional programs in the College of Medicine, the College of Pharmacy, and the Baylor College of Dentistry, where all grades are calculated in the GPA. Substituting Courses

Staff in each college/school office processes all course substitutions and then submits these changes to the Office of the Registrar to file in the student’s academic record.

P a g e | 39

TRANSFERS/DEGREE PROGRAMS Transfer Work

The college from which credit is transferred must be accredited by one of the six recognized regional accrediting associations. Decisions on transfer credit are made by the Department Head and approved by the appropriate academic official(s) in each college/school; Office of Academic Affairs in the School of Rural Public Health and by the associate dean in the School of Graduate Studies. Transfer work policies for each college/school vary and are located in the TAMHSC catalog. Disputes concerning lower division courses are resolved by the following rule: In accordance with the Texas Higher Education Coordinating Board (THECB), public institutions of higher education in Texas shall use the following procedures in the resolution of credit transfer disputes involving lower-division courses:

1. If an institution of higher education does not accept course credit earned by a student at another institution of higher education in Texas, the receiving institution shall give written notice to the student and to the sending institution that transfer of the course credit is denied.

2. The two institutions and the student shall attempt to resolve the transfer of the course credit in accordance with the THECB rules and guidelines.

3. If the transfer dispute is not resolved to the satisfaction of the student or the sending institution within 45 days after the date the student received written notice of denial, the institution whose credit is denied for transfer shall notify the commissioner of the denial.

The Commissioner of Higher Education or the commissioner's designee shall make the final determination about the dispute concerning the transfer of course credit and give written notice of the determination to the student and institutions involved.

Transfer credit will be determined by each college/school in conjunction with the staff of TAMHSC's Office of the Registrar on a course-by-course basis from official transcripts submitted in the competitive admissions process. Course content will be determined by catalog course description or course syllabus. Course acceptability is guided by the following criteria:

Courses given by regionally accredited institutions are considered for transfer if:

They are acceptable as credit for a bachelor’s degree at a regionally accredited institution.

Course content is at or above the level of courses specified in the college/school requirements for admission.

◦ Courses intended for use in a vocational, technical or occupational program normally do not transfer; general courses within this type of program may transfer.

P a g e | 40

◦ Credit on the transcript must appear in semester hours or credits that may be converted to semester hours.

◦ Credit by examination courses may be transferred if accepted by another college and followed by sequenced coursework.

Equivalency of coursework is determined by content found in catalog course descriptions or syllabi of courses. In case of doubt, departmental faculty will determine equivalency. The final determination is left to the Office of Academic Affairs in the college/school.

◦ As a general policy, coursework with a passing grade may be transferred, but the applicant must keep in mind that admission to each program is on a competitive basis and grades of “F” are calculated into the grade point average.

Course hours will be evaluated on a course-by-course basis, but will be transferred as a block of hours for undergraduate programs. The grades do not calculate into the program GPA for undergraduate programs.

Credit will be given for correspondence courses on a select basis.

Typically, credit will not be given for courses completed at institutions not accredited by a regional accrediting agency.

The TAMHSC does not accept non-credit coursework to be used in lieu of coursework taken for academic credit.

Changing a Major

Please contact your academic department in the event you wish to change your major. Degree Plan and Checklist

Please contact your academic department regarding due dates for submission of degree plans. Fulfilling Degree Requirements

You are responsible for fulfilling all degree requirements mandated by your college/school.

REPLACEMENT DIPLOMA At times, it may become necessary for a student to replace a diploma. To request a replacement diploma, you must submit a written request, and surrender previously issued diploma(s) at the time of re-order. If your previously issued diploma has been lost, stolen, or destroyed, you must provide a signed, notarized statement indicating such. The cost of a replacement diploma is $35.00. The diploma is marked “re-issued MM/DD/YY” on the back left- hand corner of the diploma. Current signatures will be used, but the date of graduation will be the same as recorded on the original diploma. Name changes to diplomas are allowed with accompanying legal documentation verifying the name change. All records at the TAMHSC must be changed to reflect the new name. The previously issued diploma(s) must be surrendered at the time of re-order.

P a g e | 41

DISMISSAL PROCEDURE Each college/school enforces its own dismissal procedure. However, they do share one common dismissal form that must be completed and returned to the Office of the Registrar prior to the student’s departure. It is the student’s responsibility to ensure that the Dismissal Form is completed. Failure to do so may result in the loss of any refund due. Students that have been dismissed must contact the Offices of Student Financial Aid and Student Business Services for financial clearing. The transcript is noted with “dismissal” and the date.

EXAMINATIONS (PRELIMINARY AND FINAL) AND OTHER GRADUATE REQUIREMENTS Please contact your college/school for information about examinations and other graduate requirements. Board Exams

Please contact your college/school for information about board exams for your academic program. Theses, Dissertations and Records of Study

Please contact your college/school for information about thesis, dissertations and records of study.

GRADING The grading policy of each college/school is located in the TAMHSC catalog. Appeal Procedures

The procedures for appealing a grade are unique to each college/school. Refer to your college/school student handbook for specifics. (See Welcome section of this Guide for links to handbooks.) Grade of Incomplete (I)

A temporary grade of incomplete (I) for a course/clerkship at the end of a semester or term usually indicates that the student has completed the course with the exception of some portion

P a g e | 42

of work. The instructor shall give an incomplete grade when the deficiency is due to an authorized absence or other cause beyond the student’s control. A grade of incomplete will be marked on the report of grade forms at the end of the term. It is the responsibility of the course instructor/coordinator to initiate and complete a change of grade form with the Office of the Registrar. Until the change of grade form is submitted, or at the end of the subsequent semester, a grade of “I” will appear on the student’s transcript. If the course instructor/coordinator fails to change a grade by the end of the subsequent semester, the “I” grade will convert to an “F.” Grade in Progress

A grade of In Progress (IP) can be used for three purposes:

1. When a course extends for more than one term and grades for the course cannot be reported by the deadline, the transcript will reflect a grade of In Progress (IP) until the final grade sheet is submitted. At the termination of the sequence of courses, a final grade will replace the notation In Progress.

2. When a student has satisfactorily completed all but a single component of a completed

course and a grade of Incomplete is not appropriate. This ordinarily applies to a course requirement that the department decides the student will be given another opportunity to complete successfully. The department must submit a plan for the student to complete this requirement to the Student Promotions Committee for approval.

When the course requirements are complete, instructor or the course/clerkship coordinator must send a Change of Grade form to the Office of Student Affairs and Admissions. The grade change will then be processed by the Registrar.

3. The grade of IP is also used to notate Research that is still in progress and will be

considered complete upon defense of the thesis or dissertation. Grade Change Procedures

In order for a grade to be changed, a Grade Change Report Form must be completed by the instructor changing the grade. Once the form is completed, the instructor and appropriate academic officials must sign the form and return it to the Office of the Registrar where the grade will be changed. In instances where the grade is more than a year old or the grade is being lowered, the associate/assistant dean must sign the form. In the SGS, the dean will sign the change form. Grade Reports

You may obtain semester grade reports following the end of the grading period through myHSC. You will receive an email when grades are available.

P a g e | 43

GRADUATION Degrees or certificates are awarded on the recommendation of the faculty and the dean of the college/school in which you are enrolled. Prior to graduation, the Office of the Registrar must certify that you have completed all requirements of your program and the Office of Student Business Services must certify that you are free of financial obligation to the TAMHSC. The TAMHSC does not automatically award degrees upon completion of scholastic requirements. To be considered for a degree, you must submit an application for graduation via myHSC. The deadlines for applying for graduation are as follows: Fall Graduates September 15 Spring Graduates February 15 Summer Graduates June 15 Note: When the 15th falls on a weekend or holiday, the deadline will be the subsequent business day. If you apply for graduation after the deadline, you will incur a $50 late fee. Once you submit an Application for Graduation, it goes to the college/school for approval. Commencement ceremonies are held in May of each academic year. Remember: Even if you do not plan to participate in the commencement ceremony, you must still apply for graduation. To be considered as a candidate for a degree, you must submit an application for graduation, regardless of your plans to participate in the commencement ceremony. The TAMHSC requires continuous enrollment or enrollment in absentia for a degree to be awarded. The dean must approve any exceptions to this requirement. If you do not graduate for any reason in the semester in which you apply, you must re-apply and pay the appropriate graduation fee. Students who have not cleared financial or other obligations to the TAMHSC will not be permitted to receive a diploma, transcript or degree verification until s/he meets the obligation. The degree will, however, be conferred.

P a g e | 44

RINGS Once you have applied for graduation, you are eligible to purchase a TAMHSC class ring. In early March, the Division of Student Services sends a notice to students to let them know that unless they opt out, a list of TAMHSC students eligible to purchase class rings is sent to the sales representatives of Balfour. To order your TAMHSC class ring once you are eligible, please contact Balfour directly at 1-866-BALFOUR. A class ring is an important symbol of an impressive achievement, and we hope you will wear your TAMHSC ring with pride. You can view the rings and get more information on our website.

LEAVE OF ABSENCE (LOA) Students may initiate a LOA by completing the LOA Request form, obtaining the appropriate signatures and submitting it to the Office of the Registrar. The LOA request must indicate dates of the leave and plans for returning. The dean or his/her designee may grant a leave of absence in cases of acute illness, maternity or paternity reasons or other exceptional circumstances, provided the student is in good academic standing (that is, having a grade point ratio of 3.0 or higher; 2.0 for COM students) and not on probation for any reason. The exact length of the LOA may vary from case to case; however, it should not normally exceed one year. Students will be expected to repeat any coursework deemed incomplete by course coordinators/department heads/instructors at the time the LOA begins. At the time such a leave is proposed, the student and the dean or his/her designee shall define in writing the terms and conditions of the leave and the students return to the institution. The dean has the final authority to approve the LOA. In order to register following the LOA, students must comply with all conditions of the leave of absence and must obtain the written approval of the dean or dean’s designee. Student services and privileges generally cease during the period of the leave of absence, since the student is no longer registered for the enrollment period. Students on an approved LOA will be reported as such to the National Student Clearinghouse and will thus lose any grace period for loan repayment, and will enter loan re-payment after 180 days. International students must consult the Office of International Services prior to requesting a LOA. Students that pursue a LOA must contact the Offices of Financial Aid and Student Business Services for financial clearing.

P a g e | 45

REMEDIATION, WITHDRAWAL AND REMEDIAL COURSES Withdrawal from the TAMHSC is initiated by the student by using the online process (myHSC). A grade of “I,” “F” and withdrawals will be calculated in the number of hours of attempted, but not completed, coursework.

Remediation mandated by the college/school will not adversely affect the student’s financial aid.

Any student failing to meet the qualitative or quantitative requirements will be placed on financial aid probation and notified by email or letter of this status by the Office of Student Financial Aid. A student placed on probation for financial aid eligibility must, by the end of the following grading period, attain the standing specified for satisfactory academic progress. Failure to do so will result in suspension of State and Federal Title IV student financial aid eligibility (see also section on “Satisfactory Academic Progress”).

SUSPENSION AND EXPULSION PROCEDURE Each college/school enforces its own suspension and expulsion procedures. The college/school will inform the Office of the Registrar when a student is suspended or expelled so that it may be properly annotated on the student’s transcript. Students that have been suspended or expelled must contact the Offices of Financial Aid and Student Business Services for financial clearing.

TRANSCRIPTS, REQUEST PROCEDURES The transcript is a complete record based on your registration for each enrollment period and academic program at TAMHSC. If you are taking courses at Texas A&M University, please note that any course taken at Texas A&M while enrolled at the TAMHSC will appear on your TAMHSC transcript and count in the TAMHSC GPA. If you have a “hold” placed on your record, you may not receive a transcript unless the unit that issued the hold gives written permission to the Office of the Registrar to release your transcript. There are three pathways to request a transcript:

In Person Visit the Office of the Registrar. Cost is $7 per transcript via cash or check.

By Mail Send a signed request and enclose a check for $7 per transcript. You may download the request form on our website.

Online The Texas A&M University System Health Science Center has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order official transcripts from the Clearinghouse secure site using any major credit card. Your card will only be charged after your order has been completed.

P a g e | 46

If you are a first-time visitor, you will be directed to create a personal profile and user ID/password, which you will use to place future orders.

The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. In addition to the transcript charge of $7.00 each, a $2.25 processing fee will be charged per recipient.

Order updates will be emailed to you. You can also check order status or history online.

If you need help or have questions about the Clearinghouse’s transcript ordering service, contact 703-742-7791 or transcripts@studentclearinghouse.org. Policy on Faxing of Transcripts

In emergency situations, you may request the TAMHSC to fax a transcript to another entity; however, there is a $10 charge for this service. The fee must be paid in advance of faxing the transcript, unless the Office of the Registrar approves an exception.

WITHDRAWAL PROCEDURE Withdrawal is defined as dis-enrolling for the current semester, or dis-enrolling from the student’s program. The student should mark the appropriate choice on the withdrawal form. If a student withdraws from classes prior to the Census day (12th class day), no record will exist. If a student decides to withdraw prior to the last day to withdraw, a grade of “W” will be posted to the student’s transcript. If the student decides to withdraw after this date, the instructor is given the prerogative to award either a “W” or an “F.”

In the event you with to withdraw from the TAMHSC, you must complete a Student Request for Official Withdrawal form via myHSC. You should refer to the TAMHSC academic calendar for the last day to withdraw. No withdrawals will be accepted after the last day to withdraw from the TAMHSC for any given semester without the approval of the Registrar and your college/school. Notification of all requests for withdrawal are automatically sent to the Offices of Student Financial Aid, International Services, and Student Business Services via myHSC. Note: Withdrawing from a semester has a financial impact. Students must check with the Offices of Student Financial Aid and Student Business Services for Title IV refund processing and student billing issues. International students must also check with the Office of International Services prior to withdrawal.

IDENTIFICATION Student ID

The Texas A&M Health Science Center requires all TAMHSC faculty, staff, students and student employees to obtain and display (where clearly visible) an official identification (ID) badge while

P a g e | 47

at any of the TAMHSC facilities. The purpose of the identification badge is to enhance the safety of the TAMHSC community through establishing a system that provides a consistent and clear identification of faculty, staff and students. The ID badges provide a system for authorized and controlled entry into buildings, offices and classrooms; a tool for security; and employee/ student identification for transacting business within the TAMHSC. Your ID badge will have your photo, title (e.g., student), department affiliation and name. All students attending classes in Bryan/College Station will be required to display his or her ID badge while on TAMHSC property. Your initial ID badge will be issued at no cost to you (except in the TAMHSC College of Medicine); however, replacement badges will cost $10 each. Students attending classes at any of the distance education facilities expressly considered a TAMHSC facility (i.e., the TAMHSC Coastal Bend Health Education Center at Corpus Christi, the TAMHSC South Texas Center at McAllen, and facilities on the campus of Scott & White at Temple) will also be required to obtain and display a TAMHSC identification badge. Students attending classes in Bryan/College Station are strongly encouraged to obtain a Texas A&M University identification badge as well. This Texas A&M University badge will be necessary to use any of the student life services provided through a contract with TAMU, such as the bus system, the recreation center, the libraries and the health center. Universal Identification Number (UIN)

When you are admitted to a TAMHSC college or school, you are issued and mailed a unique UIN. This is the number that you must use to create an account in order to access the student information system, myHSC, and to access other services provided by the TAMHSC and Texas A&M University.

POLICIES AFFECTING STUDENTS This section provides general information on policies that affect students across the TAMHSC, but is not intended to be inclusive. Please refer to your respective college/school catalog and/or student handbook for additional policies that are unique to your college/school.

Alcohol & Drug Abuse

The Texas A&M Health Science Center is committed to maintaining an environment that is free from substance abuse, as well as complying with state and federal laws. The TAMHSC prohibits the illicit use, sale, attempted sale, conveyance, distribution, manufacture, cultivation, dispensation, purchase, attempted purchase, and possession of illegal drugs, intoxicants, or controlled substances, at any time and in any amount or in any manner. Illicit drugs include all drugs for which possession is illegal under federal or state law, including prescription drugs for which the individual does not have a valid prescription.

P a g e | 48

The purchase, consumption and possession of alcoholic beverages in facilities under the control of the TAMHSC shall in all respects comply with state laws and with guidelines as defined in System Policy 34.03 and System Regulation 34.02.01.

In order to comply with The Drug-Free Schools and Communities Act of 1994 (20 USCS 7101 et seq.) required information as outlined in System Regulation 34.02.01, Section 4.2 is distributed annually to all employees and students through training and education programs. Each college/school of the TAMHSC also has policies in place to meet this requirement. Additionally, this information is published in college/school handbooks.

Harassment

The Texas A&M Health Science Center is committed to providing an educational and work climate that is conducive to the personal and professional development of each individual. To fulfill its mission as an institution of higher learning, the TAMHSC encourages a climate that values and nurtures collegiality, diversity, pluralism and the uniqueness of the individual within our state, the nation and the world. The TAMHSC also strives to protect the rights and privileges and to enhance the self-esteem of all its members. Faculty, staff and students should be aware that any form of harassment and any form of illegal discrimination against any individual is inconsistent with the values and ideals of the TAMHSC community. If you believe you are a victim of harassment or illegal discrimination, you are encouraged to contact the Office of Student Affairs in your respective college/school. Hazing

Hazing is a criminal violation under Texas law and carries serious consequences. If you learn of and/or witness an incident of hazing, please report this in writing to the Associate/Assistant Dean of Student Affairs or equivalent in your college/school. The Education Code defines hazing as “any intentional, knowing, or reckless act occurring on or off the campus of an educational institution, by one person or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization.” For more information about hazing and the law, see Chapter 37, Subchapter F (3.151-37.157) of the Texas Education Code (TEC). (This information is provided as required by TEC Section 51.936.) HIV/AIDS

The Texas A&M Health Science Center has policies relating to AIDS/HIV seropositivity, and they are available to all students, faculty and staff at each college/school’s office of clinical services or its equivalent.

P a g e | 49

Immunizations

The TAMHSC has established immunization guidelines for students based on the probability of exposure. These guidelines are consistent with the immunization requirements of the Texas Administrative Code, Rule Title 25, Part 1, Chapter 97, Subchapter B, and recommendations for adult immunizations from the Centers for Disease Control. Students must submit written documentation of required immunizations signed by a health care provider to the Admissions Office of the college/school in which they have been admitted prior to enrollment. (Certain exemptions are allowed for some required immunizations). Failure to comply will result in a hold on an applicant’s record that will block registration. Refer to the TAMHSC internal policy for a list of required immunizations and more detailed information about exemptions. Nondiscriminatory Policy

The Texas A&M Health Science Center does not discriminate on the basis of race, color, national origin, sex, age, religion, handicap or status as a veteran in any of its policies, practices or procedures, and complies with all applicable federal laws and regulations. This policy includes, but is not limited to, admissions, employment, financial aid and educational services. If you have questions about this policy, please contact Mr. Carl McLin, Human Resources Officer, 979-458-7280, mclin@tamhsc.edu. The Texas A&M University System (TAMUS) does not discriminate on the basis of an individual's disability and complies with Section 504 in its admissions, accessibility, treatment and employment of students in its programs and activities. The designated 504 coordinator for the TAMHSC is the Vice President for Finance and Administration (telephone 979-458-7253). This individual is responsible for equal opportunity/affirmative action matters. The TAMHSC provides academic adjustments and auxiliary aids to students with disabling conditions, as defined under the law, who are otherwise qualified to meet the institution’s academic requirements. The Texas A&M University Department of Disability Services coordinates Texas A&M University programs and efforts for the benefit of the individuals covered under the statute within both TAMU and the TAMHSC. For additional information, contact the Department of Disability Services office at (979) 845-1637. Satisfactory Academic Progress and Title IV Student Financial Aid

See “Financial Aid Eligibility” section of this Guide for detailed information about Satisfactory Academic Progress as it relates to Title IV Student Financial Aid. It is important for you to know that the Office of Student Financial Aid’s determination of satisfactory academic progress is relative only to your eligibility for financial aid while enrolled in a degree-seeking program. The ability to proceed in your course of study is determined by your respective college/school.

P a g e | 50

Scholarship Compliance

The TAMHSC Scholarship Compliance Committee oversees matters related to scholarship compliance. Each year, this committee reviews and updates the list of available scholarships at each awarding college/school. The committee also oversees the granting of student “non-resident tuition waivers” for scholarship recipients. You can view the entire Scholarship Compliance Committee policy online. Sexual Harassment

The TAMHSC does not tolerate sexual harassment, which is a form of discrimination. Conduct constituting sexual harassment is specifically prohibited by federal law, state law, and Texas A&M University System policy. If you believe you have been the victim of sexual harassment, you may pursue either the informal or the formal complaint resolution procedure. A complaint should be initiated within one year of the incident. More information about the TAMHSC policy may be found online. The TAMHSC policy supplements TAMUS Policy 08.01. Smoking and Use of Tobacco Products

Smoking (cigars, cigarettes, etc.) is prohibited on all TAMHSC-owned or leased properties, except in outdoor smoking areas designated by TAMHSC administration. Smoking is also prohibited in all vehicles owned, leased, or rented by the TAMHSC. The use of smokeless tobacco (such as chewing tobacco, “dip,” etc.) is prohibited in all TAMHSC-owned or leased facilities. This rule relies on the thoughtfulness, consideration and cooperation of smokers and nonsmokers for its success. It is the responsibility of all members of the TAMHSC community to observe the provisions of these guidelines. Violations of this rule may result in disciplinary action. For more information, please see TAMHSC Policy 34.05.99.Z1. Student Complaints, Miscellaneous

The TAMHSC has developed policies and procedures that address specific kinds of student complaints that are in keeping with state and federal law and the Texas A&M System Policies and Regulations. These policies and procedures are meant to ensure that appropriate TAMHSC personnel respond to all student complaints in a prompt and fair manner. Separate policies and procedures exist for the following types of complaints: academic or disciplinary matters; professional conduct; discrimination; sexual harassment; student records; grades or grading; and financial aid issues. Thus, these complaints are not covered by the “miscellaneous” Student Complaints Policy 13.02.99.Z1.02.

P a g e | 51

Student Health Insurance

Texas A&M University System Policy 26.99.01, Student Health Insurance, exists to ensure that a student health insurance plan approved by The Texas A&M University System (system) is made available to all students and to ensure that all international students are covered either through one of these plans or an alternative equivalent plan. Student Rights and Obligations

The TAMHSC is committed to providing you with an academic environment that is conducive to your personal and professional development. Your rights – and the rights of all students – are to be respected. To achieve this goal, all students are expected to recognize their obligation to observe appropriate standards of conduct. These standards of conducts and students’ rights are outlined in TAMHSC internal policy 13.02.99.Z1.01 (Student Rights and Obligations). Student Travel in TAMHSC Vehicles

The TAMHSC is supportive of student activities both on and off campus, but also recognizes that the safety of its students is of utmost importance. To address student travel using a vehicle owned or leased by the TAMHSC to an event that is organized, sponsored, and funded by a TAMHSC college/school and is more than 25 miles from campus, the TAMHSC has established certain requirements and safety guidelines. These requirements also apply to student travel that is required by an organization registered at a TAMHSC college/school. Students traveling on behalf of the TAMHSC must obtain prior approval through the appropriate Office of Student Affairs. This rule applies to student travel by cars, trucks, vans or buses. See TAMHSC Rule 13.04.Z1 for specific guidelines.

P a g e | 52

RECORDS, STUDENT Confidentiality of Student Records

Information in student records will be released only to faculty and professional staff for an authorized legitimate educational interest. Your consent is required to release information other than directory information to any non-TAMHSC person unless required by law or upon presentation of a subpoena duces tecum. Directory information includes the information described in the next paragraph.

Under the “Family Educational Rights and Privacy Act of 1974 (FERPA),” the following directory information may be made public unless the student desires to withhold any or all of this information. The student’s name, gender, date and place of birth, field of study, enrollment status (full-time, part-time, undergraduate, graduate, etc.); degrees, certificates, and other honors and awards received; the type of award received (academic, technical, Tech-Prep, or continuing education); dates of attendance, student classification; and ; local address, home address including country, telephone numbers, date and place of birth, major field of study, name of all previous educational academic agencies or institutions attended by the student, photos and other media and medical residence location and specialization, and other similar information.

If you do not wish for this public information to be released, you are responsible for notifying the Office of the Registrar immediately to ensure that information is not released by the TAMHSC. Please complete the Privacy Request form either during admission or during orientation. Your request to withhold public information will remain in effect until you revoke it in writing. This request does not apply when an emergency occurs that indicates that you are a danger to others or yourself or in the case of an FBI request that complies with the USA PATRIOT Act, or any other request that falls under the exceptions to FERPA. Within the institution, the TAMHSC may share information from your educational records without your consent with administrative officials and their staff and/or faculty members and their staff, only for legitimate purposes in your educational interest. The Family Educational Rights and Privacy Act of 1974 dictates that a legitimate educational interest exists if the information requested has an educationally related purpose and is necessary for a school official to perform appropriate tasks or to make a judgment within the scope of the official’s assigned responsibilities. All student workers and employees receive training regarding FERPA rules and regulations prior to working with student records. It is the college/school’s responsibility to inform the Office of the Registrar when hiring a new student worker.

P a g e | 53

Student records are not removed from the Office of the Registrar, except by approval of the Registrar and the signature of the school official that needs the file. Annual Family Educational Rights and Privacy Act (FERPA) Notification

The TAMHSC complies with the annual notification clause of FERPA via publication in the catalog and via an annual announcement sent to all students outlining their FERPA rights and privileges, and via the Office of the Registrar website. The Family Educational Rights and Privacy Act (FERPA) affords you certain rights with respect to your educational record. These rights include:

The right to inspect and review your educational records within 45 days of the day the TAMHSC receives a request for access.

If you wish to review your record, you should submit to the Office of the Registrar a written request that identifies the record(s) you wish to inspect. The Registrar will arrange for access and notify you of the time and place where you may inspect your record. (If the Office of the Registrar does not maintain your records, the Registrar shall advise you of the correct official to whom you should address your request.)

The right to request an amendment of any part of your educational record that you believe is inaccurate or misleading.

If you believe your record is inaccurate or misleading, you may request that the TAMHSC amend that portion of the record by sending a written request to the TAMHSC official responsible for the record. The written request must clearly identify the part of the record you want changed and specify the reason you believe it is inaccurate or misleading. FERPA was not intended to provide a process to be used to question substantive judgments that are correctly recorded. The rights of challenge are not intended to allow students to contest, for example, a grade in a course because they felt a higher grade should have been assigned. If the TAMHSC decides not to amend your record after you have submitted a request, the TAMHSC will notify you of the decision within ten calendar days and advise you of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when you are notified of the right to a hearing. If you request a hearing within 10 calendar days, the panel is assembled, a decision made, and you will be notified of the decision in writing within ten calendar days of the date of your request for a hearing. The TAMHSC FERPA Hearing Panel consists of the Assistant Dean for Student Affairs in the SRPH and COM, and the Dean of the SGS.

P a g e | 54

The right to consent to disclosures of personally identifiable information contained in your educational records, except to the extent that FERPA authorizes disclosure without y our consent. One exception, which permits disclosure without your consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the Texas A&M System or the TAMHSC in an administrative, supervisory, academic or research capacity; or support staff position (including law enforcement unit personnel and health care staff); a person or company with whom the TAMHSC or the Texas A&M System has contracted (such as an attorney, auditor, collection agent, the National Student Clearinghouse, and TAMU Computer Information Services); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. The TAMHSC may disclose education records in certain other circumstances, including:

◦ to comply with a judicial order or a lawfully issued subpoena

◦ to appropriate parties in a health or safety emergency

◦ to officials of another school, upon request, in which a student seeks or intends to enroll; in connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid

◦ to certain officials of the U.S. Department of Education, the Comptroller General, to state and local educational authorities, in connection with certain state or federally supported education programs

◦ to accrediting organizations to carry out their functions

◦ to organizations conducting certain studies for or on behalf of the TAMHSC

◦ to the alleged victim of a violent crime, the results of an institutional disciplinary proceeding against the alleged perpetrator of that crime may be released with respect to that crime

◦ to comply with the USA PATRIOT Act of 2001 in which the institution is required by an authorized investigation by the Attorney General (or appropriate designee) when the court has issued an ex parte order permitting the Attorney General (or designee) to collect, retain, disseminate, and use in connection with the investigation or prosecution

P a g e | 55

◦ to comply with the Sex Crimes Prevention Act of 2000, which permits institutions to disclose information concerning registered sex offenders who are required to register under the Violent Crime Control and Law Enforcement Act of 1994

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the TAMHSC to comply with the requirements of FERPA. If you wish to file a complaint, please contact the office (below) that administers FERPA:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605

The TAMHSC designates the certain information as public, or “Directory Information.” Under FERPA, the following directory information may be made public unless you desire to withhold any or all of your information:

◦ name

◦ gender

◦ local address

◦ home (permanent) address, including country

◦ telephone number(s)

◦ date and place of birth

◦ major field of study

◦ enrollment status (full-time, part-time, undergraduate, graduate, etc.)

◦ degrees, certificates, and other honors and awards received

◦ type of award(s) received (academic, technical, Tech-Prep, or continuing education)

◦ dates of attendance

◦ classification

◦ name of all previous educational academic agencies or institutions attended

◦ photos and other media

◦ medical residence location and specialization

◦ other similar information

You may restrict the release of your "Directory Information," except to school officials with legitimate educational interests and others as described in the above section. If you wish to restrict your information, you may do so at any time by submitting a written

P a g e | 56

request to the Office of the Registrar, Health Professions Education Building, 8447 State Highway 47, Bryan, Texas 77807. Once filed, this request becomes a permanent part of your record until you instruct the TAMHSC, in writing, to have the request removed. Local policy explains in detail the procedures to be used by the TAMHSC for compliance with the provisions of the Act. Copies of the policy can be obtained from the Office of the Registrar. If you have any questions concerning the Family Educational Right and Privacy Act, please contact the TAMHSC Registrar.

TECHNOLOGY SERVICES Account Creation

Student accounts are automatically generated through the Banner student information system. Students are able activate their own account remotely and can do so as soon as they accept TAMHSC’s offer of admission. IT Support Services can assist with any step of the account activation process, although the Registrar’s Office may also prove helpful. The process below only applies to new students who are attending the Health Science Center for the first time. Student staff members must still follow the manual account request procedure that can be found on the OIT website. Returning students should contact the Registrar’s office to have their accounts reactivated. (The TAMHSC account creation process is separate from that of Texas A&M University.) Account Activation Timeline

1. The TAMHSC Registrar’s office records that a student has accepted his/her offer of admission.

P a g e | 57

2. Every weekday at 4pm, an account activation email is sent to all students who have accepted their offers of admission but have not yet received an account activation email. (If a student has not received an account activation email, the TAMHSC Registrar’s office should be contacted.)

3. The activation email will contain a link to the online account activation form. When the link is clicked, the activation process begins.

First, students must verify their identity by matching personal information such as UIN, address, and phone number with information in the database. Please contact the TAMHSC Registrar’s office with any issues regarding the identity verification step.

Next, students accept the Computer Use Agreement Form.

Finally, students provide their desired password, which will be set when the accounts are created. These passwords are stored securely and discarded once accounts are created.

Students’ account information is placed in a queue for account creation.

4. Every six hours (midnight, 6 am, noon, and 6pm), the account creation queue is processed. This actually creates students’ accounts. The creation utility sends students an email containing their new TAMHSC username and email address.

5. Once students receive their account creation email, they can register their TAMHSC account with myHSC, the student information portal. (See instructions in a section that follows.) Students use myHSC to interact with our financial aid office, register for courses, pay tuition, and access many other student services.

Blackboard Learning Management System

Blackboard Learn is an online learning environment that opens doors for learners, educators and administrators. For a specific course, the learning management system can contain essential coursework, class notes, study guides and homework assignments. Quizzes and exams can also be administered through the system. Information about the system can be accessed through via the OIT website within the Featured Links section by clicking on the Blackboard link. Computing Resources Policy

Use of Health Science Center computing resources and facilities is a privilege and requires that individual users comply with TAMHSC rules. Before the TAMHSC provides you with an account that permits use of the computing resources and facilities, you must sign and submit a Computing Use Agreement form. Failure to fulfill the responsibilities listed in the agreement may lead to cancellation of your computer account(s), other disciplinary action by the TAMHSC and/or referral to legal and law enforcement agencies. For more information about IT security, policies and security, please visit the IT website.

P a g e | 58

Discounted Software

As a student of TAMHSC, you may purchase discounted software. Texas A&M University facilitates the sale of computer software. You will need to login with your active directory Username and Password and choose your campus location in order to access the site.

EMAIL ACCESS Your student email account at the TAMHSC is provided during your enrollment, and does not terminate until after you graduate or withdrawal from the institution. If you fail to re-register after one long semester, your email account may be suspended. Your TAMHSC email is the official system of communication between the TAMHSC and you. Therefore, please remember to keep your username and password confidential, as you are responsible for any information or action needed that may be communicated via this email account. You can access email through Outlook at or through the myHSC portal after login. OIT offers tutorials on how to set up Outlook (see Configuring Email and Calendars). Google Apps

OIT is pleased to offer Google Apps as a service to faculty, staff and students of the TAMHSC. Google Apps includes a suite of tools that can serve to ease information exchange, promote collaboration and increase efficiency. To see the full list of supported Google Apps available through our institution, please visit the OIT website or contact it-support@tamhsc.edu or call 800-799-7HSC (7472).

Like any other technology tool of the TAMHSC, Google Apps access through your university username and password is for official university business only. You may wish to create a separate G-mail account for personal use.

Laptop Support

Some colleges/schools recommend student laptop purchases through the TAMHSC, and all are fully supported by OIT. Limited support is offered for laptops obtained from other sources as long as they have not reached their End of Life. Please contact your local IT Support Services technician if you have questions. myHSC

The TAMHSC’s web portal called myHSC provides TAMHSC students, faculty, and staff with world class Intranet and Internet services. As a new student, you need to register your TAMHSC account with myHSC. Before logging in, you will need to click the link under the login box to

P a g e | 59

register your TAMHSC account. It will only take a few minutes, and in subsequent visits to the site, just enter your Username and Password at login.

This is where you can check email, register for courses, get the latest news from the TAMHSC and explore the Internet. This site knows who you are with respect to the institution and delivers content to you based on who you are. This site also provides access to course registration, financial aid, student business services, course management utilities and other day-to-day essentials. It is a one-stop shop for all your online resources at the TAMHSC, and with it you can:

Customize a homepage with content that matters most to you

Have quick access to applications you use every day such as webmail and Blackboard Vista

Create, manage, and join group homepages for clubs, affiliations and interests

Utilize an event calendar that is as personalized and unique as you are

Password Management

TAMHSC technology is set up to require you to change your password every 180 days (at a minimum). You may change your password more frequently if you choose. See below for instructions on how to reset your password. Password Reset Tutorial

From time to time, you may forget your TAMHSC password; it may even happen at an inopportune time, like when you need to turn in an assignment immediately and it is after designated IT Support hours. The Office of Information Technology has a password reset tool that enables you to reset your password 24 hours a day/7 days a week. We strongly urge you to register for the tool, as it may save you headaches in the future. Support Services

IT Support Services technicians are available at every TAMHSC location in order to help you with your IT needs. You can always obtain IT help by emailing it-support@tamhsc.edu or by calling 899-799-7HSC (7472). One of the most valuable resources for finding TAMHSC IT information is the OIT website. For local support, walk-up areas and contact information at every campus location, please visit the website and click on the IT Support Services link within the Featured Links.

P a g e | 60

SUPPORTED SOFTWARE, HARDWARE AND MOBILE DEVICES OIT Supported Software

Microsoft Windows 7.0, Vista, XP

Mac OS 10.3 and newer

Microsoft Office 07 and newer

Virtual Private Network (VPN)

For questions about other software, please contact your local IT Support technician. OIT Supported Hardware

Networking, Wiring, Cabling, Installation and Repair

Apple, Dell, HP Desktops and Laptops or any TAMHSC asset that has not reached its End of Life

VoIP Phones

Printers, Scanners and Copiers (for information regarding this type of equipment, contact IT Support Services at your location)

OIT Supported Mobile Devices

OIT offers support for configuration of email, wireless and VPN at TAMHSC, as well as assistance in synching calendars and contacts for Android, Windows Mobile and iOS Devices. Virtual Private Network

The Virtual Private Network solution provides secure connections to the campus network, allowing an increase in service to remote users without compromising the security of the campus firewall. The VPN service is useful for remote (outside of the campus firewall) users who need the same level of access to campus resources as if they were directly connected to the campus network. Remote users’ traffic is tunneled past the campus firewall via a software client installed on their computer. The result is added convenience for remote users and increased security for system administrators. Access to the VPN resource is granted with the use of your TAMHSC Username and Password. You may download the Cisco VPN client at or through the Office of Information Technology. You may also download any specific release notes that might be available for your computer’s particular operating system. Virus Protection

The Office of Information Technology assists with virus protection and requires you to have an ACTIVELY scanning virus solution that is automatically updated if you are plugged into the

P a g e | 61

network. It is vital in protecting not only your data but also the integrity of all data and computers on the TAMHSC network. Wireless Network

The OIT network group maintains a robust wireless data network throughout the TAMHSC campuses. This network provides mobile access to the Internet, including computing resources at TAMHSC and throughout the world. Based on 802.11a/b/g technology, the wireless data network is constantly being expanded and improved to meet changing demands. TAMHSC Wireless Configurations include:

Windows 7

Windows XP

Windows Vista

MacOS X 10.4 (Tiger)

MacOS X 10.5 (Leopard)

MacOS X 10.6 (Snow Leopard)

TEXTBOOKS Due to the widespread geographic location of our campuses, it is not feasible to have a “regular” bookstore. Instead, the TAMHSC partners with MBS Direct to provide you with a “virtual” bookstore in an attempt to bring you the best overall value in terms of textbooks and course materials. MBS offers options for purchasing new and used textbooks, supplemental materials and eContent, as well as a wide variety of free resources. Although we believe that this will be a valuable resource, you are not under any obligation to use these services. If you have any questions, or wish to order your textbooks via phone, please call MBS Direct’s Customer Service Department at 800-325-3252 or email VB@mbsDirect.net.

TUITION AND FEES Tuition and fees are carefully reviewed annually by the TAMHSC Central Administration. Student input is valued throughout this process. In accordance with the Texas Education Code, a Student Tuition and Fees Advisory Committee (STAFAC) comprised of six student voting members and three TAMHSC administrators is appointed by the TAMHSC President each fall. The STAFAC members are responsible for attending meetings with TAMHSC administrators to discuss proposed tuition and fee changes. Committee members are expected to share this information with their classmates and provide feedback to TAMHSC administrators. During this process, each STAFAC student member is also responsible for organizing a Town Hall meeting in his/her respective college/school. Town Hall meetings are organized in partnership with Student Business Services (SBS) and the Deans. Town Hall meetings are structured to provide students an opportunity to ask questions regarding how proposed tuition and fees changes will affect them.

P a g e | 62

Current tuition and fee costs for all Health Science programs can be viewed online. Tuition and fee rates are reviewed each fall for the next academic year. Proposed changes will be posted on the SBS website. Account Statements

Student tuition and fee statements are generated by SBS after the registration process has been completed by the TAMHSC Registrar. Tuition and fee statements are normally published on myHSC two to three weeks prior to the start of class. You can access your statements by logging in to myHSC and accessing the Student Business Services tab. Direct Deposit

Direct deposit is highly recommended for processing student refunds. The risk of checks getting lost in the mail or time needed to pick up a check can be eliminated with direct deposit. To enroll in direct deposit and/or to update your banking information, please complete the appropriate form. It is important to keep banking information up to date to avoid failed transactions and a delay in receiving your refund. You may mail the form to Student Business Services, or fax the form to 979-436-0099. Please include a copy of a voided check with the form. Installment Agreement

The Texas Education Code, Section 54.007, provides students the opportunity to pay tuition and fees for the fall and spring semesters by installment. There is a $15.00 fee for the installment plan and students may sign up through the myHSC portal. Once enrollment in the plan is complete, students will be able to print the installment agreement outlining due dates of future payments. Students must re-enroll for the installment plan each semester. The installment payment plan schedule is as follows: First payment: due prior to the first day of class; equals 50% of total bill plus the $15.00 installment plan fee.

Second payment: due prior to the start of the sixth week of class; equals 25% of the remaining balance.

Final payment: due prior to the start of the eleventh week of class; equals 25%, or the remaining balance.

If you make a payment after the due date displayed on the installment agreement, a $50 late fee will be assessed for each late payment. A past due balance from a prior semester cannot be included in an installment plan and must be paid in full before a student can re-enroll. Note: The installment payment plan is NOT available for any summer term.

P a g e | 63

Late Payment

As indicated above, you will be assessed a $50 late fee for any payment that is not received by the due date. In addition, failure to make a payment by the due date may result in being dropped from classes and accrual of additional fees for reinstatement of classes. In accordance with guidelines set forth in the Texas Education Code (Section 54.007), any student who fails to make full payment of tuition and fees, including any incidental fees, may be prohibited from registering for classes until he/she makes full payment, and may be subject to additional charges or administrative action. A student who fails to make payment prior to the end of the semester may be denied credit for work completed during that semester. Administrative Drop for Non-Payment

If a student has not paid his/her bill in full, met the payment obligation of the installment agreement, provided verifiable proof of third party sponsorship, or proof of delayed financial aid, he/she will be dropped for non-payment of tuition and fees after 5:00 p.m. on the payment due date. This means the student will be removed from the class roster and the student billing system for that semester. If the student wishes to be reinstated, they must contact the TAMHSC Registrar to begin the reinstatement process. Once approved for reinstatement, a $100 late registration fee and a $50 late payment fee will be added to the amount due. Payment Processing

Tuition and fees for all TAMHSC programs are due by 5:00 p.m. on Wednesday prior to the first day of class. Online bill payment through the myHSC portal is now available to all TAMHSC students. Tuition and fees may be paid online by one of the following payment methods:

MasterCard DiscoverCard American Express Electronic Check (E-Check)

For credit card payments, the service provider assesses a convenience fee of 2.5% of the transaction amount. This fee is automatically added when the transaction is completed. Payment by electronic check has a flat fee or $.75 per transaction. Payments submitted in person or by mail must be received by the Office of Students Business Services by 5:00 p.m. on the payment due date. Our office is located in the Health Professions Education Building at 8447 State Highway 47, Bryan, Texas 77807-3260. Students paying tuition and fees through receipt of financial aid must contact the TAMHSC Office of Student Financial Aid (979-436-0192) to begin this process. Students must complete

P a g e | 64

the financial aid process through the Office of Student Financial Aid early enough for funds to be received by the payment due date. Refunds

SBS processes refunds to students on a daily basis. According to Federal guidelines, SBS has 14 days to release refunds after financial aid posts to student accounts. Once the refund process is initiated, it can take up to five (5) business days to process completely through the system. Our goal is to process your refund so it reaches you as soon as possible. Students requesting withdrawal from the TAMHSC will complete withdrawal documents with their department. Once approved by the student’s department, a withdrawal date is established. This date becomes the official withdrawal date and the basis for any refund calculations. Texas Education Code, Section 54.006, sets forth specific refund rates based on the number of elapsed class days at the withdrawal date. The following schedule will apply based upon these guidelines:

Fall/Spring refund calculation based on § 54.006, REFUND OF TUITION AND FEES in the Texas Education Code: Withdrawal prior to the first class day: 100% refund Withdrawal during the first five class days (1-5): 80% refund Withdrawal during the second five class days (6-10): 70% refund Withdrawal during the third five class days (11-15): 50% refund Withdrawal during the fourth five class days (16-20): 25% refund Withdrawal on the 21st class day or thereafter: No refund Summer refund calculation for a term or session more than five weeks but less than ten weeks, according to § 54.006, REFUND OF TUITION AND FEES in the Texas Education Code: Withdrawal prior to the first class day: 100% refund Withdrawal during the first, second, or third class day: 80% refund Withdrawal during the fourth, fifth, or sixth class day: 50% refund Withdrawal on the seventh class day or thereafter: No refund

Refund calculation for a term or session of five weeks or less, according to § 54.006, REFUND OF TUITION AND FEES in the Texas Education Code: Withdrawal prior to the first class day: 100% refund Withdrawal during the first day: 80% refund Withdrawal during the second class day: 50% refund Withdrawal on the third class day or thereafter: No refund

If a student is on the installment payment plan or has not paid at the time of withdrawal, it is possible that a balance will exist based on the refund calculation schedules. Balances due as a result of withdrawal are due and payable immediately.

P a g e | 65

If a student has received financial aid, the Office of Student Financial Aid will be notified to determine if Title IV funds need to be returned. If it is determined that 60% of the enrollment period has not passed, financial aid will calculate the amount that must be returned to the lender. The student will then be expected to return these funds to the TAMHSC immediately. Third Party Billing

If your tuition bill is being paid by a third party, such as your department, the military, Texas Tomorrow Fund, etc., please notify SBS. You must provide the entity name, contact, and billing information no later than one (1) week prior to the start of the semester to allow sufficient time to verify arrangements and obtain billing instructions. Third party sponsorship does not relieve you of the responsibility of making sure your bill is paid. If SBS has difficulty collecting from a third party sponsor, you will be immediately notified and you are ultimately responsible for remitting payment. Unpaid Balances

Students with outstanding balances who leave the TAMHSC will be blocked from registration, graduation and receipt of grades until the unpaid balance has been cleared. If the balance has not been paid in accordance with guidelines set forth in The Texas A&M University System regulations, all collection processes allowed by law may be used, including turning the student account over to the State Attorney General or a Collection Agency.

VETERAN’S SERVICES The Office of Student Financial Aid processes and certifies benefit eligible TAMHSC students. It also offers financial aid counseling and Federal and State resources pertaining to Veteran student status.

P a g e | 66

If you wish to seek certification, you must:

Contact your respective TAMHSC financial aid office:

◦ Dallas OSFA if you are enrolled in programs through the Baylor College of Dentistry

◦ Bryan OSFA if you are enrolled in programs through all other colleges/schools at the TAMHSC.

Review all requirements posted on the OSFA website

◦ Submit all documentation to the OSFA designated above

Submit a completed Student Request For VA Benefit Certification form to the OSFA each semester in which you seek benefits.

Please refer to our website or contact our office for more information.

WAIVERS/EXEMPTIONS Hazlewood Waiver

The Hazlewood waiver is a benefit for Texas residents who were Texas residents at the time they enlisted in the armed forces. If you wish to utilize your benefits under this plan, please notify SBS and the Office of the Registrar. The TAMHSC Registrar reviews waiver requests and determines eligibility. The Registrar will notify SBS of student eligibility and the waiver will be applied to your account.

Under the Hazlewood Act, tuition and fees are waived with the exception of the Student Services Fee and any optional fees.

Out-of-Area Waiver

Students matriculating in locations other than Bryan/College Station, Dallas and Kingsville are eligible to have the following fees waived from their bill: Group Hospital, Student Center Complex, Recreational Sports and Transportation. The TAMHSC bases students’ eligibility for the out-of-area waiver on the location determined by the department at the time of registration. Co-Enrollment Waiver

The Co-Enrollment waiver applies to students enrolled at both Texas A&M University (TAMU) and the TAMHSC. This normally results in TAMU waiving fees such as Group Hospital, Student Center Complex, Rec Sports and Transportation.

P a g e | 68

STUDENT LIFE

This Student Guide is a general information publication only. It is not a statement of official policy of the Texas A&M Health Science Center, nor does it replace information provided to you by your specific college/school. Due to the lack of certain resources, there is some variance in the level of student services available at each campus/location.

The TAMHSC is committed to providing the best student services possible. Because the TAMHSC is geographically dispersed across the state of Texas, the provider of services varies depending on geographic location. For instance, if you attend classes in Bryan/College Station or Kingsville, the TAMHSC partners with TAMU and TAMUK, respectively, to provide the majority of your student services. The TAMHSC also partners with the University of Texas Health Science Center at Houston (UTHSC-H) to offer a Student Assistance Program for a variety of student services to students matriculating outside the Bryan/College Station area, including personal, confidential counseling with local providers in your area, financial advice and analysis, identity theft solutions, legal consultations and many other services to help you to better balance your school and personal life. You will be assessed charges on your tuition and fee statement in accordance with the negotiated terms and applicable rates at the servicing partner providers.

COUNSELING SERVICES BY LOCATION Dallas

Students at the Dallas campus needing either academic and/or personal counseling should be referred to Dr. Jack Long or Ms. Moira Allen in the Office of Student Affairs, Baylor College of Dentistry, Room 503.

Bryan/College Station

Programs for academic success as well as personal counseling and crisis intervention for students located in Bryan/College Station are provided through a contract with TAMU. Students requiring counseling services at the Bryan/College Station campuses can use the services of the TAMU Student Counseling Service.

Student Counseling Service Texas A&M University Mail Stop 1263 College Station, TX 77843-1263 Phone (979) 845-4427 Emergency (979) 845-2700 Fax (979) 862-4383 Email scs@tamu.edu

P a g e | 69

Services include individual and group counseling, assessment of study behaviors, screening for learning disabilities, an extensive collection of self-help resources and weekly workshops on a variety of study skills topics. For more information, visit the Student Counseling Service webpage. Houston, Temple, Round Rock, McAllen and Austin

Personal counseling for students located at the Houston, Temple, Round Rock, McAllen and Austin campus is provided through a contract with the UT Employee Assistance Program (UTEAP). Students in Houston, Round Rock, McAllen and Temple should be referred to UTEAP for any counseling needs.

Texas A&M Health Science Center Student Assistance Program (administered through the UT Employee Assistance Program) 7000 Fannin, Suite 1670 Houston, TX 77030 Phone (713) 500-3327 Toll Free (800) 346-3549 Services include confidential counseling, financial advice and analysis, workshops and seminars, identity theft solution, legal consultation, wellness and stress management as well as online self-help tools and resources. All appointments are made through the Houston office, but students in Temple, Round Rock, McAllen and Austin may call the toll free number and UTEAP will locate a provider in Temple. For more information, visit the UTEAP website. (Web password: uteap) Kingsville

The Student Health and Wellness center on the Kingsville campus is open Monday – Friday from 8 a.m. to 5 p.m. They provide free and confidential assessments and counseling for academic, career and personal issues to all enrolled TAMHSC students. The center is located at 1210 Retama Drive on the Texas A&M University-Kingsville Campus. Call 361-593-3991 to talk to a counselor or set up an appointment. For after-hours emergencies, call the University Police Department at 361-593-2611. For more information, visit their website.

DISABILITY SERVICES TAMUS does not discriminate on the basis of an individual’s disability and complies with Texas Education Code Section 504 regulations in its admissions, accessibility, treatment and employment of students in its programs and activities. The designated 504 coordinator for the TAMHSC is the Vice President for Finance and Administration, who is responsible for equal opportunity/affirmative action matters, telephone (979) 458-7253.

P a g e | 70

The TAMHSC provides academic adjustments and auxiliary aids to students with disabling conditions, as defined under the law, who are otherwise qualified to meet the institution’s academic requirements. The TAMU Department of Disability Services coordinates TAMU programs and efforts for the benefit of the individuals covered within both TAMU and the TAMHSC under the statute. More information regarding Disability Services, including Faculty Rights and Responsibilities, may be found on the websites of contracted providers as listed below. Dallas, Bryan/College Station, Houston, Temple, Round Rock, McAllen, Austin

Disability Services Texas A&M University Cain Hall, Room B118 1224 TAMU College Station, TX 77843-1224 Phone: (979) 845-1637 (v/tty) Testing Administration Center: (979) 862-4570 Adaptive Technology Services Lab: (979) 845-0390 Videophone (Sign Language/ASL): (866) 860-7701 Fax: (979) 458-1214 Email: disability@tamu.edu Website: http://disability.tamu.edu/ Kingsville

The Disability Resource Center (DRC) provides reasonable accommodations to students who have temporary or permanent disabilities. The DRC staff coordinates a variety of services for students with disabilities. In addition, DRC promotes student success and encourage students to overcome challenges by achieving their educational and personal goals.

Contacts: Barbara Collins Associate Director Student Health and Wellness Phone: (361) 593-3024 Fax: (361) 593-2006 Email:barbara.collins@tamuk.edu

Maria Rodriguez DRC Counselor Student Health and Wellness Phone: (361) 593-3268 Fax: (361) 593-2006 Email:kumgr000@tamuk.edu

Mailing Address: Student Health & Wellness Building 700 University BLVD - MSC 112 Kingsville, Texas 78363

Physical Address: Student Health & Wellness Building 1210 Retama Drive Kingsville, Texas 78363

P a g e | 71

EMERGENCIES The TAMHSC uses an alert notification system called HSC Alert that disseminates critical information from an authorized source to students, faculty and staff during campus emergencies. To assure individuals receive emergency notifications without delay, the HSC alert notification system is designed to send simultaneous notifications by text message, email, websites and RSS feeds. Notification will only be activated during emergency situations and conditions, including weather cancellations and delays. Due to the TAMHSC’s organizational structure and various locations with overlapping operations, all TAMHSC personnel and students are required to participate in HSC Alert by signing up for email notifications to be sent to all TAMHSC computer accounts. You are highly encouraged to select the text messaging option. Emergency Actions for Severe Weather

The TAMHSC president or designee has ultimate responsibility for activation, oversight, and termination of emergency response in the event of severe weather. The president or designee may declare a state of emergency throughout the whole TAMHSC or a portion of the HCS, and can officially downgrade the state of emergency to a business-as-usual state. All closures of TAMHSC facilities due to approaching inclement weather MUST be approved by the president or designee. The TAMHSC alerts local media when classes are cancelled and/or postponed. The HSC Alert Notification System will be used to transmit critical information to you during life threatening emergencies as quickly as possible (via text messages to cell phones, emails to TAMHSC accounts and up to two other email accounts). Emergency messages will also be placed on TAMHSC websites.

HEALTH SERVICES The TAMHSC requires all students/residents to have and maintain health insurance throughout their entire educational career at the TAMHSC. It is strongly recommended that student/ resident medical policies include hospitalization, medical and mental health benefits. Generally, the various student health clinics provide only basic care and retain a resident to consult on a limited basis with limited hours. Serious illnesses, emergencies or hospitalizations as well as wellness visits, mental and maternity care can result in a significant financial burden well beyond a person’s ability to pay. Also, financial aid rules and regulations limit what may be offered in regard to type of expense and total dollars of funding.

Dallas

Routine medical services are provided for all students at the Dallas campus in order to help maintain good health standards. Medical services that cannot be managed in the health clinic will be referred elsewhere. These referral services are not covered by the health clinic fee. At Baylor College of Dentistry, the College Health Clinic is located in the Lower (B) Level in Room 24. A full-time nurse (Sharon Limes, College Nurse, Ext. 8253) is available from 8:00 am –

P a g e | 72

5:00 pm, Monday through Friday. Physician services are available from 11:00 am – 12 pm on Tuesdays and Thursdays. The clinic function includes:

Provision of routine and acute medical care for students and referral to physicians for care that the clinic cannot provide. Treatment performed in the clinic is covered by a health clinic fee of $60.00/semester. The health clinic fee does not cover referral services. Occupational injuries and exposures are treated according to the BCD Clinical Protocol.

Maintenance of medical records and limited immunizations.

A student health insurance plan available on an optional basis. BCD requires students to secure health insurance coverage; however, the choice of plan is up to each student. Information on The Texas A&M University System student health insurance plan is available from the Director of Student Affairs, Room 525A.

Dental services are available in the college’s clinics. Bryan/College Station

The A.P. Beutel University Health Center is a modern clinic that provides outpatient services to students in Bryan/College Station. Student Health Services A.P. Beutel Health Center Texas A&M University College Station, TX 77843-1264 Phone (979) 458-8316 Fax (979) 458-8364 Email info@shs.tamu.edu

Kingsville

The Student Health Center on the Texas &M University-Kingsville campus is available to all TAMHSC students. The center is open Monday – Friday from 8:00 am to 5:00 pm. To schedule an appointment, call (361) 593-3991. A Nurse and Nurse Practitioner are on staff. Services also include preventive health screenings (cost), men’s and women’s health, nutrition, and minor surgeries and procedures.

Houston, Temple, Round Rock, McAllen, and Austin

While students at these campuses do not have access to a Health Center, students may use the UTEAP resources to identify physician providers in the area in which they live. (Website password: uteap)

P a g e | 73

Houston-based students interested in information regarding health services should contact Diana Taylor at (713) 677-7734 for additional information.

LIBRARIES All Locations except Dallas

The Texas A&M Health Science Center operates or has access to a number of extensive library facilities at various TAMHSC and Texas A&M University locations, which collaborate to provide students and faculty members from each college/school with a wealth of scholarly and reference material. The TAMHSC also provides a variety of online library resources for its students.

The Texas A&M University libraries system of five campus libraries and the digital library are available to TAMHSC students in Bryan/College Station. These libraries offer general and special collections with over 400,000 e-books, as well as digitized theses and dissertations. TAMHSC students in all locations (except Dallas) have access to the TAMU Medical Sciences Library (MSL), a professional research library dedicated to meeting the educational and research needs for faculty and students. The MSL provides faculty and students with a specialized collection of biomedical books, journals and electronic resources. The MSL’s collection includes more than 100,000 volumes of journals and books in print and other media, including electronic

formats. The library currently receives 1,803 subscriptions to American and international biomedical journals, as well as more than 1,100 available electronically. A list of Texas A&M System-wide electronic journals and resources is also available. MEDLINE and other biomedical and health sciences databases are accessible online. Professional staff provide reference services as well as instruction in database searching and managing biomedical information. The MSL is open 99 hours each week and has an open-stack arrangement. Its public catalog is available through the campus network and on its website. Dallas Only

The Baylor Health Sciences Library (BHSL), located between Truett Hospital and Baylor College of Dentistry in Dallas, provides information services and resources in support of the educational, research, and clinical programs of the Texas A&M Health Science Center Baylor College of Dentistry and the Baylor Health Care System. The BHSL collection includes books, journals, audiovisuals, and electronic resources in dentistry, dental hygiene, medicine, nursing, allied health and basic life sciences.

P a g e | 74

The library meets the academic and professional information needs of TAMHSC-BCD students, faculty and staff by providing ready access to current and comprehensive information sources and services. The library contains approximately 32,000 print volumes and subscribes to over 6,000 online journals. The library provides access to a variety of electronic databases, including Ovid MEDLINE, CINAHL, Scopus, Web of Science, ERIC, Micromedex, UpToDate and many others. The library is open 80 hours per week and is staffed by five professional librarians and ten highly skilled paraprofessionals.

Also at BCD, the Instructional Computer Laboratory (ICL) is a PC-based classroom with video projection and multimedia equipment. This facility is operated by the Office of Information Technology Services for use by Baylor College of Dentistry students, faculty and staff. The PCs are networked to allow access to electronic information resources at the college library and on the Internet. The laboratory is designed for hands-on, computer-based instruction to small groups of students. When not in use for classes, workshops and training sessions, ICL is available for self-directed learning using computer-aided instruction and other audiovisual materials. Many of the materials have been developed by BCD faculty to support the instructional program. Resources for College of Medicine Students

Learning Resources (LR) is the primary study facility for TAMHSC medical students. The LR staff and location equip students with the tools necessary to study for lectures, quizzes, exams and the United States Medical Licensing Examination (USMLE). The LR contributions and resources include 2500 items available for checkout and reserve, computers with medical education programs, computer labs, SMART-board equipped study rooms, individual and group study rooms, trainings for computer programs and educational software, assistance with residency preparation (CV, Personal statement, Interviewing skills), multimedia production assistance and Blackboard Vista support. Each of the COM campuses has an LR with staff poised to help you succeed. For more information visit the LR website. College of Medicine Clinical Campus Libraries

The libraries of the Olin E. Teague Veterans Center and the Scott & White Memorial Hospital and Clinic extend library privileges to TAMHSC medical students. The Teague library consists of a collection of 5,330 books, 600 audiovisuals and 400 current journals. The Scott & White library contains a collection of 8,960 books and more than 980 current journal subscriptions.

PARKING AND TRANSPORTATION Parking and transportation vary at each campus location. In general, all students must purchase a TAMHSC parking hangtag to park on TAMHSC campuses. The Bryan/College Station, Dallas, and Kingsville campuses utilize the parking and transportation services at Texas A&M University, Baylor University, and Texas A&M University-Kingsville, respectively. Please contact the Student Affairs office at your college/school to find out about parking and transportation at your location.

P a g e | 75

RECREATION CENTER TAMHSC students in the Bryan/College Station area and in Kingsville have access to recreation centers located on the Texas A&M University and Texas A&M University-Kingsville campuses, respectively. The fee for these services is waived for students at other campuses where no recreational resources are available.

SAFETY AND CAMPUS SECURITY In an emergency situation, your first line of defense is to call 911 for immediate assistance. In all situations, we encourage you to be mindful of your personal safety whether on campus or in the community. After reporting a crime to 911, please notify a designated campus official, including but not limited to directors, deans, department heads, human resource liaisons, judicial affairs, advisors to students, safety officers, risk managers, security personnel or university police department (where applicable). If necessary, the designated campus official will assist local law enforcement agencies by initiating the Texas A&M Health Science Center Crisis Management Plan. The Texas A&M Health Science Center Security Department is dedicated to providing you with a safe campus that is conducive to a learning, living, teaching and working environment. The Security Department strives to provide quality service and a secure campus for all students and the Health Science Center community. While the director of security is housed in Bryan/College Station, the department oversees safety and security at each campus location. Please take a

moment to visit the website. Crime Statistics and the Cleary Act

The Texas A&M Health Science Center complies with the terms of the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act by reporting and publishing crime statistics to current and prospective students, employees, and to the Department of Education. Each TAMHSC campus secures its data in cooperation with local law enforcement agencies surrounding our various locations across the state of Texas. The TAMHSC also relies on you to report any crime to which you may be a witness. Annual reports for each campus are posted online.

To keep up-to-date with timely warnings and security updates from the TAMHSC's Security Team, you can follow them on Twitter.

FIRE SAFETY Fire/life safety involves numerous safety issues including fire prevention, fire suppression and emergency evacuation/response. Fire/life safety is everyone's responsibility. Whenever you enter a building, always make note of emergency exits, including stairways. The TAMHSC is committed to providing you with a safe environment and uses nationally accepted codes as guidelines for inspections, testing and procedures. For your safety, the

P a g e | 76

TAMHSC uses several types of fire detection and notification systems including heat detectors, smoke detectors, pull stations, and horns and lights. If you see a fire or smoke, or if you smell smoke, please take the following steps:

Pull the lever at a fire pull station located near exit stairways and/or building exits to begin evacuating the building.

If you are not in immediate danger, call 911 to report the fire. Provide the operator with the following information:

◦ Building or area name

◦ Approximate location of the fire

◦ Size and type of fire

◦ Your name

Exit the building by following posted evacuation routes. Do not use elevators during an emergency.

During actual emergencies, students must receive permission from the college/school police/ security, the Fire Department, or the Safety Office before re-entering the building.

STUDENT GOVERNMENT ASSOCIATION (SGA) The purpose of the Student Government Association of the TAMHSC is, first and foremost, to work for the betterment of the Texas A&M Health Science Center by serving the Office of the President in an advisory capacity on issues pertinent to its students. Toward this end, the SGA serves as the official voice of TAMHSC students to the President and the administration. The delegates of the SGA also work to educate and stimulate student involvement in student affairs across college/school boundaries, assist in communicating TAMHSC-wide issues to all students, consider matters of policy and their implications on professional and graduate education, and assist in the advancement of sound public policy as it relates to the TAMHSC.

P a g e | 77

SGA membership consists of delegates from each TAMHSC college/school. The associate vice president of student services serves the SGA in an advisory capacity. We hope you will take time to get to know the SGA representative for your college/school. Membership and other information about the SGA is posted online.

TEACHING LEARNING RESOURCE CENTER (TLRC) The TLRC, which opened in the summer of 2010, was established in an effort to ensure faculty development, student learning and staff collaboration. The TLRC plays an important role across the TAMHSC in connecting ideas, facilitating collegial discourse and developing a legacy of lifelong learners. In addition, the TLRC provides central support for classrooms and room scheduling for classes, seminars and meetings throughout the TAMHSC. We hope that you will take time to visit the TLRC and to explore their website.

P a g e | 79

INTERNATIONAL STUDENTS

CERTIFICATE OF ELIGIBILITY: FORM I-20 OR DS-2019 A Certificate of Eligibility is the immigration form that permits you to study inside the United States (U.S.). It indicates your degree, estimated expenses, program length and school where you will be enrolled. Federal regulations require that you provide financial documentation to the Office of International Services (OIS) before we issue a new Certificate of Eligibility.

DEPENDENTS You may bring your dependents (spouse and/or unmarried children under age 21) to the United States. Please consult the OIS about the procedure. Please keep in mind the following:

Dependents on an F-2 visa CANNOT work or receive compensation for services, such as babysitting.

Dependents on a J-2 visa may apply for work authorization with U.S. Citizenship and Immigration Services.

F-2 spouses may not enroll in a course of study but may enroll in vocational or recreational courses. This would be informal classes such as self-defense, pottery, art, etc. F-2 children may study full-time in grades kindergarten through grade 12.

J-2 dependents may enroll in a course of study full or part-time.

Dependents who wish to pursue a post-secondary degree must change status to F-1 or J-1.

F-2 and J-2 children must change their immigration status or leave the United States before the age of 21.

P a g e | 80

Dependents must travel with the proper paperwork, such as their I-20 or DS-2019 signed for travel.

EMPLOYMENT Employment is any type of work performed or services provided in exchange for money, tuition, fees, books, supplies, room, food or any other benefit. If you do not receive pay or other benefit for the work performed, this activity is not defined as employment, but is considered to be volunteer work. On-Campus Employment

As long as you are in legal F-1/J-1 status and meet TAMHSC requirements, you are eligible to work on campus for up to 20 hours per week during the spring and fall semesters. You may never exceed 20 hours per week during the fall or spring semester even if you did not work 20 hours the previous week. Exceeding the 20-hour limit is a violation of your immigration status. You are eligible to work full-time on campus during vacation periods and during the summer semester. The OIS authorizes on-campus employment with the hiring department. On-Campus Employment at an Off-Campus Location

On-campus employment must either be performed on the school’s premises or at an off-campus location that is educationally affiliated with the school. In the case of off-campus locations, the educational affiliation must be associated with the school’s established curriculum or related to contractually funded research projects at the post-graduate level. This type of authorized employment still must not exceed 20 hours per week while school is in session. Off-Campus Employment

Off-campus employment is only permitted under very limited circumstances, and is not permitted without special authorization from OIS and/or the Department of Homeland Security. For F-1 students it may be authorized only for the following reasons:

Unforeseen Economic Hardship

Curricular Practical Training

Optional Practical Training For J-1 students, off-campus employment may be authorized only for unforeseen economic hardship and academic training. Contact OIS for more information.

P a g e | 81

Students may not work after completion of his/her program unless accepted into a new program of study or authorized for either optional practical training or academic training.

ENGLISH PROFICIENCY REQUIREMENTS All international applicants whose native language is not English must fulfill an English Proficiency requirement, through either English Proficiency Verification or English Language Certification. The Test of English as a Foreign Language (TOEFL) score is required from applicants whose native language is not English, with the exception of those alternatives listed below. Individual colleges/schools may choose to establish minimum standards that exceed the TAMHSC minimum for English Proficiency Verification. The TAMHSC requires an official copy of test scores and/or other documentation in order to verify English proficiency requirements. The English Proficiency requirement may be met through one of the methods (verification or certification) listed below, although the acceptable specific method(s) varies by academic program. Again, individual colleges/schools may choose to establish minimum standards that exceed the TAMHSC minimum for the English proficiency requirement. Under most circumstances, scores older than two years are not accepted. Please refer to your college/school admissions literature and/or catalog for specific details for your desired program. Many programs require a higher minimum score. English Proficiency Verification

The following are acceptable methods for verifying English Proficiency:

An official TOEFL score of 550 (213 computer based; 80 on the Internet based test) or higher; or

GRE verbal score of 400 or higher (under most circumstances, scores older than five years are not accepted.

English Proficiency Certification

The following are acceptable methods for certifying English Proficiency:

Taking the Texas A&M English Language Proficiency Examination (ELPE) prior to registration for the first semester at the TAMHSC and scoring at least an 80 on each of the six sections; or

Obtaining grades of “A” or “B” in English Language Institute courses at the 300 level or higher; or

Earning a baccalaureate degree following four years of study at an accredited U.S. institution; or

English Language Proficiency Certification through appropriate English training programs at other U.S. institutions; or

P a g e | 82

Taking the Academic Module of the International English Language Testing System exam and scoring a 6.0 overall band score.

ENROLLMENT As an F-1 or J-1 student, you are required to maintain full-time enrollment during the fall and spring semesters. Immigration has no enrollment requirements for summer. If summer is your first semester at the TAMHSC, first semester in a new academic program, or last semester in your academic program, you must register full-time. Summer is considered vacation time if it is not your first or last semester and you are not required to take classes for immigration purposes. Please consult your department concerning university rules on summer registration, especially if you have on-campus employment.

Course Completion

You must COMPLETE the following number of hours each semester (there are no enrollment requirements in summer sessions for continuing international students):

Student Credit Hours each fall and

spring

Credit Hours each summer term (only for new

students)

Credit Hours both 5-week summer terms (only for new students)

TAMHSC Graduates TAMHSC Undergraduates

9 12

6 8

3 4

Less than Full-Course Enrollment (Reduced Course Load)

If you need to register for less than a full course of study or you fall below the required hours, please contact OIS before you register or drop classes. Immigration permits a “Reduced Course Load” (RCL) to be authorized only for very limited situations. If necessary, please ask about a “Reduced Course Load” authorization, as you may or may not be eligible to fall below hours legally. An RCL can be granted for a documented medical condition, difficulty with the English language (first semester only), a student in his/her last semester of study, or a student who has completed all coursework and is working on a thesis or dissertation. Contact OIS for more information.

Concurrent Enrollment

If you want to take classes at another school, including Texas A&M University, during the summer or in conjunction with your TAMHSC classes, then you need to complete a Concurrent Enrollment Form and submit it to the OIS (also known as Co-enrollment or Transient Enrollment).

P a g e | 83

Co-enrollment must be authorized by OIS. If concurrently enrolled you must enroll in at least one course at the TAMHSC.

Change of Level of Education or Pursuing a Double Major

Do not change your degree level (bachelors, masters, and Ph.D. or non-degree program), begin a second degree or pursue a double major without consulting OIS first. To do so without updating your Certificate of Eligibility (I-20/DS-2019) is a violation of your status.

Online Courses

Immigration permits a maximum of three (3) hours per semester of online, distance education, video course, etc. to count toward the number of hours for full-time enrollment. You may enroll in more hours, but at least six (6) of the nine (9) required graduate hours must be in a normal classroom context (9 of the 12 for undergraduate).

FINANCIAL REQUIREMENTS International students who are, or will be, in F-1 visa status are required to show proof of adequate funding for at least one year before a Certificate of Eligibility form (also known as Form I-20) can be issued. International students who are, or will be, in J-1 visa status are required to show proof of adequate funding for the entire length of their program before a Certificate of Eligibility form (also known as Form DS-2019) can be issued. In all cases, financial requirements are calculated on the basis of tuition and fees, living expenses and miscellaneous expenses. Additional funding is required for accompanying spouses and for each child. Students must submit the Financial Data Sheet along with appropriate attachments.

The following documents are accepted as financial certification:

A current (less than six months old) bank statement. In the case of personal funds, submit a bank statement or statement from any legal financial institution that includes your name and the amount available. Statements older than six months are not acceptable.

Certification from any legal financial institution, along with an official letter (affidavit of support) from the sponsor. The letter should include your name, sponsor’s name, his/her relationship to you (parent, sister, friend, etc.), the amount of support and the time period for which it will be provided, and a stated willingness to cover your expenses.

Written confirmation from the sponsoring institution of a scholarship, fellowship, assistantship or other type of funding.

If you need further information about the Texas A&M Health Science Center’s tuition and fees, please contact the Student Business Office.

P a g e | 84

HEALTH INSURANCE You must maintain continual health insurance coverage for yourself while in the United States. Although medical insurance is not currently required for dependents (except for J-2 dependents), we highly recommend it since medical expenses in the United States are very high.

IMMIGRATION ACRONYMS

I-20 – F-1 Eligibility Document

F-1 – A student immigration status

F-2 – F-1 Dependent

I-94 – Admission/Departure Record

D/S – Duration of Status

DS-2019 – J-1 Eligibility Document

Visa – Stamp in passport that allows a one to enter arrive at a U.S. Port of Entry

OIS – Office of International Services

DSO – Designated School Official

DHS – Department of Homeland Security

USICE – U.S. Immigration and Customs Enforcement

USCIS – U.S. Citizenship & Immigration Services

USCBP – U.S. Customs and Border Protection

DHS – Department of Homeland Security

DOS – Department of State

POE – Port of Entry

SEVIS – Student Exchange Visitor Information System

IMMIGRATION ADVISEMENT You should only accept immigration advice from an immigration specialist in the OIS—NO ONE ELSE! No one else is qualified to give immigration advice. Always ask us first before assuming something is okay. The items listed on this page are only the basic issues that affect students and basic regulations—not a complete list of issues and regulations. The OIS and your international student advisor are here to advise you but are not responsible for your immigration status. The student “alone” is responsible to protect his/her status.

INCOME TAXES You are required to file a U.S. Federal Income Tax by April 15 each year even if you did not work. The OIS has purchased a license to GLACIER Tax Prep (formerly known as CINTAX), an online tax preparation service designed specifically for international students. This service is available free of charge to all TAMHSC international students. The OIS sends out information in mid-February of each year, by email, to all international students about how to access GLACIER Tax Prep.

P a g e | 85

MAINTAINING LAWFUL STUDENT STATUS IN THE UNITED STATES Obtaining a visa with a specific expiration date is not an assurance that you will be able to stay in the U.S. and maintain the visa. You must comply with the regulations that govern your visa status. The following is a list of some of the most important things to do in order to assure your compliance.

NATIONAL SECURITY ENTRY-EXIT REGISTRATION SYSTEM (NSEERS) Persons who are citizens of certain countries must undergo a special NSEERS registration at the port of entry (POE) when entering the U.S., and must make special address reports and follow other special procedures while in the U.S. All visitors and temporary residents have the potential of being subject to NSEERS based on factors other than home country. NSEERS registration, conducted by the Department of Homeland Security (DHS), involves an interview, photograph, and fingerprints, and certain other check-in procedures during your stay in the U.S. At the time of entry you will be told that you are subject to NSEERS and will be given additional information by immigration. Anyone enrolled in Special Registration who leaves the U.S., including visits to Mexico, Canada and adjacent islands must appear in person for an exit interview on the date of departure before an inspecting officer at a designated port of departure and leave through a designated port. If you do not participate in the exit interview with a DHS officer, your Special Registration file will remain “open” and you are likely to be denied a new entry visa. You are also likely to be denied entry into the U.S. even if you have a valid visa, if the DHS records show you did not participate in the exit interview. It is best to plan your flight times with the exit interview requirement in mind. It is important to go through the exit interview, even if it means missing a flight.

PROOF OF CONTINUED ATTENDANCE We suggest that you carry a transcript as evidence of your studies at the Texas A&M Health Science Center or a Verification of Enrollment Letter issued by the Office of the Registrar.

P a g e | 86

RE-ENTERING THE UNITED STATES AFTER TRAVELLING If you are an F-1/J-1 student planning to travel outside the U.S., make sure you do not have any difficulty returning by having all the documents you need to reenter. Check the list below and make sure you have everything ready before you leave.

Valid passport with at least six (6) months validity left at the time of re-entry (unless you are exempt from passport requirements).

Valid F-1/J-1 visa. You must have a valid F-1 visa in your passport. The one exception to this requirement is if you maintain F-1/J-1 status and return to the U.S. after a trip of less than 30 days to Canada, Mexico or adjacent islands in the Caribbean. In this case, you do not need to have a valid visa to return. Instead of the valid visa, you must have the Form I-94 Departure Record stapled to your passport. Some countries are not eligible, so please contact the OIS and ask for the “Automatic Visa Re-validation” handout. This is also discussed in one of the following sections. If you entered the U.S. in another nonimmigrant classification and changed your status to F-1/J-1, you must obtain an F-1 or J-1 visa before reentering from any country except a neighboring country. It is not possible to obtain a new visa inside the U.S.

Form I-20 or DS-2019. Make sure that your program of study is still correct and that the date you are expected to complete your program has not expired. You must have a valid reentry signature on page 3 to reenter, or on page 1 of the Form DS-2019 that your International Advisor has signed the ‘authorization for travel’ within the past year.

Financial documents. Take photocopies of your financial documents showing that you have adequate funding for your studies. If you are going to apply for a new visa from the American Embassy or Consulate at home, you will need to have original financial documents, not photocopies.

Copy of transcript from the TAMHSC. The OIS recommends that you always carry copies of all of the documents listed above when traveling in a foreign country as a non-citizen.

RENEWING AN F-1 / J-1 VISA Applying in a Country Where You Are Not a Citizen

If you would like to apply for a visa at a U.S. Consulate in a country that is not your country of citizenship, you should research the specific visa application requirements. You should also contact that consulate, inform them of your country of citizenship, and ask:

if they will accept and consider your application and

approximately how long it will take for the visa to be issued, if approved.

P a g e | 87

It is possible that it will be more difficult, and in some cases perhaps even impossible, to obtain a visa from a U.S. Consulate which is not located in your country of citizenship or lawful permanent residence. Visit the Visa Wait Times website in order find out how long it will take to get a visa application appointment at a U.S. Consulate. Applying in Canada, Mexico or the Adjacent Islands

Any nonimmigrant who applies for a visa stamp at a U.S. Embassy or Consulate while in Canada, Mexico or (for those in F or J status) the adjacent islands, will not be allowed to take advantage of the Automatic Visa Revalidation provision to return to the U.S. (see “Automatic Visa Revalidation”). If the visa is denied, the nonimmigrant will be required to travel elsewhere (most likely his/her home country) to apply for the U.S. visa stamp before returning to the U.S. Please note that this new restriction applies to citizens from all countries. Consular Policies and Procedures

You should expect that the visa application and issuance procedures might have changed since you last obtained a visa. Most U.S. Embassy and Consulate Websites offer good information on these procedures, but be aware that websites may not have been updated to reflect recent changes in policies and procedures. The most current information can be obtained by contacting the consular office where you would like to apply for a visa. Documents

To renew your F-1/J-1 visa, you will need to submit the following documents to a U.S. Embassy or Consulate (forms can be downloaded, or obtained from any U.S. Consulate):

Form DS-160 (the electronic version of the DS-156), Application for Nonimmigrant Visa. Check with the U.S. Embassy or Consulate where you are applying for additional requirements

Application fee (check with the consulate for current fee amount payment method)

One photograph (2 inches square [51 x 51mm], showing full face, without head covering, against a light-colored background)

Passport

Your current I-20/DS-2019 (see below)

Letter of continued employment from your department (see below)

Original financial documents proving the availability of sufficient funds (see below)

Documents that demonstrate your “nonimmigrant intent” (i.e., proof that you will return home after your studies)

DEPARTURE FROM THE TAMHSC Upon completion of your program, F-1 students have 60 days to be accepted into a new program, transfer into a new program, file for a change of immigration status, or leave the U.S. J-1 students only have 30 days.

P a g e | 88

You must leave the U.S. immediately (within 15 days) when any of the following occurs: you have been placed on academic suspension or you have withdrawn from the TAMHSC, for any reason, without completing the program. You should complete a “Departure Form” and submit it to the OIS at least 30 days prior to your final day of class so that we can update your SEVIS immigration record. Should you leave without doing this your SEVIS record may self-terminate and the system will show that you violated your immigration status.

STUDENT AND EXCHANGE VISITOR INFORMATION SYSTEM SEVIS serves as an online tracking system for international students (F-1, J-1 and M-1 Visa holders) and their dependents (F-2, J-2 and M-2 Visa holders). Colleges and universities use SEVIS to enter and update all personal and academic data regarding international (nonimmigrant) students who have been issued a Form 1-20/DS-2019 by their institutions. Designated school officials (DSOs) and Responsible Officers (ROs) are required by law to monitor and report your activities in SEVIS at least once every semester and any visa violations immediately. This includes but is not limited to change of address, change of name, change of major, dropping below full-time enrollment, practical training, illegal employment and non-enrollment. These and other occurrences are considered “Reportable Events” and the TAMHSC is mandated to report these events, and you are required to keep your International Student Advisor informed at all times about any of these changes in your individual status so that they remain accurate in SEVIS. Any violations of your visa status require the DSO/RO to terminate your immigration status. The United States Department of Homeland Security (DHS) has complete access to your information via SEVIS. Additionally, a United States Immigration and Customs Enforcement (USICE) immigration officer will receive a notice via email and/or an alert anytime a significant change is made to your SEVIS records. TAMHSC will also receive notices and/or alerts from the USICE via email regarding significant events. This exchange of information is intended to assist you in properly maintaining your F-1 Status.

It is very important that you stay in status as any termination will result in a permanent negative mark in your immigration records and will affect future immigration applications.

TRAVEL Never enter the U.S. on a tourist visa or under the visa waiver program while in active F-1/J-1 status, or you will lose your F-1 status and you will no longer be eligible for student visa benefits such as work authorization.

P a g e | 89

Your F-1 status permits you to travel anywhere inside the United States. When traveling outside of the city in which you live you should always carry your original immigration documents (passport, I-94, visa, I-20/DS-2019). An International Student Advisor should sign your I-20/DS-2019 before you leave the United States. The signature is valid for up to one year or until you graduate if you graduate in less than a year. We recommend that you always check with the OIS before traveling outside the U.S. to make sure that all your documents are in order. If you leave the U.S. with an expired student visa you must renew it at a U.S. Consulate before you seek to re-enter the U.S. There is an exception for those traveling to Mexico or Canada for less than 30 days (for more information on Automatic Visa Revalidation contact the OIS). Submit your Form I-94 to the airline carrier or immigration whenever you leave the U.S. (unless going to Mexico or Canada for less than 30 days under Automatic Visa Revalidation). Never pack your passport or immigration documents in your checked luggage. Be sure that you re-enter the United States on your F-1 or J-1 visa. Always make sure your I-94 card is marked “F-1” and “D/S.” If you are given a 30-day entry, come to OIS immediately. Do not enter the United States on a tourist (B) visa, the visa waiver program, or on a border-crossing card. You will no longer be on a student visa and you will lose all student visa benefits such as work authorization. Anytime you leave the U.S., you risk the chance of not being permitted re-entry even if all your documents are in order. There is never a guarantee that you will be permitted re-entry. If you are subject to the National Security Entry Exit Registration System Special Registration, you are responsible to maintain all Special Registration records and reporting. Immigration will tell you upon entry to the U.S. and stamp it in your passport. You are also required to use only certain airports when leaving the United States. Submit copies of any new immigration documents that you may receive while traveling to the OIS so that we may have them in your files.

VIOLATIONS OF IMMIGRATION STATUS When a violation of your immigration status occurs, the OIS is required to terminate your immigration status. F-1 students who violate their immigration status (“out of status”) must file an application for reinstatement with the U.S. Citizenship & Immigration Services (USCIS) or leave the country and seek to make a new entry. J-1 students must file an application for reinstatement with the Department of State. No employment is permitted while the application for reinstatement is pending.

P a g e | 91

OTHER RESOURCES

LIST OF ACRONYMS

AAAC Academic Affairs Advisory Council AAMC Association of American Medical Colleges AMA American Medical Association AVPSS Associate Vice President for Student Services AY Academic Year BCD Baylor College of Dentistry CAF Computer Access Fee CBHEC Coastal Bend Health Education Center COA Cost of Attendance COM College of Medicine CON College of Nursing COP College of Pharmacy CSAB Chancellor’s Student Advisory Board DL Direct Lending (Direct Loan Program) DSS Division of Student Services EC Executive Committee EFC Expected Family Contribution EFT Electronic Funds Transfer EVP Exchange Visitor Program F&A Finance & Administration FAFSA Free Application for Federal Student Aid FERPA Family Educational Rights and Privacy Act FSEOG Federal Supplemental Educational Opportunity Grant FY Fiscal Year GANT Graduate Assistant Non-Teaching GAR Graduate Assistant Research GAT Graduate Assistant Teaching GPC Graduate Program Council GQ Graduation Questionnaire HEA Higher Education Act HHS U.S. Department of Health and Human Services HIPPA Health Insurance Portability and Accountability Act of 1996 HPEB Health Professions Education Building HSC or TAMHSC Texas A&M Health Science Center IAHSC Independently Accredited Health Science Center IBT Institute of Biosciences and Technology LCME Liaison Committee on Medical Education

P a g e | 92

LIST OF ACRONYMS (CONTINUED)

MARCOMM Marketing and Communication MFI Military Friendly Initiative MREB Medical Research Education Building MSRDP Medical Service Research & Development Plan NBME National Board of Medical Examiners NIH National Institute of Health NSLDS National Student Loan Data System OIS Office of International Services OIT or IT Office of Information Technology OR Office of the Registrar OSFA or SFA Office of Student Financial Aid PCL Primary Care Loan PI Principal Investigator QEP Quality Enhancement Plan RCHI (“ar-chee”) Rural and Community Health Institute RP Residency Program SACS Southern Association of Colleges and Schools SAP Satisfactory Academic Progress SAR Student Aid Report SBS Student Business Services SCC Student Center Complex SEVIS Student and Exchange Visitor Information System SGA Student Government Association SGS School of Graduate Studies SIS Student Information System SRPH School of Rural Public Health SSAC Student Services Administrative Council STC South Texas Center STC South Texas Center SVS Student Services Fee TAMHSC Texas A&M Health Science Center TAMU Texas A&M University (flagship) TAMUS Texas A&M University System UIN Universal Identification Number USMLE U.S. Medical Licensing Examination VA Veterans Administration

P a g e | 93

DIRECTORY The Texas A&M Health Science Center offers an online faculty and staff directory that allows you to search for contact information for any TAMHSC faculty or staff member.

FINANCIAL AID The following websites (both general and program-specific) contain information about financial aid that you may find useful.

US Department of Education: http://studentaid.ed.gov/guide Texas Medical Association: http://www.texmed.org The source for financial aid information: http://www.finaid.org Association of American Medical Colleges: http://www.aamc.org

COLLEGE/SCHOOL HANDBOOKS Each TAMHSC college/school (component) publishes a Student Handbook with important information that is component-specific. The information in these student handbooks supersedes the information contained in this DSS Student Guide, which contains general information that applies to all TAMHSC students. Please be sure to review a copy of your Student Handbook. (Note: If links to documents change prior to the next update of this Guide, please search the college/school main website.)

Baylor College of Dentistry only available in myHSC (see “Student Services” tab, “College-Specific Information” section)

College of Medicine http://medicine.tamhsc.edu/student-affairs/pdf/handbook.pdf

College of Nursing http://nursing.tamhsc.edu/current/handbook.html

Rangel College of Pharmacy http://pharmacy.tamhsc.edu/current/hsccop-studenthandbook.pdf

School of Graduate Studies only available in myHSC (see “Student Services” tab, “College-Specific Information” section)

School of Rural Public Health only available in myHSC (see “Student Services” tab, “College-Specific Information” section)

P a g e | 94

TELEPHONE GUIDE

IMPORTANT PHONE NUMBERS

Student Services (979) 436-0180 / (888) 523-2905 Registrar (979) 436-0180 / (888) 523-2905 International Services (979) 436-0185 / (888) 523-2905 Student Business Services (979) 436-0194 / (888) 523-2905 Financial Aid (979) 436-0192 / (888) 523-2905 Information Technology Help Desk (800) 799-7472 Security (Bryan) (979) 436-9000 Security (College Station) (979) 458-7200 Security (Corpus Christi) (361) 825-2804 Security (Dallas) (214) 828-8335 Security (Houston) (713) 677-7464 Security (Kingsville) (361) 593-4272 Security (McAllen) (956) 668-6300 Security (Round Rock) (512) 341-4900 Security (Temple) (254) 724-2344

P a g e | 95

INDEX

A

A&M System Administration .......................................................................................................... 2 Academic Information, General .................................................................................................... 48 Academic Life .......................................................................................................................... 23–69 Account Activation Timeline ......................................................................................................... 58 Account Creation .......................................................................................................................... 58 Account Statements ...................................................................................................................... 63 Accreditation ................................................................................................................................... 1 Acronyms, List of ........................................................................................................................... 94 Add/Drop Procedures ................................................................................................................... 24 Address, Change of ....................................................................................................................... 38 Adjustments for Students with Documented Disabilities ............................................................ 37 Administration, Texas A&M Health Science Center ....................................................................... 2 Advisement, Immigration ............................................................................................................. 87 Attendance Expectations .............................................................................................................. 38 Attendance Status ......................................................................................................................... 25

B

Baylor College of Dentistry ............................................................................................................. 5 Billing, Third Party ......................................................................................................................... 67 Blackboard Learning Management System .................................................................................. 59 Board of Regents, A&M System ...................................................................................................... 1 Borrower Rights & Responsibilities .............................................................................................. 29 Business Services, Office of Student ............................................................................................. 20

C

Calendars ...................................................................................................................................... 38 Campus, Bryan/College Station .................................................................................................... 15 Campus, Corpus Christi ................................................................................................................. 15 Campus, Dallas .............................................................................................................................. 15 Campus, Houston .......................................................................................................................... 15 Campus, Kingsville......................................................................................................................... 15 Campus, McAllen .......................................................................................................................... 15 Campus, Round Rock .................................................................................................................... 16 Campus, Temple ........................................................................................................................... 16 Cardiovascular Research Institute (COM) ..................................................................................... 10

P a g e | 96

Center for Community Health Development (SRPH) .................................................................... 11 Center for Craniofacial Research & Diagnosis (BCD) .................................................................... 11 Center for Health Organization Transformation (SRPH)............................................................... 11 Center for Microencapsulation & Drug Delivery (COM) ............................................................... 12 Centers and Institutes, TAMHSC ................................................................................................... 13 Changing a Major .......................................................................................................................... 41 Classroom Behavior ...................................................................................................................... 39 Clinical Campus Libraries, College of Medicine ............................................................................ 76 Coastal Bend Health Education Center ........................................................................................... 8 College of Medicine ........................................................................................................................ 5 College of Nursing ........................................................................................................................... 6 College of Pharmacy, Irma Lerma Rangel ....................................................................................... 7 Colleges/Schools, TAMHSC ......................................................................................................... 5–7 Computer Virus Protection ........................................................................................................... 62 Conduct & Discipline ..................................................................................................................... 39 Consortium Agreement ................................................................................................................ 36 Continuous Enrollment Requirement ........................................................................................... 26 Cost of Attendance ....................................................................................................................... 30 Cost of Attendance - Estimated Family Contribution ................................................................... 29 Counseling Services (by Location) ................................................................................................. 71 Counseling Services, Austin .......................................................................................................... 71 Counseling Services, Bryan/College Station ................................................................................. 70 Counseling Services, Dallas ........................................................................................................... 70 Counseling Services, Houston ....................................................................................................... 71 Counseling Services, Kingsville ...................................................................................................... 71 Counseling Services, McAllen ....................................................................................................... 71 Counseling Services, Round Rock ................................................................................................. 71 Counseling Services, Temple ......................................................................................................... 71 Course Auditing ............................................................................................................................. 39 Course Information ................................................................................................................. 39–41 Course Repeats ............................................................................................................................. 39 Courses, Maximum Scheduled Hours ........................................................................................... 39 Courses, Substituting .................................................................................................................... 39 Crime Statistics and the Cleary Act ............................................................................................... 77

D

Deferment/Verification Request Procedures ............................................................................... 25 Degree Level, Change of ............................................................................................................... 38 Degree Plan and Checklist............................................................................................................. 41 Diploma, Replacement .................................................................................................................. 41 Direct Deposit ............................................................................................................................... 63 Directory, TAMHSC Faculty and Staff ........................................................................................... 96 Disability Services (by Location) .............................................................................................. 71–72

P a g e | 97

Disability Services, Austin ............................................................................................................. 72 Disability Services, Bryan/College Station .................................................................................... 72 Disability Services, Dallas .............................................................................................................. 72 Disability Services, Houston .......................................................................................................... 72 Disability Services, McAllen .......................................................................................................... 72 Disability Services, Round Rock .................................................................................................... 72 Disability Services, Temple ........................................................................................................... 72 Dismissal Procedure ...................................................................................................................... 42 Documents for International Students ......................................................................................... 90 Drop for Non-Payment ................................................................................................................. 65

E

Eligibility, Financial Aid ................................................................................................................. 32 Email Access .................................................................................................................................. 59 Emergencies .................................................................................................................................. 73 English Proficiency Certification ................................................................................................... 83 English Proficiency Verification ..................................................................................................... 83 Enrollment/Registration ......................................................................................................... 23–27 Equal Educational & Employment Opportunity ........................................................................... 28 Exams and Other Graduate Requirements ................................................................................... 43 Exams, Board ................................................................................................................................. 42 Extenuating/Special Circumstances for Financial Aid ................................................................... 31

F

FERPA, Annual Notification ........................................................................................................... 54 Financial Aid ............................................................................................................................ 23–27 Financial Aid Application Process ................................................................................................. 28 Financial Aid Award Process ......................................................................................................... 28 Financial Aid Eligibility, Need-Based ............................................................................................. 29 Financial Aid Enrollment Requirements ....................................................................................... 32 Financial Aid Resources ................................................................................................................ 96 Financial Aid, Appeals ................................................................................................................... 35 Financial Aid, Disbursement of ..................................................................................................... 31 Financial Aid, Office of Student .................................................................................................... 20 Financial Aid, Qualitative Measurement ...................................................................................... 33 Financial Aid, Quantitative Measurement .................................................................................... 34 Financial Aid, Student Notification ............................................................................................... 30 Financial Aid, Types of .................................................................................................................. 29 Financial Aid, Verification and Additional Documentation .......................................................... 30 Financial Literacy ........................................................................................................................... 37 Fire Safety ..................................................................................................................................... 77

P a g e | 98

Fulfilling Degree Requirements .................................................................................................... 41

G

Google Apps .................................................................................................................................. 59 Grade in Progress .......................................................................................................................... 43 Grade Reports ............................................................................................................................... 43 Grade, Change Procedures ........................................................................................................... 43 Grades, Appeal Procedures .......................................................................................................... 42 Grades, Incomplete (I) .................................................................................................................. 42 Grading .......................................................................................................................................... 42 Graduation .................................................................................................................................... 44

H

Health Services (by Location) ........................................................................................................ 75 Health Services, Austin ................................................................................................................. 74 Health Services, Bryan/College Station ........................................................................................ 74 Health Services, Dallas .................................................................................................................. 73 Health Services, Houston .............................................................................................................. 74 Health Services, Kingsville ............................................................................................................. 74 Health Services, McAllen .............................................................................................................. 74 Health Services, Round Rock ........................................................................................................ 74 Health Services, Temple ................................................................................................................ 74

I

Identification, Student ............................................................................................................ 47–48 Immigration Acronyms ................................................................................................................. 86 Immigration Status, Violations of ................................................................................................. 92 In-Absentia Registration Requirements ........................................................................................ 27 Institute of Biosciences and Technology ........................................................................................ 9 Institute of Ocular Pharmacology (COM) ..................................................................................... 12 International Services, Office of ................................................................................................... 19 International Students, Course Loads .......................................................................................... 85 International Students, Certificate of Eligibility ............................................................................ 81 International Students, Change of Level of Education or Pursuing a Double Major .................... 85 International Students, Concurrent Enrollment ........................................................................... 85 International Students, Departure from the TAMHSC ................................................................. 90 International Students, Dependents ............................................................................................ 81 International Students, Employment ........................................................................................... 82 International Students, English Proficiency Requirements .......................................................... 83

P a g e | 99

International Students, Enrollment .............................................................................................. 84 International Students, Financial Requirements .......................................................................... 86 International Students, Health Insurance ..................................................................................... 86 International Students, Income Taxes .......................................................................................... 87 International Students, Information for ....................................................................................... 92 International Students, Lawful Student Status in the United States ............................................ 87 International Students, Off-Campus Employment ....................................................................... 82 International Students, On-Campus Employment ........................................................................ 82 International Students, On-Campus Employment at an Off-Campus Location ........................... 82 International Students, Online Courses ........................................................................................ 85 International Students, Proof of Continued Attendance ............................................................. 88 International Students, Re-entering the U.S. after Travelling ...................................................... 88 International Students, Travel ...................................................................................................... 91

L

Laptop Support ............................................................................................................................. 60 Leave of Absence .......................................................................................................................... 45 Library Services ....................................................................................................................... 75–76 Library Services, All Locations except Dallas ................................................................................ 75 Library Services, Dallas Only ......................................................................................................... 75 Loan Counseling ............................................................................................................................ 29 Locations, Division of Student Services Offices .......................................................................... 18 Locations, TAMHSC Campuses ...................................................................................................... 14

M

Major, Change of .......................................................................................................................... 38 Mission, Division of Student Services ........................................................................................... 19 Mission, TAMHSC ............................................................................................................................ 3 myHSC ........................................................................................................................................... 60

N

National Center for Emergency Medical Preparedness and Response ........................................ 10 National Security Entry-Exit Registration System ......................................................................... 88

O

Offices, Division of Student Services ...................................................................................... 18–21 OIT Supported Hardware .............................................................................................................. 61 OIT Supported Mobile Devices ..................................................................................................... 61

P a g e | 100

OIT Supported Software ............................................................................................................... 61

P

Parking and Transportation .......................................................................................................... 76 Password Management ................................................................................................................ 60 Password Reset Tutorial ............................................................................................................... 61 Payment Installment Agreement .................................................................................................. 64 Payment Processing ...................................................................................................................... 65 Payments, Late .............................................................................................................................. 64 Policies Affecting Students ..................................................................................................... 48–52 Policies and Procedures, Consular ................................................................................................ 90 Policy, Alcohol & Drug Abuse ........................................................................................................ 48 Policy, Computing Resources ........................................................................................................ 59 Policy, Harassment ........................................................................................................................ 49 Policy, Hazing ................................................................................................................................ 49 Policy, HIV/AIDS ............................................................................................................................ 49 Policy, Immunizations ................................................................................................................... 50 Policy, Nondiscriminatory ............................................................................................................. 50 Policy, Satisfactory Academic Progress and Title IV Student Financial Aid .................................. 51 Policy, Scholarship Compliance .................................................................................................... 51 Policy, Sexual Harassment ............................................................................................................ 51 Policy, Smoking and Use of Tobacco Products ............................................................................. 51 Policy, Student Complaints, Miscellaneous .................................................................................. 51 Policy, Student Health Insurance .................................................................................................. 52 Policy, Student Rights and Obligations ......................................................................................... 52 Policy, Student Travel in TAMHSC Vehicles .................................................................................. 52 Professional Judgment for Financial Aid ....................................................................................... 32

R

Records, Student ........................................................................................................................... 57 Recreation Center ......................................................................................................................... 77 Refunds, Tuition and Fees ............................................................................................................. 65 Registering Late............................................................................................................................. 24 Registrar, Office of the .................................................................................................................. 20 Registration Cancellation .............................................................................................................. 24 Registration Process ...................................................................................................................... 23 Remediation, Withdrawal and Remedial Courses ........................................................................ 46 Resources for College of Medicine Students ................................................................................ 76 Rings, TAMHSC Class ..................................................................................................................... 45 Rural and Community Health Institute ........................................................................................... 9

P a g e | 101

S

Safety and Campus Security ......................................................................................................... 77 Satisfactory Academic Progress .................................................................................................... 33 School of Graduate Studies ............................................................................................................. 6 School of Rural Public Health .......................................................................................................... 7 Severe Weather, Emergency Actions for ...................................................................................... 73 Software, Purchase Discount ........................................................................................................ 59 Southwest Rural Health Research Center (SRPH) ......................................................................... 12 Student and Exchange Visitor Information System ...................................................................... 91 Student Government Association (SGA) ....................................................................................... 78 Student Handbooks, Colleges/Schools ......................................................................................... 96 Student Life ............................................................................................................................. 70–79 Student Records, Confidentiality .................................................................................................. 53 Student Services, Associate Vice President .................................................................................. 18 Suspension and Expulsion Procedure ........................................................................................... 46

T

Teaching Learning Resource Center (TLRC) .................................................................................. 79 Technology Support Services ........................................................................................................ 61 Telephone Guide ........................................................................................................................... 97 Textbooks ...................................................................................................................................... 62 Theses, Dissertations and Records of Study ................................................................................. 42 Transcripts, Policy on Faxing ......................................................................................................... 47 Transcripts, Request Procedures .................................................................................................. 46 Transfer Work ............................................................................................................................... 40 Transfers/Degree Programs .......................................................................................................... 40 Tuition and Fees ...................................................................................................................... 63–67

U

Units, TAMHSC Other .................................................................................................................. 7–9 Universal Identification Number (UIN) ......................................................................................... 48 Unpaid Balances ............................................................................................................................ 67 USA Center for Rural Public Health Preparedness (SRPH)............................................................ 13

V

Veteran’s Services ......................................................................................................................... 67 Virtual Private Network ................................................................................................................ 62 Visa, Applying in a Country Where You Are Not a Citizen ............................................................ 89

P a g e | 102

Visa, Applying in Canada, Mexico or the Adjacent Islands ........................................................... 89 Visa, Renewing F-1 / J-1 ................................................................................................................ 89 Vision, Division of Student Services ............................................................................................... 19 Vision, TAMHSC ............................................................................................................................... 3

W

Waiver, Co-Enrollment .................................................................................................................. 68 Waiver, Hazlewood ....................................................................................................................... 68 Waiver, Out-of-Area ...................................................................................................................... 68 Waivers/Exemptions ..................................................................................................................... 68 Wireless Network .......................................................................................................................... 62 Withdrawal Procedure .................................................................................................................. 47 Withdrawals and Leave of Absence .............................................................................................. 36

Division of Student ServicesTexas A&M Health Science Center

Health Professions Education Building8447 State Highway 47Bryan, TX 77807-3260

(979) 436-0180Fax (979) 436-0099