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TENDER NOTICE

Ref: PUB/AAI-2017/8/TEN/HO 20/01/2017

TENDER FOR APPOINTMENT OF EVENT MANAGER

Sealed bids are invited from reputed firms for the Appointment of Event Manager for the

Aqua Aquaria India 2017 organised by The Marine Products Export Development

Authority (Ministry of Commerce & Industry, Government of India) scheduled to be held

at Nehru Maidan, Mangalore, Karnataka from 12 -14, May 2017 as per the requirements

indicated in the tender document, which will be available on the web site

www.mpeda.gov.in

The bid must be submitted to Secretary, MPEDA on or before 30th January 2017 in the

following address superscribing ‘Bid for the Appointment of Event Manager for the

Aqua Aquaria India 2017’

The Secretary

The Marine Products Export Development Authority

(Ministry of Commerce and Industry, Govt. of India)

P.B. No. 4272, Panampilly Avenue, Cochin – 682 036.

Tel: 0484 2321722 Fax: 0484 2312812

E-mail: sreekumar@mpeda.gov.in

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AQUA AQUARIA INDIA 2017 From 12-14, MAY 2017

NEHRU MAIDAN, MANGALORE, KARNATAKA

TENDER FORM

THE MARINE PRODUCTS EXPORT DEVELOPMENT AUTHORITY (Ministry of Commerce & Industry, Government of India)

P. B. No. 4272, MPEDA House, Panampilly Nagar, Kochi – 682 036. Phone: + + 91-484- 2321722, 2312812, 2311979

Fax: + + 91-484-2312812 / 2313361 E-mail: pub@mpeda.gov.in

Web Site: http://www.mpeda.gov.in

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THE MARINE PRODUCTS EXPORT DEVELOPMENT AUTHORITY (Ministry of Commerce & Industry, Government of India)

P. B. No. 4272, MPEDA House, Panampilly Nagar, Kochi – 682 036.

Name of the work Appointment of Event Manager for the works

mentioned in the tender document in connection

with Aqua Aquaria India 2017 organized by The

Marine Products Export Development

Authority(Ministry of Commerce & Industry,

Government of India) scheduled to be held at

Nehru Maidan, Mangalore, Karnataka from 12 -

14, May 2017

Bid Security (Earnest Money Deposit) Rs. 3.00 lakhs (Rupees three lakhs only) in the

form of Account payee DD from any of the

nationalized banks, in favour of “Aqua Aquaria

India”, payable at Ernakulam

Last Date and Time for receipt of

Bids

30.01.2017 at 15.00 hrs

Time and Date of Opening of Bid 31.01.2017 at 15.00 hrs

Place of Opening Bid Office of the Secretary,

Marine Products Export Development Authority,

MPEDA House,

Panampilly Avenue,

Kochi – 682 036 KERALA

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INDEX

Sl. No. Item Page No.

1. TENDER NOTICE

a. Introduction

b. Job description

c. Eligibility Criteria

d. Terms & conditions

e. How to apply

01

05

05

05

06

09

2. Technical Bid Format 10-12

3. Financial Bid - General 13-17

4. Appendix 1 18

5. Appendix 2 19-21

6. Appendix 3 22

7. Appendix 4 - Venue map 23

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TENDER DOCUMENT

THE MARINE PRODUCTS EXPORT DEVELOPEMNT AUTHORITY

HEAD OFFICE, KOCHI -36

TENDER DOCUMENT FOR APPOINTMENT OF EVENT MANAGER FOR

ORGANIZING ‘AQUA AQUARIA INDIA 2017’, AN INTERNATIONAL EXHIBITION ON

AQUACULTURE AND ORNAMENTAL FISH SECTORS.

A. Introduction

The Marine Products Exports Development Authority (MPEDA) (hereinafter referred as

“Authority’) is a statutory body under the Ministry of Commerce and Industry,

Government of India. MPEDA with its Head office at Panampilly Nagar, Kochi is

entrusted with the primary task of promotion of export of marine products from India.

B. Job Description

Sealed Tenders in prescribed format are invited from reputed event management group

for organizing ‘Aqua Aquaria India 2017’ (hereinafter referred as ‘Event’), an

International event that showcases the activities and business in the aquaculture and

ornamental fisheries sector of the country and abroad, scheduled to be held at Nehru

Maidan, Mangalore, Karnataka from 12-14, May 2017. The Event will have an exhibition

having 250 stalls and expects about 3000 delegates to participate. The venue map is

provided at Appendix - 4.

Tender document can only be downloaded from our website www.mpeda.gov.in. The

last date for submission of tenders is 30.01.2017 at 15.00 hrs. The bids shall be opened

on 31.01.2017 at 15.00 hrs in the presence of the bidder's representatives who choose

to be present at the office of the undersigned during the evaluation process. The

Technical bid and price bid should be given in separate envelops. The Price bid shall be

opened only for those bidders who satisfy the eligibility criteria mentioned in the tender

document, and selected in technical bid by applying evaluation criteria.

Those who are meeting the eligibility criteria and are interested to organize the event

subject to the terms and conditions may furnish their quotes in the prescribed form

enclosed herewith and with copies of other required documents indicated in the tender

document.

C. Eligibility Criteria

(i) Essential

1. The bidder shall be an event management group having minimum financial turnover of

Rs. 10 crores and above in a single year, during the last three years commencing

from 2013-14.

2. The bidder should have organized at least Eight programs of more than 3000

participants in last 3 years.

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3. The bidder should have audited balance sheet for last 3 years.

4. Experience with proof of programs arranged for Union/State government/PSUs/Private

Enterprises etc. on various social/service and business meet.

(ii) Desirable

1. Awards / certificates of excellence received, if any.

D. Terms and conditions

1. The Agency will have to submit an interest free, refundable earnest money deposit

(E.M.D) of Rs. 3.00 lakhs (Rupees three lakshs only) in the form of a Bank Draft /

Pay Order of Scheduled Commercial Bank drawn in favour of Aqua Aquaria India

payable at Ernakulam. The DD should be kept along with Technical bid envelop.

2. The Agency shall execute, comply and organize the function, in accordance with the

contract to the complete satisfaction of the Authority.

3. In case of default on the part of the agency in carrying out any order, Authority shall

be entitled to get the work done by any other persons and all expenses consequent

thereon or incidental thereto shall be borne by the Authority and will be deducted by

the Authority from any money due or it may become due to the agency.

4. The decision of the Authority in the matter arising out of this contract shall be final

and binding in regard to all matters relating to the contract.

5. All cases/proceedings relating to any dispute or claim arising out of or any case of

performance of this contract shall be falling in proper court having jurisdiction in

Ernakulam, Kerala.

6. In the event of the Agency committing breach of any of the above terms and

conditions or the services of the Agency being found to be unsatisfactory, the

contract can be terminated by the Authority even before the expiry of the period of

agreement by giving 10 days notice to the Agency. Even otherwise the Authority will

have the right to terminate the engagement of Agency by giving 15 days notice.

7. The Authority shall have right to issue addendum to tendered documents to clarify,

amend, modify supplement or delete any of the condition, clause or items stated

therein. Each addendum shall form a part of the original invitation to tender.

8. The Authority reserves the right to accept or reject tender without assigning any

reason thereof. No claim or complaint in this regard will be entertained by the

Authority.

9. In the event of the Agency committing a breach of the contract the Authority is

entitled to receive from the Agency compensation to the extent of loss incurred as

determined by the Authority for any loss or damage caused to the Authority.

10. The Agency shall not sublet whole or part of the work to any other agency, in case of

award of contract.

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11. The Agency shall provide the services, in accordance with the contract to the

complete satisfaction of the Authority.

12. Agencies are advised to fully understand the magnitude of the job involved before submitting the bids.

13. The decision of the Authority in the matter arising out of this contract shall be final

and binding in regard to all matters relating to the contract.

14. Canvassing in any form by the agency directly or by any other agency / person on their behalf may lead to disqualification of their bid.

15. Please note that falsification/suppression of information shall lead to the

disqualification of the Agency.

16. Successful Agency shall avail necessary approvals from the fire service department,

municipality and all other concerned departments about safety of the halls/stalls.

17. The Agency is agreeing to provide the services/ items over and above the items

mentioned in the tender by the Authority at unit rate quoted in the tender

18. If there is a requirement of Advance Payment, the schedule of advance payment

may please be mentioned explicitly in the Financial bid.

19. Maximum advance payment is limited to 50%. Remaining 50% would be settled,

within one month of submission of bills and other required documents after the show.

20. The successful Agency will have to sign a contract agreement with the authorized

official of the Authority on Rs. 300/- non-judicial stamp paper. All the terms and

conditions, scope of work etc. contained in the tender documents shall form part of

and shall be taken as if they were included in contract agreement to be executed

with the Agency. The Agency shall bear all costs and expenses in respect of all

charges, stamp duty etc., in respect of the agreement to be entered into.

21. The Authority reserves the right to accept or reject tender without assigning any reason thereof. No claim or complaint in this regard will be entertained by the Authority.

22. The Authority is under no obligation to accept the lowest or any tender received in

response to this tender notice.

23. Tender document should be signed on all the pages by the Authorised signatory

along with seal of the Agency.

24. Resolution of the Company (if the Agency is a Company) authorizing the person

signing the Tender, to sign the Tender on behalf of the Company is to be provided.

25. In the event of the Agency committing a breach of the contract the Authority is

entitled to receive from the Agency compensation to the extent of loss incurred as

determined by the Authority for any loss or damage caused to the Authority.

26. Selection Method & Criteria

The Bidding process shall be a two-stage process. Prior to the detailed evaluation of the Technical Bids, MPEDA shall determine whether each bid is :- a) Complete?

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b) Is accompanied by the required information and documents towards Eligibility Criteria?

c) Is substantially responsive to the requirements set forth in the tender document?

The evaluation shall be based on the technical and financial parameters. The weightage for the technical parameters shall be 70% and the financial parameters shall be 30%.

a) Technical Weightage (St): The marks scored by the bidder in technical evaluation shall be calculated to 70 points as below:

St = T*0.70 where T is the Technical score awarded to the bidder as per Technical Evaluation Criteria

b) Financial Weightage (Sf): The marks scored by the bidder in financial evaluation shall be calculated to 30 points as below:

The Commercial scores of all the other proposals will be determined by Sf = 30 * Fm/F (Fm = Lowest evaluated tender cost, F = value of Commercial proposal under consideration).

c) Final Selection: Proposals will be ranked according to their combined technical (St) and Commercial (Sf) scores. The combined technical and Commercial score shall be calculated as S = St + Sf.

The technical evaluation criteria are broadly defined as under. Bidder has to provide documentary proof against each criteria as a part of technical proposal.

ELIGIBILITY CRITERIA FOR TECHNICAL BID EVALUATION

Marks

1 Turnover

If the turnover is 10 crores and above 10

If the turnover is less than 10 crores 0

2 Work with Govt

If conducted more than 5 events 10

If conducted less than 5 events 5

If no events 0

3 Events done in last 3 years

If conducted more than 8 events in last 3 years 10

If conducted less than 8 events in last 3 years 5

If no events 0

4 Clientele

15 and above clients 10

Less than 15 clients 0

5 Completeness of Tender

If all the documents submitted in perfect manner 10

If the documents are incomplete 0

7 Presentation 50

Minimum marks : 80% 80 Maximum marks : 100% 100

The financial bids of bidders who score 80% and above in the Technical bid evaluation

will only be opened

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How to apply

Only application of those agencies that fulfill the criteria would be considered by the

Authority. Accepting the application for engagement by the Authority would not

guarantee the award of contract.

The application in sealed envelope superscribing “TENDER FOR EVENT MANAGER

FOR AAI 2017” along with copies of the relevant certificates and other specified

documents may please be forwarded to:

THE SECRETARY

THE MARINE PRODUCTS EXPORT DEVELOPMENT AUTHORITY

P. B. No. 4272, MPEDA House,

Panampilly Avenue, Kochi – 682 036.

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Technical Bid Last date for receipt of application is upto 30.01.2017 at 15.00 hrs

From ………………………….. ………………………….. ………………………….. To THE SECRETARY The Marine Products Export Development Authority P. B. No. 4272, MPEDA House, Panampilly Avenue, Kochi – 682 036.

No. Particulars Details to be filled in by the

Agency

1 Name of the Firm/Agency

2 Registered office/business address of the

agency with telephone, cell, Website, Email

and fax number

3 Name of Contact Person(s)

4 Address with telephone, Fax numbers,

Email and name(s) of the contact person (s)

5 Year of Incorporation & Constitution

6 Income Tax - PAN No. (Attach copy of PAN)

7 Service Tax No. (Attach copy of Service tax

registration No.)

8 TIN No. (Attach copy)

9 Turnover during last three years (copy of

audited Balance sheet to be enclosed)

Year Turnover in Rupees lakhs (in words

and figures)

2013-14

2014-15

2015-16

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10 Whether registered with Registrar of

Companies? If yes Date of Registration

(Attach copy of Registration)

11 Events conducted in past three years

(Attach copy of work orders)

12 Clientele list

13 Infrastructure details

1) Details of network/branches of agency in

Andhra Pradesh and other states in India.

2) Whether the agency have adequate

professionally trained manpower.

3) Whether the agency is providing services

to Union Govt. / Public sector undertakings,

Financial institutions, banks/private sector

companies, etc. in past three years.

14 Details of Previous experience (Copies of experience certificates, work orders and

proof of Work order value to be attached)

Sl.

No.

Details of Contracted

Organization, its address

and contract numbers

Period of contract Work order

value

From To

15 Whether the agency is an income tax assessee

with valid PAN number and having filed its

Income tax return for the last three assessment

years i.e. 2014, 2015 and 2016. (Attach copy of

Income Tax returns for all the above

mentioned years).

16 Any other relevant information

17 Verification - The application for engagement

should be signed by the authorized signatory

verifying that all the details furnished in the

application are true and correct to the best of

his/her knowledge and that in case of furnishing

any false information or suppression of any

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material information would lead to rejection of

application besides initiation of penal

proceedings by the Authority.

18. Format for giving details of key personnel of the agency

Sl.

No.

Name of key

personnel

Designation

Years with

the Agency

Contact

number

Any other

information

Name & Signature of authorized signatory Date: Name & Seal of Agency

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Financial Bid Last date for receipt of application is upto 30.01.2017 at 15.00 hrs

From ………………………….. ………………………….. ………………………….. To THE SECRETARY The Marine Products Export Development Authority P. B. No. 4272, MPEDA House, Panampilly Avenue, Kochi – 682 036. I/We have read and examined the documents relating to the Event Management of Aqua Aquaria India 2017 scheduled to be held at Nehru Maidan, Mangalore, Karnataka, from 12-14, May 2017.

Sl. No.

Description

Qty. unit Rate Amou

nt (INR)

I. Exhibition and other requirements

1. A/c German Hangar structure for Exhibition hall and other facilities of size 90 m x 40 m with raised platform, passage carpet, emergency doors, adequate lighting and public address system for exhibition area, official longue, Technical session area, Control room and Media centre

3600 sq. m

Sqm

2. A/c German Hangar structure for Exhibition hall and other facilities of size 30 m x 20 m with raised platform, passage carpet, emergency doors, adequate lighting and public address system for accommodating demonstrations of aquaculture facilities

600

sq. m Sqm

3. Prefabricated stalls of size 3 x 3 m with carpet, R8 system powder coated finish, laminated panels with 1 table, 3 chairs,3 spotlights, 1 power socket (5 amp, 230 V) 1 waste-bin, fascia name

150

(1350 sq.m)

Sqm

4. Prefabricated stalls of size 2 x 2 m with carpet, R8 system powder coated finish, laminated panels with 1 table, 2 chairs,2 spotlights, 1 power socket (5 amp, 230 V) 1 waste-bin, fascia name

100

(400 sq.m)

Sqm

5. 12 nos of Two level AC Registration Counters of size 2 x 2 m in ticket disbursing model (top level glass) inside 4

1 Job

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Arabian tent structure of 6 x 6 m size with raised platform, carpet and barricaded queue arrangement

6. Arrangements for Ornamental Technical session(200 sqm) in the Hanger area with sound proofing, stage, Dias with seating arrangements for 5 persons, Podium with mike , PA system, 3 cordless Mikes, 1 Collar mike, LCD Projector with Screen, Pointer, Laptop, Head Table, Centre table and 50 plastic chairs etc.

1 Job

7. Arrangements for Official Lounge (200sq.m) in the Hanger area with 4 Nos. 3 seater sofa, 4 Nos. single seater sofa, centre tables, Coffee vending machine, Visitors chair, Pedestal fan, LED TV, Refrigerator, Potted plants, drinking Water Dispenser, 2 Wash Rooms, Toilets, etc.

1 Job

8. Arrangements for Aqua Aquaria-2017 control room (50 sq.m) in the Hanger area with Moulded chairs:12 nos; System table: 6nos

1 job

9. Arrangements for Media Centre( 50 sq.m) in the Hanger area with Moulded chairs:15nos;System tables:10 nos

1 job

II. Venue Branding

10. Providing digital printed buntings (2 x 4 ft) along the compound wall on GI poles with metal clamps

100 nos Each

11. Entrance arch on the main gate of town hall (6 x 4 m)

1 no. Each

12. Entrance arch at the exhibition entrance (6

x 4 m) 1 no. Each

13. Entrance arch at the entry of parking area

(6 x 4 m) 1 no. Each

14. Welcome board on the main gate with digital printed flex mounted on metal frame 20'x10'

4 nos Each

15. Direction way boards of size 6' x 3' 20 nos. Each

16. Exhibitor list Layout plan using digital printed flex mounted on metal frame 32' x10'

320 Sqft

17. Conference programme schedule using digital print on flex mounted on metal frame 20’x10'

200 Sqft

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18. Sponsor Branding in convention centre 10 x 8ft x 2 nos

160 Sqft

19. Facade at the front side of exhibition hall with Flex Cladding

375 Sq m

20. Signage stand 2 each in Auditorium (Reserved, VIP, Media etc )

6 nos Each

III. Inaugural function at Town Hall

21. Welcome red carpet for VIP entry 300 Sq m

22. Synthetic carpet on full stage (40x35ft) 1575 Sq.ft.

23. Speaker podium with branding 1 no Each

24. Main stage LED backdrop proportionate with the size of the stage - Size to be indicated

1 no. Each

25. LED Side wings-Size to be indicated 2 nos Each

26. Black masking side covers

LS

27. Frontal covers, if necessary

LS

28. Additional making charges (need-based)

Rs./Sq. m.

IV. Stage setting/seating

29. Inaugural arrangement (Nila vilakk/ kuthuvilakk) (5 feet) with Jasmine garland, kai vilakk, oil, wick, camphor, match box, tissue paper, etc

LS

30. VIP chairs for head table 10 nos Each

31. Head table set up 10 nos Each

32. Name boards- acrylic 10 nos Each

33. Floral arrangements on the stage and dias

LS

34. Bouquets for stage VIPs 10 nos Each

V. Sound system

35. JBL branded sound system (5000 W output)

SET LS

36. Cordless mikes - Shure/Sennehser 4 nos Each

37. Goose mike 1 no Each

VI Stage lights

38. Professional truss on stage for lights 1 no Each

39. LED pars for stage event 24 nos Each

40. Par cans 12 nos Each

41. LED TV for VIP viewing- 42 inch on stage 1 no Each

42. Additional LED monitors for audience 4 nos Each

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VII. Food court

43. Pipe pandal 5000 Sqft

44. Power socket for food vendors (15 amp) 10 nos Each

VIII. Miscellaneous Items

45. Housekeeping for the Exhibition Hall with adequate staff

1 Job

46. Metal halide light 400 watt for 4 days 100 nos Each

47. Security arrangement with adequate personnel

1 Job

48. Dust bin 100 litres to be deployed in the exhibition venue

10 nos Each

49. Tables for Prize distribution with cloth covering and frills

6 nos Each

50. Tables for Security check 6 nos Each

51. Table for First Aid inside help desk arabian tent

1 nos Each

52. Providing Arabian tent 6 x 6m with side covering for 3 days outside the exhibition hall

8 nos Each

53. Flower decoration for VIP Lounges & Technical session Halls

1 job

54. Transportation cost of materials 1 job

55. Help Desk & Information Counter in 6m x 6m Arabian tent with platform and carpet

1 Job

56. Toilets for gents (12 nos) and ladies (6 nos) 18 job

IX. Power Generation

57. Generator set rental per hour with fuel and cable

65KV

58. Generator set rental per hour with fuel and cable

125KV

59. Generator set rental per hour with fuel and cable

250KV

60. Generator set rental per hour with fuel and cable

1000KV

(Please refer to Appendix – 3 for the additional details)

1. Price has to be quoted in Indian Rupees only.

2. Taxes (if any) has to be mentioned

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3. All inclusive prices have to be quoted. The applicable TDS shall be deducted from

the payments made by Authority.

4. In case of a mis-match in the amount mentioned in Figures and Words, the amount

mentioned in words shall be considered as final.

5. The Agency agree that the above price have been quoted after reading and

understanding the complete tender documents

SUB TOTAL : Rs.______________ (In words) _________________________

_____________________________

6. Taxes if any. ______________________

7. Service charge of Rs._________ to be provided to the bidder as percentage of sub

Total Rs.______________

GRAND TOTAL : Rs._____________(In words) _____________________________

___________________________________

If the Tender is accepted, I/We agree to keep the Tender valid till the completion of the

event. I/We shall not withdraw the Tender during the validity period and the Authority

shall be at liberty to forfeit the EMD and make alternate arrangements at my/our risk and

cost in case of withdrawal of Tender during the validity period.

Signatures of authorized signatory:

SIGNATURE OF

THE TENDERER: …………………….

NAME AND………………… ………….

ADDRESS…. …………………………….

STATUS OF THE

SIGNATORY……………………………..

Place: Date: (SEAL)

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APPENDIX – 1 FACILITIES TO BE PROVIDED BY THE BIDDER

B. Facilities inside each stall:

A1. Fascia Writing

A2. New carpet inside the stall & in aisle space

A3. One counter table, 3 Chairs of very good quality and three spot lights for 9 sq. m stall

A4. One counter table, 2 Chairs of very good quality and 2 spot lights for 4 sq. m stall

A5. One 5 Amps Electrical outlet of 230 V and One waste paper basket for both 9 sq. m and 4 sq. m stall

A7. 500 liters of purified water (with no chlorine residues) to each of the 50 aquarium stalls.

B. Common facilities:

B1. Virgin Carpeting of different colours in the aisle area and stalls.

B2. Sufficient number of signage

B3. Sufficient lighting in the aisle and common areas.

B4. Liaison with stall holders. For this, the bidder must set up his own properly manned stalls within the Exhibition Hall with mobile phones.

B5. Sufficient number of fire fighting equipments and first aid facility (as per the statutory requirements).

B6. Cleaning of the aisle space on a hourly basis during the exhibition timings and general cleaning of exhibition area twice a day.

B7. Sufficient air conditioner ducts to be provided to facilitate adequate distribution of cold air to the entire exhibition hangers, lounge, control & media rooms as well as technical session area.

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APPENDIX – 2 RATES FOR ADDITIONAL FACILITIES THAT MAY BE REQUIRED BY

EXHIBITIORS/AUTHORITY (Additional requirements will be furnished to the bidder)

Items Unit rate in Rs.

1. Water connection: The rate payable per tap at the individual stand

Rs.

2. Light - The cost for additional electrical items to be provided in each stall:

a. Spot Light Rs.

b. Halogen Lamp Rs.

c. LED lamps Rs.

d. Socket Single phase Rs.

e. Power Socket 3 phase Rs.

f. Pedestal Fan Rs.

g. Portable Coffee making machine Rs.

3. Audio-video - The rental charge for 4 days

a. LCD/LED Colour TV 32” with stand Rs.

b. LCD/LED Colour TV 42” with stand Rs.

c. DVD Player with stand Rs.

d. LCD Projector with stand Rs.

4. Refrigerator – Rental charges for 4 days

a. Refrigerator 165 Ltr Rs.

b. Refrigerator 90/100 Ltr Rs.

c. Deep Freezer –18°C, 7.5 Cu.ft. Rs.

d. Deep Freezer –18°C, 15 Cu.ft Rs.

e. Special Display Deep Freezer (-18°C) 4 Ft.(length) Rs.

f. Special Display Deep Freezer (-18°C) 6 Ft.(length) Rs.

5. Potted Plants

a. Green potted plants small size Rs.

b. Green potted plants big size Rs.

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6. Miscellaneous

a. Barricading the stalls with pedestals and chain / nylon rope - per running Meter

Rs.

b. Kitchen sink with stand - Quote for standard type Rs.

7. Chairs

a. Collapsible –fabric seat Rs.

b. Moulded – plastic Rs.

c. Executive-with arms Rs.

d. Easy cushioned Rs.

e. Sofa - single seat Rs.

f. Sofa (5 seats) – full set Rs.

g. High Stool Rs.

8. Tables

a. Discussion table Rs.

b. Coffee table Rs.

c. Additional panels Rs.

9. Counter/podiums

a. Counter-standard Rs.

b. Counter- with shelf Rs.

c. Counter with glass showcase Rs.

d. Information counter-double deck Rs.

10. Doors/ceilings

a. System door – panel Rs.

b. Curtain – cloth with fitting Rs.

c. Ceiling grid with pre-fab system Rs.

11. Display/décor/cabinets

a. Flat shelf Rs.

b. Sloped shelf Rs.

c. Panel board – fabric covered Rs.

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d. Specification stands Rs.

e. Book shelf Rs.

f. Storage rack Rs.

g. Wall showcase with glass shelves Rs.

h. Display cabinet 4 ft. Rs.

i. Display cabinet 6 ft. Rs.

12. Interpreter/Stall attendant

a. English speaking stall hostess per day (8 hours) Rs.

b. Kannada, Hindi and Telugu speaking stall hostess

per day (8 hours)

Rs.

c. Stall Attendant per day (8 hours) Rs.

13. a. Aquarium tanks (size wise) and accessories Rs.

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APPENDIX – 3

ADDITIONAL DETAILS TO ACCOMPANY THE TENDER

1. Description of materials proposed to be used for the stand, superstructure, etc.

2. Proposed Exhibition hall lay out showing stalls with numbering, Official longue,

Control room, Media room, Ornamental fish Technical session area etc.

3. Venue layout with position of hangar, Food court, toilets, water tank parking area

and other facilities.

4. Proposed lay out of the event area with the locations of Arches, Banners,

welcome boards, food court etc.

5. Impressive Design and drawings for arches as mentioned in Financial bid.

6. Crossed Demand Draft for Rs. 3.00 lakhs (Rupees three lakhs only) towards

EMD drawn in favour of the “AQUA AQUARIA INDIA” payable at Ernakulam,

Kerala.

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APPENDIX - 4

SKETCH OF THE VENUE