KENYA AGRICULTURAL AND LIVESTOCK RESEARCH …kalro.org/sites/default/files/HQTS-T024-2016-17-Supply-LabEquipme… · TENDER REF NO: KALRO/024/HQTS/2016-17 TENDER NAME: Supply, Installation,

KENYA AGRICULTURAL AND LIVESTOCK RESEARCH

ORGANIZATION

HEADQUARTERS

Kaptagat Road, Loresho

P.O. BOX 57811 - 00200

NAIROBI

Telephone: 4183301-20/0722-206986/88

TENDER NO: KALRO/024/HQTS/2016-2017

FOR

SUPPLY, DELIVERY, INSTALLATION, TRAINING AND

COMMISSIONING OF LABORATORY EQUIPMENT TO

KALRO INSTITUTES

CLOSING DATE: 14TH JULY, 2017

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TABLE OF CONTENTS

PAGE

INTRODUCTION ……………………………. 3

SECTION I INVITATION TO TENDER…………………… 4

SECTION II INSTRUCTIONS TO TENDERERS…………. 7

Appendix to Instructions to Tenderers ………… 25

SECTION III GENERAL CONDITIONS OF CONTRACT……. 27

SECTION IV SPECIAL CONDITIONS OF CONTRACT…….. 34

SECTION V TECHNICAL SPECIFICATIONS……………… 35

SECTION VI SCHEDULE OF REQUIREMENTS……………. 74

SECTION VII PRICE SCHEDULE FOR GOODS…………….. 77

SECTION VIII STANDARD FORMS…………………………. 80

8.1 FORM OF TENDER…………………………… 80

8.2 CONFIDENTIAL BUSINESS

QUESTIONNAIRES FORMS……………….. 81

8.3 TENDER SECURITY FORM……………………. 82

8.4 CONTRACT FORM……………………………… 83

8.5 PERFORMANCE SECURITY FORM…………… 84

8.6 BANK GUARANTTE FOR ADVANCE

PAYMENT FORM………………………………. 85

8.7 MANUFACTURER’S AUTHORIZATION

FORM……………………………………………. 86

8.8 TENDER SECURING DECLARATION FORM….87

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INTRODUCTION

1.1 This standard tender document for supply, installation and commissioning of

plant and equipment has been prepared for use by public entities in Kenya.

1.2 The following general directions should be observed when using the

document.

(a) Specific details should be furnished in the Invitation to Tender and in the special conditions of contract. The final documents to be provided to the tenderers should not have blank spaces or give options

(b) The Instructions to Tenderers and the general conditions of contract should

remain unchanged. Any necessary amendments to these parts should be made through the special conditions of contract and the appendix to instructions to tenderers.

1.3 (a) Information contained in the Invitation to Tender shall conform to the data

and information in the tender documents to enable potential tenderers to decide whether or not to participate and shall indicate any important tender requirements.

(b)The Invitation to Tender shall be issued as an advertisement in accordance

with the regulations or a letter of invitation addressed to tenderers who have expressed interest following the invitation for expression of interest for which the invitation is issued.

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SECTION I: INVITATION TO TENDER

DATE: 27 June, 2017

TENDER REF NO: KALRO/024/HQTS/2016-17

TENDER NAME: Supply, Installation, Training and Commissioning of

Laboratory Equipment to KALRO Institutes

Kenya Agricultural and Livestock Research Organization (KALRO) strategy under

USAID FtF aims to employ problem solving approaches on regions with the highest

number of rural poor, regions that produce most food, those with most diverse

population and areas with highest number of malnourished population be developing

and promoting staple crops, horticultural crops and dairy technologies that address

the socio-economics characteristics of the selected regions

1.1 The Kenya Agricultural and Livestock Research Organization, Nairobi invites sealed bids from eligible candidates to Supply, Deliver, Install, Train and

Commissioning of Laboratory Equipment to KALRO Institutes at the

locations listed below:

Item

No.

Item Description Unit

of

Issue

Qty Delivery Point

1.

Cold bench Centrifuges No

2 1) KALRO Kabete

2) KALRO Biotechnology-

Kabete

2. Thermo Gradient Plate Table No. 1 Genetic Resource Research

Institute – Muguga Center

3. Automated Fiber Analyzer

And Accessories

No. 1 Food Crop Research Institute –

Muguga Center

4. Refrigerator No 1 Muguga Vet

5. Deep chest freezer No 1 Muguga Vet

6. Incubator (1 M3) laboratory

upright

No 1 Muguga FCRC

7. Low noise fume hood No 1 KALRO Biotechnology Kabete

8. Hydroponic Fodder

Sprouting Machine

No 1 KALRO Kakamega

9. Multi-Function Packaging

Machine

No 4 KALRO Kitale and Katumani

10. Multiple fruit juice extractor No 4 KALRO Kitale and Katumani

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Item

No.


of

Issue

Qty Delivery Point

11. Ripe Mango Driers No 4 KALRO Kitale and Katumani

12. Ripe Mango Pulper No 4 KALRO Kitale and Katumani

13. Mango juice Pasteurizer

No 1 KALRO Genetic Research

Resource Centre

14. Cooler boxes No 20 KALRO Kitale

15. ECF vaccine automatic straw

filling machine and

accessories

No 1 Muguga Vet

16.

Analytical Weighing Balance

No 2 1) KALRO Kabete

2) KALRO

Biotechnology-Kabete

17. Water bath No 2 KALRO Biotechnology-Kabete

18. Freeze drier No 1 Muguga FCRC

19. Freezer No 4 KALRO Kitale and Katumani

20. Gas production equipment No 1 KALRO-Kakamega

21. Digital Somatic Cell Counter No 1 Muguga Vet

22. Versitile Feed Pelleter No 2 Muguga FCRC & Naivasha

23. Vertical Feed Mixer No 2 Muguga FCRC & DRI -Naivasha

24. % ERH portable analyzer


Resource Centre

25. Seed cleaner and seed grader


Resource Centre

26. Seed Counter


Resource Centre

27. Segmented Flow Analyzer

No 1 KALRO Kabete

28. Block Digester

No 1 KALRO Kabete

29. Real time PCR No

1 KALRO Kabete

30. Quantitative real time PRC

machine No

1 KALRO Biotechnology, Muguga

31. Multi Block Thermo Cycler

machine No

2 1) KALRO Kabete


Kabete

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Item

No.


of

Issue

Qty Delivery Point

32 Ultra-Low Freezer (-800C) No

1 KALRO Kabete

33

Incubator with shaker No

2 1) KALRO Kabete


Kabete

34

Lab Freezer 48 Cu Ft 230V No

2 1) KALRO Kabete


Kabete

35 Laboratory mill No 2 Muguga FCRC & Naivasha

36 Automated Ether Extractor No 1 Muguga FCRC

1.2 Interested eligible candidates may obtain further information from and inspect

the tender documents at KALRO Headquarters, Kaptagat road, Loresho. P

O Box 57811-00200, Nairobi off Kangemi fly over at the office of Manager,

Supply Chain Management during normal office working hours.

1.3 A complete tender document may be obtained by interested candidates upon

payment of a non- refundable fee of KES 1,000 in cash or bankers cheque

payable to Director General, KALRO. The document can also be obtained free of charge from KALRO website www.kalro.org or Treasury portal [email protected]. Those who download the tender document and intend to submit a bid are required to register their details at the office of the Manager, Supply Chain Management so as to be able to receive clarifications and addenda

1.4 Completed tender document is to be enclosed in plain sealed envelopes marked

with tender reference number and be deposited in the Tender Box situated at the

entrance to the main building of KALRO Headquarters on Kaptagat Road, off

Waiyaki Way on or before 14th July 2017 at 11.00 a.m. Bulky documents that

cannot go through the slot of the Tender box may be delivered to office of the

Manager, Supply Chain Management at KALRO Headquarters, ground

floor Room 151 on or before 14th July 2017 at 11.00 a.m. Late bids will be

rejected

1.5 Clarifications to the tender can be made not later than seven (7) days to the

date of closing the tender. The mail can be sent to [email protected]

http://www.kalro.org/

mailto:[email protected]


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1.6 Prices quoted should be net inclusive of all taxes for supply, delivery, installation

and commissioning of the equipment. The prices must be in Kenya Shillings and

shall remain valid for 90 days from the closing date of the tender.

1.7 If you are not a manufacturer of the equipment, you must submit Manufacturer

Authorization, allowing you to be their agent. You will also be required to submit details on your agents in Kenya and confirm availability of back up services in Kenya

1.8 Tenders will be opened immediately thereafter in the presence of the candidates

representatives who choose to attend at KALRO Conference room.

Manager, Supply Chain Management

For: Director General, KALRO

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SECTION II - INSTRUCTIONS TO TENDERERS

Table of Clauses Page

2.1 Eligible tenderers………………………… 9

2.2 Eligible goods……………………………. 9

2.3 Cost of tendering………………………… 10

2.4 Contents of Tender document……………… 10

2.5 Clarification of documents……………… 10

2.6 Amendment of documents…………….. 11

2.7 Language of tender…………………….. 11

2.8 Documents comprising the tender………. 11

2.9 Tender forms…………………………….. 12

2.10 Tender prices……………………………... 12

2.11 Tender currencies…………………………. 12

2.12 Tenderers eligibility and qualifications…… 13

2.13 Goods’ eligibility and conformity to tender documents13

2.14 Tender security……………………………. 14

2.15 Validity of tenders………………………… 15

2.16 Format and signing of tenders……………. 16

2.17 Sealing and marking of tenders……………. 16

2.18 Deadline for submission of tender ………… 17

2.19 Modification and withdrawal of tenders….. 17

2.20 Opening of tenders………………………… 18

2.21 Clarification of tenders…………………….. 18

2.22 Preliminary examination…………………….. 18

2.23 Conversion to single currency…………….. 19

2.24 Evaluation and comparison of tenders…….... 19

2.25 Contacting the procuring entity………….…. 21

2.26 Award of contract…………………………... 21

(a) Post qualification……………………….…..21

(b) Award criteria………………………….….. 22

(c) Procuring entity’s right to vary quantities….22

(d) Procuring entity’s right to accept or reject

(e) any or all tenders ……………………….… 22

2.27 Notification of award……………………..... 23

2.28 Signing of contract…………………………. 23

2.29 Performance security………………………. 23

2.30 Corrupt or fraudulent practices……….……. 24

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SECTION II - INSTRUCTIONS TO TENDERERS

2.1 Eligible Tenderers

2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the

Invitation to Tender. Successful tenderers shall complete the supply of goods by the intended completion date specified in the Schedule of Requirements Section VI.

2.1.2 The procuring entity’s employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender.

2.1.3 Tenderers shall provide the qualification information statement that the

tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation for tenders.

2.1.4 Tenderers shall not be under a declaration of ineligibility for corrupt and

fraudulent practices.

2.2 Eligible Goods

2.2.1 All equipment to be supplied and installed under the contract shall have their

origin in eligible source countries.

2.2.2 For purposes of this clause, “origin” means the place where the equipment(s) are produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from its components

2.2.3 The origin of equipment is distinct from the nationality of the tenderer and shall be treated thus in the evaluation of the tender.

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2.3 Cost of Tendering

2.3.1 The Tenderer shall bear all costs associated with the preparation and

submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

2.3.2 The price to be charged for the tender document shall not exceed Kshs.1,000/=

2.3.3 All firms found capable of performing the contract satisfactorily in accordance

with the set prequalification criteria shall be prequalified.

2.4. The Tender Document

2.4.1 The tender document comprises the documents listed below and addenda issued in accordance with clause 2.6 of these instructions to Tenderers

(i) Invitation to Tender

(ii) Instructions to tenderers

(iii) General Conditions of Contract

(iv) Special Conditions of Contract

(v) Schedule of requirements

(vi) Technical Specifications

(vii) Tender Form and Price Schedules

(viii) Tender Security Form

(ix) Contract Form

(x) Performance Security Form

(xi) Bank Guarantee for Advance Payment Form

(xii) Manufacturer’s Authorization Form

(xiii) Confidential Business Questionnaire

2.4.2 The Tenderer is expected to examine all instructions, forms, terms, and

specifications in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderers risk and may result in the rejection of its tender.

2.5 Clarification of Documents

2.5.1 A prospective tenderer requiring any clarification of the tender document may

notify the Procuring entity in writing or by post at the entity’s address indicated in the Invitation to Tender. The Procuring entity will respond in

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writing to any request for clarification of the tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of tenders, prescribed by the procuring entity. Written copies of the Procuring entities response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers that have received the tender document.

2.5.2 The procuring entity shall reply to any clarifications sought by the tenderer

within 3 days of receiving the request to enable the tenderer to make timely submission of its tender.

2.6 Amendment of Documents

2.6.1 At any time prior to the deadline for submission of tenders, the Procuring

entity, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment.

2.6.2 All prospective candidates that have received the tender documents will be

notified of the amendment in writing or by post and will be binding on them.

2.6.3 In order to allow prospective tenderers reasonable time in which to take the

amendment into account in preparing their tenders, the Procuring entity, at its discretion, may extend the deadline for the submission of tenders.

2.7 Language of Tender

2.7.1 The tender prepared by the tenderer, as well as all correspondence and

documents relating to the tender exchange by the tenderer and the Procuring entity, shall be written in English language, provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern.

2.8 Documents Comprising of Tender

2.8.1 The tender prepared by the tenderers shall comprise the following components

(a) a Tender Form and a Price Schedule completed in accordance with paragraph 2.9, 2.10 and 2.11 below

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(b) documentary evidence established in accordance with paragraph 2.1 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted;

(c) documentary evidence established in accordance with paragraph 2.2 that the goods and ancillary services to be supplied by the tenderer are eligible goods and services and conform to the tender documents; and

(d) tender security furnished in accordance with paragraph 2.14

2.9 Tender Forms

2.9.1 The tenderer shall complete the Tender Form and the appropriate Price

Schedule furnished in the tender documents, indicating the goods to be supplied, a brief description of the goods, their country of origin, quantity, and prices.

2.10 Tender Prices

2.10.1 Prices indicated on the Price Schedule shall be entered separately in

the following manner:

(i) the price of the equipment quoted EXW (ex-works, ex-factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs duties and sales and other taxes already paid or payable:

(ii) charges for inland transportation, insurance, and other local costs incidental to delivery of the goods to their final destination; and

(iii) installation charges shall also be indicated separately for each equipment

2.10.2 Prices quoted by the tender shall remain fixed during the Tender’s performance of the contract. A tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to paragraph 2.22 unless otherwise agreed by the parties.

2.11 Tender Currencies

2.11.1 Prices shall be quoted in the following currencies:

(a) For equipment that the tenderer will supply from within Kenya, the prices shall be quoted in Kenya Shillings; and

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(b) For equipment that the tenderer will supply from outside Kenya, the prices may be quoted in US Dollars or in another freely convertible currency.

(c) Cost of installation and commissioning will be in Kenya Shillings.

2.12 Tenderers Eligibility and Qualifications

2.12.1Pursuant to paragraph 2.1. the tenderer shall furnish, as part of its tender,

documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if its tender is accepted.

2.12.2The documentary evidence of the tenderers eligibility to tender shall establish

to the Procuring entity’s satisfaction that the tenderer, at the time of submission of its tender, is from an eligible source country as defined under paragraph 2.1

2.12.3The documentary evidence of the tenderers qualifications to perform the

contract if its tender is accepted shall be established to the Procuring entity’s satisfaction;

(a) that, in the case of a tenderer offering to supply equipment under

the contract which the tenderer did not manufacture or otherwise produce, the tenderer has been duly authorized by the equipment, Manufacturer or producer to supply the equipment

(b) that the tenderer has the financial, technical, and production capability necessary to perform the contract;

(c) that, in the case of a tenderer not doing business within Kenya, the tenderer is or will be (if awarded the contract) represented by an Agent in Kenya equipped, and able to carry out the Tenderer’s maintenance, repair, and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications.

2.13 Goods Eligibility and Conformity to Tender Documents

2.13.1 Pursuant to paragraph 2.2 of this section, the tenderer shall furnish, as part of

its tender documents establishing the eligibility and conformity to the tender documents of all equipment which the tenderer proposes to supply under the contract

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2.13.2 The documentary evidence of the eligibility of the goods shall consist of a statement in the Price Schedule of the country of origin of the goods

and services offered which shall be confirmed by a certificate of origin issued at the time of shipment.

2.13.3 The documentary evidence of conformity of the equipment to the tender

documents may be in the form of literature, drawings, and data, and shall consist of:

(a) a detailed description of the essential technical and performance

characteristic of the goods;

(b) a list giving full particulars, including available source and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the goods for a period of two (2) years, following commencement of the use of the goods by the Procuring entity; and

(c) a clause-by-clause commentary on the Procuring entity’s Technical Specifications demonstrating substantial responsiveness of the goods and service to those specifications, or a statement of deviations and exceptions to the provisions of the Technical Specifications.

2.13.4 For purposes of the documentary evidence to be furnished pursuant to

paragraph 2.13.3(c) above, the tenderer shall note that standards for workmanship, material, and equipment, as well as references to brand names or catalogue numbers designated by the Procurement entity in its Technical Specifications, are intended to be descriptive only and not restrictive. The tenderer may substitute alternative standards, brand names, and/or catalogue numbers in its tender, provided that it demonstrates to the Procurement entity’s satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications.

2.14 Tender Security

2.14.1 The tenderer shall furnish, as part of its tender, a tender security for the

amount specified in the Appendix to Invitation to Tenderers.

2.14.2 The tender security shall be in the amount of 2 per cent of the tender price.

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2.14.3 The tender security is required to protect the Procuring entity against the risk of Tenderer’s conduct which would warrant the security’s forfeiture, pursuant to paragraph 2.14.7

2.14.4 The tender security shall be denominated in Kenya Shillings or in another

freely convertible currency, and shall be in the form of a bank guarantee or a bank draft issued by a reputable bank located in Kenya or abroad, or a guarantee issued by a reputable insurance company in the form provided in the tender documents or another form acceptable to the Procuring entity and valid for thirty (30) days beyond the validity of the tender.

2.14.5 Any tender not secured in accordance with paragraph 2.14.1 and 2.14.3 will be rejected by the Procuring entity as non-responsive, pursuant to paragraph 2.22

2.14.6 Unsuccessful Tenderer’s tender security will be discharged or returned as promptly as possible but not later than thirty (30) days after the expiration of the period of tender validity prescribed by the Procuring entity.

2.14.7 The successful Tenderer’s tender security will be discharged upon the tenderer signing the contract, pursuant to paragraph 2.27 and furnishing the performance security, pursuant to paragraph 2.28

2.14.8 The tender security may be forfeited:

(a) if a tenderer withdraws its tender during the period of tender validity specified by the procuring entity on the Tender Form; or (b) in the case of a successful tenderer, if the tenderer fails: (i) to sign the contract in accordance with paragraph 2.27 or

(ii) to furnish performance security in accordance with paragraph 2.28

2.15 Validity of Tenders

2.15.1 Tenders shall remain valid for 90 days or as specified in the Invitation to

Tender after the date of tender opening prescribed by the Procuring entity, pursuant to paragraph 2.18. A tender valid for a shorter period shall be rejected by the Procuring entity as non-responsive.

2.15.2 In exceptional circumstances, the Procuring entity may solicit the Tenderer’s consent to an extension of the period of validity. The request and the

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responses thereto shall be made in writing. The tender security provided under paragraph 2.14 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender security. A tenderer granting the request will not be required nor permitted to modify its tender.

2.16 Format and Signing of Tender

2.16.1 The Procuring entity shall prepare two copies of the tender, clearly marking

each “ORIGINAL TENDER” and “COPY OF TENDER,” as appropriate. In the event of any discrepancy between them, the original shall govern.

2.16.2 The original and all copies of the tender shall be typed or written in indelible

ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract. The latter authorization shall be indicated by written power-of-attorney accompanying the tender. All pages of the tender, except for un-amended printed literature, shall be initialed by the person or persons signing the tender.

2.16.3 The tender shall have no interlineations, erasures, or overwriting except as

necessary to correct errors made by the tenderer, in which case such corrections shall be initialed by the person or persons signing the tender.

2.17 Sealing and Marking of Tenders

2.17.1 The Tenderer shall seal the original and each copy of the tender in separate envelopes, duly marking the envelopes as “ORIGINAL” and

“COPY.” The envelopes shall then be sealed in an outer envelope.

2.17.2 The inner and outer envelopes shall:

(a) be addressed to the Procuring entity at the address given in the Invitation to Tender:

(b) bear, tender number and name in the Invitation for Tenders and the

words, “DO NOT OPEN BEFORE,” 14th July, 2017 at 11.00 a.m.

2.17.3 The inner envelopes shall also indicate the name and address of the tenderer to enable the tender to be returned unopened in case it is declared “late”.

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2.17.4 If the outer envelope is not sealed and marked as required by paragraph 2.17.2, the Procuring entity will assume no responsibility for the tender’s misplacement or premature opening.

2.18 Deadline for Submission of Tenders

2.18.1 Tenders must be received by the Procuring entity at the address specified

under paragraph 2.17.2 not later than 14th July, 2017 at 11.00 a.m

2.18.2 The Procuring entity may, at its discretion, extend this deadline for the

submission of tenders by amending the tender documents in accordance with paragraph 2.6, in which case all rights and obligations of the Procuring entity and candidates previously subject to the deadline will therefore be subject to the deadline as extended

2.19 Modification and Withdrawal of Tenders

2.19.1 The tenderer may modify or withdraw its tender after the tender’s submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by the Procuring Entity prior to the deadline prescribed for submission of tenders.

2.19.2 The Tenderer’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 2.17. A withdrawal notice may also be sent by cable, telex but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders.

2.19.3 No tender may be modified after the deadline for submission of tenders.

2.19.4 No tender may be withdrawn in the interval between the deadline for

submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the Tenderer’s forfeiture of its tender security, pursuant to paragraph 2.14.7

2.19.5 The procuring entity may at any time terminate procurement proceedings

before contract award and shall not be liable to any person for the termination.

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2.19.6 The procuring entity shall give prompt notice of the termination to the tenderers and on request give its reasons for termination within 14 days of receiving the request from any tenderer.

2.20 Opening of Tenders

2.20.1 The Procuring entity will open all tenders in the presence of tenderers’ representatives who choose to attend, at 14th July, 2017 at 11.00 a.m. and in the location specified in the Invitation to Tender.

The tenderers’ representatives who are present shall sign a register evidencing their attendance.

2.20.2 The tenderers’ names, tender modifications or withdrawals, tender prices, discounts and the presence or absence of requisite tender security and such other details as the Procuring entity, at its discretion, may consider appropriate, will be announced at the opening.

2.20.3 The Procuring entity will prepare minutes of the tender opening.

2.21 Clarification of Tenders

2.21.1 To assist in the examination, evaluation and comparison of tenders the

Procuring entity may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted.

2.21.2 Any effort by the tenderer to influence the Procuring entity in the Procuring

entity’s tender evaluation, tender comparison or contract award decisions may result in the rejection of the tenderers’ tender.

2.22 Preliminary Examination

2.22.1 The Procuring entity will examine the tenders to determine whether they are

complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order.

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2.22.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantify, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its tender will be rejected, and its tender security forfeited. If there is a discrepancy between words and figures the amount in words will prevail

2.22.3 The Procuring entity may waive any minor informality or nonconformity or

irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or effect the relative ranking of any tenderer.

2.22.4 Prior to the detailed evaluation, pursuant to paragraph 2.23 the Procuring

entity will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one, which conforms to all the terms and conditions of the tender documents without material deviations. The Procuring entity’s determination of a tender’s responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence.

2.22.5 If a tender is not substantially responsive, it will be rejected by the Procuring

entity and may not subsequently be made responsive by the tenderer by correction of the non-conformity.

2.23 Conversion to Single Currency

2.23.1 Where other currencies are used, the procuring entity will convert these

currencies to Kenya Shillings using the selling exchange rate on the date of tender closing provided by the Central Bank of Kenya.

2.24 Evaluation and Comparison of Tenders

2.24.1 The Procuring entity will evaluate and compare the tenders which have been

determined to be substantially responsive, pursuant to paragraph

2.22

2.24.2 The Procuring entity’s evaluation of a tender will exclude and not take

into account

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(a) in the case of equipment manufactured in Kenya or equipment of foreign origin already located in Kenya, sales and other similar taxes, which will be payable on the goods if a contract is awarded to the tenderer; and

(b) any allowance for price adjustment during the period of execution of the contract, if provided in the tender.

1.24.3 The comparison shall be of the ex-factory/ex-warehouse/off-the-shelf price of the goods offered from within Kenya, such price to include all costs, as well as duties and taxes paid or payable on components and raw material incorporated or to be incorporated in the goods.

2.24.4 The Procuring entity’s evaluation of a tender will take into account, in addition to the tender price and the price of incidental services, the following factors, in the manner and to the extent indicated in paragraph 2.23.5 and in the technical specifications:

(a) delivery and installation schedule offered in the tender;

(b) deviations in payment schedule from the specifications in the

Special Conditions of Contract;

(c) the cost of components, mandatory spare parts and service;

(d) the availability in Kenya of spare parts and after-sales service for the equipment offered in the tender;

2.24.5 Pursuant to paragraph 2.24.4 the following evaluation methods will be applied

(a) Delivery schedule

(i) The Procuring entity requires that the equipment under the Invitation for Tenders shall be delivered at the time specified in the Schedule of Requirements. Tenders offering deliveries longer than the procuring entity’s required delivery time will be treated as non-responsive and rejected.

(b) Deviation in payment schedule

Tenderers shall state their tender price for the payment of schedule outlined in the special conditions of contract. Tenders will be evaluated on the basis of this base price. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule. The Procuring

Page 21 of 91

entity may consider the alternative payment schedule offered by the selected tenderer.

(c) Spare parts and after sales service facilities

Tenderers must offer items with service and spare parts back-up. Documentary evidence and locations of such back-up must be given. Where a tenderer offers items without such back-up in the country, he must give a documentary evidence and assurance that he will establish adequate back-up for items supplied.

2.24.6 The tender evaluation committee shall evaluate the tender within 30 days of the validity period from the date of opening the tender.

2.24.7 Preference where allowed in the evaluation of tenders shall not exceed 15%

2.25 Contacting the Procuring entity

2.25.1 Subject to paragraph 2.21 no tenderer shall contact the Procuring entity on

any matter related to its tender, from the time of the tender opening to the time the contract is awarded.

2.25.2 Any effort by a tenderer to influence the Procuring entity in its decisions on

tender, evaluation, tender comparison, or contract award may result in the rejection of the Tenderer’s tender.

2.26 Award of Contract

(a) Post-qualification

2.26.1 In the absence of pre-qualification, the Procuring entity will determine to its

satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily.

2.26.2 The determination will take into account the tenderer financial, technical, and

production capabilities. It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer, pursuant to paragraph 2.12.3 as well as such other information as the Procuring entity deems necessary and appropriate.

Page 22 of 91

2.26.3 An affirmative determination will be a prerequisite for award of the contract

to the tenderer. A negative determination will result in rejection of the Tenderer’s tender, in which event the Procuring entity will proceed to the next lowest evaluated tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily.

(b) Award Criteria

2.26.4 The Procuring entity will award the contract to the successful tenderer(s)

whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract satisfactorily.

2.26.5 To qualify for contract awards, the tenderer shall have the following:

a) Necessary qualifications, capability experience, services, equipment and facilities to provide what is being procured.

b) Legal capacity to enter into a contract for procurement

c) Shall not be insolvent, in receivership, bankrupt or in the process of being wound up and is not the subject of legal proceedings relating to the foregoing.

d) Shall not be debarred from participating in public procurement.

(c) Procuring entity’s Right to accept or Reject any or All Tenders

2.26.6 The Procuring entity reserves the right to accept or reject any tender, and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderer of the grounds for the procuring entity’s action

2.26.7 The procuring entity may at any time terminate procurement proceedings before contract award and shall not be liable to any person for the termination

2.26.8 The procuring entity shall give prompt notice of the termination to the tenderers and on request give its reasons for termination within 14 days of receiving the request from any tenderer.

2.26.9 A tenderer who gives false information in the tender document about is qualification or who refuses to enter into a contract after

Page 23 of 91

notification of contract award shall be considered for debarment from participating in future public procurement.

2.27 Notification of Award

2.27.1 Prior to the expiration of the period of tender validity, the Procuring entity

will notify the successful tenderer in writing that its tender has been accepted.

2.27.2 The notification of award will constitute the formation of the Contract but

will have to wait until the contract is finally signed by both parties

2.27.3 Upon the successful Tenderer’s furnishing of the performance security pursuant to paragraph 2.30, the Procuring entity will promptly notify each unsuccessful Tenderer and will discharge its tender security, pursuant to paragraph 2.14

2.28 Signing of Contract

2.28.1 At the same time as the Procuring entity notifies the successful tenderer that its tender has been accepted, the procuring entity will simultaneously inform the other tenderers that their tenders have not been successful.

2.28.2 Within fourteen (14) days of receipt of the Contract Form, the successful tenderer shall sign and date the contract and return it to the Procuring entity.

2.28.3 The parties to the contract shall have it signed within 30 days from the date of notification of contract award unless there is an administrative review request.

2.29 Performance Security

2.29.1 Within Thirty (30) days of the receipt of notification of award from

the Procuring entity, the successful tenderer shall furnish the performance security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents, or in another form acceptable to the Procuring entity.

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2.29.2 Failure of the successful tenderer to comply with the requirements of paragraph 2.28 or paragraph 2.29 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security, in which event the Procuring entity may make the award to the next lowest evaluated Candidate or call for new tenders.

2.30 Corrupt or Fraudulent Practices

2.30.1 The procuring entity requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. A tenderer shall sign a declaration that he has and will not be involved in corrupt or fraudulent practices.

2.30.2 The Procuring entity will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.

2.30.3 Further a tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public Procurement in Kenya.

Page 25 of 91

Appendix to Instructions to Tenderers The following information regarding the particulars of the tender shall complement supplement or amend the provisions of the instructions to tenderers. Wherever there is a conflict between the provision of the instructions to tenderers and the provisions of the appendix, the provisions of the appendix herein shall prevail over those of the instructions to tenderers

ITT REF PARTICULARS OF APPENDIX TO INSTRUCTIONS

TO TENDERS

2.1

Mandatory requirements- Must submit copy of;

1.Valid Certificate of Incorporation

2.Valid Tax Compliance certificate

3.Audited accounts for last three years (2013 – 2015)

4.Company profile

5.Single business permit

6. Dully filled in, signed and rubberstamped confidential business questionnaire.

7.Manufacturer Authorization

8. Tender security of 2% of the bid price.

9.Must submit brochures/technical literature of the equipment they intend to

supply

10. Duly filled in, signed and stamped form of tender

NB: Tenderers who are registered under AGPO shall be required to submit valid

copy of AGPO Certificate. They will not be required to submit 2% Tender

Security, Audited accounts for the last three years or three letters of references

of similar assignments successfully carried out in the last three years, but they

MUST SUBMIT Duly filled, signed and rubberstamped Tender Securing

Declaration form. N/B: Any tenderer who does not submit any of the above shall be considered non

responsive and will not be allowed into the next stage of evaluation.

2.3.2 A complete tender document may be obtained upon payment of a non- refundable fee of KES 1,000 in cash or bankers cheque payable to Director General, KALRO.

The document can also be obtained free of charge from KALRO website www.kalro.org or Treasury portal [email protected]

Tenderers who opt to download the tender document from the website MUST immediately submit their details to the Manager, Supply Chain Management, KALRO or through [email protected]

http://www.kalro.org/



Page 26 of 91

ITT REF PARTICULARS OF APPENDIX TO INSTRUCTIONS

TO TENDERS

2.5 Clarification:

Tenderers may seek clarification until not later than seven (7) days to the closing

date. The request should be in writing and addressed

to: Director General

Kenya Agricultural & Livestock Organization

P O Box 57811 – 00200

Nairobi Att; Manager, Supply Chain Management

Email; [email protected]

2.10.4 The validity period for this tender is 90 days

2.14.1 The tender security shall be in the amount of 2% of the tender price in form of

bank guarantee valid for 90 days after closure of tender.

2.18.1

Tenders must be addressed to

Director General

Kenya Agricultural & Livestock Research Organization

P O Box 57811-00200

Nairobi, Kenya

And/ or delivered to the tender box at the reception area at KALRO

Headquarters in Loresho, along Katagat Road on or not later than 14th July,

2017 at 11.00 a.m.

2.20 Tenders will be opened on 14th July, 2017 at 11.00am in the presence of tenderer

representatives who chose to attend

2.24 Comparison and Evaluation of Tenders

The evaluation process will start with the Mandatory requirement, and only the

responsive tenderers will be subjected to the technical evaluation stage. The

tenderer who meets the requirements of the technical evaluation stage will then

be subjected to the financial evaluation stage.


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SECTION III: GENERAL CONDITIONS OF CONTRACT

Table of Clauses

Page

3.1 Definitions…………………………………………… 28

3.2 Application………………………………………….. 28

3.3 Country of Origin…………………………………….. 28

3.4 Standards……………………………………………. 29

3.5 Use of Contract documents and information…………. 29

3.6 Patent Rights…………………………………………… 29

3.7 Performance security…………………………………… 29

3.8 Inspection and Tests……………………………………. 30

3.9 Packing…………………………………………………... 31

3.10 Delivery and documents………………………………… 31

3.11 Insurance ………………………………………………. 31

3.12 Payment………………………………………………… 31

3.13 Price……………………………………………………. 32

3.14 Assignments…………………………………………… 32

3.15 Sub contracts………………………………………….. 32

3.16 Termination for default……………………………….. 32

3.17 Liquidated damages………………………………….. 33

3.18 Resolution of Disputes………………………………… 33

3.19 Language and law…………………………………….. 33

3.20 Force Majeure………………………………………… 33

Page 28 of 91

SECTION III - GENERAL CONDITIONS OF CONTRACT

3.1 Definitions

3.1.1 In this Contract, the following terms shall be interpreted as indicated:- (a) “The

Contract” means the agreement entered into between the Procuring entity and the tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

(b) “The Contract Price” means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations

(c) “The Goods” means all of the equipment, machinery, and/or other materials, which the tenderer is required to supply to the Procuring entity under the Contract.

(d) “The Procuring entity” means the organization purchasing the Goods under this Contract.

(e) “The Tenderer’ means the individual or firm supplying the Goods under this Contract.

3.2 Application

3.2.1 These General Conditions shall apply in all Contracts made by the Procuring

entity for the procurement installation and commissioning of equipment to the extent that they are not superseded by provisions of other part of contract.

3.3 Country of Origin

3.3.1 For purposes of this clause, “Origin” means the place where the Goods were mined, grown or produced.

3.3.2 The origin of Goods and Services is distinct from the nationality of the

tenderer.

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3.4 Standards

3.4.1 The Goods supplied under this Contract shall conform to the standards

mentioned in the Technical Specifications.

3.5 Use of Contract Documents and Information

3.5.1 The tenderer shall not, without the Procuring entity’s prior written consent, disclose the Contract, or any provision therefore, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring entity in connection therewith, to any person other than a person employed by the tenderer in the performance of the Contract.

3.5.2 The tenderer shall not, without the Procuring entity’s prior written consent, make use of any document or information enumerated in paragraph 3.5.1 above

3.5.3 Any document, other than the Contract itself, enumerated in paragraph 3.5.1

shall remain the property of the Procuring entity and shall be returned (all copies) to the Procuring entity on completion of the Tenderer’s performance under the Contract if so required by the Procuring entity

3.6 Patent Rights

3.6.1 The tenderer shall indemnify the Procuring entity against all third-party claims

of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof in the Procuring entity’s country

3.7 Performance Security

3.7.1 Within twenty eight (28) days of receipt of the notification of Contract award,

the successful tenderer shall furnish to the Procuring entity the performance security in the amount specified in Special Conditions of Contract.

3.7.2 The proceeds of the performance security shall be payable to the Procuring

entity as compensation for any loss resulting from the Tenderer’s failure to complete its obligations under the Contract.

3.7.3 The performance security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to the Procuring entity and shall

Page 30 of 91

be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad, acceptable to the Procuring entity, in the form provided in the tender documents.

The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable to the procuring entity and shall be in the form of

a) Cash

b) Bank guarantee

c) Such insurance guarantee approved by the Authority

d) Letter of credit

3.7.4 The performance security will be discharged by the Procuring entity and returned the Candidate not late than thirty (30) days following the date of completion of the Tenderer’s performance obligations under the Contract, including any warranty obligations, under the Contract

3.8 Inspection and Tests

3.8.1 The Procuring entity or its representative shall have the right to inspect and/or

to test the equipment to confirm their conformity to the Contract specifications. The Procuring entity shall notify the tenderer in writing in a timely manner, of the identity of any representatives retained for these purposes.

3.8.2 The inspections and tests may be conducted in the premises of the tenderer.

All reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Procuring entity.

3.8.3 Should any inspected or tested equipment fail to conform to the

Specifications, the Procuring entity may reject the equipment, and the tenderer shall either replace the rejected equipment or make alterations necessary to make specification requirements free of costs to the Procuring entity.

3.8.4 The Procuring entity’s right to inspect test and where necessary, reject the equipment after the equipment arrival and installation shall in no way be limited or waived by reason of the equipment having previously been

Page 31 of 91

inspected, tested and passed by the Procuring entity or its representative prior to the equipment delivery.

3.8.5 Nothing in paragraph 3.8 shall in any way release the tenderer from any

warranty or other obligations under this Contract.

3.9 Packing

3.9.1 The tenderer shall provide such packing and packaging of the

equipment as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract.

3.9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract

3.10 Delivery and Documents

3.10.1 Delivery of the equipment, documents and installation of the same shall be

made by the tenderer in accordance with the terms specified by Procuring entity in its Schedule of Requirements and the Special Conditions of Contract

3.11 Insurance

3.11.1 The equipment supplied under the Contract shall be fully insured against

loss or damage incidental to manufacturer or acquisition, transportation, storage, and delivery in the manner specified in the Special conditions of contract.

3.12 Payment

3.12.1 The method and conditions of payment to be made to the tenderer under this

Contract shall be specified in Special Conditions of Contract

3.12.2 Payments shall be made promptly by the Procuring entity as specified in the

contract

Page 32 of 91

3.13 Prices

3.13.1 Prices charged by the tenderer for equipment delivered and installation

performed under the Contract shall not, with the exception of any price adjustments authorized in Special Conditions of Contract, vary from the prices by the tenderer in its tender.

3.13.2 Contract price variations shall not be allowed for contracts not exceeding

one year (12 months)

3.13.3 Where contract price variation is allowed, the variation shall not exceed 10% of the original contract price.

3.13.4 Price variation requests shall be processed by the procuring entity within 30 days of receiving the request.

3.14. Assignment

3.14.1 The tenderer shall not assign, in whole or in part, its obligations to perform

under this Contract, except with the Procuring entity’s prior written consent

3.15 Subcontracts

3.15.1 The tenderer shall notify the Procuring entity in writing of all subcontracts

awarded under this Contract if not already specified in the tender. Such notification, in the original tender or later, shall not relieve the tenderer from any liability or obligation under the Contract

3.16 Termination for default

3.16.1 The Procuring entity may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the tenderer, terminate this Contract in whole or in part

(a) if the tenderer fails to deliver any or all of the equipment within the period9s) specified in the Contract, or within any extension thereof granted by the Procuring entity

Page 33 of 91

(b) if the tenderer fails to perform any other obligation(s) under the Contract

(c) if the tenderer, in the judgment of the Procuring entity has engaged in corrupt or fraudulent practices in competing for or in executing the Contract

3.16.2 In the event the Procuring entity terminates the Contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, equipment similar to those undelivered, and the tenderer shall be liable to the Procuring entity for any excess costs for such similar equipment.

3.17 Liquidated Damages

3.17.1. If the tenderer fails to deliver and/or install any or all of the items within the

period(s) specified in the contract, the procuring entity shall, without prejudice to its other remedies under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed items up to a maximum deduction of 10% of the delayed goods. After this the tenderer may consider termination of the contract.

3.18 Resolution of Disputes

3.18.1 The procuring entity and the tenderer shall make every effort to resolve

amicably by direct informal negotiation and disagreement or dispute arising between them under or in connection with the contract

3.18.2 If, after thirty (30) days from the commencement of such informal

negotiations both parties have been unable to resolve amicably a contract dispute, either party may require adjudication in an agreed national or international forum, and/or international arbitration.

3.19 Language and Law

3.19.1 The language of the contract and the law governing the contract shall be

English language and the Laws of Kenya respectively unless otherwise stated.

3.20 Force Majeure

3.20.1 The tenderer shall not be liable for forfeiture of its performance security or

termination for default if and to the extent that it’s delay in performance or

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other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

SECTION IV - SPECIAL CONDITIONS OF CONTRACT

4.1. Special Conditions of Contract shall supplement the General Conditions of

Contract. Whenever there is a conflict, between the GCC and the SCC, the provisions of the SCC herein shall prevail over these in the GCC.

42. Special conditions of contract as relates to the GCC

REFERENCE

OF GCC

SPECIAL CONDITIONS OF

CONTRACT

REMARKS

3.3.1 The tenderer should indicate the

country of origin for the goods

quoted for

3.10.1 The point of delivery shall be at various KALRO Institutes and its Centre’s as indicated in Section Five-Technical Specifications bullet 5.2

3.10.1 Delivery period: Maximum 45

days from the date of the Local

Purchase Order (LPO)

3.12.1 Terms of payment shall be 100%

upon approval by Inspection and

acceptance Committee for the

delivered laboratory equipment

3.18.1 Institution whose arbitration procedures shall be used: CHARTERED INSTITUTE OF

ARBITRATORS, KENYA

Page 35 of 91

SECTION V - TECHNICAL SPECIFICATIONS

5.1 General

5.1.1 These specifications describe the requirements for goods. Tenderers are

requested to submit with their offers the detailed specifications, drawings, catalogues, etc for the products they intend to supply

5.1.2 Tenderers must indicate on the specifications sheets whether the equipment

offered comply with each specified requirement.

5.1.3 All the dimensions and capacities of the equipment to be supplied shall not be

less than those required in these specifications. Deviations from the basic requirements, if any shall be explained in detail in writing with the offer, with supporting data such as calculation sheets, etc. The procuring entity reserves the right to reject the products, if such deviations shall be found critical to the use and operation of the products.

5.1.4 The tenderers are requested to present information along with their offers as

follows:

(i) Shortest possible delivery period of each product

(ii) Information on proper representative and/or workshop for back-up service/repair and maintenance including their names and addresses.

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5.2 Particulars

1. SPECIFICATIONS FOR COLD BENCH CENTRIFUGES (Delivery

Location – KALRO Kabete and Biotechnology) QTY = 2

Bidder’s response column must be filled either yes or no.

Bidders must attach technical literature for item quoted SPECIFICATION REQUIRED BIDDERS

RESPONSE

Supply install and commission at clients site Yes

Train four users and two maintenance staff Yes

Max. RCF 20,913 × g Yes

Max. RCF with fixed-angle rotor 20,913 × g Yes

Max. RCF with swing-bucket rotor 4,500 × g

Max. RCF with plate rotor 3,486 × g Yes

Speed 200 – 14,000 rpm (10 rpm steps) Yes

Max. capacity 4 × 750 mL/4 × 4 MTP Yes

Rotors available 18 Yes

Acceleration/braking ramps 10/10 Yes

Number of programs 35 user-defined programs Yes

Timer 1 min to 99 min, with continuous run function, short-spin

Noise level < 56 dB(A) Yes

Power supply 230 V, 50 – 60 Hz Yes

Max. power consumption 1,650 W Yes

Dimensions (W × D × H) Yes

Height (with open lid) Yes

Weight w/o accessories Yes

Cooling refrigerated Yes

Temperature control range -20 °C to 40 °C Yes

Noise level Yes

Rotor FA-45-6-30 (6×50 mL) Yes

Rotor S-4-104 (4×750 mL) Yes

Max. RCF Yes

Max. RCF with fixed-angle rotor Yes

Max. RCF with swing-bucket rotor Yes

Max. RCF with plate rotor Yes

Speed Yes

Yes

Swing-bucket rotors and adapters accommodate tubes and bottles

from 0.2 mL to 750 mL

Yes

Plate rotors for centrifugation of all types of MTP, PCR, cell

culture, or Deepwell Plates

Yes

Page 37 of 91

SPECIFICATION REQUIRED BIDDERS

RESPONSE

Fixed-angle rotors for high-speed applications in tubes from 0.2

mL to 85 mL

Yes

High centrifugation speed of up to 20,913 × g (14,000?rpm) Yes

Aerosol-tight Eppendorf QuickLock®, or equivalent, caps and

lids for easy, one-hand operation

Yes

Centrifuge lid with soft-touch lid closure Yes

Low access height of 29 cm for easy loading and unloading of

samples

Yes

Quiet operation to improve your work environment Yes

Compact footprint saves valuable bench space Yes

Automatic rotor recognition and imbalance detection for

maximum operational safety

Yes

Yes



Yes



Yes

Yes



Yes



Yes

Fixed-angle rotors for high-speed applications in tubes from 0.2

mL to 85 mL

Yes

High centrifugation speed of up to 20,913 × g (14,000?rpm) Yes

Aerosol-tight Eppendorf QuickLock®, or equivalent, caps and

lids for easy, one-hand operation

Yes

Centrifuge lid with soft-touch lid closure Yes

Low access height of 29 cm for easy loading and unloading of

samples

Yes

Quiet operation to improve your work environment Yes

Compact footprint saves valuable bench space Yes

Automatic rotor recognition and imbalance detection for

maximum operational safety

Yes

Spares Yes

Supply spares for the first service Yes

Unlimited Warranty 2 Years

Page 38 of 91

2. SPECIFICATIONS FOR THERMO GRADIENT PLATE TABLE (Delivery

Location – KALRO Genetic Research Resource Muguga) QTY 1


Bidders must attach technical literature for item quoted


RESPONSE



Each LED grow light to operate at less than 15 degrees above

ambient temperature

Yes

Each LED to adds less than 1 Btu/Watt/Hr to growing

environment

Yes

Rated for 100,000 hours of life at 24/7 operation Yes

Compact and light weight bar weighing .75 lbs and measures

21"x 2.5"x1"

Yes

38- 5mm HBLEDs in each cluster. Clusters include 470nm,

525nm, 635nm, 660nm, and 730nm.

Yes

Built in reflectors direct light Yes

Two beam spreads- 33 degrees and 45 degrees Yes

Digital temperature controllers and indicators within a range

from 4.0 to 50 oC adjustable in 0.1 steps.

Yes

Operating range up to 45 oC. Yes

Temperature accuracy in the water reservoir better than ± 0,5. Yes

Automatic water level control. Yes

Overheat protector (automatic switch-off) Yes

Stainless steel construction Yes

Cooling system is HFCK free. Yes

Accessories Yes

Filter pads Yes

Filter wicks Yes

Bell jars, domes Yes

Counter boards Yes

Petri plate experiments at different temperatures. Yes

Grain-moisture meters Yes

Observing biological growth range of temperatures from 0 to 50

degrees Celsius.

Yes

Screening plants and other organisms for low and high

temperature tolerance.

Yes

Characterizing insect migration patterns at different

temperatures

Yes

Insect nesting temperatures. Yes

Screening cell cultures. Yes

Testing adhesives. Yes

Page 39 of 91


RESPONSE

Evaluating seed germination and seedling growth at many

different temperatures simultaneously.

Yes

Can be used as a growth chamber if both ends are programmed

to the same temperature.

Yes

Any application where testing over a range of temperatures. Yes

Power: 220-240V 50- 60 Hz Yes

3 years warranty Yes

3. SPECIFICATIONS FOR AUTOMATED FIBER ANALYZER AND

ACCESSORIES- (Muguga FCRC) QTY 1




RESPONSE

Crude Fibre, ADF and NDF determination Yes

Fully Automated Operation Yes

Batch process up to 24 samples per run Yes

Automatically adds solutions and rinses Yes

Microprocessor controlled with LCD read out Yes

Ankon fibre bags Yes

Impulse Hand Sealer with 8 Inch 3mm Seal;

Model Tish - 200, 3 mm wide seal, Max seal length 200 mm,

220-240 V, 310-330 W (impulse).

Replacement Kits include:

2 Elements, 2 PTFE Covers, 2 PTFE Adhesives

Yes

One year’s warranty Yes

Page 40 of 91

4. SPECIFICATIONS FOR REFRIGERATOR- (Muguga Vet) QTY 1



Specification Required Bidders Response

Door type: Side by side, vertical Yes

Dimensions:70inches height, 35inches depth, 36inches width Yes

Ice maker: Double twist ice tray Yes

Capacity:591 litres Yes

Volume: 22.5-31 cubic meters Yes

Cooling technology: multi-air flow Yes

Defrosting system: Frost free Yes

AC 220-240V, 50-60Hz power supply Yes

Warranty: One year Yes

Supporting Document

Technical literature

Yes

5. SPECIFICATIONS FOR DEEP CHEST FREEZER - (Muguga Vet) QTY 1



Specification Required Bidders

Response

Energy efficient Yes

Chest freezer Yes

Two door partition Yes

Adjustable compartments for partitioning and sample

customized storage

Yes


One year warranty Yes

Supporting Document


Yes

Page 41 of 91

6. SPECIFICATIONS FOR INCUBATOR (1 M3) LABORATORY UPRIGHT- 1 UNIT

(Muguga FCRC)




Response

Large Capacity Incubator Yes

Operating temperature: -10°C to 50°C

Yes

240V 50Hz Yes

Power failure alarm Yes

5 wire shelves and bottom shelf, 1 wire shelf adjustable Yes

5 full width door storage compartments, 1 tilt out wire door bin Yes

4 x 20 character LCD display Yes


Supporting Document


Yes

Page 42 of 91

7. SPECIFICATIONS FOR LOW NOISE FUME HOOD (Delivery Location – KALRO

Biotechnology Kabete) Qty 1




Response


Product Name ; CE Certificated Customized PP Laboratory Fume Hood For

Chemical Research

Yes

Anti - Corrosion Chemical Fume Hood Customized With 4 Electric Sockets Yes

PP Laboratory Fume Hood detail: Yes

16 mm thick one-time casting molding EPOXY tabletop with edge water

retaining bar.

Yes

Fume hood shell using 1.0 mm thick SUS 304 laser cutting process CNC

punch cutting CNC bend to shape.

Yes

Front door can be moved up and down around with the glass door. Yes

Liquid crystal blue screen panel. Yes

Shine gray mirror glass. Yes

Size; 1500(W)*850(D)*2350(L) mm Yes

Casework; Import PP material specialize for chemical use. Yes

Inside Lining; Import PP material Yes

Worktop; Import PP material Yes

Sash; 6mm of tempered glass. Yes

Sash Handle; Import PP material Yes

Illumination; with not less than 300 Lux 30W fluorescent lamp set Yes

Cup sink; Oval shaped PP Cup sink Yes

Water Tap; Molded in one piece copper water tap, epoxy powder coating

surface with a ceramic valve.

Yes

Valve; Water valve. (by custom) Yes

Exhausting Duct; Anti-corrosion PP/PVC duct Yes

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Plinth; With import PP material, specialize for chemical use. Yes

Noise: less than 60db (International standard), Face velocity: 0.5m/s, 220V Yes

Function; With an intelligent automatic delay protection device to exhaust

residual corrosion air completely and prolong the service time of fume

cupboard.

Yes

Socket; 4 Electric sockets, (By custom) Yes

Exhaust fan; not include exhausting duct &exhaust fan, will provide after

receiving the detailed design of exhaustion duct

Yes

Voltage rating, 220/240 V Yes

Supporting Document


Yes

8. SPECIFICATIONS FOR HYDROPONIC FODDER SPROUTING MACHINE

(Kakamega) Qty 1






For leafy sprouts production for livestock Yes

harvest the sprouts after 4-5 days Yes

Installation and commissioning of complete outer structure from

puf insulated panels with one door

Yes

Structural Features

Stainless steel frame structure Yes

Supply boxes made of heat preserving, waterproofing and

rustproofing composite color steel plate

Yes

Independent automatic microcomputer controller: water less

alarm, automatic adding water.

Yes

Page 44 of 91

With ozone sterilization technology Yes

Box: temperature display Yes

high temperature alarm Yes

Water Tank: temperature display

high temperature alarm, automatic adding water, Yes

Automatic water heating Yes

Automatic water spraying,. Yes

water spraying interval display, Yes

delay of water spraying display, Yes

With manual water spraying option Yes

Details of material Yes

Disassemble structure with 40mm Puf insulated sandwich panels

with both side preprinted PPGI sheet, joints and other accessories

r

Yes

Aluminum Shelving made with aluminum pipes and ”L” shape

angles Enough to hold 700 Nos boxes

Yes

HDPE Trays Size: 600mm X 400mm X 80mm with your logo

700 Nos.

Yes

Sprinklers:264 Nos. Yes

One inch uPVC Pipes Yes

Half inch uPVC Pipes Yes

PVC pipes joints and fittings Yes

Water Pump 0.5 HP with pressure tank 1 Nos. Yes

Air conditioner Unit Capacity 24000 BTU – 100% Copper tubing

for condenser and evaporator 1 Nos.

Yes

UV Water treatment system 1 Nos. Yes

CFL or LED Lights 6 Nos. Yes

Solenoid Valves 3 Nos. Yes

Supply its Toolkit 1 Set Yes

Page 45 of 91

Output 500kg/day Yes

Power 6.5kw Yes

Trays 300PCS Yes

CBM 28.9 Yes

Weight 1200kg Yes

Demission 11 Mtr X 5 Mtr X 2.5 Mtr Yes


Supporting Document


Yes

9. SPECIFICATIONS FOR MULTI-FUNCTION PACKAGING MACHINE - (Delivery

Location – KALRO Kitale and Katumani) Qty 4






Machine Material: 304# Stainless steel & Carbon steel Yes

Packaging Type: Film, Foil, Pouch, Stand-up Pouch Yes

Certification: CE Yes

Application Food, Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document


Yes

Page 46 of 91

10. SPECIFICATIONS FOR MULTIPLE FRUIT JUICE EXTRACTOR (Delivery

Location – KALRO Kitale and KALRO Katumani) Qty 4





Masticating Juice Extractor Yes

Finish Chrome Yes

Speed 80 RPMs Low-Speed Yes

Continuous Juicing with Automatic Pulp Ejection Yes

Exclusive “Dual Stage” Masticating Extraction Yes

built in reverse prevents clogging Yes

Horizontal masticating / single gear / single auger Yes

Include Yes

Two round noodle nozzles Yes

Two flat noodle nozzles Yes

Two bread stick nozzles Yes

Juicing and blank screens Yes

HD GE Ultem Auger Yes

Two collection bowls Yes

Cleaning brush Yes

Plunger Yes

Sieve Yes


Supporting Document


Yes

Page 47 of 91

11. SPECIFICATIONS FOR RIPE MANGO DRIERS (Delivery Location – KALRO

Kitale and Katumani) Qty 4






Machine Body : 4 M.S. Stands & Stainless steel body Yes

Production Cap. : 350 to 400 kg per hour Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document Technical literature Yes

12. SPECIFICATIONS FOR RIPE MANGO PULPER (Delivery Location – KALRO

Kitale and Katumani) Qty 4




Response



Machine Body : 4 M.S. Stands & Stainless steel body Yes

Motor : 1.5 HP Single Phase/1440 RPM Yes

Production Cap. : 350 to 400 kg per hour Yes

Semi-Automatic Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document


Yes

Page 48 of 91

13. SPECIFICATIONS FOR MANGO JUICE PASTEURIZER (Delivery Location –

KALRO Genetic Research Resource Centre) Qty 1




Response



tube in tube spiral flow pipes for steam and products Yes

Steam at the inlet with pneumatic valve controlled by a

temperature indicator.

Yes

Temperature range from 50° to 150°C. Yes

heats the juice up to sterilization temperature, keep it in hold up

to required time,

Yes

Materials in contact with liquids are in AISI 316 stainless steel. Yes

Pre-heater is complete of condense discharge, steam connection

pipe.

Yes

Single tube heat exchangers. Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document


Yes

Page 49 of 91

14. SPECIFICATIONS FOR COOLER BOXES, (Delivery Location – KALRO Kitale)

Qty 20




Response

Holds: 130 cans Yes

Capacity: 90L Yes

Hinged lid, Yes

4 beverage holders, Yes

Certification: CE Yes

rustproof, leak-resistant drain Yes

leak-resistant drain Yes

2-way handles for easier lifting and carrying Yes

Cooling performance: 56h 25 min Yes

with Freeze Pack Yes

Polyurethane insulation material Yes


Supporting Document


Yes

Page 50 of 91

15. SPECIFICATIONS FOR ECF VACCINE AUTOMATIC STRAW FILLING

MACHINE AND ACCESSORIES (Muguga vet) Qty 1




Response

Fills both 0.25ml and 0.5ml straws Yes

Ultra sound sealer Yes

Capacity (through put) 4000 straws/hr Yes

Compact Yes

Filling nozzles 0.25mls and 0.5mls Yes

Suction nozzles 0.25mls and 0.5mls Yes

Washer Yes

Filling tubing Yes

Power rating 220-240V 50-60Hz Yes

Supply spares for two years servicing Yes


Supporting Document


Yes

Page 51 of 91

16. SPECIFICATIONS FOR ANALYTICAL WEIGHING BALANCE

(Delivery Location –KALRO Kabete and Biotechnology Kabete) Qty 2


Response



Capacity 120g Yes

Readability 0.01 mg Yes

Repeatability 0.1 mg Yes

Linearity (+/-) 0.2 mg Yes

Pan Size (mm / inch) 90Ø / 3.5”Ø Yes

Response Time 2 - 3 Sec Yes

Display Alpha Numeric LCD Display Yes

Calibration Motorized External Calibration Yes

Units of Measure g, mg, ct, GN, mo, oz, dwt etc. Yes

Rate Range Full Yes

Operating Temp. + 10º to 40ºC Yes

Sensitivity Drift. ± 2ppm (2 x 10-6 / ºC) Yes

Minimum Sample Wt. as per USP Approx 100 to 150mg Yes

Application Modes PCS, % Weighing, Animal / Dynamic Yes

Weighing, Check Weighing Yes

Automatic Density, Determination. Yes

Power Supply A/C Adaptor 230V50-60Hz Yes

Compliance ISO, GLP / GMP USP Compliance Yes

Spares Yes


Unlimited warranty 2 years

Supporting Document


Yes

Page 52 of 91

17. SPECIFICATIONS FOR WATER BATH (Delivery Location –KALRO

Biotechnology Kabete) Qty 2




Response


Temperature Range (Metric) Amb. +5°C to 100°C Yes

Heating Capacity 1200W Yes

Bath Volume 15L (4.0 GAL) Yes

Model Precision SWB 15 Yes

Temperature Uniformity ±0.05 °C Yes

Amperage 9.010.5 Yes

/ 4.35.0 Yes

(120V/230V) Yes

Cabinet Material Epoxy Powder Coated Cold Rolled Steel Yes

Chamber Material 304 Stainless Steel Yes

Display Monochrome LCD Yes

Description 15L Shaking Water Bath Yes

Certifications/Compliance UL, CE Yes

Dimensions (L x W x H) Exterior 15.5 x 24.9 x 9.8 in. (394 x 632 x

249mm)

Yes

Electrical Requirements Global Voltage 100115V/ Yes

200230V, Yes

50/60Hz Yes

Controller Type Digital Yes

Temperature Stability ±0.1 °C Yes

Temperature Presets 4 Yes

Page 53 of 91

Includes Stainless Steel Gable Cover, Shaking Tray, and Rubber

Duck

Yes

Glass Thermometer Spirit; filled, 0° to 105°C, 6.5 in. (165mm) long Yes

VersaRack - Stainless steel adjustable rack YES


Supporting Document


Yes

18. SPECIFICATIONS FOR FREEZE DRIER - 1 unit (Muguga FCRC)




Response

Maximum Low Condenser Temperature (°C) 50Hz -85C Yes

10kg/batch freeze dryer Yes

220-480V, 3 phase 50/60Hz Yes

ISO, CE, UL conductive freeze drying machine freeze in place Yes

2 to 5 shelves Yes

Shelf temp -25 to 70 (option: -45 to 70) Yes

Process animal feed material Yes

Power rating 240V 50Hz Yes


Supporting Document


Yes

Page 54 of 91

19. SPECIFICATIONS FOR FREEZER (Delivery Location – KALRO Kitale and

Katumani) Qty 4




Response



Details: Yes

Freezer cabinet temperature range: -12° to -30°C (factory setpoint -

30°C)

Yes

Digital temperature controller with intuitive interface

Excellent temperature stability of ±3°C Yes

High-density, fluorine free insulation Yes

Automatic defrost Yes

Security: Yes

Keyed on/off switch Yes

High/Low Temperature, Visual/Audio alarms

Easily accessible contacts for backup monitoring Yes

Door ajar alarm (except sliding glass doors) Yes

Control panel with key lock Yes

Quality: Yes

Painted, high-quality steel exterior Yes

Casters for easy mobility with leveling for better stability Yes

Power: 220-240V 50Hz Yes


Supporting Document


Yes

Page 55 of 91

20. SPECIFICATIONS FOR GAS PRODUCTION EQUIPMENT (Kakamega) Qty 1




Response

1. Pressure Transducer

Type: Strain Gauge Yes

Range: 0-15 psi Yes

Connection: 318” BSP male, Taper, 17I4P stainless s Yes

Housing: 316 Stlst Yes

Output: 4 to 20mA (2 wire current loop. Max load: Vs – 7 x 50 ohms Yes

Supply: 7 to 35V DC Yes

Electrical Connection: Cable fitted 1 metre to IP65 Yes

Accuracy: ± 0.25% FSD Yes

CE marked Yes

2. Needle Adaptor Yes

Connection: 318" BSP Female, Taper, 316 Stainless Steel. For use

with above transducer

Yes

3. Tracker 221Digital Panel Meter

Range: 0 to 15 psi Yes

Input: 4 to 20mA from above transducer. Yes

4 x Software alarms Yes

Contains DC power supply for transducer Yes

Serial Interface R5422 I 485 Yes

Mains supply: 90 to 265Y ac 5A16A Hz Yes

Case size: 96 x 48mm Yes

4. Data Logger

Record: 32000-64000 Yes

Page 56 of 91

Sample rate: 1 every 2 seconds - 1 every 24 hours Yes

USB connection: Yes Yes

2 user programmed alarms high or low Yes

Software Track-it software program device view data (historic or real

time, export to excel

Yes

Battery: Lithium 1/2AA 1.2Ah material stainless steel Yes

Pressure ranges: 0-35 psi Yes

Accuracy: ± 0.25% Yes

Resolution: 0.01% Yes

Overpressure rating: 1.5 times max Yes

Temperature range: -20 to 85oC Yes

Accuracy: ± 2oC Yes

Resolution: 0.06oC Yes

5. Universal Isolated Interface Converter

Ports: Two asynchronous ports, TX & RX signals only. XON/XOFF

selectable.

Yes

Port parameters: KD485-STD: 0 to 115200 baud, all character

formats.

Yes

KD485-ADE/PROG: 30-115200 baud, n/e/o parity, 7/8 data bits, 1/2

stop bits.

Yes

20mA Loop ports: 30-19200 baud Yes

Interface Options: Standard product: port 1 is RS232; port 2 is

RS422/485. Any combination of RS232, RS422/485 or 20mA loop

Yes

RS232: Receiver threshold +1.5V typ. Receiver Rin 5kΩ typ. TX o/p

±8V typ (3k load)

Yes

RS422/485: Receiver threshold 200mV typ (differential). Receiver

Rin 12kΩ min. TX o/p 0 to +5V (no DC load); +2 to +3V (120Ω

ohm load)

Yes

20mA loop: Input: LED, nominal drop 2V Yes

Output: o/coll. transistor, Vce(sat) < 2V Yes

Page 57 of 91

20mA current source: accuracy±20% Yes

Power supply: +7V to +35V DC. +12V DC +7V to +26V DC if two

20mA Loop ports are fitted. Input power approx. constant at 1-2

watts (startup current 300-600mA)

Yes

supply voltage must reach 7V in <1 sec Yes

Isolation: 64V PK, tested at >1000V AC RMS, 1 second Yes

Environmental: Operating temperature 0 to +50C Yes

Storage temperature -25C to +70C Yes

Relative humidity (operating and storage) 0 to 90%, non-condensing Yes

Ventilation: Rail-mounted KD485 must have a 50mm gap above and

below

Yes

EMC compliance: Emissions EN50081-2 (94), immunity EN50082-2

(95)

Yes

6. Ankom RF Gas Start Kit Specifications

i. Gas Production sensor modules (RF1) with researchable

batteries and 25o ml sample bottles– 5 No.

Yes

ii. A remote zero (to measure ambient temperature) Yes

iii. Operational system software using a Window XP/Vista or

higher

Yes

iv. A computer interface base Coordinator with USB cable Yes

v. Ten station battery charger Yes

vi. Valve cleaning kit Yes

Measuring Principle: Manometric Yes

Cumulative Pressure Range:-10.0 to 500.0 psi (bar equivalent

included)

Yes

Accuracy: ± 1% of measured value Yes

Resolution: ± 0.04 Yes

Module Height: w/250ml bottle 20.3 cm Diameter (without bottle):

7.2 cm

Yes

Jar Capacity: 250ml Yes

Page 58 of 91

Temperature Sensor: ± 2° C Yes

Supporting Document


Yes

21. SPECIFICATIONS FOR DAIRY EQUIPMENT UNDER USAID FTF PROJECT

DIGITAL SOMATIC CELL COUNTER (Muguga Vet) Qty 1




Response

Measuring Range expressed as somatic cells count per ml = 90,000

– 1,500,000

Yes

Accuracy = -+ 5% Yes

Average time per one measurement = 4 minutes Yes

Size = 200x260x290 mm Yes

Weight = <4.5 Kg Yes

Power consumption = <30W Yes


DC power supply voltage = 12V – 14.2V Yes

Warranty: One year Yes

Supporting Document


Yes

Page 59 of 91

22. SPECIFICATIONS FOR VERSATILE FEED PELLETER – (Muguga FCRC &

Naivasha) Qty= 2 units




Response

Capacity (through put) 0.4 to 1 t/h Yes

Adjustable speed Yes

Double motor with triangle belt driving system Yes

Minimal effect on power grid on starting the motor Yes

Support bar and main shaft forged together to ensure uniform gap

between roller and ring die

Yes

Versatile pelleter for livestock, poultry, ruminant and aquatic feed Yes


Supply spares for two years servicing Yes


Supporting Document Technical literature Yes

Page 60 of 91

23. SPECIFICATIONS FOR VERTICAL FEED MIXER – (Muguga FCRC & DRI -

Naivasha) Qty 2 Units




Response

Top loading feed hopper Yes

One tonne capacity Yes

Three phase powered 415V 5oHz Yes

Removal sprout Yes

Spades Yes

Wheel barrows (4) Yes

Supporting Document


Yes

Page 61 of 91

24. SPECIFICATIONS FOR % ERH PORTABLE ANALYZER (Delivery Location –

KALRO Genetic Research Resource Centre) Qty 1




Response



Range of application -10…60 °C (14…140 °F) / 0…1 Aw / 0…100 %RH Yes

All psychometric calculations available Yes

probe inputs 1 Yes

Probe connections 2HygroClip2 or analog input 0…3.2 VDC (power supply

for analog probe: 5 VDC)

Yes

Start-up time 3 s Yes

Measurement interval 1 s, 10 s, 1 min, 10 min Yes

Parameters shown Aw, % RH, °C, °F Yes

LCD 3-line alphanumeric with trend indicators Yes

Acoustical alarm (Beeper) No

Battery indicator Yes

Clock Real time clock provides a time stamp for every measurement Yes

Audible alarm to indicate completed measurement Yes

Memory size Capture mode: 8 x 250 values / Logging mode: 10,000 values Yes

Probe adjustment Single or multiple point for relative humidity &

temperature.

One or two point temperature

Yes

One or two point temperature Yes

Aw-quick mode Yes

Aw Quick function Integrated and via HW4 software HW4-P-QUICK-Vx Yes

Firmware update With internet and HW4 software Yes

Page 62 of 91

Communication interfaces Mini USB Yes

Service Interface Mini USB Yes

Enclosure material ABS Yes

IP protection rating IP30 Yes

FDA / GAMP FDA 21 CFR part 11 / GAMP5 Yes

CE / EMC conform EMC 2008/108/EG Yes

Power supply 9V power supply via mini USB, Yes


Supporting Document


Yes

25. SPECIFICATIONS FOR SEED CLEANER AND SEED GRADER

(Delivery Location – KALRO Genetic Research Resource Centre) QTY 1




Response



Hopper Capacity: 6 litres Yes

With Electromagnetic feeder and controls Yes

Hopper can be bypassed for bulk applications Yes

With 3 x Collection Hoppers 15 litres Yes

4 x areas for product to collect Yes

a. Heavy Yes

b. Medium. Yes

c. Light Yes

Page 63 of 91

d. Very Light weight into dust bag under filter Yes

2 x Adjustable air vents for separation at 2 levels

Powder Coated Smooth air chamber Yes

Depth of air channel 125 mm Yes

Meshed air filter before fan Yes

High efficiency Pleated dust filter easy clean handle Yes

Clear acrylic front panel Yes

Adjustable stepless airflow control with digital air speed indicator. Yes

Free standing unit on wheels with polyurethane tyres Yes

Step up platform Yes

Capable of sorting a huge range of seed types from grains to native species Yes

Process volume of up to 300-500kg/hr of material based on wheat. Yes

Supply with 3 x Collection Bins , 2 dust bags, 1 pleated filter Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document


Yes

Page 64 of 91

26. SPECIFICATIONS FOR SEED COUNTER (Delivery Location – KALRO Genetic

Research Resource Centre) Qty 1




Response



Counts up to 5000 seeds/min Yes

Compact Design Yes

Removable Hopper Yes

Accommodates Small to Large seeds Yes

Compatible with Contafill 2 Yes

Remote Control Capability Yes

Accurate -Precise Count Yes

seed sizes from 0.3 to 15 mm Yes

adjustable size and speed Yes

RS232 interface Yes

include packaging unit Yes

selects its counting speed automatically dependent on the

size of the material to be counted

Yes

recognize when the receptacle or the feed container is absent Yes

Power: 220-240V 50- 60 Hz Yes


Supporting Document


Yes

Page 65 of 91

27. SPECIFICATIONS FOR SEGMENTED FLOW ANALYZER (Delivery Location –

KALRO Kabete) Qty 1




Response

CONTINUOUS FLOW ANALYZER


Train four users and two maintenance staff four two days Yes

Up to 5 chemistry channels Yes

Proportioning pump 2x 16 channel with dual pump deck. Yes

Built-in 10 channel high precision air injector. Yes

Build-in air supply pump Yes

Separated compartments for electronics, chemistry and

detector

Yes

SAMPLER Yes

Computer controlled XYZ sampler series

Random Access, Computer Controlled, 300 sample positions. Yes

5 removable racks with 60 sample positions each Yes

4 channel build-in rinsing pump. Yes

Automatic pre and post dilutions of samples (include Diluter

Station).

Yes

Automatic preparation of working standard solutions for

chemistry calibration

Yes

DATA ACQUISITION SOFTWARE Yes

To Controls up to 16 analysis channels simultaneously Yes

graphics display of detailed analyzer hardware configuration

Automatic preparation of working standards Yes

Page 66 of 91

Multiple stock standard solutions for automatic makeup of

independent working standards series

Random access sampling

Automatic pre- and post- dilutions of samples Yes

Multiple sample post dilutions in case of over range after 1st

post dilution (cascading)

Yes

Automatic and unattended start of analysis run at user

programmed time

Yes

Dilution volumes up to 25 ml Yes

Automatic selection of optimal calibration order (ISO 8466) Yes

Automatic dilution and resampling of carry over samples Yes

Compliant to 21 CFR Part 11 for data integrity and data safety Yes

Compliant to CLP (Contract Laboratory Program) Yes

On-line help. Yes

Compatible with Windows 7™ professional and Windows 8.1

professional

Yes

Free updates for 5 years. Yes

Applications Yes

Aluminums Yes

Ammonia Yes

Calcium Yes

Carbon Yes

Iron Yes

Nitrogen (TKN) Yes

Total UV digestible Phosphate Yes

Phosphate (ortho/total) Yes

Potassium Yes

Sulphate Yes

Urea Yes

Page 67 of 91

Zinc Yes

Sodium Yes

Cobalt Yes

Copper Yes

Nitrate Yes

Nitrite Yes

Instrument to be supplied complete with its computer Yes

Warranty 1 year

Supporting Document


Yes

28. SPECIFICATIONS FOR BLOCK DIGESTER (Delivery Location- KALRO Kabete)

Qty 1




Includes tube rack and 42 tubes of 100ml Yes

Block; cast Aluminium insulated enamelled steel housing Yes

Power consumption; 2500 VA Yes

Time settings; 0 - 999 min., steps of 1 minute Yes

4 independent temp. settings ambient to 460 °C Yes

Warm up time; approx. 50 min. from 17 ° to 400 °C Yes

Stability; ±1 ° C. at 200° C Yes

Display for continuous temp. control Yes

1 Year Warranty Year

Supporting Document


Yes

Page 68 of 91

29. SPECIFICATIONS FOR REAL TIME PCR (Delivery Location – KALRO Kabete)

Qty 1



Specification Required BIDDERS

RESPONSE



Maximum ramp rate 5oC/sec Yes

Average ramp rate 3.3oC/sec Yes

Peltier heating and cooling method Yes

Maximum lid temperatures 105oC Yes

Temperature ranges 1- 100oC Yes

Temperature accuracy ±0.2oCof programmed target at 90oC Yes

Temperature uniformity ±0.4oC well- to- well within 10 secs arrival at

90oC

Yes

Gradient operation range 30 – 100o C Yes

Gradient programmable span 1 – 24o C Yes

Excitation 6 filtered LEDs Yes

Detection 6 filtered photodiodes Yes

Range of excitation and emission 450nM to 730nM wavelengths Yes

Detects one copy of target sequence human genomics DNA Yes

Ten orders of magnitude Dynamic range Yes

Scan time for all channels 12 sec Yes

Scan time for FAM /SYBR green only 3sec Yes

Windows xp, windows vista or better operating software Yes

At least 1GB memory space Yes

Multiplex analysis up to 5 targets per well Yes

Data analysis mode: PCR quantitation with std curves Yes

With melt curve analysis Yes

Gene expression by relative quantity Yes

Allelic discrimination Yes

End point analysis Yes

Data export facilities Yes

Must be licensed as real time PCR Yes

96 wells sample capacity Yes

Sample size 1- 50µL Yes

With communications USB 2.0 Yes

Power supply to based on 240V 50Hz

Spares Yes



Supporting Document


Yes

Page 69 of 91

30. SPECIFICATIONS FOR Quantitative Real Time PCR Machine (Delivery

Location – KALRO Biotechnology, Muguga) Qty 1 Bidder’s response column must be filled either yes or no. Bidders must attach technical literature for item quoted


Response


Train users Yes

Sample capacity (wells); 96 or 384 Yes

Reaction volume; 10–30 μL 0.2 mL block: 10–100 μL 384-well: 5–20 μL Yes

Footprint (W x D x H) 27 cm x 50 cm x 40 cm Yes

Excitation source; Bright white LED Yes

Optical detection; 96 wells: 6 decoupled filters, 384 wells: 5 coupled filters Yes

Excitation/detection range 96 wells: 450–680 nm/500–730 nm 384 wells:

450–650 nm/500–700 nm

Yes

Multiplexing 96-well: up to 6 targets, 384-well: up to 5 targets Yes

2D barcode reading; Optional Yes

Heating/cooling method; 96 wells: 6 VeriFlex zones, 384 wells: NA Yes

Max block ramp rate; 6.5°C/sec Yes

Average sample ramp rate; 3.66°C/sec Yes

Temperature uniformity 0.4°C Yes

Temperature accuracy 0.25°C Yes

Run time; <30-minute runs Yes

Dye compatibility (name); FAM/SYBR Green, VIC/JOE/HEX/TET, ABY/

NED/TAMRA/Cy3, JUN, ROX/Texas Red, MUSTANG PURPLE, Cy®

5/LIZ™ , Cy® 5.5

Yes

Chemistry capabilities; Fast/standard Yes

Features to assist with 21 CFR Part 11 compliance; Yes, with no additional

fees

Yes

Sensitivity; Detect differences as small as 1.5-fold in target quantities in

singleplex reaction

Yes

Touch screen; Yes, interactive Yes

Key applications; Gene expression, miRNA profiling, SNP genotyping, Copy

number variation, High resolution melt, Pathogen detection

Yes

Real-Time PCR System (96-well, 0.1 mL block) Yes

Accessories Yes

Real-Time PCR System Assurance Service Plan Yes

Limited lifetime warranty Yes

Laptop or desk top computer Yes

Compatibility with MIQE guidelines Yes

Two qPCR kits Yes


Supporting Document


Yes

Page 70 of 91

31. SPECIFICATIONS FOR MULTI BLOCK THERMO CYCLER MACHINE

(Delivery Location – KALRO Kabete and Biotechnology Kabete) Qty 2

Bidder’s response column must be filled either yes or no. Bidders must attach technical literature for item quoted


Response



Sample capacity 96 x 0.2 ml tubes, 0.2 ml tube strips, or 1 x 96-well plate Yes

Maximum ramp rate, °C/sec 4 Yes

Average ramp rate, °C/sec 2.5 Yes

Temperature range 4–100°C Yes

Temperature accuracy ±0.5°C of programmed target Yes

Temperature uniformity ±0.5°C well-to-well within 30 sec of arrival at target

temperature

Yes

Input power 220–240 VAC, 50–60 Hz Yes

Display 5.7'' VGA color touch screen Yes

Port 1 USB A Yes

Memory 500 typical programs; unlimited with USB flash drive expansion Yes

Gradient range 30–100°C Yes

Temperature differential range 1–25°C Yes

Spares


2 Year Unlimited warranty Yes

Supporting Document


Yes

32. SPECIFICATIONS FOR ULTRA-LOW FREEZER (-800C) (Delivery

Location –KALRO Kabete) Qty 1



Response


Train four users and two maintenance staff four two days Yes

Temperature Range: -40°C to -80°C Yes

Capacity: 31 Cubic ft. / 877 Liters Yes

Page 71 of 91

Shelving: 4 Adjustable Shelves (5 Compartments) Yes

Inventory Rack Capacity: 35 Yes

Exterior w x d x h (inches): 59.5'' x 36.25'' x 79.5'' Yes

Exterior w x d x h (cm): 151.1 x 92 x 201.9 Yes

Interior w x d x h (inches): 42'' x 25'' x 51.25'' Yes

Interior w x d x h (cm): 106.7 x 63.5 x 130 Yes

Temperature Control; Touch Screen control

Displays set point and chamber temperature

Hi/Low Alarm W/ Email and SMS notification

Alarm Relay Dry Contacts

Power Failure Dry Contacts

Battery Back-up

Viewable Temperature graph

Data logging downloadable via USB or FTP

Multi-Level Security

VNC Remote Access via PC / smart devices

Yes

Alarm System; Battery operated alarm system will emit an audible and

visual signal when there is a mechanical or electrical failure. The alarm

has an over and under temperature setting, alarm silencing switch

Yes

Remote Alarm Relay; A relay for a remote alarm hook-up is also

provided

Yes

Access Port; Mounted in left hand side of the cabinet will be a 1/2"

porthole leading into the chilling chamber, complete with plugs

Yes

Refrigeration System; So-Low cascade type. Two hermetic

compressors. CFC & HCFC free refrigerants.

Yes

Construction; Chamber is 14-ga. zinc coated galvanized steel. Exterior

is 16-ga. steel. Powder coated cool gray finish.

Yes

Voltages Available; 220/260 Volts Yes

Accessories Yes

35 inventory racks Yes

Unlimited Warranty

Yes

Supporting Document


Yes

Page 72 of 91

33. SPECIFICATIONS FOR INCUBATOR WITH SHAKER (Delivery

Location –KALRO Kabete and Biotechnology Kabete) Qty 2



Response


Train users and maintenance staff Yes

External height (with lid/door open); 101.6 cm (40 in) Yes

Timer; 0.01 – 99.59 h, continuous Yes

Power supply; 120 V, 50 – 60 Hz Yes

Dimensions; (W × D × H), 55.9 × 76.2 × 61 cm / 22 × 30 × 24 in Yes

Weight w/o accessories; 60.3 kg / 133 lb Yes

Temperature range; ambient +5 °C to 80 °C Yes

Audible and visual alarms; yes Yes

Temperature uniformity; ±0.25 °C at 37 °C Yes

Available program modes; Constant speed and temperature;

Programmable multi-steps, RS-232 communication port

Yes

Balanced drive mechanism; Triple-eccentric with permanently

lubricated ball bearings2

Yes

Benchtop (B), Under Bench (U), Floor (F) or Stackable (S); B Yes

Memory; Nonvolatile with automatic power failure restart Yes

Motor type; Solid state, DC brushless motor Yes

Stored programs Yes

Platform size; 46 × 46 cm (18 × 18 in) Yes

Refrigerated; – Yes

Speed range; 25 – 500 rpm Yes

Multi-step programming; yes Yes

Steps per program; 15 Yes

Stored programs; 4 Yes

Accessories

Page 73 of 91

Drip pan, for universal platform Yes

Platform for Innova® 2100/40/40R/42/42R, Excella® E24/E24R, 45.7

× 45.7 cm, phenolic resin, 1 L Erlenmeyer flask dedicated platform

Yes


× 45.7 cm, phenolic resin, 125 mL Erlenmeyer flask dedicated platform

Yes



Yes



Yes

Warranty

2 Years

unlimited

Manufacturer Letters of Authorization Must be

provided

Supporting Document


Yes

34. SPECIFICATIONS FOR LAB FREEZER 48 CU FT 230V (Delivery

Location-KALRO Kabete and Biotechnology Kabete) Qty 2



Response



Details: Yes

Freezer cabinet temperature range: -12° to -30°C (factory setpoint -

30°C)

Yes

Digital temperature controller with intuitive interface Yes

Excellent temperature stability of ±3°C Yes

High-density, fluorine free insulation Yes

Automatic defrost Yes

Security: Yes

Keyed on/off switch Yes

High/Low Temperature, Visual/Audio alarms

Easily accessible contacts for backup monitoring Yes

Page 74 of 91

Door ajar alarm (except sliding glass doors) Yes

Control panel with key lock Yes

Quality: Yes

Painted, high-quality steel exterior Yes

Casters for easy mobility with leveling for better stability Yes

Quiet refrigeration system Yes

1 in. rear access port Yes

Certifications: UL listed Yes

Refrigerant R-404A Yes

Condenser Type Fin and Tube Yes

Interior Finish Anodized aluminum

Casters Yes Yes

Insulation Polyurethane foa Yes

Style Upright Yes

Spares Yes



Supporting Document


Yes

35. SPECIFICATIONS FOR LABORATORY MILL - 2 UNITS (Muguga FCRC & Naivasha)



Rotor Speed 800 rpm at 60 Hz or 667 rpm at 50 Hz Yes

Sample Volume 50 to 1,000 g Yes

Milling Chamber Diameter 7 3/4 in, 141 cu. In Yes

Sample Input 2 1/4 in Yes

Hopper Dimensions 4 1/2 top Yes

internal diameter 2 1/4 throat Yes

internal diameter 8 1/2 depth Yes

Clearance Below Chute 140 mm Yes

Jar Chute Capacity Up to 1.8 L Yes

standard Mason glass jars Yes

Page 75 of 91

Beaker Chute Dimensions 105 mm depth 146 mm deep Yes

Beaker Chute Capacity 1,200 mL Yes

stainless steel beakers Overall Width 15 inch Yes

Overall Diameter 24 inch Yes

Overall Height 28 inch Yes


Usable interchangeably sieves including sizes 1/2, 1 and 2 mm Yes

Replacement parts:

fuses and brushes, Mill 4 Knife set stainless, adjustment screw,

lock nut, motor 230 V, 50/60 Hz, 1 phase, Replacement hopper

Yes

After sales services Yes


Supporting Document


Yes

36. SPECIFICATIONS FOR AUTOMATED ETHER EXTRACTOR - (Muguga FCRC) 1 unit




Response

Official Crude Fat Procedure - AOCS Am 5-04 Yes

Low Cost & Easy-to-use Yes

Up to 100 Extractions per day Yes

Solvent Recovery at a rate of ~90% Yes

Microprocessor Controlled with LCD Readout Yes

Filter Bag Technology Yes

Small Footprint Yes

Diethylether seal upgrades Yes

220V-240 V, 60-50Hz Yes

Up to 100 Extractions per day Yes

Filter Bag Technology Yes


Supporting Document


Yes

Page 76 of 91

SECTION VI - SCHEDULE OF REQUIREMENTS SUPPLY, DELIVERY, TRAINING, INSTALLATION AND COMMISSIONING OF

LABORATORY EQUIPMENTS TO KALRO INSTITUTES

Name of tenderer…………………………………………………………………

Tender Number ……………………………………………………………………..

Item

No.


of

Issue

Quantity Delivery Point Unit

Price

(Kshs.)

Installation

period

Installation

price

Total

Price

(Kshs.)

1.

Cold bench

Centrifuges No

2 1) KALRO

Kabete

2) KALRO

Biotechnol

ogy-

Kabete

2. Thermo Gradient

Plate Table

No. 1 KALRO Genetic

Research

Resource Centre

3. Automated Fiber

Analyzer And

Accessories

No. 1 Muguga FCRC

4. Refrigerator No 1 Muguga Vet

5. Deep chest freezer No 1 Muguga Vet

6. Incubator (1 M3)

laboratory upright No

1 Muguga FCRC

7. Low noise fume

hood No

1 KALRO

Biotechnology

Kabete

8. Hydroponic Fodder

Sprouting Machine No

1 KALRO

Kakamega

9. Multi-Function

Packaging Machine No

4 KALRO Kitale

and Katumani

10. Multiple fruit juice

extractor No

4 KALRO Kitale

and Katumani

11. Ripe Mango Driers No

4 KALRO Kitale

and Katumani

12. Ripe Mango Pulper No

4 KALRO Kitale

and Katumani

Page 77 of 91

Item

No.


of

Issue


Price

(Kshs.)

Installation

period

Installation

price

Total

Price

(Kshs.)

13. Mango juice

Pasteurizer No

1 KALRO Genetic

Research

Resource Centre

14. Cooler boxes No 20 KALRO Kitale

15. ECF vaccine

automatic straw

filling machine and

accessories

No

1 Muguga Vet

16.

Analytical

Weighing Balance

No 2 1) KALRO

Kabete

2) KALRO

Biotechnol

ogy-

Kabete

17.

Water bath No

2 KALRO

Biotechnology-

Kabete

18. Freeze drier No 1 Muguga FCRC

19. Freezer No

4 KALRO Kitale

and Katumani

20. Gas production

equipment No

1 KALRO-

Kakamega

21. Digital Somatic

Cell Counter No

1 Muguga Vet

22. Versitile Feed

Pelleter No

2 Muguga FCRC &

Naivasha

23. Vertical Feed

Mixer No

2 Muguga FCRC &

DRI -Naivasha

24. % ERH portable

analyzer No

1 KALRO Genetic

Research

Resource Centre

25. Seed cleaner and

seed grader No

1 KALRO Genetic

Research

Resource Centre

26.

Seed Counter No

1 KALRO Genetic

Research

Resource Centre

27. Segmented Flow

Analyzer No

1 KALRO Kabete

28. Block Digester No

1 KALRO Kabete

Page 78 of 91

Item

No.


of

Issue


Price

(Kshs.)

Installation

period

Installation

price

Total

Price

(Kshs.)

29. Real time PCR No

1 KALRO Kabete

30. Quantitative real

time PRC machine No

1 KALRO

Biotechnology,

Muguga

31.

Multi block thermo

cycler machine No

2 1) KALRO

Kabete

2) KALRO

Biotechnol

ogy-

Kabete

32. Ultra-Low Freezer

(-800C) No

1 KALRO Kabete

33.

Incubator with

shaker No

2 1) KALRO

Kabete

2) KALRO

Biotechnol

ogy-

Kabete

34.

Lab Freezer 48 Cu

Ft 230V No

2 1) KALRO

Kabete

2) KALRO

Biotechnol

ogy-

Kabete

35. Laboratory mill No

2 Muguga FCRC &

Naivasha

36. Automated Ether

Extractor No

1 Muguga FCRC

GRAND TOTAL

……………………………………… ……………………… ………………………

Name (Authorized Official): Signature Date

Page 79 of 91

SECTION VII - PRICE SCHEDULE FOR GOODS

Name of tenderer: ________________________________________________ Tender Number _______________________________ Page ___ of

1 2 3 4 5 6 7

8

Item Description Country

of origin

Quantity Unit

price

Total Price EXW per

item

(cols.

4x5)

Unit price of

other

incidental

services

payable

Delivery

Period

(Maximum

45 Days)

1. Cold bench

Centrifuges

2

2. Thermo Gradient

Plate Table 1

3. Automated Fiber

Analyzer And

Accessories

1

4. Refrigerator 1

5. Deep chest

freezer 1

6. Incubator (1 M3)

laboratory

upright

1

7. Low noise fume

hood 1

8. Hydroponic

Fodder Sprouting

Machine

1

9. Multi-Function

Packaging

Machine

4

10. Multiple fruit

juice extractor 4

11. Ripe Mango

Driers 4

12. Ripe Mango

Pulper 4

13. Mango juice

Pasteurizer 1

Page 80 of 91

1 2 3 4 5 6 7

8


of origin

Quantity Unit

price

Total Price EXW per

item

(cols.

4x5)

Unit price of

other

incidental

services

payable

Delivery

Period

(Maximum

45 Days)

14. Cooler boxes 20

15. ECF vaccine

automatic straw

filling machine

and accessories

1

16. Analytical

Weighing

Balance

2

17. Water bath 2

18. Freeze drier 1

19. Freezer 4

20. Gas production

equipment 1

21. Digital Somatic

Cell Counter 1

22. Versitile Feed

Pelleter 2

23. Vertical Feed

Mixer 2

24. % ERH portable

analyzer 1

25. Seed cleaner and

seed grader 1

26. Seed Counter 1

27. Segmented Flow

Analyzer 1

28. Block Digester 1

29. Real time PCR 1

30. Quantitative real

time PRC

machine

1

Page 81 of 91

1 2 3 4 5 6 7

8


of origin

Quantity Unit

price

Total Price EXW per

item

(cols.

4x5)

Unit price of

other

incidental

services

payable

Delivery

Period

(Maximum

45 Days)

31. Multi block

thermo cycler

machine

2

32. Ultra-Low

Freezer (-800C)

1

33. Incubator with

shaker

2

34. Lab Freezer 48

Cu Ft 230V

2

35. Laboratory mill 2

36. Automated Ether

Extractor

1

TOTAL

Signature and Stamp of tenderer _____________________

Note: In case of discrepancy between unit price and total, the unit price shall prevail.

Page 82 of 91

SECTION VIII - STANDARD FORMS

8.1 FORM OF TENDER

Tender No. Date To:

[name and address of procuring entity]

Gentlemen and/or Ladies: 1. Having examined the tender documents including Addenda Nos. ………………………………. [insert numbers].the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply deliver, install and commission ( …………………………………………… (insert equipment description) in conformity with the said tender documents for the sum of …………………………………………………………. (total tender amount in words and figures) or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to deliver install and commission the equipment in

accordance with the delivery schedule specified in the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum of equivalent to

percent of the Contract Price for the due performance of the Contract , in the form prescribed by ………………. ……………….( Procuring entity).

4. We agree to abid by this Tender for a period of …… [number] days from the date fixed for tender

opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract, between us. Subject to signing of the Contract by the parties.

6. We understand that you are not bound to accept the lowest or any tender you may receive.

Dated this day of 20

[signature] [in the capacity of]

Duly authorized to sign tender for an on behalf of

Page 83 of 91

8.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c) whichever applied to your type of business. You are advised that it is a serious offence to give false information on this form

Part 1 – General:

Business Name …………………………………………………………………………………………………

Location of business premises. …………………………………………………………………………………

Plot No………………………………………………… Street/Road …………………………………………..

Postal Address ……………………….. Tel No. …………………. Fax ………………. E mail …………….

Nature of Business ……………………………………………………………………………………………..

Registration Certificate No. …………………………………………………………………………………

Maximum value of business which you can handle at any one time – Kshs. …………………………………

Name of your bankers ……………………………………….. Branch ………………………………………

Part 2 (a) – Sole Proprietor

Your name in full …………………………………………………….. Age ………………………..

Nationality ………………………………… Country of origin …………………………………….

Citizenship details …………………………………………………………………………………….

Part 2 (b) Partnership

Given details of partners as follows:

Name Nationality Citizenship Details Shares

1. ………………………………………………………………………………………

2. ………………………………………………………………………………………

3. ………………………………………………………………………………………..

4. ………………………………………………………………………………………..

Part 2 (c ) – Registered Company

Private or Public ……………………………………………………………………………………….

State the nominal and issued capital of company-

Nominal Kshs. ………………………………

Issued Kshs. …………………………………

Given details of all directors as follows

Name Nationality Citizenship Details Shares

1…………………………………………………………………………………………………………

2. ………………………………………………………………………………………………………..

3. ………………………………………………………………………………………………………

4. ………………………………………………………………………………………………………

5 ……………………………………………………………………………………………………….

Date ………………………………………………….. Signature of Candidate

………………………………..

If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth, Naturalization or

registration.

Page 84 of 91

8.3 TENDER SECURITY FORM

Whereas ………………………………………. [Name of the tenderer]

(Hereinafter called “the tenderer”) has submitted its tender dated …………. [Date of submission of tender] for the supply, installation and commissioning of …………………… [Name and/or description of the equipment] (Hereinafter called “the Tender”)

……………………………………….. KNOW ALL PEOPLE by these presents that WE ……………………… of ………………………. having our registered office at

………………… (Hereinafter called “the Bank”), are bound unto …………….. [Name of Procuring entity (Hereinafter called “the

Procuring entity”) in the sum of …………………….. for which payment well and truly to be made to the said Procuring entity, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this __________________________ day of _____________________ 20 _.

THE CONDITIONS of this obligation are:-

1. If the tenderer withdraws its Tender during the period of tender validity specified by the tenderer on the Tender Form; or

2. If the tenderer, having been notified of the acceptance of its Tender by the Procuring entity during the period of tender validity:

(a) fails or refuses to execute the Contract Form, if required; or

(b) fails or refuses to furnish the performance security in accordance with the Instructions to tenderers;

We undertake to pay to the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This tender guarantee will remain in force up to and including thirty (30) days after the period of tender validity, and any demand in respect thereof should reach the Bank not later than the above date.

[signature of the bank]____________________________

(Amend accordingly if provided by Insurance Company)

Page 85 of 91

8.4 CONTRACT FORM

THIS AGREEMENT made the day of 20 between ……………… [name of Procurement entity) of ……….. [country of Procurement entity] (hereinafter called “the Procuring entity) of the one part and …………………….. [name of tenderer] of ………….. [city and country of tenderer] (hereinafter called “the tenderer”) of the other part;

WHEREAS the Procuring entity invited tenders for certain goods ] and has accepted a

tender by the tenderer for the supply of those goods in the sum of

…………………………… [contract price in words and figures] (hereinafter called “the Contract Price).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to:

2. The following documents shall be deemed to form and be read and construed as part

of this Agreement viz: (a) the Tender Form and the Price Schedule submitted by the tenderer (b) the Schedule of Requirements (c ) the Technical Specifications (d) the General Conditions of Contract (e) the Special Conditions of contract; and (f) the Procuring entity’s Notification of Award

3. In consideration of the payments to be made by the Procuring entity to the tenderer as hereinafter mentioned, the tender hereby covenants with the Procuring entity

to provide the goods and to remedy defects therein in conformity in all respects with the provisions of the Contract

4. The Procuring entity hereby covenants to pay the tenderer in consideration of the provisions of the goods and the remedying of defects therein, the Contract Price or such

other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, sealed, delivered by __________ the (for the Procuring entity Signed, sealed, delivered by ______________ the ________________ (for the tenderer in the

presence of

(Amend accordingly if provided by Insurance Company)

Page 86 of 91

8.5 PERFORMANCE SECURITY FORM

To ………………………………………….

[name of Procuring entity]

WHEREAS …………………………………… [name of tenderer]

(hereinafter called “the tenderer”) has undertaken , in pursuance of Contract

No. [reference number of the contract] dated

20 to supply ………………………………………………

[description of goods] (hereinafter called “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Tenderer’s performance obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the tenderer a guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the tenderer, up to a total of ……………………….

[amount of the guarantee in words and figure] and we undertake to pay you, upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or argument, any sum or sums within the limits of …………………….. [amount of guarantee] as aforesaid, without you needing to prove or to show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the day of 20

Signed and seal of the Guarantors

[name of bank or financial institution]

[address]

[date]

Page 87 of 91

8.6 BANK GUARANTEE FOR ADVANCE PAYMENT FORM

To ……………………………… [name of Procuring entity]

[name of tender] ………………….. Gentlemen and/or Ladies:

In accordance with the payment provision included in the Special Conditions of Contract, which amends the General Conditions of Contract to provide for advance payment, …………………………………………………. [name and address of tenderer](hereinafter called “the tenderer”) shall deposit with the Procuring entity a bank guarantee to guarantee its proper and faithful performance under the said Clause of the Contract in an amount of …… …………………. [amount of guarantee in figures and words]. We, the ……………………………. [bank or financial institutions], as instructed by the tenderer, agree unconditionally and irrevocably to guarantee as primary obligator and not

as surety merely, the payment to the Procuring entity on its first demand without whatsoever right of objection on our part and without its first claim to the tenderer, in the

amount not exceeding …………………… [amount of guarantee in figures and words]

We further agree that no change or addition to or other modification of the terms of the

Contract to be performed there-under or of any of the Contract documents which may be made between the Procuring entity and the tenderer, shall in any way release us from any

liability under this guarantee, and we hereby waive notice of any such change, addition, or modification.

This guarantee shall remain valid in full effect from the date of the advance payment received by the tenderer under the Contract until ………… [date].

Yours truly,

Signature and seal of the Guarantors

[name of bank or financial institution]

[address]

[date]

Page 88 of 91

8.7 MANUFACTURER’S AUTHORIZATION FORM

To [name of the Procuring entity] ………………….

WHEREAS …………………………………………………………[ name of the manufacturer] who are established and reputable manufacturers of ………………….. [name and/or description of the goods] having factories at ………………………………… [address of factory] do hereby authorize ………………………… [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you against tender No. ………………………. [reference of the Tender] for the above goods manufactured by us.

We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Tenders.

[signature for and on behalf of manufacturer]

Note: This letter of authority should be on the letterhead of the Manufacturer and

should be signed by a person competent.

Page 89 of 91

8.8 Tender Securing Declaration Form (To be filled only by Disadvantaged groups; women, youth and Persons with disability)

(The Bidder shall complete this Form in accordance with the instructions indicated)

Date of Bid submission: ……………………………………

Tender No: ………………………………………………………

To: ……………………………………………………………………………

………………………………………….. (Employer).

We, the undersigned, declare that:

1. We understand that according to your conditions, bids must be supported by a Bid –Securing Declaration.

2. We accept that we will be suspended from being eligible for bidding in any contract with the Employer for the period of time of ……….. starting on ……………, if we are in breach of our obligation(s) under the bid conditions, because we;

a. Have withdrawn our Bid during the period of bid validity specified in the

Bidding data sheet; or

b. Having been notified of the acceptance of our Bid by the Employer during the period of bid validity;

i. Fail or refuse to execute the contract, if required, or

ii. Fail or refuse to furnish the performance security, in accordance with the ITT.

3. We understand that this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of

i. Our receipt of a copy of your notification of the name of the successful Bidder; or ii. Twenty-eight days after the expiration of the Tender.

4. We understand that if we are a joint Venture, the Bid Securing Declaration must be in the name of the Joint Venture that submits the bid and if the joint venture has not been legally constituted at the time of bidding, the Bid-Securing Declaration shall be in the names of all future partners as named in the letter of intent.

Signed: ………………in the capacity of………………………………

Name: ……………………… (Complete name of person signing this form)

Duly authorized to sign the bid for and on behalf of

…………………………………………… (Complete name of Bidder)

Dated……………on…………day of………………

Page 90 of 91

8.9 LETTER OF NOTIFICATION OF AWARD

Address of Procuring Entity

_____________________ _____________________

This is to notify that the contract/s stated below under the above mentioned tender have been awarded to you.

1. Please acknowledge receipt of this letter of notification signifying your acceptance.

2. The contract/contracts shall be signed by the parties within 30 days of the date of

this letter but not earlier than 14 days from the date of the letter.

3. You may contact the officer(s) whose particulars appear below on the subject

matter of this letter of notification of award.

(FULL PARTICULARS)

SIGNED FOR ACCOUNTING OFFICER

Page 91 of 91

8.10 FORM RB 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD

APPLICATION NO…………….OF……….….20……...

BETWEEN

…………………………………………….APPLICANT

AND

…………………………………RESPONDENT (Procuring Entity)

Request for review of the decision of the…………… (Name of the Procuring Entity) of

……………dated the…day of ………….20……….in the matter of Tender No………..…of

…………..20…

REQUEST FOR REVIEW

I/We……………………………,the above named Applicant(s), of address: Physical

address…………….Fax No……Tel. No……..Email ……………, hereby request the Public Procurement

Administrative Review Board to review the whole/part of the above mentioned decision on the following grounds

, namely:-

1.

2.

etc.

By this memorandum, the Applicant requests the Board for an order/orders that: -

1.

2.

etc

SIGNED ……………….(Applicant)

Dated on…………….day of ……………/…20…

FOR OFFICIAL USE ONLY

Lodged with the Secretary Public Procurement Administrative Review Board on ………… day of

………....20….………

SIGNED

Board Secretary