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RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 1
TERMS OF REFERENCE (TOR) FOR THE EQUIPMENT AND SERVICES
REQUIRED to convert polyurethane foam manufacturing process in the domestic
refrigerator and sandwich panel sector
Iran HCFC Phase-out Management Plan (HPMP) Stage II
150200
1. Background
UNIDO is jointly implementing a project in the Islamic Republic of Iran on
hydrochlorofluorocarbons (HFCFs) phase-out management plan Stage II funded by the
Multilateral Fund for the Implementation of the Montreal Protocol, together with UNDP, GIZ
and UNEP. The overall objective of the project is to assist the country in complying with the
adjusted control schedule for Annex – C Group-I substances (HCFCs) under the Montreal
Protocol. UNIDO has been assigned to be responsible mainly for the foam sector for the
domestic refrigerator manufacturing and procurement of equipment for the refrigeration
servicing training centers.
2. Project description: HPMP Stage-II (2016 to 2023)
The Government of Iran proposes to use low GWP hydrocarbon (HC) based technologies in
the foam sector wherever feasible. The Government of Iran, after careful and thorough
consultations with the industry, recognizes the importance of safety while adopting flammable
alternatives in different applications and, in their strategy, supports measures to ensure that the
alternatives are adopted in a safe manner. Under the proposed project plan, the Government of
Iran would phase-out HCFCs in different applications in the further explicated manner.
3. Scope and conditions
3.1. Scope of the project
The Terms of Reference (TOR) describe the equipment and services that shall be provided by
the selected supplier and also describe the responsibilities of each party.
A list of 23 small and medium-sized manufacturing companies (“Beneficiary companies”,
“Beneficiaries”) in the foam sector are to be supported to phase out 305.6 metric tons HCFC
consumption. Beneficiaries are categorized into two Groups based on the required technology.
Name of the beneficiaries and expected technology in each Group are as below:
Group I: The conversion from HCFC-141b to normal or cyclopentane technology shall
be performed at the following four Beneficiary companies
• Parto Shiva Sanat, Company (Berta) in Jajrood, Iran
• Javaheran Tehran company in Tabriz, Iran
RFP NO. 1100139125, Section II – Terms of Reference
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• Takran Mobared (East Cool) in Qom, Iran
• Fanavari Novin Shiller, Yazd, Iran
(Companies No.1 to No.4, indicated in Table 1 and 2 below)
A three-party contract will be issued to be signed by UNIDO, the supplier, and each
Beneficiary company.
Group II: Nineteen small manufacturing companies should be converted to use
ozone friendly blowing agents namely to use either preblended polyurethane with
n-pentane or other suitable blowing agents for small companies such as water
blown, Methyl formate etc., shall be performed at Beneficiary companies No.5 to
No. 23, as indicated in Table 2 below.
Note 1: It is expected that at least 8 companies in Group II, including Evans
manufacturing industry, Charmahali, Novin broudat enjemad, Sanaye Bard
(Selen) and 4 others, will be supported for using preblended polyurethane with
n-pentane (table 1). For the rest of the companies, the supplier should choose
the most cost-effective technology for using preblended polyurethane and
pentane or water blown, Metil formate etc.
Bidders are expected to propose five separate offers:
I. Four technical and financial offers for Group I (one per beneficiary company)
should be submitted, in accordance with the requested services and equipment
indicated in Appendix 1. Technical offers should include:
• A detailed description of every major equipment item,
• Detailed and itemized cost breakdown,
• Sustainability of foams produced by the offered equipment and proposed
input materials explained,
• Safety measures intended to apply,
• Tentative layout(s) just for Group I, and
• Indication of options which are included in this TOR (additionally, in case
of options which are not included in the TOR are proposed, they should be
included separately), and items which are not included in the scope of supply
and/or in the price of the offer but required/recommended by the supplier,
should be explicitly listed, indicated and budgeted where deemed
appropriate.
All deviations from the Terms of Reference should be clearly indicated and
explained in the offer. Partial and/or not binding offers or offers without
indication of the name of the original equipment manufacturer (if not
identical to the bidder itself) of major equipment items will be rejected.
II. One offer should be submitted, applicable for all 19 beneficiary companies in Group
II. The offer shall consider that: a) at least 8 companies shall be supported with a
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 3
high-pressure (HP) machine using preblended polyurethane with n-pentane (C5) ;
b) and for the other 11 beneficiary companies, it is asked to suggest the best options
among suitable blowing agents for small beneficiaries such as using preblended
polyurethane with Pentane, or other sustainable lower flammable blowing agents
including water blown, Methyl formate etc.
General technical specification and requested services of HP machines for using
preblended polyurethane with pentane and water blown is provided in Appendix 2.
3.2. Conditions
• Site visits during the tender period are not allowed to bidders. Basic information
regarding the capacity, type of products, photos and videos of current equipment and
geographical location of beneficiaries of Group II are provided for bidders and will be
shared/updated during the tendering period.
• It should be noted that the contract can be issued including the full list of beneficiary
companies or partially. An offer shall be submitted for the full list of beneficiary
companies.
• In case that any of the beneficiaries among Group II lose their eligibility by the time of
signing the contract, the budget allocated for the non-eligible companies may be re-
allocated for the companies using preblended polyurethane with pentane. provided that
the total cost (USD/kg HCFC phase out) be kept under the threshold or it should be
deducted from the total budget.
• One of the companies in Group I, (Takran Mobared) is co-financing to implement the
complete conversion project. Two different offers are requested for this company. One
offer considering one HP machine with two heads, and another offer including two HP
machines. More details are provided in Appendix 1, part C.
• The cost of the whole project should not be above 6.02 USD/kg HCFC phase out. This
criterion is subject to the budget, which is provided by the Multilateral Fund for the
Implementation of the Montreal Protocol (MLF).
[Note: For beneficiary company Takran Mobared only USD 110,000 of the total cost will be considered
in calculating the total CE., which is the amount that is budgeted from the MLF for the project, additional
costs to be co-financed by the Takran Mobared.]
• The offers should carefully consider the use of the existing equipment, presently used
for production, to complete the conversion within the limited budget.
• A three-party contract will be issued for all companies in Group II to be signed by
UNIDO, the National Ozone Office in Iran, and the supplier.
Table 1 Groups, number of beneficiaries and requested technologies
Groups Group I Group II
RFP NO. 1100139125, Section II – Terms of Reference
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Technology Cyclopentane Pre-blended C5 with
Polyurethane
Pre-blended C5 with
Polyurethane /
WB/MF/etc
1.Parto Shiva Sanat 5. Evans manufacturing 13. TBD
Beneficiaries
2.Javaheran Tehran 6. Charmahali 14. TBD
3.Takran Mobared (please see
3.2 Conditions)
7. Novin Broudat Enjemad 15. TBD
4. Fanavari Novin Shiller 8. BARD Sanaye(SELEN) 16.TBD
9.TBD 17. TBD
10.TBD 18. TBD
11.TBD 19. TBD
12.TBD 20. TBD
21. TBD
22. TBD
23. TBD
RFP NO. 1100139125, Section II – Terms of Reference
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Table 2 list of beneficiaries and their location
# Sector Name of Company
HCFC
141b
(MT)
Technology
(based on blowing agent) City
Group I
1 DRF Javaheran Tehran 19 Cyclopentane Tabriz
2 DRF Parto Shiva Sanat 19 Cyclopentane Jajroud
3 DRF Takran Mobared (East Cool) 48.5 Cyclopentane Qom
4 DSW Fanavari Novin Shiller 24.3 n-Pentane Yazd
Group II
5 DSW EVANS industrial Manufacturing 20 Preblended PU with C5 Tehran
6 DRF Charmahali (Arvindey) 29.2 Preblended PU with C5 Hamedan
7 DRF Novin boroodat enjemad 35 Preblended PU with C5 Babol
8 DRF BARD Sanaye (SELEN) 4 Preblended PU with C5 Tehran
9 DRF Farsan Sanat Pasargad Co. 3.7 Preblended PU with C5/ WB/MF/etc Qods-Tehran
10 DRF Yakhnoosh 8.4 Preblended PU with C5/ WB/MF/etc Tehran
11 DRF Asayesh Neishaboor 11 Preblended PU with C5/ WB/MF/etc Neishabour
12 DRF Roshan Industrial Co. 13.8 Preblended PU with C5/ WB/MF/etc Tehran
13 DRF Sanaye Boroudati Nasr 10 Preblended PU with C5/ WB/MF/etc Isfahan
14 DSW Javad Hasani (Sandwich panel Delijan) 16 Preblended PU with C5/ WB/MF/etc Delijan
15 DSW Alborz Damakaran 1 Preblended PU with C5/ WB/MF/etc Damavand-
Tehran
16 DSW Lirok 6 Preblended PU with C5/ WB/MF/etc Abyek
17 RIG Khouzestan technique 7.1 Preblended PU with C5/ WB/MF/etc Ahwaz
18 INT Isfahan Dashboard 2 Preblended PU with C5/ WB/MF/etc Isfahan
Group II (conditional companies)
19 INT Royan Polymer Co. (II Phase) 12 Preblended PU with C5/ WB/MF/etc Saveh
20 DRF Sarshar boroudat (Sonya) 9.4 Preblended PU with C5/ WB/MF/etc Tehran
21 RIG Technodar Co. 0.5 Preblended PU with C5/ WB/MF/etc Tehran
22 INT Abr Avaran 2.7 Preblended PU with C5/ WB/MF/etc Tehran
23 DRF Jaleh Negin Group 3 Preblended PU with C5/ WB/MF/etc Zahedan
PU: Polyurethane
WB: Water Blown
MF: Methyl Formate
RFP NO. 1100139125, Section II – Terms of Reference
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Figure 1 location of beneficiaries (Reference: https://www.nationsonline.org)
As part of the tender, a webinar will be organized for potential bidders (which will rest
anonymous) during the last quarter of the tendering period. In the webinar the final situation of
the Beneficiaries will be updated in detail, the expectations will be explained in detail and also
the questions and comments from bidders will be discussed. The invitation to the webinar will
be sent to the suppliers that have informed UNIDO Procurement Services Division about their
interest in the tender via e-mail by that time.
RFP NO. 1100139125, Section II – Terms of Reference
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Figure 2 Expected work flow chart
8 W
3 W
Bidding
Webinar
Evaluation & contract
Shipping
Site visit and technical
assessment
Installation, commissioning, training
and acceptance
Installation, commissioning, training
and acceptance
Contracts countersigned & a tentative work plan for all 4 beneficiary companies in Group I
15%
Contracts countersigned & a tentative work plan for all 19 beneficiary companies in Group II
10%
Finalized list of equipment and their technical specifications
10%
Finalized list of equipment and their technical specifications
5%
Shipping documents
30%
Shipping documents for 19 companies
17% 17% 60%
Final Report
25%
Final Report
45%
8 W
6 M
11 M 6 M
Site visit and technical
assessment
Shipping 6 M
8 W
4
4
4
% Payment in % of total
contract value
Time (Week/Month) W/M
Deliverables
4
16% For each 5
companies
RFP NO. 1100139125, Section II – Terms of Reference
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4. Responsibilities of the respective Beneficiary company
Beneficiaries confirm and accept the following terms and conditions:
4.1. Confirm availability of competent personnel for safe handling of hydrocarbons.
4.2. Confirm to provide evidence-based documents required for identification of required
equipment specifications and will cooperate in developing the business plan.
4.3. Confirm that the equipment specifications to be suggested by UNIDO meet their needs
for the conversion of their production to non-HCFC and non-HFC based production,
and the signed document will be added as Appendices.
4.4. Agree to provide all the preparatory works and the services as specified in Appendices:
“Scope of Supply and Services”; including but not limited to all required civil
engineering and construction work, mechanical, piping, utilities, testing, human
resources, security measures if it is required of the premise and any other additional
work that is agreed.
4.4.1. Ensure that the personnel/sub-contractors assigned by the Beneficiary to the
projects shall work under the direct supervision of the project coordinator and the
representative of the supplier of the technology.
4.4.2. Be committed to processing all the payments associated with its agreed services
as specified under this clause in time as agreed upon in the tender documents in
order to prevent the occurrence of any delay in the implementation of the project.
4.5. Absorb the financial losses occurring in case of suspension of the production of the
Beneficiary or due to either reckless handling or manipulation of the equipment and
actions by the Beneficiary staff or the use of incompatible/inefficient equipment and
machinery at the premise, which might be needed for rebuilding, replacement,
installation and production trials of the equipment, supporting and safety systems.
4.6. Prepare and, where needed, provide UNIDO with all necessary legal documents,
permits, certificates, etc. required for the starting and implementation of the
conversion and permitting full operation of the new process. The compliance of the
documents and all the legal issues for permitting the Beneficiary to participate in the
phase-out will be verified by the Department of Environment protection in Iran
(DoE)/NOU.
4.7. Appropriately render all actions needed to dismantle and/or destroy any equipment
designed for the use of HCFCs upon installation and commissioning of the new
equipment. The replaced equipment must be destroyed and thus confirmed in a
written form by the Beneficiary. The destruction process will be monitored and shall
be confirmed by DoE/NOU.
4.8. Agree to convert its HCFC-141b foam production processes to a the provided
alternative and be committed to finally and permanently phasing-out all CFC, HCFC
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 9
and HFC use in all its production line, and refrain under any circumstances from
using CFC, HCFC and HFC again in the future.
4.9. Provide a progress report every 2 months during the contract period in the format
specified by UNIDO.
4.10. Ensure that during the tendering process, the Beneficiary, its associates and
other persons having a direct relationship with the Beneficiary shall not in any form
communicate with potential bidders about any issue related to the tender. In the event
a potential bidder is being approached by such associate/person during the tender, it
shall immediately inform UNIDO. If such information is not shared with UNIDO, it
may lead to the disqualification of the bidder. All requests from potential bidders
regarding the bidding shall be addressed only to the authorized staff of UNIDO.
4.11. Confirm that the legal ownership of the equipment, granted to the Beneficiary
enterprise under HPMP-Stage II approved at the 77th ExCOM, belongs to DoE for 10
years after the equipment is transferred from UNIDO, based on the article 120 of
Islamic Republic of Iran‘s Custom Affairs law, commencing from the date of custom
clearance of the equipment.
5. Description of required services and equipment to be delivered by the contractor
5.1. Site visit and technical assessment
During the tender, no site visits are allowed by bidders, and photos and videos from the current
equipment of beneficiaries will be shared with bidders. A site visit is mandatory for the
Contractor in the first two months in the contract implementation period. The Contractor shall
visit the Beneficiary companies shortly after contract countersignature to have a kick-off
meeting and conducting a technical assessment and submitting the technical assessment report
including the following:
i. Technical specifications of the equipment that will be provided;
ii. A work plan agreed to by the Beneficiary companies;
iii. Plant schematic diagrams;
iv. Technical specifications of civil work needed by the Beneficiary companies;
v. Utility requirements to be provided by the Beneficiary companies;
An initial assessment report containing the above as well as list of people visited and their
contact information will be submitted to UNIDO and. the National Ozone Office will be
informed of the assessment results.
5.2. Equipment
Based on the site visit, the Contractor will confirm that the list of equipment and their technical
specifications described in Appendix 1 for companies in Group I, meet the needs of the
RFP NO. 1100139125, Section II – Terms of Reference
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Beneficiary companies. The list of the finalized equipment and their technical specifications
will be submitted to UNIDO for review. The construction of the equipment can be initiated
only after UNIDO’s acceptance of the final list of equipment. The new setting of piping and
cables are to be equivalent to the old unit.
Regarding the beneficiaries in Group II, the contractor will introduce the selected technology
and provide the list of the finalized equipment and their technical specifications according to
the criteria presented in Appendix 2. It is expected that selected technologies can be customized
based on the Beneficiary’s requirements.
The expected guarantee period of the equipment would be 12 months after issuance of the
Certificate of Acceptance.
5.3. Transport
An offer should indicate the offered transport option as per INCOTERMS 2010, preferably the
offer includes transport DAP Iran, Beneficiary Sites. In case the offer can only be made EXW,
please attach a price quotation from a partner transport company, if any.
UNIDO Iran Office will function as consignee and support the customs clearance procedure.
5.4. Installation, Commissioning, and Acceptance
Qualified staff members of the Contractor shall visit the Beneficiary companies and conduct
the installation commissioning and testing of the equipment. The Certificate of Acceptance will
be signed by all involved parties and submitted to UNIDO.
5.5. Training of Local Operators
During the installation, commissioning, and acceptance period, the Contractor will provide
training on the safe handling of input materials, manufacturing process, safety systems,
problem-solving, maintenance, etc. following the terms of training found in the Appendices of
the Terms of Reference.
5.6. Technical Support and Local Representatives
Please indicate the terms and conditions of offered technical support, referring to the example
found in the Appendices of the Terms of Reference.
Installation, commissioning, training and after-sale and equipment maintenance services shall
be provided through a registered and accredited Iranian service provider.
5.7. Maintenance and Spare Parts
Please indicate offered spare parts, numbers, and breakdown of costs. Please see the
Appendices of the Terms of Reference and complete them.
6. General Time Schedule
The equipment needs to be commissioned within 21 months upon the signature of the contract.
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 11
Installation, commissioning and trial test of the new production line shall start not later than
six months after the date of delivery of the equipment at the Beneficiary. Any deviation from
this time schedule should be clearly stated and explained in the offer.
7. Personnel
To perform the activities specified herein, the Contractor shall engage staff and consultants as
needed. In the offer, the supplier should clearly indicate the academic and professional
background of each member involved in the proposed activities and how long they will be
involved in what activities, including cost breakdown.
The qualifications required for those who will be leading this work include experience in
conducting the detailed technical assessment, as well as installation and commissioning of the
equipment in emerging markets. Knowledge of the Montreal Protocol and the Kigali
Amendment to phase down HFCs is highly desirable.
8. Reporting/Deliverables
Reports/deliverables shall be submitted by the Contractor as per paragraph 10 below. All
reports/deliverables for submission to UNIDO should be made available in electronic formats
(PDF and MS-word compatible formats).
The Contractor shall regularly inform UNIDO in writing via e-mail on the progress of the
assignment by copying all important communication at least once every month or when major
milestones are reached, challenges are faced, or changes are required.
9. Language Requirements
All reports to be submitted need to be in English Language or accompanied by an English
translation. All written material submitted to UNIDO should be of such quality that no
additional technical editing is required.
10. Deliverables and suggested payments schedule
Payments will be made confirming that the required activities are delivered and upon receipt
of the respective invoice. The required deliverables and payment schedules are provided in the
next tables based on different Groups of beneficiaries.
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 12
Table 3 Deliverables and suggested payments schedule for each company in Group I
Proposed
Time
Deliverables Payment in %
of the contract
cost
Upon
signature of
the contract
Submission of countersigned contract incl. a tentative work
plan.
Invoice
15%
2nd Month Site visit and technical assessment report, including
i. Finalized list of equipment and their technical
specifications
ii. a work plan agreed by the Beneficiary companies
iii. Equipment schematic diagrams
iv. technical specifications of civil work needed by the
Beneficiary companies
v. utility requirement to be provided by the Beneficiary
companies
Finalized list of equipment and their technical specifications
Invoice
10%
8th Month Shipping documents
Proof of equipment delivered at the Beneficiary companies
Invoice
30%
16th Month Final Report on the completion of installation, commissioning,
training and acceptance at all 4 companies.
At least 10 photos of the equipment and training sessions
including those of the staff and trainees of the Beneficiary
companies
Certificate of Acceptance signed by all stakeholders
Certificate of old equipment destruction in the presence of
UNIDO representative
Invoice
45%
Table 4 Deliverables and suggested payments schedule for companies in Group II
Proposed
Time (Dead
line)
Deliverables Payment in %
of the contract
cost
Upon
signature of
the contract
Submission of countersigned contract incl. a tentative work
plan.
Invoice
10%
2nd Month Site visit and technical assessment report for all companies,
including
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 13
Proposed
Time (Dead
line)
Deliverables Payment in %
of the contract
cost
i. Finalized list of equipment and their technical
specifications
ii. a work plan agreed by the Beneficiary companies
iii. equipment schematic diagrams
iv. technical specifications of civil work needed by the
Beneficiary companies
v. utility requirement to be provided by the Beneficiary
companies
Finalized list of equipment and their technical specifications
Invoice
5%
8th Month
(this time
could be
adjusted
according to
received
justification
from the
supplier)
Shipping documents for 5 companies
Proof of equipment delivered at the Beneficiary companies
Invoice
16%
Shipping documents for 5 companies
Proof of equipment delivered at the Beneficiary companies
Invoice
16%
Shipping documents for 5 companies
Proof of equipment delivered at the Beneficiary companies
Invoice
16%
Shipping documents for 4 companies**
Proof of equipment delivered at the Beneficiary companies
Invoice
12%
21th Month Final Report on the completion of installation, commissioning,
training and acceptance in 19 companies.
At least 10 photos of the equipment and training sessions
including those of the staff and trainees of the Beneficiary
companies.
Certificate of Acceptance signed by all stakeholders
Certificate of old equipment destruction in presence of
UNIDO representative
Invoice
25%
** In case some companies couldn’t keep their eligibility by the time of contract, this schedule will be modified
RFP NO. 1100139125, Section II – Terms of Reference
P a g e | 14 Appendix 2