TENDER FOR RATE CONTRACT OF MANUALLY ...adf.maharashtra.etenders.in/tpoimages/adf/tender/Tender...7) University of Agricultural Sciences, Bangalore, Karnataka 8) College of Agricultural

F:\Mahrashtra Portal\All ADF Work\ADF- Pune\Tender No 196 Recall- 4-09-2012- CHAFF CUTTER-199\CHAFF CUTTER.doc 1

MAHARASHTRA STATE

OFFICE OF THE

COMMISSIONER ANIMAL HUSBANDRY,

M. S., PUNE - 411 001

TENDER

FOR

RATE CONTRACT OF MANUALLY

OPERATED CHAFF CUTTER (IS-7898)

AND POWER OPERATED CHAFF

CUTTER (2HP, 3HP & 5HP) (IS-11459)

YEAR 2012-14

Submitted by: -------------------------------------------

-------------------------------------------

------------------------------------------


TENDER NOTICE (First Extension)

FOR RATE CONTRACT OF MANUALLY OPERATED CHAFF CUTTER (IS-7898)

AND POWER OPERATED CHAFF CUTTER (2HP, 3HP & 5HP) (IS-11459)

Office of the Commissioner, Animal Husbandry, Maharashtra State, Pune - 411001

For supply of Manually operated Chaff Cutter (IS-7898) and Power operated Chaff Cutter (2HP,

3HP & 5HP) (IS-11459) Online tenders was invited as per the Tender No. 196 (ADF) published on e-

Tendering Portal of Dept. of Animal Husbandry http://ahd.maharashtra.gov.in. and http://adf.maharashtra. etenders.in. by the Commissioner of Animal Husbandry, M.S, Pune-1

In this Tender, minimum three valid technical bids not received from the bidders, so that, this

first extension is given. The Online Tender Time Schedule is displayed on the e-Tendering Portal of

Dept. of Animal Husbandry http://ahd.maharashtra.gov.in. and http://adf.maharashtra.etenders.in.

All the terms and conditions for the tender are as earlier.

For valid tenderer, there is no need to pay the fees for purchase of tender, Earnest Money

deposit and sample submission for the earlier bidder, but all tenderer should submit the technical and

commercial bid .

Commissioner of Animal Husbandry,

Maharashtra State, Pune 411 001

No. FDV/A- 16(21) / 2003 /2012/AH-14

Date: 3/09/2012


OFFICE OF THE

COMMISSIONER OF ANIMAL HUSBANDRY,

MAHARASHTRA STATE, PUNE -411001 (First Extension)

-.-.-.-.-.-.--.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.

TENDER FOR RATE CONTRACT OF

MANUALLY OPERATED CHAFF CUTTER (IS-7898) AND

POWER OPERATED CHAFF CUTTER (2HP, 3HP & 5HP) (IS-11459)

-.-.-.-.-.-.-.-.-.-.-.-.--.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.--.--.-.--.--.-.-.-.-.-.-.-.-.-.-.-.-.--.--.-.-.-.-.

TERMS & CONDITIONS

1. ITEMS OF TENDER FOR RATE CONTRACT :

Online tenders are invited by the Commissioner of Animal Husbandry, M.S Pune-1

for finalising rate contract for supply of Manually operated Chaff Cutter (IS-7898) and Power

operated Chaff Cutter (2HP, 3HP & 5HP) (IS-11459) to be distributed to farmer beneficiaries of

the Animal Husbandry Department under the centrally sponsored fodder and feed development

scheme for the period from 05/09/2012 to 20/09/2014. The technical specifications of the chaff

cutters to be supplied are provided in Annexure- A-1 to A-4 to this document.

2. ELIGIBILITY FOR PARTICIPATION IN TENDER PROCESS :

a) The manufacturing Companies with valid license / Certificate of Registration, issued

by competent authority for items listed in Annexure- A -1 to A-4 OR the authorised

Dealer / Distributors having valid certificate, are eligible to submit the tenders.

b) It must be noted that the tenderer should not have been black-listed by any

Government Agency / Institutions of local self Government / Public Sector in India

under any contractual relation with them or pending legal / penal action for complaints

of quality. The undersigned reserves the right for insisting upon submission of Good

Performance Certificate issued by any such agency.

c) The registration certificate of manufacturing company must indicate that production of

chaff cutters is commenced. Provisional Registration without commencement of

production is not sufficient.

d) The bidder company should clearly state whether the firm is registered with NSIC/SSI

Unit.

e) In case the tenderer is submitting tender as Dealer/Distributor of any company, he

must have valid certificate of authrisation of Dealer/Distributor issued by the

manufacturing company.

f) The bidder should have Commercial Test Report of the chaff cutters obtained from

any of the following Institutions approved by Department of Agriculture and


Cooperation, Govt. of India, vide Ministry of Agriculture’s letter no F.no.8-1/2004-

My (I&P), dt 14/09/2010 :

1) Acharya N.G. Ranga Agriculture University, Agricultural Research Institute,

Rajendra Nagar, Hyderabad, Andhra Pradesh

2) Faculty of Agricultural Engineering, Rajendra Agricultural University

Pusa, Bihar

3) College of Agricultural Engineerng and Technology,

Gujrat Agricultural University, Junagarh, Gujrat

4) SK university of agricultural Sciences and Technology of Kashmir,

Directorate of Research, Srinagar, Jammu & Kashmir

5) College of Agricultural Engineering and Technology, CCSHAU, Hisar,

Haryana

6) Birsa Agricultural University, Kanke, Ranchi, Jharkhand

7) University of Agricultural Sciences, Bangalore, Karnataka

8) College of Agricultural Engineering, USA Raichur, Karnataka

9) College of Agricultural Engineering, Kerala Agricultural Engineering,

Tavanur, Kerala

10) Central Institute of Agricultural Engineering, Bhopal, Madhya Pradesh

11) College of Agricultural Engineering and technology BSKVV Dapoli,

12) College of Agricultural engineering and technology,

Marathwada Agricultural university, Parbhani, Maharashtra

13) Division of Agricultural engineering,

Indian Agricultural Research Institute, New Delhi

14) College of Agricultural Engineering and Technology,

Orrisa University of Agricultural and Technology, Bhubanewswar Orissa

15) College of Agricultural Engineering and Technology,

Punjab Agricultural University, Ludhiana, Punjab

16) College of Technology and Engineering

Maharana Pratap University of Agricultural and Technology, Udaipur,

Rajasthan

17) College of Agricultural Engineering and Post Harshest Technology,

Ranipool, Gangtok, Sikkim

18) Tamil Nadu, Agricultural University, Coimbator, Tamil Nadu

19) Sam Higginbottom Institute of Agricultural, Technology and sciences,

Allahabad, Uttar Pradesh

20) College of Technology, Gobind Ballabh Pant University of

Agricultural and technology, Pantnagar, Uttaranchal

21) Department of Agricultural and Food Engineering, Indian Institute of

Technology, Kharapur, West Bengal


3. HOW TO GET A TENDER FORM

Tender Form along with Terms & Conditions can be downloaded from

e-Tendering Portal http://adf.maharashtra.etenders.in of the Dept. of Animal Husbandry w.e.f.

17.01 hrs of 05/09/2012 to 17.45 hrs. of 20/09/2012 by payment of Rs. 5 ,000/- (Rupees

Five Thousand only) as the cost of tender form in the form of Demand Draft drawn on

any Nationalised Bank. The demand draft shall be drawn in favour of "Accounts Officer

to the Commissioner, Animal Husbandry, Maharashtra State, Pune” payable at Pune. The

tender document can be downloaded from above mentioned websites after entering the

details of demand draft for purchase of tender form. The scanned copy of this demand

draft should submitted in the technical envelop. The cost of tender form is non refundable.

The Demand Draft must be submitted physically to the Commissioner, Animal

Husbandry, Fodder Development Desk, (AH-.14), Mendhi Farm, Gokhalenagar, Pune -16

before 21/09/2012 up to 17.45 hours.

A fee of Rs 1038/- shall be payable directly to the service provider online during

bid submission. For any difficulties related to e-tendering process, bidders can contact the

service provider on phone number 020 - 2531 5555


4. TENDER TIME SHEDULE (KEY DATES)

The tender time schedule is as under –

Seq

No.

AHD Stage Vendor

Stage

Start Date

& Time

Expiry Date

& Time

Envelopes

1 Release Tender -- 05/09/2012

10.00

05/09/2012

17.00

--

2 -- Tender

Download

05/09/2012

17.01

20/09/2012

17.45

Commercial

Envelop c1,

Technical

Envelope T1

3 -- Bid

Preparation

05/09/2012

17.01

20/09/2012

17.45

Commercial

Envelop c1,

Technical

Envelope T1

4 Close for

Technical Bid

-- 20/09/2012

17.46

20/09/2012

18.30

Technical

Envelope T1

5 Close For Price

Bid

-- 20/09/2012

17.46

20/09/2012

18.30

Commercial

Envelop c1.

6 -- Bid

Submission

20/09/2012

18.31

24/09/2012

13.00

Commercial

Envelop c1,

Technical

Envelope T1

7 Technical Bid

Opening

-- 24/09/2012

13.01

24/09/2012

18.00

Technical

Envelope T1

8 Price Bid

Opening

-- 26/09/2012

12.01

26/09/2012

17.45

Commercial

Envelop c1.

5. SUBMISSION OF SAMPLES

Sample of each item for which rate is quoted must be submitted giving the required

information in the format. Sample without Name of producer or brand name, in

embossed/engraved form, will not be accepted. Bidders should obtain a receipt in the

format of Annexure - B and the scanned copy of the receipt must be submitted online in

Technical Envelope. All columns in the format must be filled in.

Sample should be submitted from 06/09/2012 to 18/09/2012 during office hours, on

any working day at the office of Commissioner of Animal Husbandry, Fodder

Development Desk, (AH -.14 ), Mendhi Farm, Gokhalenagar, Pune -16 for verification.

The samples must be submitted along with the Commercial Test Report of Govt. approved


institutes enlisted in Para-2(f) above. The summary of Commercial Test Report must

however be uploaded online in the technical envelop.

Samples should be affixed with a label showing:-

a. Name and address of the firm.

b. Tender number.

c. Commercial Test Report number/date/institute.

6.

The required valid technical bids not received from the bidders, So that, this

extension of time is given. There is no need to pay the fees for purchase of tender for the

earlier bidder, but they should submit the technical and commercial bid again. Also, they

should submit the Samples and Commercial Test Report as per IS standard, if earlier was

rejected.

7. EARNEST MONEY DEPOSIT (EMD)

a. The Earnest Money Deposit for Manually operated Chaff Cutter is Rs 2.0 Lac. The

EMD for Power operated Chaff Cutter (2HP, 3HP & 5HP) is Rs 5.0 Lac for each type.

The EMD should be paid in the form of Demand Draft drawn on any nationalized

bank. Cheque or cash will not be accepted in any case. The scanned copy of the DD

should be uploaded for online tender submission. The Demand Draft for EMD shall be

physically submitted to the Office of the Commissioner, Animal Husbandry, Fodder

Development Desk, (AH-.14), Mendhi Farm, Gokhalenagar , Pune -16 before

21/09/2012 up to 17.45 hours. The following categories of suppliers are exempted

from payment of earnest money deposit-

b. The following categories of suppliers are exempted from payment of earnest money

deposit-

i. The firms located in Maharashtra & Registered with Director General of

Supplies & Disposals, New Delhi.

ii. Small Scale Industrial Units registered with Director of Industries,

Maharashtra, only for item manufactured by them.

iii. The SSI units registered with National Small Industries Corporation and

Small Industries Service Institute of Govt. of India for their manufacturing

items.

iv. Government and Semi-Government Institutions of Maharashtra and

undertakings of any State Government /Government of India.

v. Suppliers registered with the Central Stores Purchasing Officer of the

Directorate of Industries, Maharashtra, who has satisfactorily supplied the

material for last five years.

c. In case of claim for exemption of EMD, the bidder must submit necessary documents /

exemption certificate from appropriate authorities..


d. The EMD is liable to be forfeited, in case the rates quoted by the tenderer are approved

but the party refuses to enter into the agreement for supply.

8. MANNER OF SUBMISSION OF ONLINE TENDER FORMS

Tenderers should prepare and submit tenders online on departmental e-tendering

portal http://ahd.maharashtra.gov.in by two bid systems. All the required documents as

mentioned below, need to be uploaded online in technical envelope of the e-Tender.

During Bid Preparation of the e-Tender, tenderers have to generate HASH VALUE of the

Technical and Commercial envelopes. The rates must be submitted online in the

prescribed form given in commercial envelope, duly encrypted with tenderer’s digital

signature certificate. The rates for the items in ANNEXURE – A-1 to A-4, should be

quoted regionwise for supply of chaff cutters in any district/area of the entire region, as

per the indent. Rates for a specific district/area of the region will not be accepted. It may

be noted that while online opening of the e-Tender, Technical Envelope will be opened in

the first stage. Commercial Envelope will be opened only after ascertaining whether the

tenderer has fulfilled all requisites terms and conditions. The tender not fulfilling any of

the requisite terms and conditions will be rejected and the commercial envelope will not

be opened in such case. Also no further claim will be entertained.

.

A. Technical Envelope (Technical Bid) : The technical information in the form of

following documents is mandatory.

I. For manufacturers, a Valid Manufacturing License /Certificate of Registration,

issued by competent authority. For dealers/distributors, a Certificate of

Authorisation as a Authorised Dealer / Distributor, issued by the manufacturing

company.

II Sales Tax Registration Certificate of the manufacturer/dealer/distributor unit, with

registration number /TIN, valid on the date of filing the tender. In case the

application for allotment of registration /TIN is being pending with the concerned

department, the copy of the application accepted by the sales tax department has to

be attached. A valid certificate for exemption of Sales Tax must be enclosed,

wherever applicable.

III. Last years’ annual report and audited financial statement of bidding firm.

IV. Demand Draft for purchase of tender.

V. Scanned copy of Demand Draft for Earnest Money Deposit:-

(1) The Earnest Money Deposit for Manually operated Chaff Cutter is Rs 2.0 Lac.

The EMD for Power operated Chaff Cutter (2HP, 3HP & 5HP) is Rs 5.0 Lac for

each type. The Demand Draft should be drawn on any Nationalized Bank in the

name of "Accounts Officer to the Commissioner Animal Husbandry,

Maharashtra State, Pune-1"

or

(2) Certificate of exemption for Earnest Money Deposit from the concerned

authorities.

VI. Test Report of chaff cutter from any approved institute, enlisted in para 2(f) above.


VII. Onsite Warranty Certificate for 2 years

VIII. Tender sample submission proforma cum departmental receipt (Annexure B).

IX. Information brochure of Chaff cutter.

XI. Details of machinery/infrastructure available for production/supply of Chaff cutter.

XII. Details regarding experience of supply of chaff cutters in the past, if any.

XIII. Declaration duly Signed (Annexure -D).

XIV. Check list duly signed (Annexure -C).

All the above documents should be uploaded online in the Technical Envelope. The

original documents should be kept ready for verification on demand. Failure to enclose the

above documents will make the tender form liable for rejection.

B. Commercial Envelope (Commercial Bid):- The rates should be quoted only in the

online price tender. The rates are to be quoted region wise. The rates must be valid for

supply of chaff cutters in any district/area of the entire region, as per the indent. Rates

for a specific district/area of the region will not be accepted. The bidder should quote

his price for any or all of the following regions.

:

Sr.

No.

Region Districts in the Region Number of

Districts

1 Region-1 Thane, Raigad, Ratnagiri, Sindhudurg, Pune, Satara,

Sangli, Kolhapur, Solapur.

9

2 Region-2 Nashik, Ahamadnagar, Dhule, Nandurbar, Jalgaon. 5

3 Region-3 Aurangabad, Jalna, Parbhani, Beed, Latur, Hingoli,

Osmanabad, Nanded.

8

4 Region-4 Amaravati, Akola, Buldhana, Washim, Yawatmal,

Nagpur, Wardha, Chandrapur, Gondiya, Gadchiroli,

Bhandara

11

TOTAL 33

The rates not quoted in prescribed online tender form or quoted on separate paper

will not be considered and such tender will be rejected. The Commissioner, Animal

Husbandry, Maharashtra State, and Pune reserves the right to call for break up of rates

quoted, if necessary.

C. Technical Envelope and Commercial Envelope should be sealed separately and HASH

VALUE of both envelopes must be generated online. No tenders will be accepted

after stipulated date & time. Also no request for extension of time will be entertained.

D. Tenders sent by Registered Post or by Speed Post / Courier will not be accepted.

E. The firm making any undue effort to bring pressure from outside/departmental authority

will be liable for outright rejection.

9. CHECK LIST


The documents in the check list must be compulsorily uploaded online with e-Tender

form. Any omission in this regard, will make the tender liable for its rejection. Before

preparation of the online tender, the tenderer is advised to check each item and score at the

appropriate place as Yes or No in the checklist.

10. . HOW TO QUOTE RATES

a. The F.O.R. Destination Rates for supply of Chaff Cutters should be quoted. in prescribed

online tender form (Annx-E). The chaff cutters are to be supplied at the Taluka Veterinary

Mini polyclinics or The Taluka Panchayat Samitees, where minipolyclinic does not exist.

The rates are to be quoted region wise. The rates must be valid for supply of chaff cutters

in any district/area of the entire region, as per the indent. Rates for a specific district/area

of the region will not be accepted. The bidder should quote his price for any or all of the

regions mentioned in Para-8(B) above.

b. Rates should be quote Itemwise and Regionwise in the Commercial Envelop E-1 to E-4.

c. The rates should be quoted inclusive of all Taxes applicable. Tax structure as per VAT /

CST as applicable, must be followed. The Department will not provide Octroi Exemption

Certificate.

d. Rates must be submitted only in Online Prescribed Tender form-Commercial Envelope.

e. Validity of Rates – The rates quoted would be valid for a period from 01/10/2012 to

30/06/2014. The repeat order for the tendered items can be given by the purchaser

within this period. The tenderer is bound to supply the items with the accepted rates.

11. PRICE VARIATION / ESCALATION

a) Increase in rate on any account such as increase in input cost etc. will not be admissible

in any case.

b) The tenderer will not quote or offer less price than the approved price in relation with

this tender and agreement to any agency / institute concerned with Government of

Maharashtra or Government of India or supply the same item to any of its distributor /

dealers / whole- sellers at a lower rate, (after applying all relevant discount structures)

during the contract period including extension if granted, failing which “the tenderer” will

have to accept the lesser price for all the orders concerned during the contract period.

12. ACCEPTANCE OF TENDERS

a. The Commissioner, Animal Husbandry, M.S. Pune-1 reserves the right of accepting

whole or any part of the tender or to refuse all tenders without assigning any reason.

b. The Commissioner, Animal Husbandry also reserves the right to call for break-up of

the quoted rates if required.

c. The Commissioner, Animal Husbandry does not pledge himself to accept the lowest

tender and reserves the right of accepting the whole or any part of the tender or portion

of the rate offered against any item and the tenderer shall supply the same at the rates

quoted.


13. SIGNING OF AGREEMENT

a. Successful tenderer/authorised representative shall enter into the Contract Agreement

with the Competent authority i.e. The Commissioner, Animal Husbandry, M.S., Pune-

1, preferably within 10 days of acceptance of tender or when called.

b. The successful tenderer will be required to execute an agreement on judicial stamp

paper of Rs.500/-

c. Only the person authorised by due resolution in this contest is allowed to sign the

agreement on behalf of the successful tenderer. Any other person will not be eligible to

sign the agreement on behalf of the successful tenderer.

d. The Earnest Money Deposit will be forfeited in case the tenderer fails to sign the

agreement after acceptance of his tender. The tenderer is liable to be blacklisted in such

case.

14. SECURITY DEPOSIT:-

a. The successful tenderer will have to give a Security Deposit of 3% of total value of

the total quantity of Chaff Cutter will be supplied in form of bank Guarantee or

term / fixed Deposit Receipt drawn on any nationalized bank.

b. The Government and Semi-Government Institutions of Maharashtra and undertakings

of any State Government /Government of India will be exempted from paying the

security deposit.

c. The security deposit will be returned after 6 months of successful completion of

warranty period. The security deposit should therefore be valid for 30 months.

Indemnity bond after the above period will be required to be given by the party

agreeing and assuring that in case of any complaint of losses the same will be paid

by the contractor to the Commissioner, Animal Husbandry, Maharashtra State, Pune.

d. Security Deposit will stand forfeited, in case of any breach of terms and/or conditions

of the tender and/or contract.

15. INDENTING PARTIES

District Deputy Commissioners and District Animal Husbandry Officers of the

animal husbandry department, M.S. shall be the Indenting Officers for the chaff cutters

under the rate contract.

16. DEMAND AND SUPPLY SCHEDULE

a. Successful tenderer will have to supply the goods as per order placed within 60 (sixty)

days or the period given by the indenting officer after receipt of supply order. For

failure within the above stipulated period, the tenderer is liable for a penalty of 0.5 %

(Half percent) of the total price of the purchase cast per week or part thereof for late

delivery of such goods till the date of its final supply/receipt.

b. A repeat order within the validity period of the tender may be given, if required.


c. The number of items to be purchased may change as per the requirement.

d. The Contractor will have to necessarily supply the item of the same quality and make,

as have been specified in his bid.

17. BILL RAISING, PAYMENT AND PROCEDURE THEREOF

a. Payment shall be made by the indenting officer on production of bills raised by the

contracting company. All payment shall be made in the name of contracting company

only.

b. As the payments are made from Government Treasury, the undersigned shall not be

responsible for any delay in receipt of grants from Government or procedural delay due

to treasury operations, which is beyond control of undersigned or the indenting officer.

18. TAX DEDUCTIONS FROM BILLS

Income tax at appropriate rate will be deducted at source for the supply made.

19. QUALITY CONTROL

i If the undersigned desires to inspect the material, producing facility and stores of

Chaff Cutter, all these components should be offered for inspection to him or to his

representative at the cost of supplier.

ii. All the Chaff Cutters would be tested for its quality before supply to the farmer

beneficiaries, by the Indenting Officer from any of the Polytechnic College /

Agricultural Engineering College / Industrial Training Institute (ITI). The cost of such

testing will be borne by the tenderer.

20. PENALTY CLAUSE

In case, contracting party fails to deliver consignment thereof within the contract

period of delivery or in case the goods are found not in accordance with the prescribed

specifications and/or as per approved samples, the Commissioner, Animal Husbandry,

Maharashtra State, Pune shall exercise his discretionary powers to take one or more of the

following actions. Any loss, penalty imposed on supplier shall be deducted from the bills

payable to him to the extent of bill amount and any other amount due to contractor under

the same or any other contract with the undersigned or any of the indenting agencies.

a. To recover from the contractor as liquidated damages, a penalty of 0.5% (Half percent)

of the stores price, which the tenderer has failed to deliver as aforesaid for each week

or part of a week during which the delivery of such stores may be in arrears, and/or

b. To purchase such stores from any other sources and at such price as the purchasing

officer in his sole discretion feels fit and to recover the differences of cost if any from

the contractor. The additional amount of expenditure incurred over and above

approved rates will be liable for recovery from the contractor. The defaulting


contractor will be penalised to the extent of differences in the rate of 100% of the value

of the order. If the defaulting contractor fails to pay penalty, he will be permanently

delisted from the list of approved contractors of departments of Maharashtra

Government/Central Government and security deposits of the contractor will be

forfeited.

c. To forfeit the entire amount of security deposit of the contractor.

d. To cancel the contract or part thereof with the tender.

e. To blacklist the supplier permanently from the list of departmental suppliers.

21. WARRANTY CLAUSE AND ITS OPERATION

The Tenderer /Contractor / Seller / Successful Bidder should declare that the Chaff

Cutter to be supplied under this contract shall be of best quality and workmanship and

shall be strictly in accordance with the specifications and particulars contained /mentioned

in ANNEXURE A-1 to A-4. The tenderer has to give onsite warranty of 2 years for the

chaff cutters to be supplied.

22. FORCE MAJEURE

If, at any time during the continuance of this contract, the performance in whole or

in part by either party of any obligation under this contract shall be prevented or delayed

by reason of any war, hostility, acts of the public enemy, civil commotion, sabotage, fires,

floods, explosions, epidemics, quarantine restrictions, strikes, lock outs or acts of God

(hereinafter referred to as events), provided notice of happening of any such eventuality is

given by either party to the other within 21 days from the date of occurrence thereof,

neither party shall by reason of such event, be entitled to terminate this contract nor shall

either party have any claim for damages against the other, in respect of such non

performance or delay in performance; and deliveries under the contact shall be resumed as

soon as practicable, after such event has come to an end or ceased to exist, and the

decision of the purchasing officer as to whether the deliveries have been so resumed or not

shall be final and conclusive, provided further that if the performance in whole or part of

any obligation under this contract is prevented or delayed by reason of any such event for

a period exceeding 60 days, either party may at its option terminate the contract, provided

also that if the contract is terminated under this clause, the purchaser shall be at liberty to

take over from the contractor at a price to be fixed by the purchasing officer, which shall

be final and all the unused, undamaged and acceptable materials, bought out components

and stores in course of manufacture in the possession of the contractor at the time of such

termination or such portion thereof, as the purchaser may deem fit accepting such

material, bought out components and stores as the contractor may with the concurrence of

the purchaser elect to retain.

23.PERIOD OF VALIDITY OF RATE CONTRACT

The contract shall be valid the period from 01/10/2012 to 30/6/2014.


24 .SETTLEMENT OF DISPUTES

a. It will be the responsibility of the tenderer to prove beyond doubt his liability for any

exemption from paying the Earnest Money Deposit and/or Security Deposit wherever

applicable. The tenderer should produce relevant document/certificate from the

competent authority in such case.

b. All the disputes between indenting agencies and the supplier shall be settled by the

undersigned. However, the disputes between the contractor and the undersigned or the

appeal against the decision of undersigned in disputes referred to him, shall lie with the

Secretary/Principal Secretary of the Department of Animal Husbandry, Government of

Maharashtra.

c. Judicial proceedings if any, will be under the jurisdiction of Pune Court.

25. REMOVAL OF DIFFICULTY

a. The undersigned shall take such decision to remove difficulties due to ambiguity of

provisions in the tender documents or due to provisions which are inconsistent with

the objective of this tender.

b. The dates quoted in the tender form are subject to change for any reason or in the

event of any holiday, abruptly declared by Government.

Commissioner of Animal Husbandry,

Maharashtra State, Pune-1

Annexure A -1

SPECIFICATIONS FOR MANUALLY OPERATED CHAFF CUTTER

(As per IS:7898: 2001 and Blade as per IS:1511:1979)

1 Material The material for construction of various components

of the chaff cutter, other than blade, shall be as per IS

7898 and the material for construction of blade shall

be as per IS 1511

2 Hardness All cast iron components shall have a hardness of 160

to 220 HB and the hardness of the blade shall be as per


IS 1511.

3 Handle The diameter of the handle support shall be minimum

of 15 mm. The total length of the handle shall be at

least 500 mm and the length of wooden shall be 430

mm to 150 mm. The diameter of the grip shall be 37 m

to 42 mm

4 Flywheel A flywheel of 900 mm to 1350 mm diameter shall be

provided. The weight of the fly-wheel shall not be less

than 24 kg.

5 Main shaft The length and diameter of the shaft shall be 400 mm

and 30 min respectively.

6 Worm The outer diameter and length of the worm shall be 75

mm or 80 mm and 155 mm respectively. The pitch of

the worm shall be 25 mm. It shall be provided with

two holes for proper fixing to the shaft. The distance

of centre of hole from the end of the worm shall be 50

mm or 13 mm.

7 Worm Gears The outer diameter of the gears shall be 125 mm or

133 mm.

8 Feed Rolls There shall be two feed rolls. The length and outer

diameter of the rolls shall be 207 mm and 75 mm or 85

mm respectively.

9 Springs Total length of each spring shall be minimum 95 mm.

The outer diameter shall be 20 mm and the number of

coils shall be 18.

10 Stand Stand shall consist of four legs. The leg shall be made

of angle section of minimum 50 mm X 50 mm x 2mm

size. The total height, length and width of the stand

shall be minimum of 750 mm, 600 mm and 550 mm

respectively.

11 Safety Requirements All the essential safety provisions must be complied.


Annexure A -2

SPECIFICATIONS FOR POWER OPERATED CHAFF CUTTER

(2 HP Single Phase Electric Motor)

(As per IS:11459-1985 and Blade as per IS:1511:1979)


of the chaff cutter, other than blade, shall be as

per11459 and the material for construction of blade

shall be as per IS 1511


to 220 HB and the hardness of the blade shall be as

per IS 1511.


3 Performance

Requirements

The chaff cutter shall be operated at no load in

accordance with 8.1 of IS: 7897-1975.


5 Cutter Head It shall consist of fly wheel and blade in case of fly

wheel type and cylinder in case of cylinder type.

6 Feed Rolls There shall be two feed rolls. The chaff cutter shall be

mounted on ball bearings at either ends and aligned

parallel to one another.

7 Feeding System The feeding system in the chaff cutter shall be of

chute or conveyor. The minimum length of chute and

conveyor shall be 900 mm and 1200 mm respectively.

The chute or conveyor shall be covered up to a

minimum of 300 mm near feed roll side. In case of

chaff cutter with conveyor feeding, a feed reversing

device in accordance of IS:9129-1979 may be

provided.

8 Stand/Wheels Stand or wheels shall be provided. The minimum

diameter of the wheel shall be 350 mm and its

minimum width shall be 60 mm.

9 Blower: Blower, if provided, shall be centrifugal type with

the suitable arrangement for controlling air blast.

10 Transmission System The gears shall properly mesh and shall be suitably

covered. Provision shall be made for lubrication. A

suitable arrangement shall be provided for clutching

or declutching of drive.

11

Capacity

200 to 300 kg/hour.

12 Electric motor

2 Hp single phase electric motor with ISI Mark and

CM/L No.


Annexure A -3


(3 HP Three Phase Electric Motor)

(As per IS: 11459-1985 and Blade as per IS: 1511:1979)







per IS 1511.


3 Performance

Requirements















device in accordance of IS: 9129-1979 may be

provided.










11 Capacity 500 to 600 kg/hour.

12 Electric motor

3 HP Three phase electric motor with ISI Mark and

CM/L No.

13 Electric Fittings

Electric fitting like starter, capacitor etc with ISI Mark

for 3 Hp Motors


Annexure A -4


(5 HP Three Phase Electric Motor)

(As per IS: 11459-1985 and Blade as per IS: 1511:1979)







per IS 1511.


3 Performance

Requirements















device in accordance of IS: 9129-1979 may be

provided.










11 Capacity

800 to 1000 kg/hour.

12 Electric motor

5 HP Three phase electric motor with ISI Mark and

CM/L No.

13 Electric Fittings

Electric fitting like starter, capacitor etc with ISI Mark

for 5 Hp Motors


Annexure – B

Proforma for Tender Sample Submission - cum Departmental Receipt

(Chaff Cutter )

Sr.

No.

Type of Chaff Cutter Name of

Manufacturer

Name of the

Dealer/Distributor, if

applicable

1 2 3 4

1

Manually Operated Chaff Cutter

2 Power Driven Chaff Cutter

(2 Hp-single phase electric motor)



(3 Hp-Three phase electric motor)


(5 Hp-Three phase electric motor)

Place

Date: Sign of the Tenderer and seal

-----------------------------------------------------------------------------------------------------------------------------------------------------

Acknowledgement/ Departmental Receipt

Received above sample of the chaff cutter .

Place

Date

Signature of person receiving sample and seal

Annexure -C

CHECK LIST TO BE SUBMITTED BY TENDERER

Name and Address of firm:

Sr.

No.

Description Remark

1 Chaff Cutter Manufacturing License Yes/ No

2 Authorization Certificate of Dealer / Distributorship Yes/ No

3 Sales Tax Registration Certificate Yes/ No

4 Demand Draft for purchase of Tender Form Yes/ No

5 Commercial Test Report of Govt. approved institute Yes/ No

6 Demand Draft for Earnest Money Deposit Yes/ No


7 Exemption Certificate for EMD, if applicable Yes/ No

8 Onsite Warranty Certificate for 2 years Yes/ No

9 Performa of Sample submission cum departmental receipt

(Annexure–B)

Yes/ No

10 Duly signed Declaration by the tenderer (Annexure–D) Yes/ No

11 Information brochure of Chaff Cutter Yes/ No

12 Details of Machinery/infrastructure available for production

/ supply of Chaff Cutter

Yes/ No

13 Annual Report of last year Yes/ No

14 Audited Financial Statement of last year Yes/ No

15 Details regarding experience of supply of Chaff Cutter in past, if

any

Yes/ No

The above details have been checked and found correct.

Place :

Date : Signature of the Tenderer

seal

Annexure -D DECLARATION OF THE TENDERER

1. That I/We ……………………………………………………………………………am/are

the Director/ Proprietor of the firm ………………………………………..

2. That I/We hereby submit tender to the Commissioner, Animal Husbandry, Maharashtra

State, Pune-1 for the rate contract of Manually operated Chaff Cutter (IS-7898) / 2HP Power

operated Chaff Cutter (IS-11459) / 3HP Power operated Chaff Cutter (IS-11459) / 5HP

Power operated Chaff Cutter (IS-11459) for the period from 01/10/2012 to 30/06/2014.

3. That I/We have read the terms and conditions as mentioned in this tender form carefully

and that I shall/we will abide by all the terms and conditions contained therein.

4. That I am/we are well acquainted with the facts about the firm and the information

provided in the tender form is true and correct.

5. That all the samples submitted by me under this tender carry the name of manufacturer or

brand name. I/we may be punished as per law for any wrong information misleading facts

provided in the tender form, besides rejection of my/our tender.


6. In case of any disputes, the jurisdiction will be Pune city.

7. Force majeure conditions contained in the manual of office procedure for purchase of

store for Government Departments 1978, page No.99, Appendix-xxxi are accepted by the

Company.

8. I/We am/are bound to supply Manually operated Chaff Cutter (IS-7898) / 2HP Power

operated Chaff Cutter (IS-11459) / 3HP Power operated Chaff Cutter (IS-11459) / 5HP

Power operated Chaff Cutter (IS-11459) of best quality and workmanship and shall be

strictly in accordance with the specifications of BIS standard and particulars

contained/mentioned in ANNEXURE A-1 to A-4, during the period of validity of the

tender. I/we hereby guarantee that the said goods/stores/articles supplied by me/us during

the period of validity of the rate contract, would continue to confirm to the description and

quality aforesaid during the warranty period.

9. I/We am/are bound to supply the indented item within a period of 60 days or specified by

the indenting authority.

I, have carefully read the general and specific terms and condition of the tender for supply

of Manually operated Chaff Cutter (IS-7898) / 2HP Power operated Chaff Cutter

(IS-11459) / 3HP Power operated Chaff Cutter (IS-11459) /5HP Power operated Chaff

Cutter (IS-11459) for two years from date of signing the tender agreement and I, solemnly

declare that the terms & conditions are acceptable to me and binding on me.

Place : Signature of tenderer

Date : Seal

Annexure E -1

COMMERCIAL ENVELOPE

Sr.

No.

Description Of Item Rate

for Region

{As per

para 8(B)}

Price per unit (including transportation

and taxes)

( Rs)

1

Manually Operated Chaff Cutter

(Specifications as per annexure A-1)

Region-1

Region-2

Region-3


Region-4

Place:

Date: Signature of the Tenderer

Seal

Annexure E -2

COMMERCIAL ENVELOPE

Sr.

No.


for Region

{As per

para 8(B)}


and taxes)

( Rs)

2

Power Driven Chaff Cutter

(2 Hp Single Phase Electric Motor)


Region-1

Region-2


Region-3

Region-4

Place:


Seal

Annexure E -3

COMMERCIAL ENVELOPE

Sr.

No.


for Region

{As per

para 8(B)}


and taxes)

( Rs)

3


(3 Hp Three Phase Electric Motor)


Region-1

Region-2


Region-3

Region-4

Place:


Seal

Annexure E-4

COMMERCIAL ENVELOPE

Sr.

No.


for Region

{As per

para 8(B)}


and taxes)

( Rs)

4


(5 Hp Three Phase Electric Motor)


Region-1

Region-2


Region-3

Region-4

Place:


Seal

Documents

TENDER FOR RATE CONTRACT OF MANUALLY ...adf.maharashtra.etenders.in/tpoimages/adf/tender/Tender...7) University of Agricultural Sciences, Bangalore, Karnataka 8) College of Agricultural