Territory-wide System Assessment 2009 (Secondary Schools)

Briefing on Oral & Written Assessments31 March 2009

General Reminder (1)Deputy Assessment Administration Supervisor as a backupWritten notification to parents on assessment timetable and emergency arrangementsFor bad weather / school closure announcement, schools may call EDB 24-hour hotline 2891 0088

General Reminder (2)Schools can still submit changes to school data in writing by 30 April 2009

Special Arrangements (1)WS1 Non-Chinese Speaking Students (NCS)Take part in the whole assessmentMaths paper in English provided, schools may opt for Maths in either languageWS2 Newly-arrival ChildrenTake part in the whole AssessmentNo special administrative arrangements will be provided by HKEAA

Special Arrangements (2)WS3 exempt from the whole assessmentWS4 exempt from Listening and CAV AssessmentsWS5 with intellectual disabilityTake part in the whole assessmentNo special administrative arrangements will be provided by HKEAA

Special Arrangements (3)WS6 using A3 QA booklets and/or auxiliary equipmentWill be given sub-paper 1 for all assessmentsIn Listening Assessments, may be given a sub-paper different from that of their classmatesQuestion & answer booklets, CD/VCD will be packed separatelyWS7 taking assessments separately and/or time extensionQuestion & answer booklets, CD/VCD will be packed separately

Reports to Schools3 reports will be issued:School report: All studentsSupplementary report 1: with WS1(NCS) students excludedSupplementary report 2: with WS1(NCS), WS2, WS4, WS5, WS6 and WS7 students excluded

Oral Assessments

Delivery of Assessment Materials

is appointedOn Monday, 20 April 2009Between 8:00 am to 5:00 pmTo be received by the Assessment Administration Supervisor (AAS)Keep the box INTACT

Irregularities regarding the delivery of Assessment MaterialsCall HKEAA if: 1. the courier pack is damaged 2. materials have not arrived by 5:00pm

Bad Weather on the Day for Delivery of Assessment Materials

If EDB announces that secondary schools are to be closed, the delivery will be postponed to 21 April 2009

Quality Assurance CheckOn 21 April 2009HKEAA staff will visit schools selected at randomTo ensure packing, delivery and receipt of assessment materials has been properly completed by the courier

Pre-assessment PreparationRemind the students to bring their student cards on the assessment dayPrepare 3 sets of student list for each class with Chinese names, English names and class numbers of all students for each pair or Oral Examiners and AAA for attendance taking

Student Sample ListAll WS0, WS3-WS7 students are not included in the Student Sample ListIf these students are still found on the Student Sample List, AAS can replace them with the students on reserve and report to the Oral Examiners via AAAThe Student Sample List is generated from the school data submitted as at 6 Mar 2009

Student Sample ListStart from the lowest class no. along the appropriate column

Signature of AAS

Bad Weather on the Days of Oral Assessments - MorningIf EDB announces that schools are to be closed in the morning:All assessments of the day will be rescheduled to 28 April 2009Collection of assessment materials will be postponed to 29 April 2009

Bad Weather on the Days of Oral Assessments - AfternoonIf EDB announces schools are to be closed in the afternoon:The PM assessments of the day will be rescheduled to the PM of 28 April 2009Collection of assessment materials will be postponed to 29 April 2009

Break

Written Assessments

Reminder Written (1)1 carton containing the AAS Working File and all stationery in two days will be provided (Do NOT open any carton until the assessment day)All cartons are packed by assessment day and with a label to indicate the total number of carton(s) of the dayBarcode labels are generated from the school data submitted as at 6 Mar 2009

Reminder Written (2)Teachers are NOT permitted to invigilate their own subject classesThe sequence of assessment papers in the 2nd day has been changedRemind the Invigilators to bring along their personal copies of the Invigilators Handbook for use at the assessment sessions (to be sent to schools by DHL on 27 May)

Delivery of Assessment Materials

is appointedOn 17 or 18 June 2009Between 8:00 am to 5:00 pmSame receipt procedures as Oral Assessments

With assessment date and subject(s)

Time of AssessmentsAll schools to start at 8:45 am on both days (with 15 minutes flexibility)Students with special needs may start earlierAll schools must follow the assessment timetables given in the Instructions to AASAll schools must finish the assessments by 1:15 p.m.

Checklists for Written AssessmentsSchools can download the checklists from the TSA Website from 28 May 2009

Photo around 3 piles of assessment materials for for the written assessments 3 different classes

36-copy 12-copy

Support to Non-Chinese Students (NCS)Additional bilingual (Chinese and English) instructions for all Chinese assessment papers will be provided to each WS1 studentEnough copies of instructions will be put into the Stationery Box, AAS can distribute the instructions to their WS1 students if necessary

Support to Non-Chinese Students (NCS)Ask the invigilators to collect the instructions and put them into the Envelopes for Surplus Materials

Procedures Related to Onscreen Marking (OSM)Both question booklets and answer booklets will be used for all assessment sessions (except Chinese Writing using question-answer booklets (QA booklets))Students are required to stick barcode labels onto the cover and inner pages of their worked answer booklets / QA bookletsStudents are required to use dark blue or black pens to answer questions other than MC questions

Sticking Barcode Labels (1)Ask the students to check their information on the barcode label

Sticking Barcode Labels (2)Sticking barcode labels in the box

Sticking Barcode Labels (3)

Sticking Barcode Labels (4)

Sticking Barcode Labels (5)Students without barcode labels bearing their class numbers or do not have sufficient reserve labels should simply fill in their respective school code, class name and class number on the cover page of the answer booklet / QA bookletHKEAA will process these answer booklets / QA booklets separately

Answering MC QuestionsBlacken the circles with HB pencilsThe use of HB pencils produces the best effect. The use of HB mechanical pencil is also acceptable.

Writing within the FramesAnswers written outside the frames will NOT be marked

Special Arrangements Students Requiring Enlarged QPs (1)Will be given sub-paper 1 for all assessments

Special Arrangements Students Requiring Enlarged QPs (2)In Listening Assessments, students may be given a sub-paper different from that of their classmates. In such case, schools should arrange for them to be assessed in a separate room or put them in a class using the same sub-paper

Special Arrangements Students Taking Assessments Separately (1)

Will be given the same sub-papers for CAV (+2VCDs) and Listening (+2CDs)Assorted papers for other assessments

Special Arrangements Students Taking Assessments Separately (2)

Will not be provided a separate set of barcode labelsTheir scripts should be returned to their respective classes and Invigilators should then help sticking barcode labels for these students

Collection of Assessment Materials

Anytime between 8:00 am and 5:00 pmon 25 or 26 June 2009

Bad Weather ArrangementsDelivery of assessment materials will be postponed to 19 June 2009Assessment will be rescheduled to 25 June 2009Collection of assessment materials will be postponed to 29 June 2009

Thank you!

Q & A