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Tested and Novel Approaches to Educating your Research Community
Alyssa Speier, MS, CIPQA/QI Specialist
Harvard School of Public Health
Agenda2
Key Considerations Who? What? When? How?
Informal/Formal Opportunities Non-Traditional Ideas Virtual Options
LogisticsChallenges and RecommendationsDesign an Education SessionQuestions?
Who to Educate?3
Investigators PI, Co-Is, Residents, Student Investigators
Support Staff Project Directors/Managers Study Coordinators Research Assistants
Other Department Administrators Grants & Contracts IT Financial Services Students (undergrad./graduate) Participants
What to Teach?4
Initial vs. Refresher/Continuing TrainingBasic
IRB Review & Approval Process Informed Consent Regulatory Documentation & Study Management
Specified/Advanced topics Vulnerable Populations Genetic Research Etc.
Focused (by request) Common Findings/Deficiencies Specific Types of Research
What to Teach? (cont.)
5
Evaluate and analyze sessions Audience demographics Logistics Content Speaker effective Format, e.g., didactic, workshop, case study, etc… Suggestions for future
Our evaluation results Most Popular: Tips and Tools for Keeping your Study Organized and
Regulatory Compliant; Panel: Becoming a Successful Project Manager, Study Coordinator, or Research Staff; Session on Electronic IRB Submission System
Most Requested: IRB Policies, Informed Consent Process/Documentation, Exempt/Expedited/Full Board Studies, Federal Regulations
Least Popular/Poorly Attended: Virtual Tour of OHRA Website; FDA: IND/IDE Studies; IRB Jeopardy
When?6
Regular intervals Monthly
Education series New Employee Orientations
Annually New Faculty Orientation
Semester Student Education Session
In real-time Changes in policy Deficiencies Discovered Audit Exit Interview
By request Department/Lab meetings
Ongoing Website
How?7
Informal One-on-one Small Group In-service Department/Chair meetings IRB Meetings Orientation Events
New Hire New Student
Mailings (e.g., newsletter)Formal
Didactic Workshop Classroom guest lecturer
How? Non-Traditional Ideas8
Case studies Hands-on workshops
Consent and recruitment material editing Computer lab trainings on electronic IRB systems
Exit Interviews and Reports from On-site Reviews Include Best Practices along with the Corrective Actions
Fun Twists Jeopardy Role Play Educational response system (i.e., hand held clickers) Expert Panels (PIs, Study Coordinators, IRB professionals,
etc.) Invited Speakers
How? Non-Traditional Ideas (continued)
9
Go to them Cafeteria lunch time open “clinic” hours Offer to walk through forms on their computer
Tap into the offerings of other departments (e.g., non-traditional collaborators/partners) Postdoc orientations/events HR employee orientation Administrator/Research forums Lab Biosafety groups Grants Managers
How? Virtual Options10
WebinarE.g., Webex, GoTo Meeting, etc.
E-NewsletterYoutube
Public or privateSkype
InteractivityLive Question/AnswerAudit Exit Interview
11
Social NetworksE.g., Facebook, LinkedIn, etc.Twitter
Daily question or tip Live Tweet Session Reminders Room/Time changes/Cancellations
Screen Shots Within Emails On Website One-Note, etc. “Quick Notes” (Screenshots with instructions)
Quick Notes Example12
Example Monthly Education Session Schedule
13
September - What’s new with ESTR (Electronic, Submission, Tracking & Reporting System)?
September Student Education Session
October Hot Topic! Ceding Review: Multiple institutions, one IRB review
November - Panel: Becoming a Successful Project Manager, Study Coordinator, or Research Staff
December - ResearchMatch 101: A Tool to Effectively and Efficiently Recruit Participants
January - IRB Cheat Sheet: Tips and Tools for keeping your study organized and regulatory compliant
February – IRB Implications for International Research Webinar
March - Looking at the Man in the Mirror: What to do when you find Non-Compliance
April - Unique Challenges in Conducting Community-Based Research
April Hot Topic! So you’ve received IRB approval…what now?
May -Jeopardy
Logistics14
Location Speaker Advertising RSVP Method
Electronic Form Email Phone
Time Lunch break Break in classes
Refreshments Paper Copies Sign-in sheet Human Research Training Credit
Challenges and Recommendations
15
Reaching new staff/faculty Partner with HR
Getting people to sign up and come Offer food! Offer training credit
Getting those to come who have signed up Send reminders
Getting PIs/Faculty to attend Go to them (faculty meetings, their buildings)
Reaching investigators abroad Webinars, Quicknotes, etc.
Design an Educational Opportunity #116
You have been invited to speak at the departure orientation for Student Researchers who are going abroad for a three week period to conduct de-identified data analysis They will not need to submit to your IRB as their
projects are Not Human Subjects Research
What type of presentation would you use for this audience? What logistics would you consider?
Design an Educational Opportunity #217
IRB Reviewers have noticed a trend in researchers submitting exemptions rather than expedited applications when expedited review is required. They have asked you to provide some sort of education to the research community to cut back on the time it takes for them to request a different application and give an explanation as to why.
What type of educational opportunity would you offer? What are the logistics to consider?
Questions?
18